HomeMy WebLinkAbout08-16-2010
CITY OF AUBURN
CITY OF PUBLIC WORKS COMMITTEE
August 16, 2010 -
WASHINGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to ordec at 3:30 p.m. in Conference Room #2 located on~
the second floor of Au6um City Hall Annex, One East Main Street, Aubum, Washington.
Committee: members present were: Chairman Rich 1Nagner, Vice-Chair BiII.Peloza, and Member
Virginia Haugen. Also.present during the meeting were:' Mayor Peter B. Lewis, Public Works
Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide Amber Mund, Project Engineer Robert
Lee; Project Engineer Leah Dunsdon, Street Systems Engineer Seth Wickstrom, Project Engineer
Jacob Sweeting, Environmental Plannec Jennifer Shih, Environmental Protection Manager Chris
Andersen, Planning Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Facilities
Manager Lisa Torres; Finance Director Shelley Coleman, Traffic Engineer Pablo Para;
` Councilmember John Partridge; Terry Danysh from Dorsey & Whitney, LLP, Citizen Wayne
Osborne, and Department Secretary Jennifer Rigsby. ,
Chairman Wagner stated that though it was not on the agenda, the Committee_would discuss
future-Public Works Committee Meeting locations and meeting room option prior to the end of the
meeting.
II. CONSENT AGENDA
A: fAPPROVAL OF MINUTES
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Commiftee approve
the Public Works Committee minutes for date, August 2, 2010.
Motion carried 3-0.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO: 10=15 FOR THE CITY OF AUBURN PARKS,
ART, AND RECREATION DEFARTMENT ANNUAL VETERANS DAY PARADE
- Engineering Aide Mund explained that the permit is the same at last year's permit. There were
no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Commiftee approve
Right-of-Way Use Permit No. 1 b-15 for the City of Aubum Parks, Art, and Recreation
Department Annual Veterans' Day Parade.
Motion carried 3-0.
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Pubiic Works Committee Minutes AuQUSt 16;2010
MINUTES
C. APPROVE RIGHT-OF-WAY USE PERMIT NO. 10-16 FOR THE CITY OF AUBURN PARKS,
ART, AND RECREATION DEPARTMENT ANNUAL SANTA PARADE
Engineering Aide Mund explained that the permit is the same at last.year's' permit. There were '
no -questions from the Committee:
If was moved by Vice-Chair'Peloza, seconded by Member Haugen, that the Committee approve
` Right~of-Way Use Permit No. 10-15 for the City of Aubum Parks, Art, and Recreation
Department Annual Santa Parade.
Motion carried 3-0.
D. P.ERMISSION TO INITIATE PROJECT NO. CP1010, 2010 STORM DRAINAGE
REPAIR/REPLACEMENT
Project Engineer Lee was present. Chairman Wagner asked if the three sites included in the project's scope were the only locations where storm drainage repairs were being made. Lee
answered that there were four sites as part of the project and due to time constraints the sites
-were narrowed down to the three most critical sites in need of repair.
Project Engineer Lee reviewed fhe storm drainage sites for which the project will provide repairs .
and maintenance, Auburn Municipal Airport Storm Drainage Reservoirs, SE 312`h Sfreef/125t" ,
Ayenue SE, and Riverwalk Drive Strom Drainage Pond and Bioswales,
Lee answered.questions asked by Chairman Wagner regarding what drains into the Aubum
- Municipal Airport Reservoirs. Chairman Wagner asked if the consultant that was contracted to
do the storm system survey work on the airport drainage was related to Project No. CP1010. Lee answered that this project is separate from the consultant work for the Airports storm
. system and is mainly a function of ma'intenance for the City's storm facilities.
Vice-Chair Peloza voiced his support for the project... Froject Engineer Lee identified the
location of the airport reservoirs; "F" and "G".
Chairman V1lagner asked forthe cost associated.with each individual site: Project Engineer Lee
answered that eaeh site represents approximately $50,000.00 of the budget.
Chairman Wagner asked if any of the bushes at the Rivecwalk Drive site would need to be
replanted. Lee answered that only:the grass areas along the sides and bottom of the pond will
be disturbed and will need to be re-seeded.
It was moved by Vice-Chair Peloza; seconded by Member Haugen, that the.Committee grant
permission to initiate Project'NQ. CP1010, 2010 Storm Drainage Repair/Replacement.
Motion carried 3-0.
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Public Works Committee Minutes AuQUSt 16, 2010
MINUTES
E. AWARD CONTRACT NO. 10-11 TO R&R FAB & CRANE ON THEIR LOW BID OF 26,991:41
" PLUS WASHINGTON STATE SALES TAX OF $2,564.18 FOR A TOTAt CONTRACT PRICE
OF $29,555.59 FOR PROJECT NO. C410A, 277' WETLAND MITIGATION MONITORING
, (ANNUAL)
Project Engineer Dunsdon explained that Project No. 0410A monitors the created wetland that
was part of the S. 277th Street Reconstruction Project: The City is responsible for a 10-year :
_ monitoring period and is currently in yearseven. Dunsdon stated that this project evaluates the
perFormance of the wetlands and addresses deficiencies.
In response to questions asked by Vice-Chair Peloza, Project Engineer Dunsdon reviewed the
' monitoring costs and compared what was included in the monitoring during previous years to
this year.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council award Contract No. 10-11 for Project No. C410A, 277th Wetland Mitigation.
Monitoring (Annual).
Motion carried 3-0.
F. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-393 WITH RH2
ENGINEERING INC. FOR ENGINEERING SERVICES ON PROJECT NO. CP1006,
LAKELANQ NILLS RESERVOIR 8
Ghairman Wagner asked how much outreach to the;neighborhood had been provided by staff
regarding the project. Project Engineer Dunsdon answered that when the project is at 30%0
design staff plans on conducting finro neighborhood rneetings, one meeting with just the
residents on Francis Court SE and a second, larger, public meeting. Dunsdon stated that from
conversations that she has had with one woman in the neighborhood, the residents' primary
concems are the type of fencing around the reservoir site, landscaping, and the inclusion of a
mural freatment. Mayor Lewis recommended that staff calculate the cost difference befinreen a
mural treatment and a standard treatment and that it be presented as a cost that the Lakeland
Hills Homeowners Association can consider paying foc.
- Chairman Wagner asked if the view of the reservoirwill be obstructed by any trees. Project
Engineer Dunsdon answered that from the west it w'ill be partial obstructed butifrom the south it
will not be obscured by trees because there are no trees on the site.
The Committee and staff discussed ttie size and location of the project site and reviewed the
vicinity map. Chairman Wagner asked how tall the reservoir will be and Dunsdon answered, .
approxirhately 70 feet.
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding the construction of a partially submerged reservo.ir tank; indicating that the elevation necessary for the reservoirto feed the water system driVes the height of the tank as well as the
need fo interact wifh the heighf of the current reservoir locafed elsewhere in the Lakeland wafer
. system.
Mayor Lewis asked that staff bring the landscaping plan for the project to the Committee for
' - review as soon as pos"sible:
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Public Works Committee Minutes Au4ust 16; 201a
MINUTES
The Committee and staff discussed the size and location of the existing reservoir in Lakeland
~ Hills. Vice-Chair Peloza asked how long Project No. CP1006 had been planned. Assistant
Director/City Engineer Selle answered that the project has been part of the Comprehensive
Plan for many years. Chairman Wagner spoke about the possibility of acquiring property from a nearby lot where
there are existing trees on which. to construct the reservoir, partially obscuring the structure.
Project Engineer Dunsdon stated that the property has existing utility facilities on the site and
that she would contact fhe property owner and make an inquiry.
Chaicman Wagner stated that, in his opinion, reservoir tanks are more aesthetically pleasing
when trees somewhat conceal them from view than when a mural is painted onto the resecvoir. Member Haugen agreed with Chairman Wagner's observation and stated that the neighbors
should be more involved in the landscape design options. Mayor Lewis stated that the project
should move forward with community outreach regarding the project's landscaping design.
Chairman Wagner and Assistant Director/City Engineer Selle discussed the required elevation,
of the reservoir. Chairman Wagner asked that the consultants review the possibility of partially
submerging the reservoir as part of the project design phase. Project Engineer Dunsdon
responded, pointing out that part of what drives the height ofthe structure is the existing
reservoir. The Committee and staff reviewed the location and height of the existing reservoir.
Project Engineer Dunsdon explained the benefits of conducting neighborhood outreach and
meetings at 30% of the project design, following a request made by Chairman Wagner that the
meetings be held sooner.
. The Committee and staff continued discussion about the possibility of acquiring property from a
nearby lot on which to construct the reservoir and what could be done with the current project
site if it is not used. The Committee reviewed an aerial map of the project site. Project
Engineer Dunsdon discussed the storm facilities that are required as part of the project which
may still: need to use the existing site if the tank can be shifted to the adjacent property.
- Mayo'r Lewis stated that every water tower that has had to 'be constructed; with the exception of
a brand new city, has gone into an area where it is going to,create an eyesore, but they are
absolutely.necessary in order to provide proper water and fire protection.
Chairman Wagner said that he agrees with the design, but requested that staff work to
construct part of the project on the adjacent lot witti existing trees, and conduct neighborhood
outreach as soon as landscape design information is available.
Assistant Director/City Engineer Selle reviewed the budget status sheet, and in-house costs,
following questions asked by Vice-Chair Peloza
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council grant permission to enter into Consultant Agreement No. AG-C-393 for
engineering services on Project No. CP1006, Lakeland Hills Reservoir6.
Motion carried 3-0.
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Public Works Committee Minutes Auqust 16: 2010
MINUTES
G. AWARD CONTRACT NO. 10-03 TO THE LOVNEST RESPONSIBLE BIDDER FOR PROJECT
NO. CP1002, 2010 LOCAL STREET PRESERVATION FROJECT
Street Systems Engineer Wicksfrom distributed a revised Agenda Bill, Budget Status Sheet and
Bid Tab Summary that included the low bidder information: Wickstrom reported that the low
bidder was R.W. Scott and the bid amount was $911,873.00 plus WA sales tax,of $6,875.15 for
_ a total contract price of $91$,748.15, which was $440,000.00 below the engineer's estimate.
There is now a budget contingency in most of the project funds.
Chairman Wagner asked if there would be more streets included in the project's scope. Street
Systems Engineer Wickstrom sfated that staff has not decided if more sfreets can be added,
due to seasonal time constraints: Mayor Lewis recommended that staff review what work could
be designed and' completed before the end of the construction season.
The Committee and staff reviewed the budget status sheet and discussed where contingency
: funds could be used.
Vice-Chair Peloza commented on the condition of 1St Street NE at Aubum Way'N. Sfreet
Systems Engineer Wickstrom stated that the damaged concrete panels are being completely
replaced. The,Committee and staff discussed the dormant Local Improvement District (LID) on H Street
SE. Chairman Wagner asked staff to present the LID documents and information to the Committee for review this fall. ..It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council approve Gontract No. 10-03 for Project No. CP1002, 2010 Local Street
Preservation Project.
Motion carried 3-0.
H. APPROVE FINAL PAY ESTIMATE NO. 6 TO CONTRACT NO. 09-12 IN THE AMOUNT OF
$36,153.75 FOR A TOTAL CONTRACT PRICE OF $698,473.92 WITH WOODWORTH AND
COMPANY.INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0901, 2009 LOCAL
STREET PRESERVATION PROJECT
Street Systems Engineer Wickstrom was present. There were no questions from the
Committee.
It was moved by Vice-Chair Peloza! seconded by Member Haugen, that the Committee
recommend Council approve Final Pay Estimafe No. 6 to Confract No. 09-12 and accept
construction of Project No: CP0901, 2009 Local Street Preservation Project.
Motion carried 3-0.
,
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Public Works Committee Minutes Auqust 16. 2010
MINUTES
- I. APPROVE-FINAL PAY ESTIMATE NO. 10 TO CONTRACT NO. 09-10 IN THE AMOUNT OF
$516.00 FOR A TOTAL CONTRAGT PRICE OF $1,920,745.47 WITH ICON MATERIALS INC.
AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0907, 2009 ARTERIAL AND COLLECTOR PATCHING PROJECT" (Wickstrom)
Street Systems Engineer Wickstrom was present. There were no questions from the
Committee.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee ,
recommend that Council approve Final Pay Estimate No. 10 to Contract No. 09-10 and accept
construction of Project No. CP0709, 2009 Arterial and Collector Patching Project.
Motion carried 3-0.
III. ISSUES
A. RESOLUTION NO. 4634 AUTHORIZING THE MAYOR TO AWARD AND EXECUTE AN
AGREEMENT WITH THE LOWEST RESPONSIBLE BIDDER FOR CONSTRUCTION OF PUBUC WORKS CONTRACT NUMBER 10-19 FOR PROJECT CP0914, F STREET SE / 4TH
STREET SE SIGNAL
Project Engineer Sweeting reported #hat the bid opening for the project,was held Thursday,
August 12, 2010. Sweeting stated that the engineer's estimate was $315,000.00 and the
apparent lowest responsible bid was at $299,000.00. Bids are being verified and state
approvals for awarding the project are in process.
~ It:was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council adopt Resolution No. 4634.
Motion .carried 3-0.
IV. DISCUSSION AND INFORMATION
A. RESOLUTION NO. 4633 AUTHORIZING THE MAYOR TO EXECUTE A GRANT
AGREEMENT BETWEEN THE CITY OF AUBURN AND THE KING CONSERVATION -
DISTRICT FQR THE FENSTER LEVEE SETBACK & FLOODPLAIN RESTORATION, PHASE
II PROJECT
Environmental Planner Shih provided a summary and background information regarding the
Fenster Levee Setback and Floodplain Restoration, Phase II Project. Using an aerial map,
Shih illustrated the project location.
Environmental Planner Shih explained that Resolution No. 4633 requests authorization to
accept $200;000.00 in King Counfy Conservation Districfi funds. The Planning and Community
Development Committee moved the resolution forward_following review.
. Vice-Chair Peloza spoke about the August 12, 2010 Water'Resource Inventory Area 9(WIRA .
9) meeting meeting he attended where [at] an additional $100,000.00 was being allocated to
this project because SRFBD funds were being reassigned. •
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Public Works Committee Minutes Auaust _16; 2010
MINUTES
Environmental Planner Shih answered questions regarding the permitting process following
questions asked by Vice-Chair Peloza. Shih verified that the permit fees are paid to King
County.
The Committee and staff discussed the Green River Trail. Environmental Planner Shih stated
that there is a website dedicated to the Green River Trail, however it does not provide specific
information. Shih said that she made an inquiry to the King County Trails Coordinator, Robert
Foxworthy, regarding the frail, and is waiting for his response. Cliairman Wagner
recommended that during fhe next update of the Transportation Comprehensive Plan,
specifically the Non-Motorized section, staff clarify the status of the trail. Mayor Lewis stated
that the City Parks and Recreafion-Department is currently working with King County on the
trail.
The Committee is in support of the Fenster Levee Setback and Floodplain Restoration, Phase ll
Project.
. B. RESOLUTION NO. 4635 AUTHORIZING THE MAYOR AND CITY.CLERK TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF AUBURN AND WASHINGTON STATE UNIVERSITY
FOR CONSULTING SERVICES
Planning Director Snyder explained that the agreement is a consultant services agreement
between the City and Washington Sfate University, specifically the Institute for Sustainable
Design, to look at a particular geographic area of the City, the Auburn Environmental Park
(AEP), to help generate ideas, about how to manage stormwater, how to manage the
relationship befinreen land use and transportation, and' look at green building concepts. The
student researchers will then bring forward recommendations and concepts that will not only be
applicable to the AEP, but also the entire City.
The budget for the agreement is $95,000.00 and will be funded through the Stormwater Utility
Fund. As part of#he agreement the City will provide WSU with work space in the former
_ Information Services building. Public Works staff, as well as Finance staff, has reviewed the
resolution.
Member Haygen stated that due to the recent increase in Stormwater Utility Fees, some
citizens might be displeased that the project being funded through the Stormwater Utility.
Chairman Wagner asked if staff had reviewed whether the project should be funded solely by
the Stormwater Utility Fund. Finance Director Coleman answered that following staff discussion
it was decided that the bulk of the project is sformwater, related. Chairman Wagner supported
funding the full amount from the Stormwater Utility Fund. Mayor Lewis spoke about the
opportunities that will be generated by the projecf.
Planning DirectorSnyder said that the innovative and creative approached that will be produced
to help future businesses either come to the City of stay in the City as a result of the project.
Mayor Lewis agreed.
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Public Works Committee Minutes Au4ust 16;-2010
MINUTES
- C. ORDINANCE NO. 6321 AMENDING ORDINANCE NO. 6259 TO EXTEND THE EFFECTIVE
DATE OF ORDINANCE NO. 6259, THE CONDITIONAL APPROVAL OF A SUBAREA PLAN,
AND COMPREHENSIVE PLAN AND ZONING CHANGES FOR ROBERTSON PROPERTIES
• GROUP (RPG)
Planning Manager Chamberlain provided a background summary of the ordinance and the
series of Comprehensive Plan and text amendments, zoning text amendments, and the
subarea plan for the redevelopment of the Valley 6 Theater by Robertson Property Group
(RPG), passed by Council June 2008. Ordinance Na 6321 is the third extension request to
extend the effective date an additional year.
In addition to economic factors, other factors that support the extension include the acquisifion
by RPG of additional acreage to include in the project, which requires and addendum to the
previous Final Environmental Impact Statement (EIS).
Chairman Wagner spoke about the Council having final approval of the Development -
Agreement.
The Committee supported adoption of Ordinance No. 6321.
D. ORDINANCE NO. 6323 BUDGET AMENDMENT NO. 7
, Finance Director Coleman reported that the Finance, Planning and Community Development,
and Municipal Services Committees have reviewed Budget Amendment No. 7, and following
review by the Public Works Committee the amendment will move forward to'Council for
adoption. The amendment is primarily to set up debt service funds for the 2010 LTGO Bonds
issued for the City Hall Annex and Local Revitafization project and to remove budget for debt service previously in the Capital Improvements Projects Fund 328.
' Finance Director Coleman stated there is an item in addition to the'items included in the
merriorandum, Drug Fund 117, where the Valley Narcotics Task Force is going to release
$20,000,00 to each jurisdiction for them to reimburse the City of Renton for the procurement of
. a VNET S.WAT vehicle.
Finance Director Coleman responded to questions asked by Member Haugen regarding the
Park Construction 321 Fund and the donation made by the Boys and Girls Club. '
Finance Director Coleman sfated that the fees paid by departments to Equipment Rental and
Information Services are going to be reduced, in response to a question asked by Chairman
Wagner.
Chairman Wagner asked where the amount that the utilities pay for building space rent is
reflected in Fund 230. Coleman answered the amount is line item 4, the $450,000 transfer from
- Fund 505, interfund rent to pay debt service. The Facilities Fund is charging rent to the Utility _
Funds and then those funds will be transferred to Fund 230 for debt service payment.
Chairman Wagner voiced his support of certain departments paying rental fees, when
appropriate.
l
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Public Works Committee Minutes Auqust 16, 2010
MINUTES
E. OPTIONS FOR PAYMENT OF THE 2009-2010 FLOOD PROTECTION WORK
Finance Director Coleman stated that staff has been working to identify all of the costs for the
flood protection work and what the City was reimbursed. Coleman distributed copies of the
Green River Containment Project Summary and reviewed the costs that were not reimbursed
with the Committee. '
In response to previous requests by the Committee to have staff investigate how other cities
that>constructed Green River flood protection have allocated'their costs, Director Coleman
reported that the Cify of Kent received a$10 million construction grant a few years ago from the
State for Horseshoe Bend and they are using those funds to pay for their flood protection work:
Coleman stated that the City of Tukwila has taken a loan from their Utility Funds and applied. a,
- 1% Utility Tax on their Water, Sewer; and Storm Funds. They transferred those funds to their
General Fund and paying for flood protection work. The City of Tukwila intends on paying. back
those funds after the economy strengthens.
Direcfor powdy reviewed Attachment A ofi the City of Tukwila's Total Revenues and
Expenditures handout with the Committee. Dowdy pointed out the utility rate increases that are
being applied to fund Tukwila's flood protection measures.
Director powdy spoke about the rational behind using Storm Utility Funds, to pay for the City of
Auburn's flood protection measures versus all three utility funds as Tukwila is using.
The Committee and staff discussed possible funding options. Director powdy pointed out that
there would be at least two more winters where#he City will incur unknown flood protection
costs that will need to be funded.
- Chairman.Wagner asked that-staff examine the Capital Facilities Plan and make
. recommendations to the Commit#ee regarding which work in the Storm Utility can be modified
or postponed in order to fund flood protection. The Committee agreed.
; Assistant City Engineer Gaub answered questions asked by Chairman Wagner regarding the
amount that was reimbursed by King County Flood Confrol, per the City's agreement. Assistant
City Engineer Gaub explained that labor expenditures occumng after the date that King County
was billed could not be further reimbursed by the County because the City has already received
the full amount from the County per the agreement.. In addition, regular staff time is not
reimbursable under FEMA and so could not be included in the request to FEMA.
Chairman Wagner asked if bonding had been considered forthe Storm Utility. Finance Director
Coleman stated that she and the utility staff had been discussing bonding options. Coleman
spoke about the Build America Bond that could be issued for the utilities at very low interest
rates and its likely sunset at the end of 2010. Coleman said this would be discussed at the next
Committee Meeting when the budget is reviewed. The Committee and staff discussed the
possibility of bonding transportation projects as well.
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Public Works Committee Minutes Auqust 16. 2010.
MINUTES
F. CITY HALL PLAZA DESIGN ELEMENTS
Planning Manager Chamberlain distributed copies of a memorandum regarding the City Hall
Plaza, the City Hall Plaza Urban Design Plan, the City Hall Plaza Landscape Planting Plan for
the Extended Plaza, and Utility and Drainage Plans for both sites. The design phase of the
project is complete, the invitation to bid was published on August 12, 2010 and the bid opening
is scheduled for August 26, 2010. Chamberlain explained that the Utility Drainage Plans show
the storm drainage facilities that will be constructed as part of the project, which will exceed the
standard requirements for storm drainage for the project and can be available for meeting other
Downtown needs.
. Planning Chamberlain reviewed the design features of both the City Hall Plaza and Extended, Plaza with the Committee and outlined the changes made following Committee review of the
'609/o plan. Mayor Lewis stated that the Downtown Redevefopment Committee spent a lot of. -
time perfecting the design.
Chairman Wagner stated that he did not support the size of the City Hall Extended Plaza.
Mayor Lewis responded that the developer told staff that this is the last opportunity the City will
have at a Downtown living space that will add value to the City's renewed facilities. Chairman
Wagner did not agree. Planning Manager Chamberlain gave her opinion that for residents
currently in the City and forfuture residents an open space, such as the Extended Plaza, where
people can gather powntown is a highly desirabte feature. Chamberlain discussed a
presentation that the Parks Department staff attended regarding the benefits of open space,
which was then discussed with the Downtown Redevelopmenf Committee. The benefits include
higher property values for people who live near open space and increased retail values for
commercial property owners whose property surrounds open space. Assistant Director%City
Engineer Selle spoke about the'flexibility of the property and the possi6ility of a future
development using some of the property.
In response to questions asked by Chairman Wagner, Ass'istant City Engineer Gaub spoke
- about adding additional storm capacity to address NPDES II permit requirements for other
development happening in the Downtown area. Gaub explained that the Expanded Plaza -
presents an opportunityto help with additional storm drainage needs in Downtown. The
planned facility could potentially be used to offset the drainage needs of other development,
including the Promenade. Chairman Wagner stated that he could better support the
construction of the additional open space if he knew how many square feet of new impervious
the facility would compensate for.
Chairman Wagner asked when the bid would be awarded for the project. Chamberlain
answered that there is a resolution being voted on at the August 16th Council Meeting that will
authorize the Mayor and the City Clerk to award the contract to the lowest responsible bidder.
Chairman Wagner stated that'he would not vote in favor of the resolution. Chairman Wagner
recommended that the City Hall Plaza and the Expanded Plaza be separated into finro different
projects so the City Hall Plaza can move forward while Council further discusses the need for
the Expanded Plaza. Member Haugen agreed.
The Committee and staff discussed the project budget.
Chairman Wagner and Mayor Lewis discussed the location of the Expanded Plaza and the
benefits provided by open space in Downtown.
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Public Works Gommittee Minutes Auqust 16, 2010
MINUTES
Mayor Lewis asked ifi the project was delayed, could it still be completed in 2010. Assistant City
Engineer Gaub answered that construcfion could begin but would not be completed. Chairman
Wagner asked why the project needed to be cornpleted this year. Mayor Lewis answered that
the project is the lead in to the continued economic redevelopment efforts for the Downtown
area. -
Chairman Wagner asked if the construction costs of each part ofthe project are divided out in
the bid documents. Assistant City Engineer Gaub answered that the quantities are not broken
out per project, but the cost of the Ghambermax Systems are separate items. Gaub pointed
out that the City will receive better bid prices for like items if they are bid on as one larger
quantity than if two bid items are used for the same work as the contractor could then bid ,
different prices.
Mayor Lewis spoke about the economic data that has been gathered regarding the benefits of
open space.
Planning Director Snyder provided examples where open spaces added value. Snyder used
the Pearl District Project in Portland, OR as his primary example of open space features
providing a return on investment. Snyder said that the open spaces not only act as attractors
for residents and businesses, but also visitors. Snyder pointed out that the City does not have
a lot of open space in Downtown and although there is a plaza at the Transit Station, that space
is not owned by the City and not a public space. Planning Director Snyder spoke about the
future of the Downtown area and the appeal of open space to the demographic the City wants.
#o attract to Downtown Auburn. Assistant City Engineer Gaub answered questions asked by Chairman Wagner regarding the
storm management value for the Expanded Plaza. The Expanded Plaza would provide approximately 13,000 cf of storage and befinreen the City Hall Plaza and the Expanded Plaza,
approximately 20,000 cf for powntown. Chairman Wagnerasked why more of the area under
the Expanded Plaza could not be used for stormwater management. Assistant City Engineer
Gaub answered the facility can not be under the kiosk due to the pin piling needed for the
building and for potential settlement reasons. Mayor Lewis asked if the space could be used if
there were no kiosk. Gaub said it could.
Chairman Wagner stated that he could support the Expanded Plaza if it serves a true engineering function and provides a lot of stormwater management and removing the kiosk
may be necessary. Mayor L:ewis proposed a temporary; movable, kiosk for events and
requested that the Downtown Redevelopment Committee be consulted regarding the proposed
change.
The Committee and staff discussed how the proposed changes would affect the resolution and
project bid. Member Haugen, asked that Chairman Wagner make a motion for amendment at
the Council Meeting. Chairman Wagner and Vice-Chair Peloza agreed.
G. CAPITAL PROJECT STATUS REPORT
Item 23 - Well 1 Improvements (CP0915): In response to questions from Member Peloza, the
location of the Well on M Street SE near Les Gove Park was discussed.
Chairman Wagner asked if the Lakeland Hill Reservoir 6 project will be included on the Capital
Project Status Report (CPS). Assistant City Engineer Gaub answered that the project will be
- added to the report following this meeting which was the projects initiation with the Committee.
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Pu61ic Works Gommittee Minutes AuQUSt 16, 2010
MINUTES
Vice-Chair Peloza asked about well preventafive maintenance. Assistant. Director/City Engineer
Selle stated that staff is work'ing on a matrix to address preventative mainfenance for
, discussion at a future meeting. ADDITIONAL DISCUSSION The Committee-and staff discussed conference room fumiture configurations that will allow the
Committee to use the dry erase board with out disrupfing #he' audience, arrange #he audience
where they will not be at the back ofi Committee Members, and give the audience easy access
to seating. Discussion regarding providing a projector, smaller microphones for the recorder,
and PA system will continue at a future Public Works Gommittee Meeting.
V. ADJOURNMENT
' There being no further business to come before the Public Works Committee, the meeting was
. adjoumed at 6:03 p.m. Approved this 7th day of September, 2010.
Rich Vllagner J i er: Rigsby .
Chairman ublic Works D art en Secretary
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