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Home My WebLink About02-07-2011 CITY OF * * - FIIVANCE C06WM_ITTEE * K WASHINGTON FEBRUARY 7, 2011 6;00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 NiINUTES L CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room No; 1 located on the second floor of the City Hall Annex located at One Easf Main Street in Aubum. Chair Backus, Vice Chair Norman and Member Rich Wagner were present. Present during the meeting. were Mayor Peter B. Lewis, City Attomey Daniel B. Heitl, Finance Director Shelley Coleman, Planning and - Development Director Kevin Snyder, Chief of Police Bob Lee,, Public Works -Director Dennis Dowdy, Information Services Director Lorrie Rempher, and City Clerk Danielle Daskam. II. CONSENT ITEMS , A. Approval of llAinutes 1. Minutes of the January 181 2011 Finance . Committee meeting. - " _ Vice Chair Norman moved and Member Wagner seconded to apptove the January 18, 2011 minutes. MOTION GARRIED UNANIMOUSLY. 3-0. B. Vouchers 1. 2010 Claims F4.9.5 Claims check numbers 401394 through 401398 and voucher - numbers 401401 through 401601 in the amount of $2;467,253.80 and dated February 7, 2011 2. 2011 Claims . , F4.9.5 Page 1 Finance Committee IlAinutes Februarv 7, 2011 Claims check numbers 401399 through 401400 and 401602 through 401913 in the amount of $1,334,522.31 and five wire transfers in the amount of $500,444.02 and dated February 7, 2011. 3. Payroll F4.9.2 Payroll check numbers 530708 to 530790 in the amount of . $290,733.42 and electronic deposit transmissions in the , amount of $1,121,952.91 for a grand total of $1;412,686.33 for the pay period covering January 13, 2011 to February 2, 2011. Committee members reviewed the vouchers and briefly discussed voucher numbers 401450, 401541, 401490, _ r 401446, 401517, 401671, 401623, and 401708. Vice Chair Norman moved and Member Wagner seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. • ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6347 F4.16 An Ordinance of the City Council of the. City of Aubum,, Washington, establishing the local sales and use tax credit against the State Sales and Use tax for local revitalization ' financing for 2011 Committee members previously discussed Ordinance No. 6347 af their January 18, 2011 meeting. Vice Chair N_orman moved and Member Wagner seconded to approye Ordinance No. 6347 and forward the Ordinance to the full' Council. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions Page 2 Finance Committee Minutes Februarv 7. 2011 1. Resolution No. 4671 F6.17 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Cify of Aubum to impose a sales and use. tax as authorized by RCW 82.14:415 as a credit against State sales and use tax, relating to annexations , Committee members previously discussed Resolution No. 4671 at their January 18, 2011 meeting. Vice Chair Norman moved and Member Wagner seconded to approve Resolution No. 4671 and forward the Resolution to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. _ IV. DISCUSSION ITEMS A. ResoBution No. 4678 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the conversion to, and sale of Aubum Police Canine , Riggs as surplus property of the City of Auburn Chief Lee reported that Resolution No. 4678 was presented to the Municipal Services Committee for approval on January 24, 2011. Chief Lee explained that due to the promotion of K9 Handler Officer Dan O'Neil to Sergeant, Police Canine Riggs will be retired: Riggs' handler, Sergeant O'Neil, has agreed to purchase the dog as has been the practice of previous K8's and their handlers. This allows the K9 offcet to remain with the handler to whom it has bonded and allows the K9 a comfortable and safe environment for retirement. ~ B. Resolution No. 4683 A3.16.12 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk fo execute an Interlocal Agreement between the city of Aubum and the Ciiy of Algona for Information Services Technology Information Services Director Rempher explained that the City of Algona approached the City regarding an interlocal agreement,for Page 3 Finance Committee Minutes Februarv 7, 2011 Information Services support of their compufer system. The City of Aubum has supported, their police department with Spitlman records management software for the past several years. The . proposed inferlocal agreement extends the service to neiwork and desktop support, virus and operation system patch management and technical recommendations. The interlocal agreement , provides for cost recovery of services. C. Resolution No. 4680 04.9:1 C201A A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to execute an Interlocal Agreement with the Port of Seattle for the purpose of funding and constructing the M Street SE Grade Separation Project (C201A) Public Works Director powdy explained that Resolution Nos. 4680 and 4681 authorize interlocal agreements with the Ports of Seattle and Tacoma for the purpose of funding a portion the M Street SE Underpass Project. 'Each Port has agreed to contribute $771,400 to the project, which is approximately 3.5% of the original project cost estimate. D. Resolution No. 4681 04.9.1 C201A A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Intertocal Agreement with the Port of Tacoma for the purpose of funding and constructing the M Street SE Grade Separation Project (C201A) (See Item IV.C, Resolution No. 4680 for discussion of Resolution No. 4681.) E. Ordinance ;No: 6342 ` F6.7 ' An Ordinance of the City Council of the City of Aubum, ' Washington, creating a.new Section 3.60.035 of the Auburn City Code, relating to exemptions from City-imposed sales and use tax Planning and Development Director Snyder stated that the goal of Ordinance Na 6342, as originally conceived, focused on providing economic development incentives to retail businesses that would bring more sales tax revenue to the City of Aubum rather than to competing jurisdictions. Page 4 ' Finance_Committee Minutes Februarv 7, 2011 Corrimittee members discussed the possibility of providing , incentives to busihesses that` do not qualify for exemptions under Ordinance No: 6342, but who construct a new building that would bring a significant amount of new jobs to the community. Mayor Lewis requested that Director Snyderdraft an ordinance that would provide such incentives for Committee review. F. Ordinance No. 6351 An Ordinance of the City Council of the City of Aubum, Washingfon, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance and authorizing amendment to the City of Aubum 2011-2012 Budget as set forth in'Schedule "A" Ordinance No. 6351 was added to the agenda. Finance Director Coleman explained that the budget amendment relates to staffing; including the transfer of the respons'ibility for median and gateway maintenance from the Storm Fund to Parks Maintenance, the addition ofi a Council staff person, converting a contract staff person at the Senior Center- to a regular employee, and additional funds in the Sewer Division to fill positions on temporary leave. V. ADJOURNMENT ~ There being no further business to come before _the Committee, the meeting adjourned at 6:27 p.m. ' APPROVED THE ~ DAY OF FEBRUARY 2011: Clerk Nancy B1 , Chair Danielle Daskam, City , Page 5