HomeMy WebLinkAbout01-18-2011
CITY OF ~e * CITY COUNCIL
r - ..r MEETING MINUTES
WASHINGTON JANUARY 18, 2011 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Deputy Mayor Singer called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy
Backus, Lynn Norman, Bill Peloza, Virginia Haugen, and John
Partridge.
Staff members present: City Attorney Daniel B. Heid, Public Works
Director Dennis Dowdy, Economic Development Manager Doug
Lein, Assistant Police Chief Bob Karnofski, and Deputy City Clerk
Cathy Richardson.
C. Announcements and Appointments
1. Announcements
There was no announcement.
2. Appointments
a) Airport Advisory Board
City Council confirm the appointment of Wayne
Osborne to the Airport Advisory Board for a three-
year term expiring December 31, 2013.
Councilmember Wagner moved and Councilmember
Backus seconded to confirm the appointment of
Wayne Osborne to the Airport Advisory Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes January 18, 2011
b) Urban Tree Board
City Council confirm the appointment of Maggie
Greenslit to the Urban Tree Board for a three-year
term expiring December 31, 2013.
Councilmember Wagner moved and Councilmember
Backus seconded to confirm the appointment of
Maggie Greenslit to the Urban Tree Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
c) Cemetery Board
City Council confirm the reappointment of Warren
Olson to the Cemetery Board for a three-year term
expiring December 31, 2013.
Councilmember Wagner moved and Councilmember
Backus seconded to confirm the reappointment of
Warren Olson to the Cemetery Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
d) Urban Tree Board
City Council confirm the reappointments of the
following to the Urban Tree Board for a three-year
term expiring December 31, 2013:
Lonnie Sundal
Karen Wright
Councilmember Wagner moved and Councilmember
Backus seconded to confirm the appointments of
Lonnie Sundal and Karen Wright to the Urban Tree
Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Agenda modifications included the addition of the appointments
and removal of Resolution No. 4674 from the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
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City of Auburn Council Meeting Minutes January 18, 2011
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
No one in the audience requested to speak.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Peloza reported that the Municipal Services Committee met
on January 10, 2011 at 3:30 p.m. The Committee discussed
Ordinance No. 6345 related to false alarm service fees, which
provides that the first false alarm is free, and Resolution No. 4674
regarding surplus property. The Committee also received a report
on animal control and rescue services. There has been a dramatic
increase in the licensing of pets within Auburn since the City's
involvement. The City currently contracts with King County for
animal services but anticipates contracting with a private entity for
services by 2012 in an effort to save costs. Councilmember
Partridge is representing the City in this endeavor. The Committee
also discussed Resolution No. 4673 regarding tourism promotion
services, the Municipal Services Committee matrix, and graffiti
abatement. Chair Peloza encouraged citizens to report graffiti
issues to 911. The next regular meeting of the Municipal Services
Committee is scheduled for February 14, 2011 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported that the Planning and Community
Development Committee met on January 10, 2011 at 5:00 p.m.
The Committee discussed and recommends approval of the
contract administration for the Mary Olson Farm restoration project,
which includes improvements to the parking lot and connecting trail
.system, and Resolution No. 4668 for acceptance of a $130,000
grant from King County for the Smith/Fenster levy setback
improvement project. The Committee also discussed Resolution
No. 4665 which sets a public hearing date to consider a franchise
agreement with New Cingular Wireless and Phase 2 code updates
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City of Auburn Council Meeting Minutes January 18, 2011
and prioritization process including a master plan, an electrical
vehicles evaluation, establishment of an administrative variance
process, and cottage housing and cluster subdivisions. The
Committee also discussed Ordinance No. 6342 regarding an
economic incentive in the form of a construction sales tax credit
and Ordinance No. 6341 regarding fee deferral to later in the
development process for impact fees and system development
charges in. an effort to encourage development during this trying
economic period. Chair Norman reported that the Committee will
conduct a joint meeting on January 24, 2011 at 5:00 p.m. with the
Public Works Committee, Planning Commission and Downtown
Redevelopment Committee to review the twenty-six projects that
Washington State University (WSU) Institute of Sustainable Design
students have been working on. The next regular meeting of the
Planning and Community Development Committee is scheduled for
January 24, 2011 at 4:30 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met this
afternoon at 3:30. The Committee approved a Right-of-way Use
Permit for a hotdog cart vendor in the downtown area. The
Committee also discussed and recommends approval of contract
administration items including granting permission to advertise for
project CP1004, South Auburn ITS Expansion project, and
approval of final estimate for project CP1012, 2010 Arterial and
Collector Pavement Preservation project. The Committee also
discussed Resolution No. 4665 which calls for a public hearing for
a franchise agreement with New Cingular Wireless and Resolution
No. 4672 regarding contracting with King County for installation of
thermal plastic products for various purposes, bridge inspection
and minor bridge repair services, and road striping services. The
Committee received updates on the use of speed cushions as
traffic calming devices and the capital projects status report. The
next regular meeting of the Public Works Committee is scheduled
for February 7, 2011 at 3:30 p.m.
In response to questions from Deputy Mayor Singer, Chair Wagner
reported that the hotdog cart vendor will be located in the parking
lot on the north side of Main Street across from Rottles. Chair
Wagner stated that the applicant was so organized that the
Committee included in the Right-of Way Use Permit that City staff
can make administrative changes to her location if deemed
appropriate.
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City of Auburn Council Meeting Minutes January 18. 2011
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:00. The Committee approved claims and payroll
vouchers and Resolution No. 4673 regarding an agreement with
ChevaYEA Group for tourism promotion services. Chair Backus
noted that an agenda modification removed Resolution No. 4674
from the agenda. The Committee also discussed Resolution No.
4672 regarding an interlocal agreement with King County for road
services and Ordinance No. 6345 related to false alarm service
fees. The Committee also received the November 2010 financial
report via agenda modification. The next regular meeting of the
Finance Committee is scheduled for February 7, 2011 at 6:00 p.m.
E. Les Gove Community Campus Committee
Chair Wagner reported that no meeting of the Les Gove
Community Campus Committee has been scheduled.
F. Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment
Committee met on January 11, 2011 at ,4:00 to discuss the
Committee work plan for the upcoming year. The Committee also
discussed prioritization of projects including pedestrian oriented
wayfinding signage, downtown sidewalks and continuity between
the City Hall Plaza and promenade projects and other areas within
Auburn, and an examination of traffic impact fee exemptions and
other incentives to encourage new and diverse businesses to
locate within Auburn's downtown core. The Committee also
discussed providing a speaker to address current and future
trends, challenges, and realities of development in the current
economic environment and reviewed the gateway signage being
installed for the promenade and other potential locations
throughout the urban core. The Committee also discussed
possibilities of an Arts and Culture district such as "Art on the Ave"
in the downtown core. The Committee reviewed the Downtown
Task Force recommendations, providing a seamless transition of
the downtown area with regard to the Burlington Northern and
Santa Fe (BNSF) rail lines, easing of natural barriers along Auburn
Way North and Auburn Avenue for ease of crossing for
pedestrians, development of an international area and what it might
contain and possibilities such an area would bring to the downtown
core, and mitigation of noise issues in mixed use areas. The
Downtown Redevelopment Committee will join the Planning and
Community Development and Public Works Committees for a joint
meeting on January 24, 2011 at 5:00 p.m. The next regular
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City of Auburn Council Meeting Minutes January 18, 2011
meeting of the Downtown Redevelopment Committee is scheduled
for February 8, 2011 at 4:00 p.m.
G. Council Operations Committee
Chair Wagner reported that there has been no meeting of the
Council Operations Committee.
Deputy Mayor Singer reported that Committee of the Whole will meet on
January 31, 2011 at 5:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Councilmember Wagner reported that he attended a RAMP
(Regional Access and Mobility Partnership) meeting, which is
Pierce County's transportation forum, to discuss legislative issues
and funding for projects in the south Pierce County area. He also
attended the South County Chamber Coalition legislative breakfast
at which Attorney General McKenna was the keynote speaker. The
Coalition provided an opportunity for discussion and networking
with regard to bringing items before the legislature in a coordinated
manner.
Councilmember Partridge reported that he attended the Suburban
Cities Association Orientation Caucus at which he was elected as
vice chair of the 2011 Regional Law, Safety and Justice
Committee.
Councilmember Norman reported that she attended the South
County Chamber Coalition legislative breakfast and the Auburn
Area Chamber of Commerce luncheon at which she heard the
State of the City address by Mayor Lewis. She also attended the
Growth Management Policy Board meeting and reported that she is
the caucus chair for the Suburban Cities Association, representing
900,000 members. Councilmember Norman reported that she will
attend the Transportation Prioritization Group meeting to discuss
the 2040 transportation vision and prioritization.
Councilmember Backus reported that she represented the City at
the Valley Regional Fire Authority (VRFA) Board of Governance
meeting. Councilmember Backus also reported that there will be a
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City of Auburn Council Meeting Minutes January 18. 2011
presentation by Valley Communications at the February 10, 2011
VRFA Finance Committee meeting, of which Councilmember
Wagner is chair. Councilmember Backus invited interested parties
to attend the meeting which begins at 5:00 p.m.
Councilmember Peloza reported that the National League of Cities
(NLC) has a prescription discount program which is available to
City of Auburn residents. The City of Auburn is thirteenth out of the
NLC top twenty cities in the United States for prescription savings
enjoyed by its citizens. To date, the program has saved residents
approximately $56,000. The discounts may be used towards
prescriptions not covered by insurance. Councilmember Peloza
also reported that he attended the South County Chamber
Coalition legislative breakfast meeting. Among the top priorities of
the ten Chambers of Commerce was transportation, including the
State Route 167 and Interstate 405 interchange extension and
expansion. Also among the top priorities were business and job
growth and flood control infrastructure. He also attended the
Senior Center coffee hour, wherein citizens requested a rendering
and fact sheets of the M Street Underpass and City Hall Plaza
Projects, and the King County Solid Waste Management
Committee meeting to discuss the extension of the closure of the
Cedar Hills Landfill from 2016 to 2024. Councilmember Peloza
stated that it may be possible to extend the closure date even more
if box springs, mattresses and building demolition materials were
recycled rather than deposited into the landfill. Approximately 25%
of the items going into the landfill are from demolition materials.
Efforts are being made to encourage contractors to recycle those
materials. Councilmember Peloza also reported that King County
will sell landfill gases to Puget Sound Energy for carbon emission
credits of approximately $500,000 annually and in addition will
receive $500,000 in landfill gas sales annually.
Councilmember Wagner reported that he was asked by Comcast to
be interviewed for their News Makers segment shown on CNN with
regard to the WSU project sponsored by the City of Auburn.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
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City of Auburn Council Meeting Minutes January 18, 2011
A. Minutes
1. Minutes of the January 3, 2011 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Payroll
Payroll check numbers 530601 to 530706 in the amount of
$866,670.85 and electronic deposit transmissions in the
amount of $1,243,275.35 for a grand total of $2,109,946.20
for the pay period covering December 30, 2010 to January
12, 2011.
C. Contract Administration
1. Public Works Project Number CP0715
05.2 CP0715
City Council approve Final Pay Estimate No. 3 to Contract
10-14 in the amount of $38,326.63, for a total contract price
of $153,747.70, with Rodarte Construction, Inc. and accept
construction of Project No. CP0715, Mary Olson Farm
Restoration.
2. Public Works Project Number CP1004
04.10.2 CP1004
City Council grant permission to advertise for bids for Project
No. CP1004 - South Auburn ITS Expansion.
3. Public Works Project Number CP1012
04.9.1 CP1012
City Council approve Final Pay Estimate No. 5 to Contract
10-18 in the amount of $14,479.52, for a total contract price
of $1,026,374.35, with Northwest Asphalt, Inc. and accept
construction of Project No. CP1012, 2010 Arterial &
Collector Pavement Preservation.
Councilmember Wagner moved and Councilmember Backus
seconded to approve the Consent Agenda.
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City of Auburn Council Meeting Minutes January 18, 2011
Councilmember Haugen requested removal of the claims
vouchers from the Consent Agenda for separate
consideration.
MOTION TO APPROVE THE CONSENT AGENDA
EXCEPTING THE CLAIMS VOUCHERS CARRIED
UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
1. 2010 Claims
Claims check numbers 401010 through 401012 and 401014
through 401248 in the amount of $2,221,772.42 and dated January
18, 2011.
2. 2011 Claims
Claims check numbers 401013 and 401249 through 401393 in the
amount of $2,557,334.38 and dated January 18, 2011.
Councilmember Wagner moved and Councilmember Backus
seconded to approve the claims vouchers.
Councilmember Haugen expressed opposition to claims voucher
401129 and the City Hall Plaza project.
MOTION CARRIED 6-1. Councilmember Haugen voted no.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Council consideration.
B. Resolutions
1. Resolution No. 4665
A3.14
A Resolution of the City Council of the City of Auburn,
Washington, setting a public hearing to consider a Franchise
Agreement with New Cingular Wireless PCS, LLC
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City of Auburn Council Meeting Minutes January 18, 2011
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4665.
Councilmember Wagner stated that New Cingular Wireless
currently has a large tower on Auburn Way North which is
located on top of a power pole. The franchise agreement is
up for renewal and Resolution No. 4665 calls for a public
hearing to consider the new agreement. The Public Works
Committee requested greater specificity on the agreement
with regard to the scope and legal description of the land
within the City's right-of-way.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4668
05.4
A Resolution of the City Council of the City of Auburn,
Washington, amending the Interlocal Cooperation
Agreement between King County and the City of Auburn for
open space acquisition projects and accepting a
Conservation Futures grant related to the Smith/Fenster
Levee Setback Project
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4668.
Councilmember Norman explained that Resolution No. 4668
accepts a $130,000 grant from King County. The grant
funds provide for reimbursement of the total cost of the
purchase of the Smith property which will enable the
completion of the Fenster Levee Setback and salmon
habitat project.
MOTION CARRIED UNANIMOUSLY. 7-0.
Deputy Mayor Singer pointed out that this project has been
completely funded via grant funds.
3. Resolution No. 4672
A1.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Interlocal Agreement with King County for the purpose of
providing road services
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City of Auburn Council Meeting Minutes January 18, 2011
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4672.
Councilmember Wagner reported that the City has
contracted with King County for road services for a couple
of years. King County is, by far, the most qualified entity to
provide bridge inspections and repairs. King County also
offers a thermal plastic road marking service that is
competitive with private contractors and has more
experience in traffic control and road devices.
Councilmember Wagner explained that, due to time
restraints, King County was unable to order sufficient
materials to provide all the services that the City wanted to
complete last year, therefor, some of the signage is badly
deteriorated and needs replacing. The Public Works
Committee has requested that, if King County is unable to
complete 100% of the deteriorated markings by mid-year,
staff request a budget amendment to complete the safety
improvements. Councilmember Wagner stressed the
importance of moving forward with Resolution No. 4672 to
avoid delays.
Councilmember Partridge expressed concerns with the
contract and moved to table Resolution No. 4672 until the
February 7, 2011 City Council meeting. Councilmember
Haugen seconded the motion.
MOTION FAILED. 2-5. Councilmembers Wagner, Singer,
Backus, Norman, and Peloza voted no.
Councilmember Partridge stated that he is particularly
concerned that this is a biddable project and King County
was unable to fulfill the project last year. He feels that the
bidding process might provide a more competitive contract
for road services.
Councilmember Haugen expressed concerns regarding the
funds needed to complete the project and whether King
County will have the necessary supplies.
Councilmember Peloza stated that the Public Works
Committee discussed costs for road services provided by
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City of Auburn Council Meeting Minutes January 18, 2011
King County for year 2010 this afternoon. Councilmember
Peloza pointed out that King County encountered delays
due to the weather and indicated that costs for 2010 did not
approach the $150,000 provided for in this year's contact.
He is comfortable with the terms of the contract with King
County and feels that Council should proceed.
Councilmember Wagner expressed concerns about going to
bid for the project as the City previously had a bad
experience with a private contractor and the bidding process
could take up to three months, which would again delay the
project. These are very important safety devices and the
longer the project is delayed the less likely the project will be
completed prior to the start of the next rainy season.
Deputy Mayor Singer inquired regarding the delays
experienced with King County.
Councilmember Wagner stated that delays occurred as the
City began the process late in the year and also had to wait
until the contract was approved by King County Council,
which takes some time. This caused a delay for King
County in the ordering of materials. Once King County was
able to begin the project we were already experiencing
inclement weather. There was also a national shortage of
the product needed for the project and King County was
unable to obtain the necessary supplies. Councilmember
Wagner stated that the work performed by King County was
satisfactory and the delays were not due to poor
performance.
Deputy Mayor Singer expressed concerns that the contract
could exceed $150,000 and the provision for a mid-year
budget adjustment.
Councilmember Peloza stated that the contract is not to
exceed $150,000. Anything over $150,000 would require
approval from Council.
Councilmember Wagner pointed out that engineering staff
will be indicating all locations for work to be done and will
monitor costs closely to assure that the City receives
equitable services for the $150,000 contract.
Councilmember Wagner stated that he is confident that staff
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City of Auburn Council Meeting Minutes January 18. 2011
will not allow King County to charge more for the necessary
products than is competitively available via contractor.
Councilmember Partridge expressed displeasure that the
process was not begun earlier to allow for the project to go
out to bid and to allow more time for Council review.
Councilmember Wagner stated he feels that staff is doing a
good job in light of staff shortages.
MOTION CARRIED 5-2. Councilmembers Partridge and
Haugen voted no.
4. Resolution No. 4673
A3.8.23
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract between the City of Auburn and its Tourism Board
with ChevaYEA Group for tourism promotion services
Councilmember Backus moved and Councilmember
Norman seconded to adopt Resolution No. 4673.
Councilmember Backus reviewed the contract terms and
pointed out that the contract is funded via the hotel lodging
taxes collected in Auburn which, by state law, must be used
for tourism purposes. The contract will include services for
graphic design, web maintenance, an updated tourism map,
and to create materials for the autumn wedding show at
Emerald Downs Racetrack.
Councilmember Haugen spoke in opposition to Resolution
No. 4673 as she feels that the Chamber of Commerce has
had ample opportunity to promote tourism in Auburn.
Deputy Mayor Singer pointed out that, when the City of
Auburn staff layoffs occurred, it included the staff member
providing the services for the Tourism Board at that time.
Resolution No. 4673 will provide for funds to be used from
the tourism budget rather than the General Fund for the
services under the proposed contract.
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City of Auburn Council Meeting Minutes January 18, 2011
Councilmember Backus reiterated that the funds being used
for the contract are those collected via lodging taxes and
they may only be used for tourism purposes per state law.
Councilmember Haugen thanked Councilmember Backus
and Deputy Mayor Singer for clarification on Resolution No.
4673.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:30 p.m.
VED DAY OF FEBRUARY 2011.
er B. Lewis, Mayor Cathy Ri ardson, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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