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Home My WebLink About12-06-2010 CITY OF FINANCE COMIVIITTEE ~ WAS H I NGTON DECEMBER 6, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to, order 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located at. One East Main Street in Auburn. Chair 'Backus, Vice Chair Norman and Member John Pa►tridge were present. Present during, the meeting were Mayor Pefer B.. Lewis, City Attorney Daniel B: Heid, Finance Director `Shelley Coleman, Planning and Development, Director Kevin Snyder, Public Works Director Dennis Dowdy, . Financial Accounting Manager Rhonda Ewing, Solid Waste :and Recycling Coordinator Joan Nelson, Government Relations Officer Carolyn Robertson, and City Clerk Danielle Daskam. Aubum Area Chamber of Commerce Chief Operating Officer Nancy Wyatt and Wayne Osborne were also present. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the November 15, 2010 F6nance Corremittee meeting. Vice Chair Norman moved and Member Partridge seconded to approve the November 15, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 399932 through 400340 in the amount of $1,462,239.57 and dated December 6, 2010. Page 1 Finance Committee Minutes December 6, 2010 2. Payroll F4.9.2 Payroll check numbers 530255 to 530391 in the amount of $386,148.18 and electronic deposit transmissions in the amount of $1,188,247.20 for a grand total of $1,574,395.38 for the pay period covering November 11, 2010 to December 1, 2010. Committee members reviewed the vouchers and briefly discussed voucher numbers 400220, 3999978, 400133, and 400189. Vice Chair Norman moved and Member Partridge seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. - III. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6338 F3:22 . An Ordinance of the City Council of the City of Auburn,~ Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as amended by Ordinance Nos. . 6226, 6246, 6278, 6285; 6299, 6313 and Ordinance No. 6323 authorizing amendment to the City of Auburn 2009- 2010 Budget as set forth in Schedule "A" Committee: members reviewed Ordinance No. 6338 which amends the 2009-2010 Biennial Budget. Finance Director Coleman stated that the budget amendments include an increase in the BIA budget and revenues for the sale of revenue bonds and bond refrnancing. Director Coleman also noted that the budget amend.ment also includes the close out of Fund 438, Commercial Retail. Vice Chair Norman moved and Member Partridge seconded to approve Ordinance No. 6338 and forward to the full. Council. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 . Einance Committee Minutes December 6, 2010 2. Ordinance No. 6339 F3.23 ' An Ordinance of the City Council of the City of Aubum, Washington, adopting the 2011-2012 Biennial Budget for the City of Auburn, Washington . Committee members reviewed Ordinance No. 6339 approving the 2011-2012 Biennial Budget and briefly discussed fund balances for 2011: Vice Chair Norman moved and Member.Partridge-seconded to approve Ordinance No. 6339 and forward to the fulL , Council. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 4657 F4.7 A Resolution of the City Council of the City of Auburn, , Washington; authorizing the transfer of funds for the purpose of making a loan or loans from the Information ' Services Fund and the Equipmenf Rental Fund to the General Fund for up to a fve year period of time Finance Director Coleman. explained that Resolution No. 4657 provides for a loan from the Information Services and Equipment Rental Funds to the General Fund to pay the startup costs associated with, the South Correctional Entity (SCORE). In response to a question from Chair Backus; Director Coleman stated that because, the Information Services and Equipment Renfal Funds are enterprise funds, interest m"ust be charged to the General Fund for any loans. Vice Chair Norman moved and Member Partridge seconded to approve Resolution No. 4657 . and forward to the full. CounciL MOTION CARRIED UNANIMOUSLY. 3-0. Page 3 Finance Committee Minutes December 6. 2010 IV. DISCUSSION ITEMS A. Auburn Area Chamber of Commerce Annual Report by Nancy Wyatt Aubum Area Chamber of Commerce Chief Operating Officer Nancy Wyatt presented the Committee with a report of the Chamber of Commerce end-of-the-year reporthighlighting some of the services and accomplishments provided by the Chamber. Ms. Wyatt noted the progress made rela#ed to tourism, including increased walk-in and phone contacts. Ms. Wyatt also reported the Chamber has seen positive indicators in the economy. B. Resolution No: 4660 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interim Water ~ Sales Agreement befinreen the City of Aubum and King County Water District No. 111 (For clarification of these minutes, Resolution No. 4460 was discussed immediately following Item III.13.1 of these minutes.) Public Works Director powdy presented a revised exhibit for _ : Resolution No. 4660, Director powdy stated that the City has had a similar, agreement with Covington and Water District No. 111 since approximately 1996. Covington has opted to not participate in the interlocal for wholesale water. The new agreement addresses details fot the cost and. quantity to, be provided to Water District No. 111. Direcfor powdy poinfed out that the agreement is for an interruptible supply of water. C. 2011 Legislative Update Government Relations Manager Robertson referred the Committee to the 2011. Legislative Agenda included in the Committee packet. The 2011 Legislatnre Agenda includes legislative priorities relating to the use of, a street maintenance utility, establishing an Amtrak stop in Aubum, funding for levee repairs, funding from the Public Works Trust Fund, funding for Auburn's Teen Center/Gymnasium at the Les Gove Park Campus, red light photo enforcement, and - eminent domain law. . Page 4 Finance Committee Minutes December 6, 2010 Committee members briefly discussed the impact of red light photo enforcement on safety and the need to support the continued ability to utilize photo enforcement. - D. Agreement for Services Number AG-S-044 04:7:2 City Council to approve 2011 Agreement for Services No. AG-S- 044 with Vadis. AG-S-044 is an annual service agreement between the City and Vadis for a finrelve month litter control program. The fee for services is the same as.in 2010. Vadis is a non-profit organization that develops employment opportunities for individuals with disabilities. The City has contracted with Vadis since the earty, 1990's. E. Resolution No. 4658 A3.4.1.21 , A Resolution of the'City Council of the City of Aubum, Washington, authorizing the Mayor to execute a Services Contract with the Seattle-King County Department of Public Health for reimbursement of funds related to 2011 Local Hazardous Waste Management Program activities Upon adoption of Resolution No. 4658; ~King County will provide . $19,693.38 for the City to promote ttie Neighborhood Natural Yard Care Program to one neighborhood and mail a newsletter with - information on household hazardous waste during 2011. The Natural Yard Care Program will be focused in the West Hill neighborhood in 2011. F. Resolution Na 4659 F4.7 A Resolution.of the City Council of the City,of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans fcom the General Fund and/or the Cumulative Reserve Fund to the" Municipal Park Construction Fund for up to a three- year period of time . Committee members reviewed Resolution No. 4659. The resolution authorizes an interest free loan from the General Fund and/or.. the Cumulative Reserve Fund, to the Municipal Park Construction ' Fund when there are insufficient funds to cover authorized expenditures while the City waits for grant monies. The Page 5 Finance Committee Minutes - December 6, 2010 . funds will cover cosfs associated with the Activity Center. The City is awaiting a grant from the State that was secured with the help of the Boys and Gids Club. G. Resolution No. 4661 A3.16.3 ~ A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City ofi Auburn and the Auburn Area Chamber of Commerce to operate a Visitor Information Center, promote tourism awareness within the City and to provide services associated with supporting the City's economic development efforts Committee members reviewed Resolution No. 4661. The agreement provisions are the same as the 2010 agreement with the Chamber. H. Resolution No. 4662 " A3.16.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Contract with Washington2 Advocates, LLC, for consulting services (For clarification . of these minutes, Resolution No. 4460 was discussed immediafely following Item IV:C of these minutes.) Committee members reviewed Resolution No..4662. Mayor Lewis reported that the City is reducing the number of contracted lobbyists and noted the number of accomplishments achieved during the past year with the assistance of the lobbying team. V. ADJOIJRNMEYVT There being no further business to come before the Committee, the meeting adjoumed at 6:44 p.m. , APPROVED THE DAY OF DECEMBER 2010. Nancy s, Chair Danielle Daskam, City Clerk . Page 6