HomeMy WebLinkAboutITEM III-AAGENDA BILL APPROVAL FORM
A DBURN F
WA7 l I I NC;TON
Agenda Subject: Change Order #2 to Contract 10-24
Date: February 17, 2011
Department:
Attachments: Budget Status Sheet
Budget Impact:
Planning and Development
and Project Location Map
$130,000
Administrative Recommendation:
Downtown Redevelopment Committee recommend approval of Change Order #2 in the amount of
$130,000 to Contract 10-24 with R.L. Alia for work on project CP0922, City Hall Plaza Improvement.
Background Summary:
The City Hall Plaza Improvement project updates and expands the City Hall Plaza creates an inviting
gathering space for the public and provides downtown open space for future redevelopment. The project
goals are to identify and fix the drainage problem, remove and replace in the Committee approved pattern
the lower level pavement, open the view into the plaza, inclusion of public art, and improve lighting.
Change Order No. 2 includes the additional crushed surfacing base course for the installation of the
Chambermaxx system in the City Hall Plaza and Expanded Plaza. The Chambermaxx system is included
in the project to address a portion of the future stormdrainage needs for the four block redevelopment
area known as Auburn Junction. Change Order No. 2 also includes additional concrete work for the
water feature, electrical work for the Promenade project being done as part of the Plaza project while the
sidewalk along North Division Street was torn out, and the addition of pin piles underneath the staircase.
The requested amount for Change Order No. 2 is $130,000.
Fund 330, Local Revitalization Fund, includes an amount of $608,900 not designated to any projects (the
Promenade or Plaza). When the Local Revitalization Fund (LRF) was established, a portion of these
undesignated funds were to be used for the above and beyond stormdrainage and the additional art work
that is being constructed as part of the City Hall Plaza Improvement project. A budget carry forward of
$863,052 along with a budget increase of $341,727 within the 330 Local Revitalization Fund will be
necessary to complete this project; however, this is within the overall funds available for downtown
improvement projects within the 330 Local Revitalization Fund.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ® Planning
❑ Park Board ❑ Public Works
❑ Legal ❑ Police
❑ Planning Comm. ® Other Downtown
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman
Staff: Snyder
Meeting Date: February 23, 2011
Item Number:
AUBURN * MODE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0922 Project Title: City Hall Plaza Improvement
Project Manager: Elizabeth Chamberlain
O Project Initiation
Initiation Date: _May 3, 2010 O Permision to Advertise Date: February 17, 2011
Advertisement Date: August 12, 2010 O Contract Award
Award Date: September 2010 O Change Order 2 Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
Future Years
Total
330 Local Revitalization Fund
328 Capital Improvement Fund
18,000
1,979,900
1,979,900
18,000
Total
18,000
1,979,900
0
0
1,997,900
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
Future Years
Total
Design Engineering - City Costs
26,799
26,799
Design Engineering - Consultant Costs
427,494
39,134
466,628
Construction Contract Bid
523,178
743,735
1,266,913
Change Order #1
90,896
90,896
Change Order #2
130,000
130,000
Authorizied Contingency
60,014
60,014
Other ($78,000 public art and $35,000 plaza
furniture)
68,000
45,000
113,000
Construction Engineering - City Costs
66,277
85,000
151,277
Construction Engineering - Consultant Costs
5,100
11,000
16,100
Total
0
1,116,848
1,204,779
0
2,321,627
330 Local Revitalization Fund Budget Status
Prior Years
2010
2011
Future Years
Total
`330 Funds Budgeted
(1,979,900)
0
0
(1,979,900)
330 Funds Needed
1,116,848
1,204,779
0
2,321,627
X330 Fund Project Contingency
0
(863,052)
0
0
330 Funds Required
0
1,204,779
0
341,727
( # ) in the Budget Status Sections indicates Money the City has available.
G:\D.T. Redevelopment Committee-DH-Done\2011 Meetings\2.23.11 DRC\III. A. City Hall Plaza Improvement
Project\BudgetStatusSheet Revised Change Order.xls 1 of 1
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