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Home My WebLink AboutITEM V-C-1 A TY OF UBURN AGENDA BILL APPROVAL FORM n WASHINGTON Agenda Subject: Date: January 4, 2011 Final Pa Estimate No. 3 to Contract 10-14 Department: Attachments: Budget Impact: Public Works Budget Status Sheet, Final Pay $ 0 Estimate No. 3 & Ma Administrative Recommendation: City Council approve Final Pay Estimate No. 3 to Contract 10-14 in the amount of $38,326.63, for a total contract price of $153,747.70, with Rodarte Construction, Inc. and accept construction of Project No. CP0715, Mary Olson Farm Restoration. Background Summary: This is the first phase of a 2-phase project. The first phase of the project was construction of a new parking lot for the Mary Olson Farm. The second phase of the project is to complete the restrooms and other site enhancements at the parking lot and is anticipated to be done in 2012 or when funding is available. This project is a portion of the overall Mary Olson Farm Restoration project which includes completion of other park amenities. The total project cost for this phase of the project is $200,132.97. A project budget contingency of $10,367.03 remains in 'the 321 Municipal Parks Fund. L0118-1 05.2 CP0715 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services N Planning & CD ❑ Fire N Planning ❑ Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other N Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until - Tabled Until Councilmember: Norman Staff: Dowd Meeting Date: January 18, 2011 Item Number: V.C.1 AU$URN * MORE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: CP0715 Project Title: Mary Olson Farm Restoration Project Manager: Kim Truong & Patricia Cosgrove O Project Initiation Initiation Date: March 22, 2010 O Permision to Advertise Date: January 4, 2011 Advertisement Date: N/A O Contract Award Award Date: July 12. 2010 0 Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available Funding Prior Years 2009 2010 Future Years Total 321 Fund 7,808 197,600 205,408 Park Mitigation Fund 12,900 12,900 0 Total 0 7,808 210,500 0 218,308 Estimated Cost Funds Needed Activity Prior Years 2009 2010 Future Years Total Design Engineering - City Costs 7,808 6,104 13,912 Design Engineering - Consultant Costs 28,283 28,283 Property Acquisition 0 Property Acquisition - Consultant Costs 0 Construction Contract Bid 144,265 144,265 Line Item Changes 9,483 9,483 Other- (penniting) 11,998 11,998 Construction Engineering - City Costs 0 Construction Engineering - Consultant Costs 0 Total 0 7,808 200,133 0 207,941 321 Municipal Parks Budget Status Prior Years 2009 2010 Future Years Total '321 Funds Budgeted 0 (7,808) (210,500) 0 (218,308) 321 Funds Needed 0 7,808 200,133 0 207,941 `321 Fund Project Contingency 0 0 10,367 0 10,367 321 Funds Required 0 0 0 0 0 in the Budget Status Sections indicates Money the City has available. CMocuments and Settings\ktruong\Local Settings\Temporary Internet Files\OLK8C7\BudgetStatusSheet_Final Acceptance.xls 1 of 1 L0118-1A CITY OF AUBURN CO. NO. 1044 CP0715 Mary Olson Faun Parking Lot Improvements PAY ESTIMATE #3 & FINAL SCHEDULE A. Street Improvements ITEM ESTIMATE TOTAL PERIOD UNIT PERCENT EST. i NO. ITEM DESCRIPTION QUANTITY QUANTITY QUANTITY TYPE UNIT COST TOTAL COST PERIOD COST QTY- 1 Minor hanges 1 1.678728 0 Eq. Adj. 2,500.00 $ 4,196.82 $ - 168% 2 Mobilization 1 1 01 LS 1-3,000.66- $ 13,000.00 $ - 100% 3 Traffic Control Labor 20 13 0 HR 34.00 $ 442.00 $ - 65% 4 Clearing and rubbing 1 1 0 LS 5,000.00 $ 5,000.00 $ - 100% 5~xcavation Including Haul 183 384 264 CY 15.00 $ 5,760.00 $ 3,960.00 210% 6 . ` Unsuitable Foundation Excavation, Including Haul 20 0 0 CY 35.00 $ - $ - 0% 7- ravel Sorrow, including Haul 541 0 0 TON 15.00 $ - $ - 0% 8 Crushed Surfacing Top Course 345 707.62 0 TON 2000 $ 14,152.40 $ - 205% T--- wih~ ang Base Course 241 515.39 0 TON 19.00 $ 9,792.41 $ - 214% - 10 HM-A, Class B - 185 219.48 8.19 TON 80.00 $ 17,558.40 $ 655.20 119% 11- Cement Concrete Pad 36 36 0; SF 10.00 $ 360.00 $ - 100% 12 Removable Timber Bollard _ 2 2 Oj EA 500.00 $ 1,000.00 $ - 100% 13 Fixed Timber Bollard _ 9 9 01 EA 450.00 $ 4,050.00 $ - 100% 14 Inch Diam. 50 10 01 LF 50.0 $ 500.00 $ - 20% 1$ -Inch Diam - 90 40 01 LF 55.00 $ 2,200.00 $ - 44% 16 Temporary Water Pol[utio-iy lion Control 1 3.225206 0; Eq. Adj. 1,500.00 $ 4,837.81 $ - 323% 17 Y615 it Type B 325 206.86 01 CY 7.00 $ 1,448.02 $ - 64% 18 MulOh ^T 43 45 45' CY 48.00 $ 2,160.00 $ 2,160.00 105% 19 Hydroseeding, Ramgarden Mar 692 692 692 SY U. 0 $ 415.20 $ 415.20 100% 2Q- liydroseedi"nrass 1588 1588 1588 SY 0.35 $ 555.80 $ 555.80 100% 21 Landscape Planing 1 1 0.3 LS 1 1,500.00 $ 1.500.00 $ 450.00 100% 22 Precast Concrete Modular Paving Grid 739 737 237 SY E 40.00 $ 29,480.00 $ 9,480.00 100% 23 Precast Concrete Wheel Stop 30 30 0 EA I 50.00 $ 1,500.00 $ - 100% 24 ermanentSigning 1 j 1 0 LS 1,5 0.00 $ 1,500.00 $ - 100% SCHEDULE TOTAL $ 17,676.20 r Period Dates L0118-1B Begin: Oct 21, 2010 End: Nov 20, 2010 h:\proj\pe\CP0715 PE.As 1 of 4 1211012010 at 1228 PM CITY OF AUBURN CO. NO. 10-14 CP0715 Mary Olson Farm Parking Lot Improvements PAY ESTIMATE #3 & FINAL SCHEDULE B. Additive Bid Items ITEM ESTIMATE i TOTAL ! PERIOD UNIT s PERCENT EST. NO. ITEM DESCRIPTION QUANTITY QUANTITY 1. QUANTITY TYPE UNIT COST TOTAL COST PERIOD COST QTY. 25 Metal ate, 22 Feet, Double wing 2 2 2 EA 8,500.00 17,000.00 $ 17,000.00 100% 26 Maintenance Access Gate 1 I 1 1 EA 2,000.00 $ 2,000.00 $ 2,000.00 100% SCHEDULE TOTAL $ 19,000.00 Period Dates Begin: Oct 21, 2010 End: Nov 20, 2010 h:\proj\pe\CP0715 PE.)ds 2 of 4 12/10/2010 at 12:28 PM CO. NO. 10-14 CITY OF AUBURN CP0715, Mary Olson Farm Parking Lot Improvements Mary Olson Farm Parking Lot Improvements PROJECT SUMMARY CO. NO. 10-14 PAY ESTIMATE #3 & FINAL* Original Contract Contract Change Amount Orders Total Payment This Period Percent/Contract SCHEDULE A: Street Improvements Contract $ 112,749.00 $ - $ 121,408.86 $ 17,676.20 108% Sales Tax (+9.5%) $ 10,711.16 $ - $ 11,533.84 $ 1,679.24 Retainage (-5%) $ (6,070.44) $ (883.81) SCHEDULE TOTAL $ 123,460.16 $ - $ 126,872.26 $ 18,471.63 SCHEDULE B: Additive Bid Items Contract $ 19,000.00 $ - $ 19,000.00 $ 19,000.00 100% Sales Tax (+9.50/*) $ 1,805.00 $ - $ 1,805.00 $ 1,805.00 Retainage (-5%) $ (950.00) $ (950.00) SCHEDULE TOTAL $ 20,805.00 $ - $ 19,855.00 $ 19,855.00 TOTAL CONTRACT AMOUNT TO DATE (including Sales Tax) $ 153,747.70 TOTAL PAYMENT TO CONTRACTOR $ 146,727.26 $ 38,326.63 PAYMENT DUE CONTRACTOR: $ 38,326.63 Period Dates Begin: Oct 21, 2010 End: Nov 20,2010 h:lprojlpe1CP0715 PEAs 3 of 4 12/10/2010 at 12:28 PM CITY OF AUBURN CO. NO. 10-14 CP0715 PAY ESTIMATE # 3 & FINAL CONTRACTOR: Rodarte Construction, Inc. PO Box 1875 Auburn, WA 98071 Phone: (253) 939-0532 The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever nature which I may have, arising out of this contract, which are not set forth in this estimate. PAYMENT DUE TO CONTRACTOR = $ 38,326.63 Signatures. Contractor Date Inspector Date a ! a Project Manager Date ! /0 /D City Engineer Date h:1projlpe\CP0715 PE.xls 4 of 4 12110/2010 at 12:28 PM SE 274t ST I a N H ~ H SE 276t ST Pr 'ect Area W SE 280th ST SE 281 at sT ~W SE 282n ST 7i ST Pro osed Parking Lot SE 284th 00 MARY SE 288th ST d OLSO FARM S 287th PARK ST N SE 288th ST ISE 290th ST SE 291ST ST L -J 6(HP Cp V AUBURN GOLF COURSE aF `i ISAA PL EVA PA K xorH n , /Fy O H Sf 301 ST P S, 2N ST •`y/ CTS 000 H _ qr SE I th 1 SE 304 H L l0kj 1dc SE ',./o ISAA ST AV Y 365 ST SE 30m PL 4 EVANS ° a1 b PARK rm. ; ao7rn PL o N v~ r'1 SE 307rm P CITY OF AUBURN Figure 1 CITY OF_ RN CP0715, MARY OLSON FARM UBU WASHINGTON PARKING LOT IMPROVEMENT PROJECT Vicinity Map SCALE: I°=1/4 MILE L0118-1C