HomeMy WebLinkAboutITEM V-C-1
CITY OF Ar*
AGENDA SILL APPROVAL FORM
WASHINGTON
Agenda Subject: Change Order #2 to Contract 10-24 Date: February 28, 2011
Department: Attachments: Budget Status Sheet Budget Impact:
Planning and Development, and Project Location Ma $130,000
Administrative Recommendation:
City Council approve Change Order #2 in the amount of $130,000 to Contract 10-24 with R.L. Alia for
work on project CP0922, City Hall-Plaza Improvement.
Background Summary:
The City Hall Plaza. Improvement project updates, and expands the City. Hall Plaza creates an inviting
gathering space for the public.and provides downtown open space for future redevelopment: The project
goals are to identify and fix the drainage problem, remove and replace in the Committee approved pattern
the lower level pavement, open the view into the plaza, inclusion of public art, and improve lighting.
Change Order No. 2 includes the additional crushed surfacing base course for the installation of the
Chambermaxx system in the City Hall Plaza and Expanded Plaza. The Chambermaxx system is included
in the.project to address. a portion of the future stormdrainage needs for the.four.block redevelopment
area known as Auburn Junction.'- Change Order No. 2 also includes additional concrete work for the
-water feature, electrical-work for the Promenade project being done as part of the Plaza.project while the
sidewalk along North Division Street was torn out, and the addition of pin piles underneath the staircase.
As part of Budget Amendment #2; which is being processed separately, included, will be carryover
amounts for Fund 330,. Local Revitalization Funding; and-Fund 328, Capital Improvement Fund, into the
2011 budget There are available funds within Fund 330 to cover the requested amount of $130,000 for
Change Order No. -2.
L0307-
04.4.1 CP0922
Reviewed by Council & Committees:: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport . ❑`Finance ❑ Cemetery ❑ Mayor
❑ ,Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ® Planning
❑ Park Board ❑ .Public Works _ ❑ Legal ❑ Police
❑ Planning Comm. ® Other Downtown ® Public Works ❑ Human Resources
Action:'.
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
CoLincilmember: Norman Staff: Snyder
Meeting Date:: March 1, 2011 Item Number: V.C.1
AUBURN *MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0922 Project Title: City Hall Plaza Improvement
Project Manager: Elizabeth Chamberlain
O Project Initiation
Initiation Date: May 3, 2010 O Permision to Advertise Date: February 28, 2011
Advertisement Date: August 12, 2010 O Contract Award
Award Date: September 7, 2010 0 Change Order 2 Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2010 2011 Future Years Total
330 Local Revitalization Fund 1,309,400 585,800 1,895,200
328 Capital Improvement Fund 18,000 670,500 688,500
Total 18,000 1,979,900 585,800 0 2,583,700
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 Future Years Total
Design Engineering - City Costs 26,799 26,799
Design Engineering - Consultant Costs 427,494 39,134 466,628
Construction Contract Bid 523,178 743,735 1,266,913
Change Order #1 90,896 90,896
Change Order #2 130,000 130,000
Authorizied Contingency 60,014 60,014
Other ($78,000 public art and $35,000 plaza
furniture) 68,000 45,000 113,000
Construction Engineering - City Costs 66,277 85,000 151,277
Construction Engineering - Consultant Costs 5,100 11,000 16,100
Total 0 1,116,848 1,204,779 0 2,321,627
330 Local Revitalization Fund Budget Status
Prior Years 2010 2011 Future Years Total
'330 Funds Budgeted (1,309,400) (585,800) 0 (1,895,200)
330 Funds Needed 828,348 822,779 0 1,651,127
'330 Fund Project Contingency 0 (481,052 0 0 244,073
330 Funds Required 0 236,979 0 0
328 Capital Im rovement Fund Budget Status
Prior Years 2010 2011 Future Years Total
'328 Funds Budgeted (670,500) 0 0 (670,500)
328 Funds Needed 288,500 1 ~ 382,000 0 670,500
"328 Fund Project Contingency 0 382,000 0 0
328 Funds Required 0 382,000 0 0
• ) in the Budget Status Sections indicates Money the City has available.
L0307-1A 1 of 1
2/17/2011
CITY HALL PLAZA PROJECT BOUNDARY
ASSUMPTIONS
• Main Street/South Division Street intersection corners are part of Promenade project.
LE~
'YO
7 It
. 1~ ~ ,d~ ►'4"-~- c ~ ~ .C ~~r r: -c v`~.' iza"' ~()t~xu c..
-Y-ll 71
rt"
y - V 6
It,
j I 4l- 1871 h. h 4
J~ ~Y7~ r~x~ jC'.` . 1fr a i 'rjT.fr _ c _ - ( P ; 9
I-L
L0307-1B