HomeMy WebLinkAbout01-18-2011
CITY OF-- -
FINANCE COMMITTEE
BURN
WASHINGTON JANUARY 18, 2011
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 1
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in
Conference Room No. 1 on the second floor of the City Hall Annex
located at One East Main Street in Auburn. Chair Backus, Vice Chair
Lynn Norman and Member Rich Wagner were present. Present during
the meeting were City Attorney Daniel B. Heid, Public Works Director
Dennis Dowdy, Financial Services Manager Rhonda Ewing, Assistant
Police Chief Bob Karnofski, and Deputy City Clerk Cathy Richardson.
Wayne Osborne was also present.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the January 3, 2011 Finance Committee
meeting.
Vice Chair Norman moved and Member Wagner seconded
to approve the January 3, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. 2010 Claims
F4.9.5
Claims check numbers 401010 through 401012 and 401014
through 401248 in the amount of $2,221,772.42 and dated
January 18, 2011.
Page 1
Finance Committee Minutes January 18, 2010,
2. 2011 Claims
Claims check numbers 401013 and 401249 through 401393
in the amount of $2,557,334.38 and dated January 18,
2011.
3. Payroll
F4.9.2
Payroll check numbers 530601 to 530706 in the amount of
$866,670.85 and electronic deposit transmissions in the
amount of $1,243,275.35 for a grand total of $2,109,946.20
for the pay period covering December 30, 2010 to January
12, 2011.
Committee members reviewed the vouchers and briefly
discussed voucher numbers 401015, 401027, 401055,
401057, 401110, 401145, 401264, 401299, and 401379.
Member Wagner expressed concerns regarding recent tree
trimming taking place around the City and requested that
staff research the methods being used and coordinate
efforts.
Vice Chair Norman requested an update on costs savings
for the alternatives to incarceration program versus
incarceration costs.
Member Wagner requested an update on insurance
provided by Washington Cities Insurance Authority (WCIA)
and costs versus claims.
Vice Chair Norman moved and Member Wagner seconded
to approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
Page 2
Finance Committee Minutes January 18, 2010
1. Resolution No. 4673
A3.8.23
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract between the City of Auburn and its Tourism Board
with ChevaYEA Group for tourism promotion services
City Attorney Heid reported that the ChevaYEA Group will,
among other services, provide web design services for the
Auburn Tourism Board. The contract will be paid from the
hotel lodging taxes collected in Auburn.
Vice Chair Norman moved and Member Wagner seconded
to approve Resolution No. 4673 and forward to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4672
A1.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Agreement with King County for the purpose of providing road
services
Director Dowdy explained that Resolution No. 4672 is an annual
contract with King County. King County has provided road services
for the City of Auburn for approximately three to four years and
they do a very good job. Although it is possible to get some of the
services from other providers, it would be more costly for the City.
In response to questions from Vice Chair Norman, Director Dowdy
stated that staff intends to review the contract mid-year, while the
weather is still mild, to determine the funds needed to complete the
pavement striping at 100%. Last year, due to the City getting a late
start on the contract and inclement weather, the County was only
able to complete approximately 40% of the needed striping. Staff
feels that the $8,500 allotted for bridge inspections and repairs is
sufficient to meet the needs of the City.
Page 3
Finance Committee Minutes January 18, 2010
B. Ordinance No. 6345
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 9.30.110 of the Auburn City Code
relating to false alarm service fees
Assistant Police Chief Karnofski explained that, at the request of
Mayor Lewis, staff reviewed the false alarm service fees. When
the alarm program ordinance first went into effect it provided for an
educational period wherein citizens were allowed one false alarm
with no penalty for the first year. A fee for every false alarm has
been charged citizens since that time. This resulted in citizens
filing an appeal to have the fee waived and, in most instances, the
appeal was granted. In light of current economic conditions and to
provide the educational period for new subscribers, the amendment
provides that the first false alarm is free and fees would be charged
for any false alarm thereafter.
Committee members briefly reviewed Ordinance No. 6345.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:33 p.m.
APPROVED THE DAY OF FEBRUARY 2011.
Nancy c s, Chair Cathy Ric rdson, eputy City Clerk
Page 4