HomeMy WebLinkAbout10-04-2010
~,,.;~~¢c fl CITY OF AUBURN
C1TY UF * * PUBLIC WORKS COMMITTEE
, October 4, 2010
~ WAS'H I NGTON nniNUrEs
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located .
on the second floor of Aupum City Hall, One East Main Street, Auburn, Washington. Committee -
members presenf were: Chairman Rich V1Lagner, Vice-Chair Bill Peloza, and Member Virginia
Haugen. Also present during the meeting were: Mayor Peter B. Lewis; Public Works Director
Dennis Dowdy, Gity Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Dan Repp, Maintenance and Qperations Manager Randy Bailey, Project Engineer `
Ryan Vondrak, Project Engineer Robert Lee, Street Systems Engineer Seth Wickstrom, .
Engineering Aide Amber Mund, Environmental Protection: Manager Chns Andersen, Planning Manager Elizabeth Chamberlain, Transportation Planner Joe 1Nelsh; 'Water Utility Engineer Cynthia
`Lamothe, Sanitary Sewer EngineerBob Elwell, Transportation Manager/Grants Manager Chris
Hankins, City Attorney Dan Heid, Finance':Director Shelley Coleman, Planning Director Kevin
Snyder, Citizens Wayne Osborne and Nick Perius, and Department Secretary Jennifer Rigsby.
II.` CONSENT AGENDA
A. APPROVAL OF MINUTES
_ It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date September 20, 2010.
Motion carried 3-0.
B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0909, LAKELAND HILLS
BOOSTER PUMP STATION IMPROVEMENT PROJECT
Project Engineer Vondrak reported that the project is ready to advertise for bids and that.the
building permit has been submitfed. The project will install a new booster pump station facility at
the Lakeland Hills reservoir site, replacing the existing facility.
Chairman Wagner asked why the total funds budgeted are $4.7 million and the estimated cost ,
is only $2.9 million. Project EngineerVondrak stated that the total funds budgeted reflects the
combined budget for both the::Lakeland Hills and Academy Drive Booster Pump Station
replacements.
It was moved by Vice-Chair Peloza, seconded by Member.Haugen, that the Committee
recommend Council grant permission to advertise for bids for Project No. CP0909, Lakeland
Hills Booster Pump Station Improvement Project.
Motion carried 3-0.
C. PERMISSION TO ADVERTISE, FOR BIDS FOR PROJECT NO. CP0920, 2009 AC
WATERMAIN REPLACEMENT PROJECT
Project Engineer Lee stated that the project's scope includes the replacement of existing water
mains in the Lea Hill service.area in addition to replacing failing storm drainage pipes.
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Public Works Committee Minutes October 4. 2010 .
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The Cqmmittee and Project Engineer Lee reviewed the vicinity map. Member Haugen asked if
the project is development driven. Assistant Director/City Engineer Selle answered that the
project is independent of any developer requests. •
It was moved by Uce-Chair Peloza, seconded by Member Haugen, that the Committee
recornmend Gouncil grant permission to advertise for bids for Project No. CP0920, 2009 AC
. Watermain.Replacement Project.
Motion carried 3-0.
D: APPROVE CHANGE ORDER N0. 1 TO CONTRACT NO. 10-18 FOR PROJECT NO. CP1012,
2010 ARTERIAL AND COLLECTOR PAVEMENT PRESERVATION
Sfreet Systems Engineer Wickstrom explained that staff, anticipated lower bids but the project
bids came in almost at budget so Terrace Driv.e NW and Lea Hill Road are being removed from - the project, as was discussed at the July 6, 2010 Fu61ic Works Committee Meeting. Wickstrom
stafed that the change order includes adding paving fabcic to portions of I Street SE to help
stabilize poor soils that have been encountered under the street during consfrucfion. '
Sfreet Systems Engineer Wickstrom answered questionsasked by Vice-Chair Peloza regarding the cost of the pedestnan crossing improvements compared to the cost of repairing the roads
that have been removed from the project. The costs for the pedestrian improvements are
approximately $19,000.00 and are funded through the Traffic Calming fund.
- Member Haugen stated that she was disappointed that Terrace Drive NW had to be removed
- from the project.
If was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council approve Change Order No. 1 to Contract No. 10-18 for Project No.
CP1012, 2010 Arterial and Collector Pavement Preservation.
Motion carried 3-0.
III. ISSUES
A. ORDINANCE NO. 6325 FOR RENEWAL OF A PUBLIC WAY AGREEMENT FOR 360
NETWORKS INC
Engineering Aide Mund stated that in the original ordihance the applicant is allowed to renew
the Public Way Agreement for four five-year terms, in response to a questions asked by Vice-
Chair Peloza.
It was moved by Vice-Chair Peloza, seconded by Mem6er Haugen, that the Committee
recommend Council introduce and adopt Ordinance No. 6325.
Motion carried 3-0.
B. ORDINANCE NO. 6326 FOR RENEWAL OF A PUBUC WAY AGREEMENT FOR AT&T
CORPORATION
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Chairman Wagner asked if there were any differences between Ordinance No. 6326 and
Ordinance No. 6325. Engineering Aide Mund answered that there are minor language changes
but the agreemenfs are basically the same.
- Engineering Aide Mund answered questions asked by Vice-Chair Peloza regarding the
language in the bill that stated how many times the agreement may be extended.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council introduce and adopt Ordinance No. 6326.
iV. DISCUSSION AND INFORMATION
A. RESOLUTIQN NO. 4647 AUTHORIZING THE MAYORAND CITY CLERK TO EXECWTE AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN AND PIERCE COUNTY FOR
FUNDING THE ARMY CORPS OF ENGINEERS' PUYALLUP/WHITE RIVER WATERSHED :
GENERAL:INVESTIGATION PROJECT
, Environmental Protection Manger Andersen provided the Committee with background
information regarding Resolution No: 4647. In June 2008, the Pierce County Council passed .
Resolution R2008-74s; signaling the County's intention to pursue funding for Puyallup Levee
repairs and requesting local govemments in the Lower Puyallup River Watershed to participate
in developing and funding work to bring the flood control system back into FEMA compliance.
In 2008 and 2009, using federal funding and authorization under the Water Resources
Development Act (WRDA), the Army Corps of Engineers conducted a reconnaissance study of
the Lower Puyallup River Basin. The purpose of the study was to determine whether there is a. federal interest in continuing to a General Investigation (feasibility level) evaluation for flood risk
management. The study concluded that there is a federal interest in continuing into the
feasibility phase, and recommended that based on the widespread impacts of the January 2009
flooding throughout the basin, that a future feasibility study should address the entire Puyallup
watershed.
The Corps has estimated.that a_ feasibility study will cost approximately $6 million and will take
. approximately six years to complete. Corps participation in a feasibility level study requires a 50
percent local sponsor cost match, or a total of approximately $3 million local sponsor cost over
the six-year period. Environmental Protection MangerAndersen described the proposed funding approach
developed by the Pierce County Executive Task Force. The Cities' funding formula is based on
three inputs: assessed real property value in the Puyallup/V1/hite River floodplain, population,
and general fund budget.
Staff determined that the formula does not appear to be an appropriate fit for the City of Auburn
as the City does not have any appreciable real property improvements or population in the
Pierce County floodplain: While the City's regional economic interests would be impacted by
significant flooding of the Lower'Puyallup River, the Pierce County portion of the City does not
share the same level of localized flooding risks associated with the Puyallup/White Rivers as
other cities participating. In further conversations with Pierce County staff, the County has
acknowledged that the funding formula is not a good fit for Auburn, and has instead suggested
that the City provide a fixed amount contribution paid in annual installments over the course of
the six-year study period. Under the proposed Interlocal Agreement, Auburn would provide
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_ funding for the feasibility study for $4,167 per year for the six-year study period, or a total of
$25, 000.
Chairman Wagner spoKe about the importance of City participation even though there will
probably be no improvements to the V1/hite River.
The Committee formed a consensus in support of Resolution No. 4647.
B. CITY HALL PLAZA STORM DRAINAGE
Project Engineec Vondrak reported that the Notice to Proceed, has been issued for the project
and work will begin next week. Vondrak distributed copies of the stormwater management
design for the extended plaza. l'he design includes the expanded Chamber Max system to the
greatest extent possible, as requested by the Committee after the removal of the kiosk on the
Extended Plaza.
Chairman Wagner asked how much stormwater could be held by the chambers. Project
Engineer Vondrak answered the total for both the City Hall Plaza and Extended Plaza is
approximately 12,500 cubicfeefi. Vondrakstated the Promenade project would require 42,000
cubic feet of storage for its entire area as an impervious surface, in response to questions
asked by Chairman Wagner.
The Committee and staff discussed the ability to drive trucks and other vehicles onto the plaza
areas over the Ctiamber Max system.
Project Engineer Vondrak answered questions asked by Chairman Wagner regarding the
height and width of the chambers.
Ghairman Wagner spoke about the importance of taking a bolder approach to technology in
otder to maximize stormwater management in the Downtown and urbanized areas.
Vice-Chair Peloza reviewed the cross-section design drawing for the chambers.
Member Haugen asked if there are City vehicles that are too heavy to drive onto the plaza
areas. Mayor Lewis answered that there are but there are no intentions of allowing the heavy
vehicles in the plaza.
C. NATURAL GAS LINES
TransPortation Planner Welsh distri6uted a memo and map on gas pipelines in and through the
City of Aubum to the Committee.
Welsh reported that there are four major gas lines through the City. Welsh pointed out the
locations of the BP Olympic Pipeline, Puget Sound Energy Pipeline, Enumclaw Natural Gas
Pipeline, and Williams Nortiiwest Pipeline.
Member Haugen asked about the size of the pipes. Transportation Planner Welsh answered
that the finro Williams lines are approximately 30 inches and 36 inches in diameter. The BP line
is approximately 14 inches wide and according to the Washington Utilities and Transportation
Commission (WUTC), the Enumclaw line width is in the "teens" but there was no exact
measurement available. Transportation Planner Welsh responded to questions asked by
Chairman Wagner regarding the PSE'lines, which vary in size.
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Transportation Planner Welsh explained thatthe City manages gas pipelines only when they
. cross the public Right-of-Way and they are managed; typically, under Franchise or Public Way
- Agreements. The agreements allow the City:the ability to control the Right-of-Way and to
control what the pipeline companies are doing within the Right-of-Way. When a company
wants to do physical work on an existing line, they must apply for a Construction Permit. Welsh ,
pointed out that the general operation of gas lines is regulated by the.federal Office of P'ipeline
Safety (OPS) and ifs agent in Washington State is the WUTG. The WUTC inspects all
interstate pipelines and can make recommendations to the OPS but does not have enforcement authority over interstate pipelines. The WUTC is the lead inspector for intrastafe
pipelines and has enforcement authority over intrastate pipelines.
Member Haugen asked how often the PSE lines are inspected. Transportation Planner Welsh
- said he was not sure since that, is not a City responsi6ilitiy, but according to the WUTG website,
, the lines are inspected either_annually or biannually. Director powdy reported that it was
approximately 4-6 years ago when PSE made its last.major upgrade of gas mains throughout
the City.
Transportation Planner Welsh responded questions asked by Member Haugen about how the
pipelines cross over and go under rivers.
D. LAKEHAVEN EMERGENCY INTERTIE AGREEMENT
, Utilities Engineer Repp reported that this is a new agreement to replace the older agreement, -
which had lapsed. The agreement lays out the terms for the intertie connection and updates
the pricing with Lakehaven's current pricing structure forthe peak season.
Chairman Wagner asked if the Gity increases rates seasonally. Water Utility Engineer Lamothe
answered that the City does no# have a seasonal rate. The water utility rate is based on usage.
Chairman Wagner recommended a seasonal rate be considered the next time the City's rate
structure is reviewed. Vice-Chair Peloza asked forthe flat rate for water. Lamothe answered
the rate is $1.93/100 cf for residential customers.
The final agreement will be brought to Committee for action at next meeting.
E. TACOMA EMERGENCY INTERTIEAGREEMENT
Utilities Engineer Repp stated that the Tacoma Emergency Intertie Agreement allows the City to
take advantage of the intertie the City is putting in place and make the connection active on
coropletion of construction. It allows the Gity to use the infertie while the City completes a long-
term wholesale agreement with the: Gascade Water Alliance (CWA) and City of Tacoma. Repp
reported that construction on the intertie should be completed by the end of October. Repp
pointed out that the City of Tacoma also has a seasonal water rate.
Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the
engineering capacity of the flow,of the intertie. Chairman Wagner asked if the intertie would be
connected to the SCADA system. Repp answered that it would. Repp explained how the
intertie will be managed forthe finro years prior to the new SGADA system coming online.
Chairman Wagner requested a comparison table of the City's water rates and structure and
those of Lakehaven and the City of Tacoma.
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Vice-Ghair Peloza asked if the intertie project was budgeted in the 2010 budget. Water Utility
Engineer Lamothe answered that was correct, the 2010 water budget.
Staff distributed a vicinity map. The final agreement will be brought to Committee for action at
next meeting.
F. CODE UPDATE FOR SEWER METERS (Elwell -10 mins.)
Sewer Utility Engineer Elwell explained that the City generally bills non-single family residential
sewer customers based on metered water usage, however there are seven accounts that are
. charged based on sewer metees. Such instances include sites where the source of the
wastewater is not metered potable water or sites where some of the water is removed through
an industrial process.
Elwell stated that over the past 10 -15 years there have been some issues that have arisen
with the sewer meter accounts. Staff is recommending changes be made to the City code to
address the issues to make it easier to administer the accounts. The proposed changes clarify
the application procedure for meters, clarify what users have to do in terms of calibration,
assigns sewer meter reading to the City's water meter readers, and creates different
consequences when a meter become inoperable and incentives to get the meter in working
order again.
Chairman Wagner asked why users are required to own the meters. Sewer Utility Engineer
Elwell answered that staff reviewed standardization of the meters but as the different accounts
were reviewed, realized there were several types of different applications with a wide range of
- flows.
Sewer Utility Engineer Elwell answered questions asked by Ghairman Wagner regarding the
City's ability to revoke the right to discharge to the sewer system in lieu of continuing to allow
discharge and charging based on water volume. Chairman Wagner asked "as a last resort" be
included in the statement, °The city may also revoke the right to discharge to the sewer
system." Utilities Engineer Repp provided a recent example of an instance when the City had
to take that action. Repp stated that it is not an action that staff wants to use on a regular basis
but it can be useful to achieve compliance in rare cases. Vice-Chair Peloza suggested "for non-
compliance" be included. The Committee agreed. Staff and the Committee discussed other
language that could be used for clarification.
Sewer Utility Engineer Elwell clarifed the proposed requirement to have sewer meters
calibrated and the consequences for failure to do so in responseto questions asked by Vice-
Chair Peloza. Elwell stated thaf the'code currently requires meters to be calibrated every year,
but does not state what would happen if they were not.
Vice-Chair Peloza asked how it is determined that a customer needs to install a sewer meter.
Sewer Utility Engineer Elwell said the default account is set up based on water usage. But in
the case where a customec comes in and applies for a sewer permit and had no method as to
how their water would be metered, the City would then maKe the determination on how sewer
flow would be monitored.
Vice-Chair Peloza suggested adjusting the hours for starting meter reading from 7 a.m. to 8
; a.m. as that was the start time in the past. Maintenance and Operations Manager Bailey
responded that the meter readers use to work from 8 a.m. until 5 p.m. but now they begin their
workday at 7 a.m. Mayor Lewis pointed out that sewer meter accounts were not residential
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MINUTES
accounts. The Committee and staff continued discussion about meter reading scheduling. ,
Assistant DirectoNCity Engineer Selle stated that if a business were to request their meter be
read later than 7 a.m., City staff would oblige as part of providing good customer service. l'he
Committee came fo an agreement that 7 a:m. is an acceptable start time.
Chairman Wagner pointed out an error in Section 1 of the original ordinance with the wording.
Elwell made note of it and will make the necessary corrections:
The Committee and staff reviewed the draft informational..handout for Sanitary Sewer Meters.
Chairman Wagner suggested that the fact the City discourages the use of ineters be included
in the hand out, as it is included in the ordinance. Mayor Lewis agreed.
Chairman Wagner requested that "and approved by fhe City Engineer" be included in the
specifications for the meter in the informational brochure.
Vice-Chair Peloza asked that the term "cut sheet" be changed to "specification sheet" or
"manufacturing specifications sheet."
Ordinance No. 6331 will be brought back to the Committee and Council for action in fin►o weeks.
, G. UTILITY BOND PROJECTS
Utilities Engineer Repp distributed a list of proposed projects that could be included in the Utility
Project Bonding Plan. Repp reviewed the projects' estimated bond amounts (which are not
necessarily equal to the total project cost) and the projects' schedules.
Repp explained that under the rules for the bond sale if a project is going to be under
construction 60 days prior to the bonds being sold, Council must approve a special resolution
committing the bond moneyto the projects. Finance Director Coleman stated that the
reimbursement language might be able to be included `in the body ofthe bond ordinance.
Chairman Wagner asked if the assumptions about debt service when the rate sfudy was made
are still valid. Finance Director Coleman answered .that the assumptions have not changed. ~ Assistant DirectoNCity Engineer Selle answered questiohs asked by Vice-Chair Peloza
regarding the Project Totals versus the Proposed 2010 Bond Revenues amounts.
Finance Director Coleman addressed questions from Chairman Wagner regarding the timeline
by which 85% of the project that. needs to be completed. Chairman Wagner asked how staff
would frack the projects' schedules to ensure the 85% requirement is met. Assistant
Director/City Engineer Selle stated projects would be tracked individually to make sure the
schedules are maintained. The Committee and staff discussed the affects that permitting
~ requirements may have on project schedules.
Finance Director Coleman discussed the consequences of not meeting the 85% project
completion requirement.
H. PAVEMENT PRESERVATION` FUNDING
Assistant Director/City Engineer Selle distributed an Example Bonding Timeline and an
Example Bonding Schedule for the Street Pavement Preservation and Artenal Street Programs.
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The Gommittee and staff reviewed the Example Bonding Timeline. Assistant Director/City
Engineer Selle stated that staff is proposing doing altemate year bonding for the Save Our :
Streets (SOS) Program and the Arterial Streets Program. Bond amounts depict the City's
annual project management capacity and have not been reviewed by Finance to assess funding
sources and ability to pay.
, The Committee and staff reviewed the Example Bonding Schedule that indicates how much
money is needed for the bond proceeds, tofal expenditures that would be available, debt
service on the bond, and when the payement rating will be at least a Pavement Condition Index
(PCI) rating of 70. Selle said that staff is still in the process of accessing the impact on utilities
to see how much utility costs would need to be incorporated into the program cosfs. The
calculations are for,10-year, bonds at a 4% interest rate and 85% of the bond proceeds must be
~spent within 18 months. Selle said that staff estimated 250/o of the bond proceeds would be
spent on design in the first year and 75% spent on construction in the following year.
Director powdy reported that he and staff have been working with a group of Directors from
other cities working on the Street Maintenance Utility (SMU). Director powdy stated that`one of
the criteria that the State Legislature is looking for is a formula and process that could be
applied statewide. This is what the Directors group has been working on.
Ghairman Wagner asked if the Regional Fire Authority model of allowing each city to choose its
own formula had been discussed. Mayor Lewis answered that the Stafe Legislature was asking
for two specific criteria for the SMU: 1) a formula that any city can adopt and 2) a requirement
that each city must put the SMU out for a public vote.
Director powdy reviewed the formula that the Directors group has been working on. Dowdy,
said that the goal of the group is to include the specific instructions on how to complete the
formula so any consultant around the State could complete the necessary studies for a city,
apply the formula; and develop a rate system. Director powdy explained how a city would work
with a pavement condition engineer and consultant to develop its SMU rates. Director powdy
spoke about how the annual burden would be distributed between each type of land use and
how the utility would be billed to property owners.
Director powdy asked for the Committee Members' policy guidance on questions that were
included on the last page of the distributed whitepaper. The next SMU meeting is scheduled for
October 15, 2010. Chairman Wagner asked for a map:that includes freight routes.
Director powdy discussed the results that the City of Edmonds and City of Des Moines are
experiencing utilizing license fees to form a Transportation Benefit District (TBD). Dowdy stated
that one challenge is that the Department of Licensing is tlie collection agent for the fees.
Currently, the only non-voter approved measure the Council can take is a$20 license fee.
Director powdy reviewed the voter-approved authorities that could be considered to fund a
TBD; including an increase in property tax, increase'in sales #ax, up to a$100 annual vehicle
licensing fee, or vehicle tolls. Dowdy stated that there are 20 cities that have formed TBDs and
most of them have used the vehicle licensing fee mechanism.
Chairman Wagner stated that the primary difference between the SMU and TBD is the TBD
funds can be used to build new infrastructure and the SMU funds are for maintenance only.
Director powdy confirmed that to be correct.
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Chairman Wagner requested additional traffic count data in order to see where the low volume
and high volume sfreets are located.
I: GRANT STATUS UPDATE
The Committee and staff reviewed the updated Grant Status spreadsheet.
TIP #1 - A Street NW Phase 1: Chairman Wagner asked if the Pending & Future Grants
include the entire funding gap for the. project. Transportation Planner/Grants Manager Hankins
answered that typically the requests are made to coyer the funding gap. Chairman Wagner -
asked that the amounts be included with the pending grants.
Chairman Wagner asked foc some reformatting in the Potential or Secured Funding Sources &
Partners to make it easier to read.
- 'fransportation Plan ner/G rants Manager Hankins answered questions asked by Chairman
Wagner regarding federal appropriafions and including specific Gongress Members involved on
the spreadsheet. Chairman Wagner asked that the grant data sheets that are used to discuss
grant needs with members of Congress be included with the Grant Status Updates.
TIP #3 - Auburn Wav South Corridor lmprovemen#s (Phase I): Vice-Chair Peloza asked how
the pending grants would be distributed between Phase I and Phase IL Transportation
PlanneNGrants Manager Hankins stated staff applied for two specific grant programs for the
entire project funding need in each grant. Only one grant award would be required to fund the ;
project: Vice-Chair Peloza asked that the amount applied for be included on the spreadsheet.
. Aubum Wav South Corridor Improvements (Phase II): Transportation Planner/Grants Manager
-
Hankins answered questions asked by Chairman Wagner regarding why the project was not yet
included in the Transportation Improvement Program (TIP). The project will'be included in next
year's TIP update.
: Chairman Wagner asked if maybe Phase II could be divided into Phase II and Phase III.
Assistant-Director/City Engineer Selle answered that staff is reviewing options on how to
complete portions o,f the corridor; primarily based on the amount of grant funds that can be
obtained for the project.
TIP#57 - Lea HiII Pedestrian Improvements: Chairman Wagner asked why the Tnbe was
included as a poten#ial funding partner: Transportation PlanneNGrants Manager Hankins
stated that the Tribe being listed is a mistake and they will be removed and the potential funding
partner should be the Auburn School District.
CFP # 138 - West Hill Ponds Rehabilitation Proiect Stormwater Facilitv: Chairman Wagner
asked if the project will be removed from the Grant Status spreadsheet if the project is included
in the bonding program. Transportation Planner/Grants Manager Hankins answered that
bonded projects would be removed from the spreadsheet.
NPDES Permit lmplementation: Utilities Engineer Repp answered questions asked by
Chairman Wagner regarding the grant application process.
WRIA 9 Stormwater BMP Retrofittinq Plan: Transportation Planner/Grants Manager Hankins
stated that this project is one that the City has been asked to participate in and is being
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Public Works Committee Minutes October 4, 2010
MINUTES _
managed by King County. Utilities Engineer Repp confirmed that there is City staff sitting on
the fechnical panel. Utilities Engineer Repp stated that the program is just beginning and more
, infocrnation will be available once the project starts up.
Vice-Chair Peloza reported that the next WRIA 9 Forum Meeting is on November 10"' and
asked for any information regarding the program that may be available prior to the meeting. The Grant Status Update wilf be reviewed by the Committee every 6 months.
Transportation Planner/Grants Manager Hankins responded to questions asked by Vice-Chair
Peloza regarding what happens to granf funding if it is not spent according to the specifications
in the grant application. :
J. CAPITAL PROJECT STATUS REPORT
Item 5- CP1011 - Tacoma Pipeline 5& B St NE Intertie: Assistant City Engineer Gaub
reported that the City of Tacoma is working on their portion of the work and when they are
' finished the City of Aubum contractor will finish their work. Item 6- CP0819 - Mill Creek/Peaslev Canvon CulvertReplacement: Chairman Wagner
commented on how well managed the project was. Chairman Wagner asked what else needs
to be completed. Gaub answered the final paving needs to be completed as well as the traffic
barrier and the guardrail.
Item'B - C00715 = Marv Olson Farm Parkinq Lot: Vice-Ghair Peloza asked how the grasscrete
in the parking lot is maintained. Staff answered thaf it will be mowed. Chairman Wagner asked
about ADA accessibility due to the steep trail. Assistant City Engineer Gaub answered that the
intent is to provide handicapped parking at the farm but they are required by code to provide
stalls at the parking lot as welL
Item 9- CP1014 - Commercial Buildinq Demolition: Vice-Chair Peloza asked if staff had any
additional information regarding the Liquidation Building. Assistant City Engineer Gaub
answered that she has not heard anything more regarding the building. Vice-Chair Peloza.
asKed how far along the demolition on the Crites Building is. Gaub answered the demolition is
at about 40% completion.
Member Haugen asked if the lots would have crushed rock on them following building
demolition. Gaub answered that_there will be crushed rock and where the Marvel Building was, .
the contractor will fence off the property as work begins on the plaza. Director powdy
answered questions asked by Vice-Chair Peloza regarding weed control in the empty lots.
Member Haugen asked how people would be kept off the lots. Assistant City Engineer Gaub
stated that the security of the sites is the responsibility of the contractor. Assistant Director/City
Engineer Selle stated that the Auburn Police Department would also investigate any suspicious
. activity as they would with any other property in the City.
Item 8- CP1012 - 2010 Arterial/Collector Pavement Freservation Proiect: Vice-Chair Peloza
commended the work that has been completed on I Street NE.
Item 14 - CP0701 - 8'h and R'Street Traffic Siqnal: Chairman Wagner asked if there was any
feedback on the neighborhood informational sheet that was mailed to residents regarding the
project. Director powdy stated fhat there was none.
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Item 13 - CP0914 = F Street SE/4"' Street SE Siqnal: Assistant City Engineer Gaub reminded
the Committee that with the constcuction of the signal and the channelization for the signal,
including left tum pockets, some of the parking on 40 Street SE will be removed between E
, Street SE and G$treet SE. Gaub distributed the informational flyer that will be mailed to
residents.
The Committee and staff discussed altemative parking locations for residents. ~
Ifem 11 - C410A - S 277t' Wetland Mitiqation: Assistant City Engineer Gaub explained that
there are finro beaver damns at the site that are causing the site to be inundated with water. Staff is working on a resolution so that some site restoration work can be done. This may cesulf
in an extension of the permit timeframe required for monitoring because the site is currently not :
meeting its perFormance standards.
Chairman Wagner asked that the location be included in the project description.
- Item 12 - CP1010 - Storm Drainaqe Repair/Replacement: Vice-Chair Peloza requested that _
staff investigate the possibility of getting the cost of replacement of the pond nettings paid
through an insurance claim, as there are reports of vandalism.
Item 23 - CP0915 - Well 1 Improvements: Chairman Wagner asked when the Committee
would see the preliminary analysis report. Utilities Engineer.Repp answered that the report is
being updated and revised and said that the data from the well appear to be very positive.
The Committee and staff reviewed the need for Well 1 Improvements to meet long-term
demand.
Item 32 - CP0916 - West Vallev HiQhwav - SR 18 to W Main: Chairman Wagner requested a
Committee update at 50% design: item A- CP0745 - White River Traif Extension: Chairman Wagner asked about the stafus of,
this project. Assistant City Engineer Gaub indicated thaf it was nearing completion and that the
trail had been paved.
Prior to the Grant Status Update, Vice-Chair Pe/oza asked, on beha/f of a citizen, Finance
Director Coleman how often #he water meters are read. Coleman answered that the meters are
read every other month. Coleman confirmed that water utility rates increased in January 2010,
in response to a question asked by Vice-Chair Peloza. Vice-Chair Pe/oza asked if the amount
due on water bills cou/d be averaged out over the course of a year. Mayor Lewis pointed out
that there is not City staff availab/e to perform the ca/cu/ations. Chairman Wagner pointed-out
that converting water billing to month/y did not decrease the number of water shut offs as staff
had predicted.
Member Haugen asked why the amount due on a water bill greatly fluctuates between months.
Coleman answered that the consumption fees are billed every other month and in the months
when consumption is not billed, the consumer is billed the flat water rate. '
The Committee and Finance Director Coleman discussed abnormal fluctuations in water bills.
Mayor Lewis recommended that citizens who receive abnorma/ bills should contact the Finance
Department.
Page 11
Pablic Works Committee Minutes October 4; 2010
IVIINUTES
V. ADJOURNMENT
There being no further business to coroe before the Public Works Committee, the meeting was
adjoumed af 6:06 p.m.
Approved this 18th day of Octo6er, 2010.
_ _
' Rich 1Nagner - i er gsby
Chairman ublic Works D part e t Secretary
,
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