HomeMy WebLinkAboutITEM IV-AAGENDA BILL APPROVAL FORM
A DBURN F
WA7 l I I NC;TON
Agenda Subject: Reject bids for Contract 11-07
Date: February 2011
Department:
Attachments: Budget Status Sheet,
Budget Impact:
Facilities
Bid Tab Summary & Vicinity Map
$ 0
Administrative Recommendation:
City Council reject all bids for Small Public Works Contract 11-07, Project Number MS0802/CP1025,
Auburn Municipal Airport - North Hangars Reroof.
Background Summary:
This project will construct new roofs for existing hangar buildings #9 and #10 using pre-finished standing
seam panels on metal hat channels, set over the existing metal roofs.
The estimated cost for this project was $179,580, including tax. Based on this estimate, the City sent out
invitations to bid using the City's Small Works Roster process as allowed in ACC 3.12.034.
The lowest bid submitted was $268,001, including tax. ACC 3.12.034D allows the City to reject any or all
bids at its discretion. Because all of the bids were above both the City's estimate and the amount
budgeted for this project, staff recommends that all bids be rejected in order to allow staff to reevaluate
the project, identify additional funding sources, and re-advertise the project.
There was $200,000 budgeted for the North Hangars Reroof project in 2010 in the Airport 435 Fund.
There is approximately $191,685 available for this project which will be carried forward to 2011. A budget
adjustment from the Airport 435 fund is likely to be required this year to provide additional funding for the
project.
H:\PROJ\MS0802-CP1025 North Hanger Reroof\PWCCouncillnfo\MS0802.CP1025.ab-rejectbids.doc
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ® Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ❑Public Works
® Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Peloza
Staff: Coleman
Meeting Date: : February 14, 2011
Item Number:
AUBURN * MODE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: MS0802/CP1025 Project Title: Auburn Municipal Airport - North Hangars Reroof
Project Manager: Steve Burke
O Project Initiation
Initiation Date: O Permision to Advertise Date: February 2011
Advertisement Date: January 20, 2011 * Contract Award / Reject Bids
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
Future Years
Total
435 Fund - Unrestricted (B.A. & #8)(1)
0
200,000
0
0
200,000
Total
0
200,000
0
0
200,000
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
Future Years
Total
Design Engineering - City Costs)
0
0
Design Engineering - Misc. (printing costs)
72
72
Design Engineering - Consultant Costs
8,315
5,835
14,150
Construction Estimate
179,580
179,580
Project Contingency (10%)
17,958
17,958
Construction Engineering - City Costs)
0
0
Construction Engineering - Consultant Costs
4,000
4,000
Total
0
8,315
207,445
0
215,760
435 Airport Budget Status
Prior Years 2010 2011 Future Years Total
'435 Funds Budgeted
0
(200,000)
0
0
(200,000)
435 Funds Needed
0
8,315
207,445
0
215,760
"435 Fund Project Contingency
0
(191,685)
0
0
0
435 Funds Required
0
0
207,445
0
15,760
( # ) in the Budget Status Sections indicates money the City has available.
Notes:
(1) Remaining funds will be carried over from 2010 to 2011.
(2 City Staff Costs are allocated from the Facilities budget for Facilities staff and the General Engineering budget for Public Works staff.
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Auburn Municipal Airport - North Hangars Reroof Project
MS0803/CP1025
CITY OF VICINITY MAP
A
UBURN February 2011 N
WASHINGTON SCALE: 1° = 100'