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Home My WebLink About01-03-2011 CITY OF AUBURN GITY OF PUBLIC WORKS COMMITTEE January 3, 2011 , WASHINGTON MINUTES 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, Jocated on the second floor of Aubum City Hall, One East Main Street, Auburn, Washington, Comrnittee members present were: Chairman Rich Wagner; Vice-Chair Bill Peloza, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works. Director Dennis Dowcly, City Engineer/Assisfant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, r Traffic Engineer Pablo.Para, Citizen Wayne Osbome, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA - A. APPROVAL OF MINUTES Chairman Wagner reviewed changes that were made to the draft minutes for Consent Item E. Chairman 1Nagner stated that the changes provided clarification as fo which left-turn signals were begin changed and that the changes to the minutes were satisfactory. Vice-Chair Peloza asked that more detail be provided on the discussion regarding the northbound right-turn lane on Auburn Way South, at the M Street SE intersection. Assistant DirectoNCity Engineer Selle stated that there are several initiatives and activities that are being woiked on at the intersection of Auburn Way South and M Street SE and it is staffs intention to discuss the intersection as a whole and talk about the various initiatives going on with the Committee. Chairman Wagner suggested that the statement, "Mayor Lewis requested staff to gather all of the information available regarding the'intersection and bring it back to the Committee for further discussion," be changed to "Mayor Lewis requested staff to gather all of the information available regarding new initiatives at the intersection and bring it back to the Committee forfurther discussion." It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, December 20, 2010, as amended_ Motion carried 3-0. B. AWARD CONTRACT N0..10-17 TO PEASE & SONS INC ON THEIR LOW BID OF $1,395,155.70 PLUS WASHINGTON STATE SALESTAX OF $132,539.79 FOR A TOTAL CONTRACT PRICE OF $1,527,625.49 FOR PROJECT NO. CP0817 - SEWER AND STORM STATION REPLACEMENT - PHASE C Chairman Wagner asked if staff is actively researching what additional projects can be initiated because the contract amount.is less than the Engineer's Estimate. Assistant.Director/City Engineer Selle answered that staff islworking with the Finance Department to closely monitor the bond projects to ensure that the bond proceeds are spent within the authorized time frame. It was moved by Vice-Chair Peloza, seconded by Member Haugen, thatthe Committee recommend Council award Contract No. 10-17 to Pease & Sons Inc for Project No. CP0817 - Sewer and Storm Station Replacemenf - Phase C. Page 1 ;Public Wocks Committee Minutes Januarv 3, 2011 MINUTES . Motion carried 3-0. III:. ISSUES There were no issues. 1V. DISCUSSION AND INFORMATION A. CAPIT/AL PROJECT STATUS REPORT . Item 35 CP1002 - 2010 Local Street Pavement Preservation: In response to a question from Chairman Wagner, Assistant City Engineer Gaub explained that the ongoing work on 1St Street NE east of Aubum Way is part of the 2010 SOS program. Item 8- CP0701 - 8th and R Streef Traffic Siqnal: Chairman Wagner asked if the project was on schedule. Assistant Cify Engineer Gaub answered thaf the poles came in early and constraction is a little ahead of schedule. Chairman Wagner asked if there is an island on the , east side of the intersection. Gaub stated that there is no island, but rather some c-cur6ing on the east side. Vice-Chair Peloza commented on the installation of the signal and street signs and asked if PSE was working on a natural gas line across the bridge. Assistant City Engineer Gaub responded that is correct. Chaicman Wagner asked about the repairs being made on 1 St Street NE and Auburn Way N. Assistant City Engineer Gaub stated that the repairs are part of the Save Our Streets Project (SOS) and there are some conflicts with the waterline- at the location that are being addressed. Assistant City Engineer Gaub stated that area is being eompletely rebuilt. Item 12 - CP0909 - Lakeland Hills Booster Pumq Station: Member Haugen asked for an estimate on how long the project will take. Assistant City Engineer Gaub answered that the project is currently scheduled to be completed at the end of 2011. ' Item 2- CP1014 - Commercial Buildinq Demolition: Vice-Chair Peloza asked if the_ Mayor had heard a response regarding the remaining buildings on W Main Street. Mayor Lewis stated that - there has been no response yet and that the City had sent an individual package to each member of the bank's board of directors which includes a director on the Puget Sound Regional Council. Item 7- CP0815 - Marv Olson Farm Phase III: . Vice=Chair Peloza made a positive comment regarding the new security gate for the Parking Lot (Item-B - CP0715). ' Item F- MS1003 - Airport Storm Water Inventorv/Survev: Chairman Wagner asked if the findings of the project will be brought to the Public Works Committee for review. Director Dowdy stated that when the inventory is complete if will be brought to the Public Works Committee. - Page 2 Public Works Committee Minutes Januarv.3; 2011 MINUTES ADD/T/ONAL D/SCUSS/ON 1. Prior#o discussion of the Capital Project Status Report, Vice-Chair Peloza,distributed photographs of a portion of damaged sidewalk on Harvey Road, near 11t' Sfreet NE, that is part of a driveway to a business, Vice-Chair Peloza asked who is responsible for making repairs`to the sidewalk. Assistant Director%City Engineer Selle answered that it is the City's responsibility . to maintain the sidewalks unless the impact is caused by the private property owner, then the property owner would be responsible for repairs. - Assistant Director/City Engineer Selle stated that in cases of the sitlewalk shown in.the photograph, City staff would go out and evaluate and determine vvhether or not there were any impaets made by the property owner that are contributing to the problem. If not, the Gity would be responsible and the portion of sidewalk would be included in the list of locations in neetl of repair. Member Haugen pointed out that, in the photograph, it appears a tree was removed from the . area. Assistant Director/City Engineer Selle stated that staff would go out and investigate. Mayor Lewis asked that in future cases, such as the one discussed, that Committee Members notify him of the problem and that he will then ask the appropriate staff to go and inspect #he , area. ~ ; - 2. Member Haugen spoke about her concerns regarding pedestrians crossing busy streets mid- block along M Street SE, between the railroad tracks and Auburn Way S. Member Haugen asked if staff could explore the possibility of constructing a mid-block pedestrian crossing. Chairman Wagner spoke about the traffic study that was conducted in preparation for the construction of the Communify Center. The study examined the current traffic at 12t" Street SE and M Street SE and the projected traffic following the construction of the Community Center. Chairman Wagner stated that the conclusion of the study was that there were not a lot of people on the east side that need to get to the west side, except near the vicinity of the M Street SE Grade Separation Project: Assistant Director/City Engineer Selle stated that 4th Street/M -Street SE intersection currently is signalized and that 6t' StreeUM Street SE intersection will be signalized when the City eventually completes the bypass road which will provide a protected pedestrian crossing of the corridor. Chairman Wagner pointed out that the bypass road is no longer part of the M Street SE Grade Separation Phase I Project and that staff may want to consider a project that would include construction of only the signal ora portion of the signal. Mayor Lewis agreed that it would be a good idea for staff to look at options for.constructing another crossing on M Street SE between 6th Street SE and Au6urn Way South. Page 3 Public Works Committee Minutes. Januarv 3. 2011 , MINUTES V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 3:55 p.m. _ Approved this 18th day of January, 2011. Rich Wagner Rigs y Chairman L::~Pnnifer blic Works part t Secretary , - Page 4