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CITY OF__ * r
•U- ~y AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date: February 28, 2011
Permission to Advertise C507B
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet and Ma $ 0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. C50713, Auburn / Pacific Trail - Skinner
Rd/3rd Ave SE Phase 2).
Background Summary:
In February 2007, the Cities of Auburn and Pacific entered into an Interlocal Agency Agreement for
Auburn to administer two federal grants for the construction of non-motorized improvements along the
west side of C St SW in Auburn, starting at 15th St SW and ending at Ellingson Road SW, and along
Skinner Road and 3rd Avenue SE to Pacific Park in Pacific. Due to right-of-way issues associated with a
portion of the project located in the City of Pacific, the project was split into two projects and the portion of
the project located in Auburn was constructed in 2007/2008. In 2009, the Puget Sound Regional Council
(PSRC) approved a scope change for the work proposed within the City of Pacific. In February 2011, the
Cities of Auburn and Pacific approved Amendment No. 1 to the Interlocal Agency Agreement.
Amendment No. 1 addressed an anticipated funding shortfall and requires that the City of Pacific provide
the additional funding needed for construction which exceeds the federal grants and match amounts
previously agreed to in the original Interlocal Agreement, up to $40,000.
The purpose of the Auburn / Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2) project is to construct non-
motorized improvements in the City of Pacific, including constructing a 10-foot wide non-motorized trail on
Skinner Road from Ellingson Road SW to approximately 2"d Ave NE, constructing a striped bike lane on
Skinner Road from approximately 2"d Ave NE to 3rd Ave SE, installing bike route signing on 2nd Ave NE
and Alder Lane, and constructing a 5-foot wide trail on 3rd Ave SE from Alder Lane to Pacific Park. All
work is to be within existing right-of-way. Advertisement of bids is expected to occur in late March of
2011 with construction in the Summer of 2011.
The total project cost is estimated to be $177,921. A project budget contingency of $226 remains in the
102 (Arterial Street) Fund.
W0307-4
04.9.1 C507B
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: March 7, 2011 Item Number: V.C.2
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C507B Project Title: Auburn/Pacific Trail -Skinner Rd/3rd Ave SE (Phase 2)
Project Manager: Leah Dunsdon
O Project Initiation
Initiation Date: 2005 Q Permision to Advertise Date: February 28, 2011
Advertisement Date: O Contract Award
Award Date: 0 Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted Funds Available
Funding Prior Years 2010 2011 Future Years Total
102 Fund - Federal Grant** 4,711 107,000 111,711
102 Fund - Unrestricted 7,959 3,600 1,000 12,559
102 Fund - REET2 8,107 8,107
102 Fund - Other (City of Pacific)*** 45,770 45,770
Total 20,777 110,600 46,770 0 178,147
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 Future Years Total
Design Engineering - City Costs 20,777 3,794 10,000 34,571
Construction Estimate 123,500 123,500
Project Contingency (10%) 12,350 12,350
Construction Engineering - City Costs 7,500 7,500
Total 20,777 3,794 153,350 0 177,921
102 Arterial Street Bud et Status
Prior Years 2010 2011 Future Years Total
*102 Funds Budgeted (20,777) (110,600) (46,770) 0 (178,147)
102 Funds Needed 20,777 3,794 153,350 0 177,921
*102 Fund Project Contingency 0 106,806 0 0 226
102 Funds Required 0 0 106,580 0 0
* ( # ) in the Budget Status Sections indicates money the City has available.
" Requires a Local Match of $17,329 ($5,770 from Pacific and $11,559 from Auburn) per the Interlocal Agreement.
***Per Amendment No. 1 of the Interlocal Agreement between Auburn and Pacific, the City of Pacific will provide the
required $5,770 local match and provide up to an additional $40,000 for a total contribution of $45,770 to fund the project.
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H:\PROJ\C507B-Aub-PacificTrail-Skinner\Budget\C507B. BudgetStatusSheet.As
2:26 PM 2/28/2011
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Figure 1
CCrrYOFr_ C50713, SKINNER ROAD - 3RD AVENUE
= NON=MOTORIZED IMPROVEMENTS
WASHINGTON Vicinity Map
W0307-4B