HomeMy WebLinkAboutITEM V-C-6
CITY OF ,s*
" AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Consultant Agreement No. AG-C-401 Date: February 15, 2011
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $ 0.00
Administrative Recommendation:
City Council grant permission to enter into Consultant and Technology Services Agreement No. AG-C-
401 with Technical Systems, Inc. for Technology Improvements for Project No. C524A, SCADA System
Improvements.
Background Summary:
This scope includes Professional and Technology Installation Services for the upgrade of the City of
Auburn's Supervisory Control and Data Acquisition (SCADA) System, this work includes the design of the
physical site improvements, the design and installation of electronic security and lighting improvements
identified for selected sites, and the replacement of the existing telemetry system with new Programmable
Logic Control (PLC) based Remote Telemetry Units (RTUs).
The physical site improvements will be advertised for bids separately from this contract and will construct
improvements to fencing, bollards, windows, doors, shelters, and landscaping elements at various sites
as needed to improve the remote site security.
A detailed Scope of Services will be provided to the Council prior to the Public Works Committee Meeting.
The not-to-exceed amount for this agreement is $4,489,085.47 (tax included).
For all funding sources, a budget adjustment to carry forward the unexpended funds from 2010 to 2011
will be required.
A project budget contingency of $15,689 remains in the 430 fund;
A project budget contingency of $346,865 remains in the 431 fund;
A project budget contingency of $313,634 remains in the 432 fund.
W0222-10
A3.16.9, 04.8.1 C524A
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources .
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled
Councilmember: Wagner Staff: Dowd
Meetin Date: February 22, 2011 Item Number: V.C.6
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C524A Project Title: SCADA System Improvements
Project Manager: Robert Lee
0 Project, Initiation
Initiation Date: _3/5/2007 0 Permision to Advertise Date: February 15, 2011
Advertisement Date: _n/a Contract Award
Award Date: 0 Change Order Approval
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds-Bu d eted. Funds Available
Funding 2010 -2011 2012 Future Years' Total
430 Fund Water 281,300 2,034,900 350,000 0 2,666,200
431 Fund - Sewer 794,500 1,000,000 200,000 0 1,994,500
432 Fund - Storm 356,000 458,000 200,000 0 1,014,000
Total 1,431,800 3,492,900 7501000 , 0 5,674,700
Estimated'Cost Funds Needed
Activity 2010 2011 2012 Future Years Total
Design Engineering - City Costs 20,737 0 0 0 20,737
Design Engineering - Consultant Costs 158,689 0 " 0 0 158,689
Technology Imp. Contract (w/o Physical Imp.) 0 2,693,451 1,795,634 0 4,489,085
Physical Security Imp. Estimate 0 0 250,000 0 250,000
Physical Security Imp. Contingency (10%) 0 0 25,000 0 25,000
Other - (Indicate what it is) .0 0 0 0 0
Construction Engineering - City Costs 0 30,000 25,000 0 55,000
Construction Engineering - Consultant Costs 0 0 0 0 0
Total 179,426 2,723,451 2;095,634 0 4,998,512
430 Water Budget Status
2010 2011 2012. Future Years Total
*430 Funds Budgeted O (281,300) (2,034;900) (350,000) 0 (2,666,200)
430 Funds Needed' 96,396 1,443,429 1;110,686 0. 2,650;511
•430 Fund Project.Contingency O (184.905) (591.471) 0 0 15,689
43o Funds Required 0 0 760,686, 0 0
431 Sewer Budget Status
2010 2011 2012 Future Years Total
'431 "Funds Budgeted O (794,500) (1,000,000) (200,000) 0 (1,994,500)
-431 Funds Needed 57,336. - 898,739 691,559 0 1,647,635
*431 Fund Project Contingency O 737,164) 1.01,261 0' 0 346,865
431 Funds Required' 0 0 491-1559 0 0.
432 Storm Budget Status
2010 201iE 2012 Future YearsTotal
"*432 Funds Budgeted (356,000) (4(200,000) 0 (1,014,000)
432 Funds Needed 25,694 3293,389 0 700,366
'432 Fund Project Contingency O (330,306) (76,717) 0 0 313,634
432 Funds Required 0 0 93,389 0 0
in the Budget Status Sections indicates Money the-City has available."
H:\PROJ\C524A-SCADAImp\Budget\C524A BudgetStatusSheet.xls Page 1 of 1
W0222-10A