Loading...
HomeMy WebLinkAbout02-14-2011 PLANNING & COMMUNITY Ctnr oF~ ,r * DEVELOPMENT COMMITTEE ~ WASHINGTON February 14, 2011 MINUTES 1. CALL TO ORDER Ghair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge.. Staff members present included: Mayor Pete Lewis, IS Director Lorrie Rempher, Director of HR/Rick & Property Manager Brenda Heineman, Economic Development Manager poug Lein, Senior Planner Hillary Taylor, Risk Manager Rob Roscoe, Planning Director Kevin Snyder, Planner Stuart Wagner, Transporfation Planner/Grants Manager Chris Hankins, Finance Director Shelley Coleman, and Admin Support Tina Kriss. Audience Members present: Joan Mason, Wayne Osborne and Garrett Huffman of the Master Builders Association (MBA). II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS Sfaff provided to Committee members a replacement memorandum for item V. G. Resolution No. 4470, Discussion of proposed address corrections. IIL CONSENT AGENDA A. Minutes - January 24, 2011 Regular Meeting Member Backus moved and Member Partridge seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 B. Minutes - January 24, 2011 Joint Meeting Member Backus moved and Member Partridge seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Resolution No. 4684, Name change for Veteran'§,Memorial Building In the absence of Parks, Arts & Recreation Director Daryl Faber Committee member Partridge provided information on the petition. received by members of Auburn's American Legion Post 78 and Auxiliary Post 78, tlie Inter-Tribal Warriors Society, the Veterans of Foreign Wars Post 1741, and other citizens asking that the City name the Veterans Memorial Building after William C. Warren. After discussion befinreen Committee and staff; the Committee felt it was a good idea to rename the Veterans Memorial Building "W'illiam C. Warren". The Veterans Memorial Park is currently used as the name for the park; it appears to be redundant Planning and Community Development Committee Minutes February 14, 2011 to use the same name for the building. Committee also suggested a policy be implemented to require a background check for naming City property after any person or party. Member Backus moved and Member Partridge seconded to move Resolution No. 4684 to full council for approval. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Ordinance No. 6351- Budget Amendment Finance Director Coleman provided the staff report on Ordinance No. 6351. Ordinance No. 6351 amends the 2011-2012 BienniaF Budget which was originally adopted through Ordinance No. 6339. Committee reviewed and discussed the various appropriations from the 2011 Budget Amendment "Schedule A" Budget , Amendment No. 1 with sfaff. B. Joint Parking Development Agreement & Option to Purchase Director of HR/Risk & Property Management Brenda Heineman provided an additional handout for Committee and staff; a replacement Joint Parking Development Agreement and Option to Purchase. Ms. Heineman discussed the highlights of the agreement. Committee and staff reviewed the various details of the agreement between the City and King County Rural Library District, doing business as KCLS. Committee asked where the City's portion, $262,500.00 would come from. Director Heineman answered stating the money would come from the capital projects funding. Committee asked who would be managing the demolition as provided in the agreement on page three of seven, under KCLS's Responsibilities, °e°. Director Heineman stafed KCLS would pay for the demolition. Committee requested additional language be added to "e", to clariiy KCLS would both manage and pay for the demolition. Committee asked who would be paying for "improvements to the property". Letter "f', under KCLS's Responsibilities, pages three of seven, does not appear to clearly state improvements would be paid by KCLS but project costs. Committee would like this to be clear. Committee received an email from Wayne Osbom with a concem the parcel numbers may not match in the agreement. Committee asked staff to confirm the parcel number. Director Heineman stated staff will confirm. Planning Director Snyder reviewed the Auburn Library Addition & Renovation Remote Parking Scheme F-A with Committee. C. Floor Plan for Remodel of Council Chambers Director of HR/Risk & Property Management Brenda Heineman discussed the proposed Aubum City Hall Modifications with the Committee. Ms. Heineman stated the comments previously provided from the mock up have been implemented in the drawing for the chamber renovations. Committee asked several questions to gain understanding of the proposed changes. Committee expressed they liked the changes and thought it would be a more beneficial use of space. Page 2. Planning and Community Development Committee Minutes February 14, 2011 D. Resolution No. 4676 Transportation Planner Chris Hankins provided a briefing on the proposed amendments to the 2011-2016 Transportation Improvement Program (TIP). The City of Auburn has recently been awarded a Washington State Transportation Improvement Board (TIB) grant in the amount of $2,426,400 for Phase 2 of the Aubum Way South Corridor Improvement project. This project is a planned partnership with the Muckleshoot Indian Tribe who is contributing $606,600 (required match under TIB) to the project for a total improvement cost of $3,033,000. As part of the award, the City is required to add the project to the 2011-2016 Transportation Improvement Program (TIP) and the Washington State Transportafion Improvement Program (STIP) in orderto be eligibleto obligate the awarded funds. Committee stated it is pretty amazing to be able to get this completed for this cost. Committee complimented staff on their work and asked a few questions to clarify the proposed changes. E. Resolution No. 4677 Transporation Planner Chris Hankins presented the staff report on Resolution No. 4677. The City of Auburn has recently been awarded a Washington State Transportation Improvement Board (TIB) grant in the amount of $2,426,400 for the Aubum Way South CoRidor Improvement Project (Fir to Hemlock). Committee stated they are please with the work provided by staff and thinks this is a good idea. Planner Hankins stated he will get back with the Committee within the next couple weeks on both items. F. Phase II Code Update Draft Work Plan & Timeline Planner Stuart Wagner provided Committee with a detailed schedule of the Phase 1 carryover and Phase 2 Code Updates. This Committee will meet a couple times to review the changes with this Committee and will also have joint meetings with the Planning Commission. Planning Director Snyder reviewed the specific details of the various City initiated code changes along with the privately inifiated code change. Committee expressed their appreciation for the schedule provided by staff which was very easy to read and understand, giving them clarity for the proposed changes. G. Resolution No. 4470, Annual Address Corrections Development Services Manager Jeff Tate provided the staff report on proposed Resolution No. 4470; it contains 141 recommended address corrections for residential and non-residential properties in the City of Auburn. Staff and Committee discussed the concem's of the proposed address changes. Committee asked if there would be notifications provided to the public. Mr. Tate stated they would be providing notification and the changes would not take affect for a year. Committee expressed the impact this will have on not only residences but commercial business and they want to be sure to provide as. much, notice as possible prior to Council action, 3taff and Committee discussed the life safety concems and benefits of creating a Iogical and consistent address network; they also discussed the concems of disruption to the affected property owners. Page 3 Planning and Community Development Committee Minutes February 14, 2011 Committee requested staff hold a public meeting prior to bringing this before Committee. Committee recommends having police, fire and the address committee attend and staff provitle maps and information to help the public understand the necessity and safety issues. Planning Director Snyder stated he will schedule a public meeting prior to refuming for further discussion on these changes. H. Downtown Urban Centec Design Standards Director Snyder provided the staff report on the Downtown Urban Center Design Standards; changing Aubum Avenue between East Main Street and 1S' Street NE from a Pedestrian I street to a Pedestrian JI street. After discussion with Committee over the proposed change Committee stated they are think this would be a good to change and suggested the map be modifed to provide clarity so it does not show it encompasses the east side of Main Street. 1. Ordinance No. 6341- Fee Deferrals Director Snyder provided Committee with an overview of the changes made to proposed Ordinance No. 6341 since holding the last discussion with this Committee. The key changes were highlighted in the current proposed ordinance. Committee and staff reviewed and discussed the changes. Committee expressed encouragement that this ordinance may provide opportunities and incentives for economic development: It was clarified by Planning Director Snyder there would be no opportunity to appeal to the Hearing Examiner. Committee and staff reviewed the position of the school districts. City Attorney Heid stated he has offered to meet with legal representative of the Kenf School District but they have not asked. Garrett Huffman of the Master Builders Association (MBA) provided a handout from Washington State University showing an analysis of impacts of modified timing of school impact fee payments. Committee requested that all Councilmembers be provided a copy. Committee stated the current draft Ordinance adequately addressed the Committee's previous concerns and issues. Planning Director Snyder stated staff will begin working with other committees before bringing it back to this Committee for further action. J. Cotfage Housing Regulations Chair asked if anyone has questions regarding the cottage housing regulations. Chair asked Committee members to keep the contents of cottage housing item for the next step. Staff asked if the Committee was ready fo proceed on the next step. Committee stated they are interested in further discussion on this item and will review the packet materials discussion at a later meeting. Cottage Housing Regulations will be tabled for future discussion. K. Cluster Subdivision Regulations in Non-Urban Separator Areas of the City Chair asked Comm'ittee if tFiey: are interested in holding future discussions on this topic. Committee stated they are interested in further discussion on this item. This item will be tabled for fufure discassion. Committee will email questions to staffprior to future discussions. Committee. agreed to discuss one, finro and three; Committee would like examples for number four. Committee asked for examples of designated areas of density. Page 4 Planning and Community Development Committee Minutes February 14, 2011 L. Time Extension for Allowance of ~Portable and Temporary Signs Chair asked Committee if they would Iike to consider another extension ofthe current allow.ability for the use of portable and temporary signs on private property and in the public right-of-way..Committee answered yes. Chair asked Committee what is an acceptable timeframe and Committee answered one=year. M. Director's Report - Planning Director Snyder stated he had nothing to add at this time. N. PCDC Matrix Chair sfated any questions about the matrix please direct to Director Snyder. Chair asked if the Pedesfrian Kiosk discussion requested by Councilmember Singer should go through this Committee or powntown Redevelopment. Committee concluded it should go through the Downtown Redevelopment Committee. Chair stated she will be on vacation from March 16 to the 31 st. VI. ADJOURNMENT There being no further business fo come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 6:29 p.m. APPROVED THIS 7 DAY OF ~ ~2-°~~ ~ i % Lynn man, Chair Tina Kriss, an ' g& Development Secretary Page 5