HomeMy WebLinkAboutITEM II-DA TY OF
UBURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject:
Date: February 28, 2011
Permission to Advertise C507B
Department:
Attachments:
Budget Impact:
Public Works
Budget Status Sheet and Map
$ 0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. C507B, Auburn / Pacific Trail - Skinner
Rd/3rd Ave SE (Phase 2).
Background Summary:
In February 2007, the Cities of Auburn and Pacific entered into an Interlocal Agency Agreement for
Auburn to administer two federal grants for the construction of non-motorized improvements along the
west side of C St SW in Auburn, starting at 15th St SW and ending at Ellingson Road SW, and along
Skinner Road and 3rd Avenue SE to Pacific Park in Pacific. Due to right-of-way issues associated with a
portion of the project located in the City of Pacific, the project was split into two projects and the portion of
the project located in Auburn was constructed in 2007/2008. In 2009, the Puget Sound Regional Council
(PSRC) approved a scope change for the work proposed within the City of Pacific. In February 2011, the
Cities of Auburn and Pacific approved Amendment No. 1 to the Interlocal Agency Agreement.
Amendment No. 1 addressed an anticipated funding shortfall and requires that the City of Pacific provide
the additional funding needed for construction which exceeds the federal grants and match amounts
previously agreed to in the original Interlocal Agreement, up to $40,000.
The purpose of the Auburn / Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2) project is to construct non-
motorized improvements in the City of Pacific, including constructing a 10-foot wide non-motorized trail on
Skinner Road from Ellingson Road SW to approximately 2nd Ave NE, constructing a striped bike lane on
Skinner Road from approximately 2nd Ave NE to 3rd Ave SE, installing bike route signing on 2nd Ave NE
and Alder Lane, and constructing a 5-foot wide trail on 3rd Ave SE from Alder Lane to Pacific Park. All
work is to be within existing right-of-way. Advertisement of bids is expected to occur in late March of
2011 with construction in the Summer of 2011.
The total project cost is estimated to be $177,921. A project budget contingency of $226 remains in the
102 (Arterial Street) Fund.
W0307-4
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: March 2011
Item Number:
AUBURN * MODE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C607B
Project Title: Auburn/Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2)
Project Manager: Leah Dunsdon
O Project Initiation
Initiation Date: 2005
* Permision to Advertise
Date: February 28, 2011
Advertisement Date:
O Contract Award
Award Date:
O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
Future Years
Total
102 Fund - Federal Grant"
4,711
107,000
111,711
102 Fund - Unrestricted
7,959
3,600
1,000
12,559
102 Fund - REET2
8,107
8,107
102 Fund - Other (City of Pacific)"'
45,770
45,770
Total
20,777
110,600
46,770
0
178,147
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
Future Years
Total
Design Engineering - City Costs
20,777
3,794
10,000
34,571
Construction Estimate
123,500
123,500
Project Contingency (10%)
12,350
12,350
Construction Engineering - City Costs
7,500
7,500
Total
20,777
3,794
153,350
0
177,921
102 Arteria
l Street Bud
get Status
Prior Years
2010
2011
Future Years
Total
102 Funds Budgeted
(20,777)
(110,600)
(46,770)
0
(178,147)
102 Funds Needed
20,777
3,794
153,350
0
177,921
"102 Fund Project Contingency
(0)
(106,806)
0
0
(226)
102 Funds Required
0
0
106,580
0
0
( # ) in the Budget Status Sections indicates money the City has available.
" Requires a Local Match of $17,329 ($5,770 from Pacific and $11,559 from Auburn) per the Interlocal Agreement.
"'Per Amendment No. 1 of the Interlocal Agreement between Auburn and Pacific, the City of Pacific will provide the
required $5,770 local match and provide up to an additional $40,000 for a total contribution of $45,770 to fund the project.
W0307-4A
H:\PROJ\C507B-Aub-PacificTrail-Skinner\Budget\C507B.BudgetStatusSheet.xIs
2:26 PM 2/28/2011
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W0307-4B
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