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HomeMy WebLinkAbout09-07-2010 * ~ ~c CITY OF AUBURN ' CITY OF PUBUC WORKS COMMITTEE . September 7, 2010 * WASHINGTON MINUTEs ~ . I. CALL TO ORDER Chairman Rich Wagner called the meet'ing to order at 3:30 p;m. in Conference Room #2, located on the second floor of Aubum City Hall, One East Main Street, Aubum; Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Vir.ginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant . Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Maintenance and Operations Manager Randy Bailey, Finance Director. Shelley Coleman, Financial Planning Manager Karen Jester, City Aftomey Dan Heid; Traffic Engineer Pablo Para, Transportation Planner Joe Welsh,,Street Systems Engineer Seth V1/ickstrom, Water Utility Engineer Cynthia Lamothe, Storm Drainage Engineering Tim Carlaw, Sanitary Sewer Engineer , Robert Elwell; Project Engineer Robert Lee, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby. IL CONSENT AGENDA A. APPROVAL OF MINUTES Vice-Chair Peloza asked that page 6, Item IV.A, seeond to last paragraph be amended to read, '`...meeting he attended where [at] an additional $100,000.00 was being allocated to this_project because SRFBD (Salmon Recovery `Funding Board) funds were being reassigned." • It was moved by Vice-Chair Peloza,:seconded by Member Naugen, that the Committee approve the Public Wotks Committee minutes for date, Augus4` 16, 2010; as amended. Motion carried 3-0. B: PERMISSION TO AWARD CONTRACT NO. 10 25 TO DOOLITTLE CONSTRUCTION INC ON THEIR LOW BID OF$63,850.00 FOR PROJECT NO. CP1017, ARTERIAL AND COLLECTOR CRACK SEAL PROJECT . Chairman Wagner asked what additional work would be included in the projecYs scope, being that the bid was so much lower than the engineer's estimate: Street Systems Engineer ~ Wickstrom answered that.,a tlecision had not been made yet. Streets may be added to this project, the Arterial Patching Project, or possibly a combination of both. Ghairman Wagner asked ifi the locafion he had asked Wickstrom to look at, 106t'' Place on Lea Hill, could be patched. Wickstrom said that it could however; it was not a good candidate for crack sealing as part of this project. It was moved by Vice-Chair P.eloza; seconded by Member Haugen, that the Committee recommend Council award Contract No. 10-25 for Project No. CP1017, Arterial and Collector Crack Seal Project. Motion carried 3-0. Page 1 Public Works Committee Minutes Septem6er_7, 2010 MINUTES C. PERMISSION TO AMEND CONTRACT NO. AG-C-385 WITH BROWN AND CALDWELL, INC. FOR ENGINEERING SERVICES FOR STORMWATER MANAGEMENT IN URBANIZED AREAS Chairman Wagner asked for more details as to why this work would be an amendment to an ; existing agreement: Utilities Engineer Repp responded that the consultant was under contract; completing similar work on the City Hall Plaza and S. Division Street Promenade Projects, and the amendment would allow work to continue, providing a more comprehensive approach to dealing with the Downtown and urbanized areas related to the new storm requirements. Utilities Engineer Repp summarized the scope of work, looking at how to better implement NPDES Stormwater requirements in the Downtown and highly urbanized areas in the City. Repp discussed some of the difficulties faced in the more urbanized areas and the limited space available for more traditional stormwater maintenance facilities. Staff and the consultant wilf examine other ways to try to implement other mechanisms so that future development or re- development can meet the sformwater requirements. Phase 1 of the project will be the evaluation of potential altematives and Phase 2 will support implementation of the prefecred action by developing recommendations for new policies and design standards. Repp provided some examples of the types of alternatives that staff and the consultant will be looking at. Chairman Wagner recommended that the Auburn Environmental District be included on the . map and possibly include other areas that may be considered urbanized in the future. Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the cost methodology. The Committee and staff discussed including more about treatment of stormwater in the scope of work. Vice-Chair Feloza asked if the work is related to the future King County water quality monitoring requirements. Utilities Engineer Repp answered that this work is focused more on the existing requirements. Chairman Wagner spoke about the connections he has been making in the Department of Ecology through his work on the advisory committee of the Washington State University Puyallup Stormwater Center. . It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council grant permission to enter into Amendment No. 1 to Consultant Agreement No. AG-C-385. Motion carried 3-0. 111. ISSUES There were no issues. IV. DISCUSSION AND INFORMATION A. COMMUNITY CIRCULATOR SHUTTLE SERVICE Transportation Planner Welsh announce that the second phase of the Transit, Now Program will be introduced in early October 2010. The new Route 910 will provide a connection from the north end of the City, along l Street NE and Auburn Way N to the Senior Housing Assistant Page 2 Public Works Committee Minutes September 7, 2010 MINUTES Group, Aubum Court on 10th Street NE down. to Downtown Auburn and then continuing south to the Supermall and the YMCA. Transportation Planner Welsh reviewed the diffetences between the new Route 910 and the Route 919 in response to questions asked by Chairman VNagner. Welsh discussed the updated hours for both routes. Welsh stated that the Route 910 would run Monday through . Friday from 8:00 a.m. to 4'45 p:m. and Saturday from 8:25 a.m. until 5:10 p.m. The Route 919 f runs Monday through Friday from 7:50 a.m. until 3:45 p:m. and Saturday from 8;20 a.m. until 5:15 p.m. There is no Sunday service. Route 999 will continue to provide service to the Senior Center. Transportation Planner Welsh said that the new route would be promoted through the City's Communications and Multimedia Department. Vice-Chair Peloza asked how the new Route 910 is related to the Lakeland Nills route. Welsh answered that the Route 940 is the second service that was part of an agreement with King County Metro and Pierce County and the first route was the. Lakeland route. Welsh reported that there has been a 20%-30% increase in ridership on the Lakeland Hills route over the pasf year. Vice-Chair Peloza asked about the possibility of.atlding Sunday service. Mayor Lewis stated that Sunday service is not yet a possibility. The Committee and staff discussed Pierce , County Transits' ballot measureto enhance their service. Chairman Wagner encouraged staff to work more closely with Pierce County Transit. The Committee and staff discussed the cost of both routes and the additional benefits of the routes, such as use by students traveling to after school programs and services. B. GRANT STATUS Traffic Engineer Para presented the updated version of the Grant Status matrix. Para pointed out that on the first page, second column, should read "Unfunded Transportation Projects." Chairman Wagner suggested the column read, °Partially Funded Transportation Projects." Staff suggested "Partially Fonded/Unfunded Transportation Projects," and the Committee - concurred. TIP #1, A Street NW Phase 1: Chairman Wagner asked if there were specific Federal Appropriations for the project. Mayor Lewis stated there are White Papers and project requests already prepared, depended on which Committee the project` is moved forward to in Congress. TIP #5, M Street SE. Grade Separation: Chairman Wagner asked if the Public Works Trust Fund Loan request for $6.8 million will be used to cover the outstanding funding need for the project of $6,798,500.00 or offset the local funding that is already being spent. Traffic Engineer Para answerecJ the loan is intended to be used to cover the outstanding funding need if additional grant funded is not secured. Assistant Director/City Engineer Selle explained that by using the loan to fully fund the project the Cify's odds of obtaining additional grants would increase thus potentially lowering fhe amounf of the loan. - Following questions asked by'Ghairman Wagner; Assistant City Engineer Gaub explained that the secured grant funding forthis project shown on.the spreadsheet appears to include some of the local or other funding sources. Traffic Engineer Para verified thaf the secured grant funding figures included all of the seeured funding. Page 3 Public.Wocks Committee Minutes September 7. 201Q. - MINUTE$ : Chairman Wagner stated that if the Gity has to pay more than 50% of the project he would be in favor of not moving forward especially if the City had to take out a loan with the Public Works Trust Fund, which would cost $500,000.00 in debt service fees. Member Haugen agreed. Vice-Chair Peloza stated that he felt the project was necessary but there may not be funds available to continue. Chairman Wagner commented on the Level of Service (LOS) on M Street not currently being a problem: Mayor Lewis pointed out that it; is not a problem until the Stampede Pass reopens. Vice-Chair Peloza asked what the estimated date for reopening the pass. Mayor Lewis stated that the opening of the pass is moving forward, but if it is 2 years ' from now or 20 years from now, he.does not know. The Committee and staff discussed what would happen to the funding if the project did not continue. Assistant Director/City Engineer Selle said that staff would have to study the consequences of stopping the project, as some grant money has been spent, and the impact that may have on securing grants for other projects. Mayor Lewis discussed the reason for applying for the loan and how having the City's portion of the project funded will help to secure other grant funding. Assistant Director/City EngineerSelle spoke about`the amount of time it takes to get funding for a project such as this one and how stopping or delaying the project may have a negative impact of securing future grants. Aubum iNav South Corridor lmprovements (Phase II): Traffic Engineer Para reported thatthis phase of the project is currently not included in the Transportation Improvement Program (TIP). The grants#or the project were recently submitted. Para explained that the project is an extension of the corridor plan that the City developed with the Muckleshoot Tribe and the State. Para stated that this phase of the project is referenced in the Transportation Comprehensive Plan. Chairman Wagner asked if Phase II deals with the pedestrian crossing on Auburn Way S. Para answered that the crossing is part of Phase I, TIP #3. TIP #3, Auburn Wav South Corridor Improvements (Phase I): Traffic Engineer Para answered Chairman Wagner's questions about grant funding which was transferred from this projectto 'another. Assistant DirectoNCify Engineer Selle said that before the State would support improvements of this nature along the Auburn Way South corridor the City would need to create a corridor plan and get concurrence with the Muckleshoot Tribe, which it has, and now staff is looking for new grant opportunities for these improvements. Chairman Wagner , recommended staff contacf-the Tribe regarding funding assistance for the project. TIP #57, Lea Hill Pedestrian Improvements: Traffic Engineer Para explained that this project is focused on proViding elementary and middle school students a safer route across SE 312tn Street. TIP #43, Aubum Wav S& Riverwalk Intersection Improvement: Chairman Wagner stated that he feels the biggest need at the intersection is pedestrian safety. TIP #52, Downtown Promenade lmprovements: Chairman Wagner asked for more details as the project moves closer to the final design. Chairman Wagner asked that the utilities project be referenced back to the Capital Facilities Program (GFP) numbers. Page 4 Public Works_Committee Minutes Septembec 7, 2010 MINUTES New Stormwater Emer4inQ Technolo4ies: Chairman Wagner spoke about the possible reinstatement of the Technology Assessment Protocol Ecology (TAPE) process that reviews emerging technologies from vendors. Utilities Engineer Repp answered questions asked by Ch"airman Wagner regarding general grants for utilities. There are primarily two grant soucces for utilities, the Department of Ecology and the Department of Health: The cycle is usually a two-year funding cycle and a successful grant application is dependent on project scheduling. NPDES Permit Imqlementation: _ Ufilities Engineer Repp reported that the Department of Ecology calculated the $250,079.00, project cost and staff has responded through the grant application process. Those funds- will be coming to the City to fund the Storm Utility. WRIA 9 Stormwater BMP Retrofittinq Plan: Utilities Engineer Repp explained that staff is participating in the grant as technical support but the City does not receive direct funding. King , County has the granf and #he City is a working partner in exchange for a work product that all the participating agencies can utilize. Vice-Chair Peloza requested additional information regarding the Committee's work and the plan. C. 2011 - 2012 BUDGET The Committee and Mayor Lewis reviewed the 2011-2012 Budget Calendar and how to maximize the value of both the Gouncil Budget Workshop and Council/Mayor Budget Workshop. Finance Director Coleman answered questions asked by Chairman Wagner regarding the move fo outcome based budgeting. Finance Director Coleman explained that there are new reports included in the budget packets. Coleriman wenf over what information is included in each section: 1) Mission Statement and Qverview with 2009-2010 Accomplishments and 2011-2012 Objectives, 2) Working Capital _ Budget Report, 3) Summary, Budget Flex Worksheet tiy Objecf Report for each fund or _ department within the General Fund, 4) Summary Budget Flex Worksheet by Object Report for each division within a department in the General Fund, 5) General Budget Worksheet line item report, 6) Budget Detail Report, 7) Decision Package Summary and Decision Package Budget report (formerfy "Program Improvements"), and 8) Capital Facilities Plan worksheets, if applicable. i. Public Works - Enqineerinq Obiect 98, Jnterfund Facilities: Chairman Wagner asked if the funds are used only to fund rent in the new Annex building. Finance Director Coleman stafed that it funds more than rent. It also funds janitoria( supplies, utilities, and facilities support. The amount is based on square footage occupied by fhe department. Ghairman Wagner asked which department is responsible for the common areas such as the lobby. Financial Planning Manager Jester stated that the costs are allocated. Obiect 12, Overtime: Referencing the actual amount to date, Vice-Chair Peloza suggested the budget for overtime be adjusted. to $10,000.00 for 2011-2012. Assistant Director/City Engineer Selle pointed out that the 2010 YTD actual amounf does not account for the fall and winter months, during which more overtime is accrued due to seasonal events. Mayor Lewis stated that there is not usually overtime accrued unless there is a definite need for it and used the Page 5. Public Works Committee Minutes September_7, 2010 MINUTES need for snow and ice removal during a 2008, storm event as an example. Assistant - Director/City Engineer Selle stated that the budget also includes call-outs and emergency work. Obiect 22, Uniforms: Vice-Chair Peloza suggested, based on past expenditures, the2011- 2012 budget be adjusted to $1,500.00. Obiect 40, Other Services and CharQes: Vice-Ghair Peloza suggested that the 2011-2012 budget be adjusted to $45,000.00 from $51,000.00. Obiect 48. Repairs & Maintenance: Vice-Ghair Peloza suggested that the 2011-2012 budget be adjusted from $29.,000.00 to $25,000.00. Obiect 49. Miscellaneous: Vice-Chair Peloza suggested that the 2011-2012 budget be adjusted to $9,000.00 from $11,100.00. - Vice-Chair Peloza asked for what Objects 50, Intergovenmental/Interfund and Object 51, Intergovernmental Services funds were used. Finance Director Coleman answeced thaf they fund King County service including signal maintenance antl bndge inspections. ii. Street Chairman Wagner spoke about Maintenance and Operations staff's ability to perform emergency management services and the size of the Maintenance and Operations (M&O) facility.` Chairman Wagner askecl if expansion of the facility is still being considered. Assistant Director/City Engineer Selle answered that staff is aware of the issue and 'is currently exploring other options and alternatives but expansion of the.facility is being impeded by budget. Mayor Lewis stated'that there is the probability that the State will give full control of Game Farm Park to the City, including the state parks building facilities and if`that were to take place the Parks Maintenance division could be moved to Game Farm Park, which would allow for expanded use of the curren4 Parks Maintenance building by M&O. Chairman Wagner spoke about the small . size of the current M&O facility and the importance of the work that the M&0 staff performs. -Chairman Wagner suggested expansion of the facility become a higher priority. Mayor Lewis spoke about the remodeling ofi portions of the M&O facility and requested that the Committee tour M&O annually. Obiect 12, Overtime: Vice-Chair Peloza recommended that the 2011-2012 budget be adjusted to $17;100.00 after reviewing the 2009-2010 budget. Obiect 22, Uniforms: Vice-Chair Peloza recommended that the 2011-2012 budget be adjusted to $6,200.00. Obiect 35, SmaII Tools and Equiqment: Vice-Chair Peloza recommended that the 2011-2012 budget be adjusted to $17,300.00 Mayor Lewis interjected, explaining that the budget detail needs to be examined to determine which expenditures have been transferred from one object code to another prior to reducing or making adjustments to the 2011-2012 budgeted amounts. Chairman Wagner suggested thaf . Vice-Chair Petoza call attention to the object codes that he would like staff to review. Vice- Chair Peloza agreed. Vice-Chair Peloza asked that staff review object codes 41, 45, 48, 49, and 93. Page 6 Public Wocks Gommittee Minutes September 7, 2010 MINUTES Obiect 48. Reqairs and Maintenance: Chairman Wagner commented on the large increase in the 2011-2012 budgef. Finance Director Coleman sfated that the charges for street light repairs were transferred to Object 48 from Object 41, Professional Services. Vice-Chair Peloza asked how much a new Ubratory Roller and Trailer cost compared to a used model of $45,000.00. Maintenance and Operations'Manager Bailey answered that a new machine would cost approximately $75,000.00 with the trailer. iii. Fund 102, 103, 105 Account 102. Arterial Street, Revenue: Chairman Wagner asked for which project the Intergovenmental Public Works.Trust Fund is funding. Assistant City Engineer Gaub answered 8tn Street NE and Harvey Road. Vice-Chair Peloza asked that staff review object code 41. iv. Water , Chairman Wagner asked why "looking for water supplies" is not included in the objectives for the water section. Utilities Engineer Repp answered that the objectives reference the Comprehensive Water Plan in which the water supply strategy is included. Chairman Wagner and Vice-Chair Peloza recommended that preventative maintenance and tracking of preventative maintenance be included as a goal for all three utilities. Mayor Lewis agreed. Finance Director Coleman answered questions asked by Chairman Wagner regarding the phasing of depreciation accounting into the budget. Coleman stated that it would take 2 years to start the phasing in. Chairman V1lagner asked if that should be reflected in the 2012 budget: Coleman said she would research that for all three utilities. Chairman Wagner asked if the revenue bond proceeds for 2010, of $17 million, is correct. Goleman responded that the $17 million includes the water rights acquisition and does not . represent a lump sum bond payment, but rather the payment of several bonds over an 18- month period of time. Finance Director Coleman reported that she and Mayor Lewis will be going to San Francisco, CA, to do a ratings presentation to Standard and Poor's (S&P) to get rated for the revenue bonds. There will be a special CounciJ Meeting on November 29, 2010 to price the bonds. Chairman Wagner asked of the $17 million how much is being used to pay the CWA Agreement. Utilities Engineer Repp answered $7 million is set aside specifically for CWA to cover currenf demands and two years of growth and in addition to that there is another $1 million for intertie construction. Finance Director Coleman stated that the $17 million. is not a solid figure and there are still some projects that are being worked on. Coleman stated in the CFP the amount is reported as $14 million. Utilities Engineer Repp spoke abouf how the rate study and how rate increase included the purchase of bonds: Ghairman Wagner asked when the Committee would have to recommend to the Council the purchase of bonds: Coleman answered by mid-October. Chairman Wagner asked for more details prior to making the recommendation to Council. Page 7 Public Works Committee Minutes September 7, 2010 MINUTES finance Director Coleman answered questions asked by Chairman Wagner regarding Object 82, Revenue Bond Interest. Object 98, InterFund Facilities: Chairman Wagner asked for what is the account paying. Coleman answered the fund pays for the annex rent, janitorial, etc. The monies are transferred into the facilities fund, which is then transferred to the debt services fund. Chairman Vl/agner . asked if the facilities charges were included when staff calculated the rate study. Utilities Engineer Repp confirmed that that all of the line items were included. _ Obiect 17. Utilities: Utilities Engineer Repp responded to questions asked by Chairman Wagner regarding the increase in the utilities budget from 2009 to 2010. Repp reported that the increase is due to the purchase of water. Obiect 35, Small Tools and,EQUipment . Chairman Wagner asked if the cost of radio read , meters is $200,000.00 every year. Finance Director Coleman said that the City has been swapping oat old meters for the radio read meters and the program is phased over 5 or 6 years, ` Chairman Wagner asked what staff feels the cost savings of replacing the meters with radio reads. Maintenance and Operations Manager Bailey stafed the radio read meters are saving staff time and the meter reads take 3 weeks ratherthan a month. Bailey stated that by thetime all of the meters are replaced the,City. would save approximately one full-time employee (FTE) , annually: Mayor Lewis stated that the radio read meters provide a much more accurate method that was CounciPs concern when starting the program. Vice-Chair Peloza asked that staff review object codes 12, 22, 31, 35, 41, 43; and 45. v: Sewer 535.000.90 Interaovemmental: Finance Director Coleman stated the City had an audit last year . and was under reporting in some areas and that is why the budget was increased in this account, in response to questions asked by Chairman Wagner. 396.104 Confribated Cap-Oufside Dev: Chairman .Wagner asked what the amount for 2008 accounted #or. Coleman answered that amount is not actual cash but infrastructure that was built and then tumed over to the City. Chairman Wagner requested that the sewer rate study be brought back for review by fihe Committee. Obiect 31, Office & OqeratinQ Supqlies: Chairman Wagner asked why the budget for odor control was lowered. Utilities Engineer Repp stated when the original budget was developed, staff was just beginning to use a new product and as sfaff became more familiar with the product and tfie application they did not have to use as ~much of it as was previously estimated. Vice-Chair Peloza asked that staff reView object codes 12, 22, 31, 35, 41, 42, 43, and 45. Page 8 Public Works Committee Minutes Seqtember 7, 2010 ' MINUTES . vi: Storm Chairman Wagner asked that the LID training that sfaff received and became certified in be included in the 2010 accomplishments. Chairman Wagner asked that inthe 2011-2012 objects the WSU IDEXX project be listed. Vice-Chair Peloza asked if the.Airport Drainage Pcoject be included in the 2010 accomplishments. Finance Director Coleman answered that the project is not being paid for from the storm fund, but rather the airport budget. Obiect 49. Miscellaneous: Finance Director Coleman answered questions asked by Chairman Wagner regariiing the 2011-2012 budgeted amounts. . The fund covers the cost of taxes and the BARS code dictates that the funds be included in that particular object code. Vice-Chair Peloza asked that staff review object codes 12, 22, 41, 42, 43, 47, and 48. vii. Equipment Rental Finance Director Goleman responded to questions asked by Chairman Wagner regarding interfund payments. Chairman Wagner asked for a p'ie chart showing the amounts other departments pay to equipmenf rental. Obiect32, Title Not Found: Chairman Wagner asked what the funds in the account are for. Maintenance and Operations Manager Bailey stated that it is for fuel inventory. Finance Director Coleman responded to questions asked by Chairman Wagner regarding an interFund loan to the Generaf Fund to fund SCORE. Vice-Chair Peloza asked that staff review object codes 12, 22, 31, 35, 41, 42, 45, 48, and 49. Obiect 48. Repairs & Maintenance: Chairman Wagner asked what types of cost controls are used for the funds. Maintenance and Operations Manager Bailey answered that the budget includes preventative as well as emergency maintenance for out of shop repairs, not done by City staff. Mayor Lewis stated comments, ideas, and suggestion regarding the budget can be emailed to Finance Director Coleman directly. The Committee and staff reviewed the General Fund 2010-2012 Budget by Department report that was provided by Finance Director Coleman. Chairman Wagner commented that he thought there would be more of a breakout for Planning Department Administration so the Commiffee could see how much,was being spent on Planning Services versus administrative work. Finance Director Coleman stated that she is still working on developing the report. Page 9 . Public Works Committee Minutes September 7, 2010 MINUTES D. CRITICAL FACILITIES PREVENTIVE MAINTENANCE _ Utilities Engineer Repp distributed the Critical Facility Routine Preventative Maintenance matrix for the Committee to review. Repp asked for feedback regarding the usefulness of the matrix from the Committee. The matrix summarizes, by utilify, the different critical facilities maintenance activities. The freguency of tlie maintenance is included as well, as the type of task: The Engineering staff also analyzes the data from the d'ifferent production runs forthe facilities in addition fothe maintenance performed by M&O staff. Chairman Wagner asked what preventative maintenance activity would have averted the pump . failure af Well 6. Utilities Engineer Repp stated that this particular pump failed due to , mechanical conditions in the pump itself and the failure was not related to preventatiye ' maintenance. Repp described #he conditions in the well that lead to the pump failure.. Chairman Wagner asked if the well had been checked for unusual noises and vibrations, as listed on the matrix. Repp stated that it_was. Maintenance and Operations Manager.Bailey described how the wells.are inspected during a daily ciieck: Utilities Engineer.Repp discussed an example of how staff analysis and inspection preVented a possible failure at a different welL Repp said that staff noticed the behavior in Well 2 was inconsistent with good perFormance. Staff analysis lead ta M&0 conducting additional . inspections of the well. M&O Staff reported vibration and that well was shut down and will be completely examined. Repp sfafed that #here is work being done to increase #he resiliency of the water system and then detailed facilities inspections can be programmed every 2-3 years. Currently, there is no back up to allow for wells to be shut down. Maintenance and Operations Manager Bailey answered questions asked by Member Haugen regarding telemetry back up batteries. Chairman Wagner asked why more maintenance tasks do not occur every 3-5 years. Assistant Director/Gity Engineer Selle responded that for critical facilities routine maintenance in not scheduled that far out.' " The Committee agreed that the information on fhe report is useful and requested to review the report annually. The Committee and staff discussed'the inspection forms that staff uses when examining the facilities. The Committee decided to distribute the report to the rest of the Councilmembers. Member Haugen reque"sted additional information regarding well depth. Water Utility Engineer Lamonthe commented that there is additional information. on the wells included in the Gomprehensive Water Plan. Page 10 Public Works Committee Minutes September 7; 2010 MINUTES E. CAPITAL PROJECT STATUS REPORT Item 4. CP0815, Marv Olson Farm Phase I II: Assistant City Engineer Gaub verified that the project is scheduled for completion Ocfober 2010. Chairman Wagner asked if the project will interfere with the Hops & Crops Harvest Festival. Assistant City Engineer Gaub stated that the event is scheduled for September 25, 2010 and crews are trying to finish as much of the project as possible by that date, but there were delays in the approval of the Shoreline permit; which has caused the start of work to be delayed. Item 6, CP1011, Tacoma Pipeline 5 and B Street NE Intertie: Chairman Wagner asked if the project will be completed in September with only 16% cbmpletion being reported. Assistant City Engineer Gaub answered that construction is underway and the project will probably be completed in October due to delays with the City of Tacoma work. Utilities Engineer Repp answered questions regarding telemetry asked by Chairman Wagner. Repp reported that the. PRV vault will be delivered and set on Saturday. Ifem 8, CP1014, Commercial Buildinct Demolition: Chairman Wagner asked if there had 6een any agreement reached in regards to demolition of the Charlie Wong building, Assistant City Engineer Gaub stated that the City is not demolishing that building but the 6ank has contacted J the contractor on a separate agreement: Assistant City Engineer Gaub stated that she does not know the, status of the agreemenf between the two parties, but the bank has applied for a demolition permit. Item 10, CF0901, 8th & R Street Traffic Siqnal: Chairman Wagner asked if there has been a residents' meeting regarding the project. Assistant City Engineer Gaub stated there has not been a meeting but there has been a notification sent out to the residents in the area. . Chairman Wagner asked if`the notice included a map showing how the signal will function. Assistant City Engineer Gaub stated that she did not know and would follow up on providing more information; however, do to delays in procurement a construction start date can not be determined. Item 16. G524A, SCADA Svstem lmprovements: Chairman Wagner commented that the construction finish date is scheduled for December 2010 but that is the date that the report will be reviewed to make the decision regarding what will be constructed. Assistant City Engineer Gaub stated that the projecf will probably be phased over several years and the construction finish date needs to be changed. Item 23, CP1005, South Division: Street Promenade Proiect: Chairman Wagner asked when the project design would come to Committee for review. Assistant City Engineer Gaub responded that staff is working on design of the public improvements and plans to have a rnore definitive design related to all utilities and the additional stormwater work before bringing the design to Committee, particularlythe incorporation of impervious pavement, if possible, and other improvements. - Chairman Wagner asked about the amendments he suggested for the City Hall Plaza Extension. Assistant City Engineer Gaub stated thaf the kiosk has been removed from the design and the storm system was expanded by addendum prior to bids being received. Item 24, CP1006,. Lakeland Hills Reservoir 6: Chairman Wagner commented the status of his suggestions regarding the site plan for the reservoir. Chairman Wagner said he would follow up with the Mayor regarding the plan. Page 11 . Public Works Commiftee Minutes Septembec_7. 2010 MINUTES Assisfant City Engineer Gaub reviewed the new page of the CPS Report that includes projects ` that are receiving support'from Public Works but action taken through other Committees. " Item F. MS1003. Airport Storm Water Jnventorv/Survev: Vice-Chair Peloza asked why the . project is being handled through the Finance Committee and not the Municipal Services Committee. Assistant City Engineer Gaub stated that Finance Director Coleman would need to 6e asked. Vice-Chair Peloza stated that projects related to the Airport should be moved _ through the Municipal Services Committee. Member Haugen agreed. AGENDA MODIFICATION F. RESOLUTION NO. 4639 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBIJRN, WASHINGTON, EXPRESSING ITS COLLECTIVE POSITION, OPPOSING INITIATIVES 1100 AND 1105 Inifiative Measure Na 9100 concerns liquor (beer, wine and spirits) This measure would direct the liquor control board to close al/ state liquor stores; terminate contracts with private stores selling liquor; and authorize the state to issue ]icenses that allow - spirits (hard liquor) to be so/d, distributed, and imported by private parties. It wou/d repeal , uniform pricing and certain other requirements governing business operations for distributors . and producers of beer and wine. Stores that held conCracts to sell spirits could convert to liquor retailer licenses. Jnitiative Measure No. 1105 concerns liquor (beer, wine and spirits) This measure wou/d direct the liquor control board to close al/ state liquor stores and to /icense qualified private parties as spirits (hard liquor) retailers or distributors. It wou/d require licensees to pay the state a percentage of their first five years of gross spi►its sa/es; repea/ certain taxes on retail spirits sales; direct the board to recommend to the /egislature a tax to be paid by spirits distributors; and revise ofher laws conceming spirits. Interested persons will be afforded an opportunity to express opposing views. City Attorney Heid stated that; by law, the Commiftee in entitled to consider a collective position on initiatives and/or ballot measures coming before the voters. The initiative must be stated fully in the agenda and there must be an opportunity for people to express opposing views. City Attomey Heid explained how the finro initiatives being considered by the Committee might affect the City and the City's tax revenue. Heid highlighted the differences between the two initiatives. _ Chairman Wagner asked if, in the last paragraph of the resolution, the $800,000.00 per year loss in tax revenue is an estimate. Heid answered that the amount is a safe approximate number. Chairman Wagner requested that the repetitive statement "police and law enforcement" be changed to read, "law enforcement." The Commiftee and staff discussed the possibility of minors having greater access to alcoholic beverages. There were two Commiftee Members who expressed fhis concern. Page 12 P.ublic Works Corrimittee Minufes September7, 2010 MINUTES Chairman Wagner asked if there was anyone thaf wished to speak to the issue of Initiative Measure Nos: 1100 and 1405. There was no response from the audience. Member Haugen "asked if the opportunity for people to speak will be provided at the Council Meeting. City: Attomey Heid verified,that it would. V. ADJOURNMEiVT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:14 p.m.. Approved this 20th' .day of September, .2010. . ~ , Rich Wagner Je fer Ri sby Chairman blic Works D art t Secretary . _ Page 13