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HomeMy WebLinkAbout09-20-2010 CITY OF AUBURN . CITY OF ~ PUBLIC WORKS COMMITTEE September 20, 2010 WASHINGTON nniNUTEs 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, Jocated on fhe second floor of Auburn City Hall, One East Main Street, Aubum, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza;'and Member Virginia Haugen. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingnd Gaub, Maintenance and Operations Manager Randy Bailey, Traffic Engineer Pablo Para, Water Utility Engineer Cynthia Lamothe,.Project Engineer Jacob Sweefing, Project Engineer Robert Lee, Director of Information Services Lorrie Rempher, Finance Director Shelley Coleman, Wafer Quality Coordinator Chris Thorn, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Chris Hankins, System Analyst Chrissy Malave, Network Communications Engineer Colin Schmalz, Citizen Wayne Osbome, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES Vice-Chair Peloza stated the word "funds" needed to be inserted in the sentence, "SFBD were being reassigned" following the corrected acronym "SRFBD° (Salmon RecoVery Funding Board). It was moved by Vice-Chair Reloza, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, September 7, 2010, as amended. Motion carried 3-0. B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0817, 2009 SEWER AND STORM STATION REPLAGEMENT - PHASE B, ELLINGSON SEWER STATION Project Engineer Sweeting reported on the other two phases of the project, indicating Phase A, Dogwood Pump Station, is cuitrenfly under construction and Phase C, White River Storm Pump Station, is approaching final design. Member Haugen asked about the Dogwood Pump Station and that phase of the project's cost. Assistant Director/City Engineer Selle stated that the Dogwood Pump Station is the replacement of an existing pump sfation. Assistant Cify Engineer Gaub distributed a photograph of the existing pump station and a map highlighting the current service area to the Committee. Project Engineer $weeting stated that the existing pump station is approximately 30 years old. Project EngineerSweeting answered questions asked by Member Haugen regarding the design of the replacement pump station and the station's visual characteristics. Assistant Director/City Engineer Selle explained'that the site is not like some of the newer station sites that are on a separate. piece of property that can be fenced in and screened. The Dogwood Pump Station is an existing station located within the Right-of-Way. Chairman Wagner asked if there are Design Standards that require landscaping for public facilities such as the Dogwood Station. Assistant DirectorlCity Engineer Selle answered that there no such standards. Assisfant City EngineerGaub said that because the station is in the Page 1 Public:Works Committee Minutes September 20, 2010 MINUTE$ Right-of-Way, the Engineering Design Standards would.govern what is required, such as sight- , distance requireinents verses zoning codes on a separafe property. Member Haugen asked if- anything could kie installed near the.station to improye its appearance. Project Engineer , Sweeting answered that there will be some landscaping, including some frees. Project Engineer Sweeting explained how underground lines and structures influence what can be, planted near the site. Vice-Chair Peloza asked if a fence could be constructed to obscure the view of the pump station. Project Engineer Sweeting said that a portion would be fenced off#o . protect the emergency power supply. The fence will be black coated, slatted chain link. Chairman Wagner asked how tall the fence is. Project Engineer Sweeting answered approximately six-feet. The Committee discussed the fence around the generator at Les Gove Park, behind the Senior Center. MemberHaugen asked if fencing similar to that surrounding the Tribal Cemetery could be used: Assistant Director/City Engineer Selle stated that type of fencing is very expensive and difficult to repair or replace if damaged. . ' Project Engineer Sweeting answered questions asked by Member Haugen regarding the Dogwood Pump Station Project budget of $1.3 million. - Chairman Wagner commented that Design Standards for public facilities should be reviewed and that he planned to discuss it with the Planning and Community Development Commiftee. Project Engineer Sweeting reminded the Committee that staff is asking for permission #o advertise for bid on the Ellingson Sewer Pump Station at 41 St and A Streets and that the new station will be iocated in a building and is not in the Right-of-Way, unlike the Dogwood station. Project EngineerSweeting answered the Committee's questions regarding the budgets for Phases A, B, and C of the 2009 Sewer and Storm Replacement Project. Sweeting stated that the Dogwood and Ellingson Stations, Phases A and B, are being funding by the Sewer Fund. The Whife River Station, Phase C, is funded from the Storm Fund. It was.moved by Vice-Chair Peloza, seconded by Chairman Wagner, that the Committee recommend Council grant permission to advertise for bids on Project CP0817, 2009 Sewer and Storm Station Replacement - Phase B, Ellingson Sewer Station: Chairman Wagner reminded Member Haugen that the motion was for permission to bid on the Ellingson Station, not the Dogwood Station. Member Haugen stated that she was aware. Motion carried 2-1. Member Haugen voted against the motion. C. PERMISSION TO AWARD GONTRACT NO. 10-26 TO THE LOWEST RESPONSIBLE BIDDER FOR PROJECT NO. CP1010, 2010 STORM REPLACEMENT AND REPAIR PROJECT - Project Engineer Lee stated that there was an agenda modification, which updated the agenda bill and budget status sheef and reflected information regarding the lowest responsible bidder. Lee stated that staff is asking for permission to award the contract to Reed Trucking and Excavation Inc on their lowb'id of $126,407.90 which includes Washington State sales tax. The low bid is approximately 24=25% below the Engineer's Estimate. Project Engineer Lee reviewed the project vicinity map. The project scope includes cleaning finro storm ponds at the Auburn Municipal Airport, the repair of damaged storm pipe at:SE 312t' Street and 125th Avenue SE, and cleaning the stormwater retention cells on Riverwalk Drive. Page 2 Public UNorks Committee Minutes September 20. 2010 MINUTES Vice-ChairPeloza spoke about the vandalism of the wildlife repellant netting at the airport storm ponds. Chairman:Wagner asked where the cosf of the netting was reflected on the budget status sheet. ` Project.Engineer Lee answered thaf the netting cost is funded by the Storm Utility Fund. Assistant Di'rector%City Engineer Selle stated that the cost is a maintenance/operational cost and not a capital cost so it is not included in the project budget. Uce-Chair'Peloza asked if insurance will cover the cost. of.#he netting. Assistant Director/City-Engineer Selle answeted that insurance claims are handled by Risk Management. Vice-Chair Peloza requested that a possible claim be reviewed. Member Haugen asked for larger more detailed vicinity maps. Project Engineer Lee answered guestions asked by vice-Chair Peloza regarding the construction schedule. Assistant Director/City Engineer Selle said that the project should be - , able to be completed in the Fall' of 2010. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council award Contract No. 10-26 to Reed Trucking and Excavation Inc, for Project No. CP1010, 2010 Storm Drainage Repair/Replacement. Motion carried 3-0. III. ISSUES There were no issues. IV. DISCUSSION AND INFORMATION A. RESOLUTION NO. 4636 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITIES OF AUBURN AND KENT FOR THE ESTABLISHMENT AND USE OF FIBER OPTIC CABLE AND EQUIPMENT DOWN THE 277T" STREET CORRIDOR Director of lnformation Services Rempher stated thaf Resolution Na 4636 authorizes an agreement befinreen the City, the City of Kent, and Valley Communications and the parties are going to work together to use the grant funds accepted by Resolution No. 4643. Director Rempher distributed a map of the fiber network. The grant funds will be used to bring the fiber network from Valley Communications Center to the ITS Phase II fiber and all the way to the Auburn Justice Center. This w'ilf sef the City up to have a dedicated connection to the Valley Cities in the future. Chairman Wagner asked if the left over capacity could be sold. Director Rempher stated that it could nof because the grant dictates that it be used by the Valley Cities for public safety purposes. Rempher stated fhat the ultimate goal is to be able to connect to various emergency management centers directly. Rempher said that a large part of the system has already been built out toward Snohomish County and now plans are being made #o expand toward Thurston County, in response to questions,asked by Chairman Wagner. Vice-Chair Peloza asked how many strands are in one bundle. Director Rempher answered that there are 288 strands per bundle and it takes 3-4 strands to make a connection. Traffic Engineer Para brought in a section of cable as a visual aide. Vice-Chair Peloza asked if all of the cable would be underground. Network Communications Engineer Schmalz answered that most of the cable will be underground and a small portion will be aerial. Vice-Chair Peloza asked if any of the underground cable would be located in the ditches along 277`h Street. Schmalz answered that the cable is approximately 36-inches underground. Vice-Chair Peloza Page 3 Public Works Committee Minutes September20, 2010 MINUTES stated that he is concemed the cable may be damaged while maintenance is being preformed in the ditches. Assistant Director/City Engineer Selle stated that, like any other underground facility, the cable would be placed in a location within the right-of-way so it does not conflict with any other utility, at an appcopriate depth so that surface activity will not affect it. Director of Information Services Rempher reviewed the updated interlocal agreement, which ~ was distributed as a modification to the agenda, and the changes that were made with the " Committee. Direcfor Rempher pointed out that Valley Communications Center is responsible for the maintenance of the fiber. - Director Rempher answered questions regarding the scope of the project asked by Member Haugen. . The Committee discussed Council procedure for announcing resolutions at the Council • Meetings. B. RESOLUTION NO. 4643 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CI.TY OF AUBURN AND THE U.S. 'DEPARTMENT OF JUSTICE ACCEPTING GRANT FUNDS FOR THE DEVELOPMENT OF THE VALLEY CITIES BROADBAND NETWORK ~ Resolution No. 4643 authorizes acceptance of the grant funds referenced in the interlocal agreement established by Resolution No. 4636. C. PROJECT NO. C524A, SCADA SYSTEMS IMPROVEMENTS UPDATE Project Engineer Lee distributed SCADA System Comparison, SCADA System Improvements Overview, and SCADA Maintenance Benefits handouts to the Committee. Project Engineer Lee provided a 6rief review of the project. The SCADA System is the Supervisory Control and Data Acquisition (SCADA) program that controls how the City monitors and controls the utility sites. The SCADA System has three different components, 1) the Remote Telemetry Unit (RTU) or the devices at the remote sites that measure water levels, pressures in tanks, flows in pipes, efc. 2) communicafions oc how the information is collected and relayed from remote sites to the command center, and 3) the command center which is located and the Maintenance and Operations building. Project Engineer Lee reviewed the visual schematic of the SCADA'System with the Committee. Chairman Wagner verified that the Committee would have additional discussions with sfaff regarding the system prior to implementation. Lee stated that more accurate cost information will be presented to the Commitfee for discussion at the next Public Works Committee Meeting during the Utility Bonding Projects topic. Chairman Wagner asked if the new system's equipment would fit into the square footage available at the Maintenance and Qperations office. Maintenance and Operations Manager Bailey answered that the existing system is massive and the proposed new system will include two servers and desktop computers, so it is significantly smaller. Maintenance and Operations Manager Bailey answered questions regarding the RTU asked by Member Haugen. Member Haugen.asked if there would be trained staff available at any given time in cases of emergency. Bailey explained the user security levels of the system and.that there would be trained operators always available. Assistant Director/City Engineer Selle discussed the standby emergency procedures. Page 4 - Public Works Committee Minutes September 20. 2010 MINUTES Chairman Wagner-asked how much of the project budget has been spent on pre-design. Project Engineer Lee answered that the contract is approximately $86,000.00. The Committee , and staff talked about the beneft of#he Committee going to the Maintenance and Operations building to look at the existing system. Director powdy suggested a pre-meeting be held on Ocfober 4, 2010 at 2:30 p:m. at the Maintenance and Operations building. Chairman Wagner and Member Haugen agreed. Vice-Chair Peloza stated that he would prefer to review a photograph. Maintenance and Operations Manager Bailey reviewed the SCADA System Comparison handout: Bailey discussed the difference between the current system and the proposed system in regards to the overall system, operator safety, system maintenance, and system communications. Chairman Wagner asked if the operator in trouble alarms would. be available only at the , Maintenance and Operations building or at every utility facility. Maintenance and Operations , Manager Bailey answered the alarms would be at every facility allowing operators to notify other staff when they are in trouble. Maintenance and Operations Manager Bailey spoke about the current system being proprietary, the property of one vendor and the proposed new system being owned by the City and' being able to be supported by multiple Vendors. Chairman Wagner asked how much experience is , required to troubleshoot and work with the proposed system's software. Bailey answered that the City's operators, following completion of a training program, would be able to complete ' approximately 90% of the maintenance on the system. A vendor may need to be aontacted in complex cases. Project Engineer Lee answered questions asked by Member Haugen regarding the number of vendors available to work on the new system and cost savings. Maintenance and Operations Manager Bailey responded to guestions asked by Member Haugen regarding the ability to expand the proposed new system and the dedicated telephone lines that are used in the current system. Bailey explained that the leased phone lines cost approximately $60,000.00 per year while the proposed redundant radio network would incur no annual cost. Assistant Direcfor/City Engineer Selle spoke about the reliability of the proposed radio nefinrork versus the current telephone lines. Maintenance and Operations Manager Bailey briefed the Committee on the upgrades maintenance benefits, primarily operator safety, efficiency, and reliability, with a high priority on safety. Vice-Chair Peloza asked about the security of the utility facilities. Assistant Director/City Engineer Selle answered that the new SCADA system would provide the City with a lot more capability for addressing security. Project Engineer Lee discussed the project schedule. Lee said, assuming funding is not an issue construction would begin, in 2010. The master control unit and initial sites would be brought online in 2011. Following this implementation and trouble shooting, a number, of sites would be brought on line in 2011 -and the project would be complete in 2012, bringing the remaining sites online. Project Engineer Lee discussed the order that sites would be brought online in response to questions asked by Ghairman Wagner: Assistant Direcfor/City Engineer Selle stated that the order of implementation would not be determined until the project is further along in the design , phase. Chairman Wagner asked if construction wereto begin in 2010, which site would be first. Lee answered the first construction site would be the Maintenance and Operations facility, the master control station. Page 5 Pubiic Works Committee Minutes September 20, 2010 , MINUTES The Committee and staff continued discussion on the order which satellite facilities would be broughfi online. . Lee and Bailey answered questions asked by Chairman Wagner about the radio modules ased in the radio nefinrork. Bailey described how the radio signals would be relayed from sites to the Maintenance and Operations facility. Vice-Chair Peloza,asked what would be used as a power source for the radios. Main#enance and Operations Manager Bailey answered that the power source is 110; most of the utility . facilities have backup generators, and the system has computer backup batteries built in to the radios. The Committee asked to discuss back up power for facilities at a future Public Works Committee Meeting. Assistant Director/City Engineer Selle and Maintenance and Operations Manager Bailey answered questions regarding the size and cost of generators following - `questions asked by Member Haugen. D. TOILET REBATE PROGRAM Water Quality Coordinator Thom summarized the City's new Toilet Rebate Program for the Committee. Thorn stated that the`Water Utility is planning to implement a rebate program to encourage customers to replace their older, less efficient toilets with newer toilets. Doing so will cut down on water consumption and therefore reduce capital capacity costs. The City identified the program in the Comprehensive Water Plan as one element that would comply with the - requirements of the State of Washington Water Use Efficiency Rule. Thorn said that the program was modeled after successful programs run by water purveyors in the region.Chairman Wagner asked if switching to low flow toilets will impact the sewer system which requires a certain amounf of volume to operate. Wafer Quality Coordinafor Thom answered tfiat it would not have that much of an impact especially since areas, such as Lea Hill, have already been developed using low flow toilets. Water Quality Coordinator Thom said that the rebate is based on availability of funds, in response to a question asked by Chairman Wagner. ' Thorn said information regarding the program would be available on the City's website along with the rebate application. Member Haugen spoke about the benefits using high efficiency toilets and encouraged more publicity regarding the water consumption of older toilet versus the new toilets. V1/ater Quality Coordinator Thorn answered questions asked by Chairman Wagner regarding program eligibility and residents in mobile home parRs with individual water meters. Vice-Chair Peloza asked if the program was budgeted using the General Fund. Water Quality Coordinator Thorn answered that is it not. The program is funded though the Water Utility Fund. Vice-Chair Peloza asked if there were grants available to fund the program. Water Utility Engineer Lamothe said that staff has been researching grant opportunities. Water Quality Coordinator Thorn reviewed the materials that will be posted online regarding the program. Thorn answered questions asked by the Committee about the cost of purchasing the low flow toilets. Page 6 Public Works Committee Minutes September 20, 2010 MINUTES The Committee and staff discussed the amount ofithe rebate and decided that $100 was sufficient and if the demand forthe rebate increased, the Committee could revisit the amount and possibly make adjustments. E. 8' STREET NE BUS STOP CONSOLIDATION Transportation Planner Welsh explained that typically, King County Metro bus stops are spaced 1,000 feet apart and currently on 8th Street NE the City has a pair of stops that are about 500. feet apart from nearby stops to the west and east. As Staff was taking steps to improve safety in the vicinity they analyzed the existing transit service and determined fhat there would be operational and safety benefits to combining the stops along 8t Street NE. Staff has contacted King County Metro Transit, which supports eliminating the stops. Staff is proposing to request that Metro remove the stops if supported by the Commiftee. ' - Chairman Wagner asked if the stops would be removed before the construction of the R Street traffic signal. Transportation Planner Welsh confirmed that the stops would be removed prior to signal construction. Assistant Director/City Engineer Selle said #hat staff will try to minimize the time gap between the stops being removed and construction of the signal, which includes a . pedestrian crossing. The Committee supported staff's recommendation. F. GRANT STATUS UPDATE The Committee reviewed the updated Grant Status Report that was distributed by Transportation Planner/Grants Manager Hankins. Hankins explained that comments and recommendations discussed at the previous Public Works Committee Meeting have been incorporated into the updated version. Potential funding partners are now identified in the Potential and/or Secured Funding column. The City funding contribution is now separate from the ofher funding for projects and sources of funding are now clearly identified. The Committee - also requested the status sheef'be prepared utilizing a larger font size. Chairman Wagner stated that since the format has now been updated, the Committee should discuss the grant statuses in more detail atthe next Public Works Committee Meeting. Chairman Wagner asked that abbreviations be written out. G. PAVEMENT PRESERVATION FUNDING Assistant Director/City Engineer Selle stated the goal of the review was to provide the Committee with information regarding the street pavement preservation program that will help the Committee to make decisions relating to the program. Selle reported that there are currently-97 miles of classified streets with a total estimated pavement preservation cost of $65 million to bring them up to current standards. For local streets, the estimated cost is $25 million for 114 miles. The City uses a Pavement Condition Indez Rating (PCI) target of 70 for each street, which is the low-end of the "Good" range. - Assistant Director/City Engineer Selle went over the different types of pavement preservation treatments that are utilized depending on the condition of the existing pavement. , Currently, the City budgets $1.5 million annual revenue stream for each of the local and arterial preservation programs. At the current funding level, it.would take over 20 years to achieve a 70 PCI rating for all local streets but at the current rate of the arterial preservation program the City will not be able to catch up fo meet the need. Selle said that there are three areas of the Page 7 Public Works Gommittee Minutes September.20, 2010 MINUTES preservation program for discussion: 1) the revenue stream, 2) bonding, and 3) adjusting pavement strategies and/or standards. Assistant Director7Gity Engineer Selle summarized how the pavement conditions are measured using the PCI and the, typical treatments appropriafe for each type of pavement condition. Selle stated that within the PCI fair and poor rated streets there may be some alternative strategies that the City may want to consider looking at to lower the projected costs ofi tradition methods. Vice-Chair Peloza asked about the decision making process that assigns a good rating versus a fair rating. Assistant Director/City Engineer Selle answered that the ratings are based on a visual inspection of the street; the streets are categorized according to the types and amount of surface failures present, a pavement management sofiware program analyzes the data and the . sfreefs are assigned a PCI rating. Assistant Director/City Engineer Selle reviewed the map of remaining arteriallcollector street . work that shows which streets staff is recommending for rebuild, overlay, and streets that have had patching work already done and still need overlay with the Committee. Selle nexf reviewed the map showing examples of the pavement preservation program with alternative treatment with the Committee. Selle pointed out that the altemative #reatments, such as greater use of . chip seals, may be less cost effective and may not have the same design life as the current recommended treatments_ The Committee and staff discussed the cost benefits of treating more streets with chip seal. Assistant Dicector/City Engineer Selle said there are some roads that could be treated with chip seal instead of an overlay but the treatment does not lasf as long. Selle wen# over some of the other alternative treatment options, such as patching,without overlay and chip sealing over patching: Selle responded to questions asked by Member Haugen regarding crack seal treatments and double chip seal treatments. . Assistant Director/City Engineer Selle spoke about the cost effectiveness of the different - treatments and the life of the treatment. Chairman Wagner commented that he felt that within the next. five years, there would be a Street Maintenance Utility and a good strategy may be to concentrate on the five-year street treatments in anticipation of the utility. Finance Director Coleman stated that the debt service period should not exceed the design life of the improvements. The Committee and staff discussed the project life for high volume - streets versus low volume streets. Chairman Wagner recommended locating the low#taffic volume streets that could be more effectively treated using chip seal, double chip seal; or patching. Member Haugen agreed with Chairman Wagner. Vice-Chair Peloza asked if there - are year restrictions on issuing bonds. Coleman answered that there are not, but it is more difficult to sell a 5-year bond. Assistant Director/City Engineer Selle reviewed two bonding scenarios for the a rterial/col lector pavemenf preservation program. The Committee and staff discussed how the bonding scenarios would affect the average PCI ratings. Selle spoke about other considerations, such as the bonding schedule where there is an 18-month period when the majority of funds~would need to be spent. Staff would need to make sure to allot enough time for design and construction. Chairman Wagner asked about the utilities impact. Assistant Director/City Engineer Selle answered that the utility impacts have been identified for the Save Our Streets (SOS) Program, but not yet the Arterial/Collection Pavement Preservation Program. For the entire,SOS Program, to complete all of the streets indicated on the map, staff has estimated the cost for the amount of work that would need to be done for the higher priority utilities. Over the life of the program, the City would need $10 million for the water utility, $7.5 million for sewer, and Page 8 Public Work"s Committee Minutes September 20, 2010 MINUTES $4:6 million for Storm: Chairman Wagner asked how long the life of the program is. Selle answered right now for the SOS Program, 28 years, at the current funding. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the affects of the patching treatment on utilities. Assistant Director/City Engineer Selle said that'if the City were to issue preservation 6onds, staff would want to start. in June or July 2011, which would give staff time to design the projects' and have a full construction season in 2012 to complete construction. . Assistant Director/City Engineer Selle spoke about how much money is needed to bring all of the streets up to a PCI rating of 70, following questions asked by Vice-Chair Peloza. Selle stated the City would need one bond for $65 million for arterials and another for $25 million for local streets to complete all of the street work in one bond issuance, which is not realistic. Vice-Chair Peloza asked what.the bonding limit is. Finance Director Coleman answered that with the current revenue sfreams a$10 million dollar bond would cosf $1.2 million per year. The Committee and'staff discussed the pros and cons of issuing bonds and using the funds to complete less costly pavement preservation treatments in order to treat more streets. Finance Director Coleman addressed questions asked by the Committee regarding the Cify's' taxing authority on utilities, both Cify owned and privately owned. The Committee requested staff gather more information regarding options for increasing the revenue streams for the preservation programs. The Committee agreed that more infocmation would be beneficial. Assistant Director/City Engineer Selle asked if there was more information staff could provide regarding bonding. Chairman Wagner asked if the bonds.could be exfended, possibly from 10 years to 20 years. Finance Director Coleman stated that extending the 6ond period would _ reduce the yearly payment however recommended against paying for a pavement treatment that may last only 10 or 12 over the course of 20 years. The Committee agreed that they should consider the 10-year bonds. Assistant.Director/City Engineer Selle verified that the Committee wanted staff to explore using less expensive pavemenf preservation strategies but with shorter design lives to try to minimize the City's overall financiaf obligation for the preserVation program until potentially a street maintenance utility could.be implemented. The Committee agreed. Selle said that staff will also begin working on identifying where utility work will also need to be done related to the arterial program. H. REQUESTS FOR REIMBURSABLE SERVICES FROM.ALGONA/PACIFIC Maintenance and Operations Manager Bailey reported that the City of Pacific has requested to, buy into the City's decant facility, allowing them to dump at the facility and the City of Aubum would then charge them per ton. The City Algona was also interested in using the decant facility, as well as having the City of Auburn do some street sweeping for them. Bailey stated that the agreements would not reguire an increast in the City budget. Staff explained the decant process following questions asked by Member Haugen. Chairman Wagner asked if the City's facility had enough capacity. Maintenance and Operations Manager Bailey responded that the City of Pacific would be dumping 300 tons a year and Algona 150 tons peryear and the City of Aubum will need to shorten the amount of decant time and dump one extra time per year to accommodate both Pacific and Algona. Both Page 9 Public Works Committee Minutes Septem6er 20, 2010 MINUTES Cities are also agreeing to work with Aubum' in the future to either expand the current facility or construct a second facility. Assistant Director/City Engineer Selle addressed questions asked by Member Haugen regarding the possibilify of building a new site in the Lea Hill vicinity. , Chairman Wagner stated that he felt the agreements were well worth it. Mayor Lewis arrived and' announced that at the King County Flood Confrol Supervisors Meeting it was decided to move forward on a proposition that would al/ow the flood control district to still have its full /evy authority in 2011 and continue projects. Assistant DirectoNCity Engineer Selle discussed the current decant procedures. ; Chairman Wagner asked if there will be an interlocaF agreement to take action on. Bailey stated that there are contracts for services and the amounts are so little that they fall under the Mayor's authority. Algona's contract would be approximately $12,000.00 per year and Pacific approximately $21;000.00 per year. Selle said that the Mayor intends to execute the contracts and wanted to inform the Committee. Maintenance and Operations Manager Bailey stated his support for a regional facility. Chairman Wagner agreed. 1. CAPITAL PROJECT STATUS REPORT Item_6_-CP0819 - Mill Creek/Peaslev Canvon Culvert Replacement: Chairman Wagner asked about the project's status. As"sistant City Engineer Gaub stated that the culvert is in place. Backfilling and roadwork is in: progress this week. Gaub sfated that the project is on schedule and the road should be open this coming weekend. . Item 8- CP1014 - Commercial Buildinq Demolition: Vice-Chair Peloza asked if the Liquidation building would be demolished. Assistant City Engineer Gaub answered that since this is a private building, she did not know. Director powdy stated that the contractor has made some offers to the owners of the Liquidation building, but staff is not aware of the owner's response. Item 12 - CP0914 - F Street SE/4th Street SE SiQnal: Vice=Chair Peloza asked if the status of the project had changed. Assistant City Engineer Gaub responded that there are no changes, the pre-construction meeting has been held and construction should start in October. Item 25 - CP1006 - Lakeland Mills Reservoir 6: Chairman Wagner encouraged staff to hold a ' neighborhood meeting as soon as `possible. Assistant City Engineer Gaub said that Project Engineer Dunsdon has"been working with the residential representative on setting up a meeting when the design phase is a little further along. Currently, staff would not be able to tell residents the dimensions or `other.constraints regarding the location of the reservoir. Chairman Wagner spoke about the possibility of including mature trees in the landscape design. Vice-Chair Peloza recommended staff meet with the residential representative prior to the neighborhood meeting to discuss design concerns. Gaub answered that Project Engineer Dunsdon has been in contact with the representative and staff is aware of her concerns. Member Haugen asked if the Committee should limit their involvement in the issue. Chairman Wagner stated that the Committee still needs to communicate with citizens, but the neighborhood meeting shoultl be conducted and 'attended by City staff, not"councilmembers. Page 10 Public Works Committee Minutes September20,.2010. MINUTES Item 28 = CP0756 - Lea Hilf Pump Sfation Decommissioninq: Assistant City Engineer Gaub stated that the second phase for the decommissioning will be moving forward for consfruction in 2011 but in the interim there will be a small contract done to channelize some manholes in , • order to bypass the Rainier Shadows Lift Station and take that into the Verdana Station when that sfation is ready to be brought online. ` Chairman Wagner requested further discussion on the project at one of the Public Works Committee Meetings in October. Item 32 - CP0916 - West Vallev Hiqhwav: Assistant City Engineer Gaub reported that staff is currently waiting for the Corps to provide jurisdictional determination on a ditch. If the Corps takes jurisdiction of the ditch; it will affect the design of the roadway. Gaub said the next step in the design process is a Value Engineering Study, which is required under the T1B funding process. Item F- MS1003 - Airqort Storm Water Inventorv/Survev: Vice-Chair Peloza asked if the project should go through the Municipal Services Committee. Gaub answered that she will look into this. . Item C- CP0922 - Citv Hall Plaza Improvements: Chairman Wagner asked about the additional stormwater technology that was requested by the Committee: Assistant City Engineer Gaub stated that the projeet is out for construction and the additional stormwater management was addressed by addendum to the contract prior to receiving, bids. Sfaff will bring the changes to the Committeefor discussion at a future meeting. ADDITIONAL DISCUSS/ON Director powdy spoke about the Street Maintenance Utility sub-committee meeting and it is the AWC's top priority this legislative session. The Committee will be updated on the progress. V. ADJOURNlMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:21 p.m. Approved this 4"' day of October, 2010. . Rich Wagner nifer RigsbVe Chairman ublic Works a/nt Secretary Page 11