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HomeMy WebLinkAboutITEM V-A MINUTES r T CITY OF CITY COUNCIL MEETING MINUTES WASHINGTON MARCH 7, 2011 7:30 PM. - L CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in_attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy - Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present: Parks Maintenance. Manager Mike Miller; Police Commander Will Lathrop; Public Works Director Dennis Dowdy; City Attorney Daniel B. Heid; Planning and Development Director. Kevin Snyder; -Human Resources/Risk and Property Managemenfi Director Brenda Heineman; Finance Director Shelley Coleman; Economic Development Manager poug Lein; and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements There was na announcement. 2. Appoinfinents There was no appointment for Council consideration. D. Agenda Modificatilo.ns Agenda modifcations included the,addition of Resolution No. 4676, andrev.ised Exhibit "A" and agenda modification memorandum fo Resolution No:. 4690, Also nofed was that the sponsoring Committee for Resolution No. 4690 should be Finance chaired by Councilmember Backus: Page 1 _ Citv of Auburn Council Meetina Minutes March 7, 2071 II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearangs No public hearing was scheduled for this evening. B. Audience Participafion This is the p/ace on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Greg Bartol, 5502 Duncan Avenue SE, Aubum Mr. Bartol stated that he is a metal artist and teaches welding at Green River Community College (GRCC). Mr. Bartol noted that he recently had his artwork on display in the City Hall lobby. Mr. Bartol reported that the City of Aubum, The Aubum Downtown Association, and Aubum Valley Creative Arts have organized an Aubum Art Walk which will begin on the evening of May 13, 2011 with art and wine and will continue on Saturday afternoon, May 14, 2011, with a family friendly venue: Mr. Bartol is the GRCC liaison in charge of recruiting the music, perForming arts, and much of the artwork including ceramics, paintings and metals. Most of the perForming arts will be conducted at the GRCC facility in the Sounder Transit Station. The artwork will be on display on Main Street between Zola's on Easf Main Str.eet to the Transit Station and GRCC facility on West Main Street. The objective is to exhibit, - work by local artists from the Aubum area and the Pugef Sound region. Mr. Bartol encouraged Mayor Lewis, Councilmembers and - the Auburn community to attend this first time event to enjoy the arts and music. J . Jessica Croskey, 2402 17t'' Street SE, Auburn Mcs. Croskey read a letter relative to her recent request for an appeal and review of her utility account with regard to a water leak adjustment and the denial of her appeal. Mrs. Croskey spoke regarding hardships that she and her family have suffered in connection with the denial of her appeal. A copy of the letter read by Mrs. Croskey was previously distributed to Mayor Lewis and Councilmembers. Josh Croskey, 2402 17th Street SE, Aubum Mr. Croskey stated that the appeal was denied without an explanation and inquired regarding the appeal procedure. Mr. Croskey expressed his displeasure with regard to signing an agreement for repayment of their water bill. Mr. Croskey inquired Page 2 . Citv of.Auburn Council Meeting Minutes IVlarch 7, 2011 as to. whether that are any additional procedures or appeal processes that they might undertake. Mayor Lewis stated that the appeal was considered by the Public , Works Committee and the reasons for #he denial are public record , and were made available to Mr. and Mrs. Croskey. That information has been distributed to the property owner. In response to questions by Mr. Croskey, City Attomey Heid stated that the appeal process is regulated by the Auburn City Code. There are no provisions for a re-appeal process at this time. ` Mayor Lewis directed staff to provide the records related to the appeal to Mr. and Mrs. Croskey. Mayor Lewis encouraged Mr. and Mrs. Croskey to schedule an appointment to discuss the issue with him and City Attomey Heid. ~ C. Correspondence There.was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 . A. Municipal Secvices Chair Peloza reported that the Municipal Services Committee met on February28, `2011 at 3:30 p:m. The Committee discussed and recommends approval of Resolution No. 4688, the solid waste contract with Waste Management. The Committee also discussed Ordinance No: '6341 regarding development, impact fee: deferrals " for economic incentives, Ordinance No. 6353 regarding a time extension related to portable and #emporary signs, and the Committee's matrix including the addition of the Police Chaplain's Program. The next meeting of the Municipal Senrices Committee is scheduled for March 28, 2011 at 3:30 p.m: B. Planning & Community Development.. Chair Norman reported that the Planning and Community. Development Committee met on February 28, 2011 at 5:00 p.m. The Committee discussed the Aubum Junction Market Analysis proposal. The Committee also discussed and recommends approval of Ordinance No. 6353 regarding,a time extension for an additional year related to portable and temporary signs, Resolution No. 4676 which ;sets a public hearing regarding -an amendment #o the Transportation Improvement Plan (TIP); and Resolution No. 4677 accepting a grant. The Committee also discussed Resolution Page 3 Citv of Aubum Council Meetina Minutes March 7. 2011 No. 4685, a. right-of-way vacation to the Aubum School District, Mosby Farm's privately initiated zoning code amendment, and an electrical vehicle infrastructure ordinance as required by Washington State law. The next meeting of the Planning and Community Development Committee is scheduled for March 14, ~ 2011 at 5:00 p.m. ` C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon at 3:30. The Committee approved right-of-way use permits for the.Muckleshoot Indian Tribe to locate a bus stop along Dogwood Avenue and the Auburn International Farmers Market for operation purposes. The Committee also discussed' and recommends approval of granting -permission to, advertise for Project No. C5076, Auburn/Pacific - Skinner Road/3`d Avenue SE. (Phase 2). The Committee also discussed #he Street Payback Waiver for George Lyden. Chair Wagner noted. tliat Item V.C.3 , related to Mr. Lyden should be removed from the Council agenda for further discussion by the Public Works Committee. The Committee also discussed Resolution No. 4685 which sets a public hearing for the, Aubum School District right-of-way vacation, Ordinance No. 6355 related to right-of-way acquisition for the., M _ . Street Underpass project, a leak adjustment appeal, and Ordinance No. 6341 related to potential deferral of development fees. The , Committee also teceived annual reports on the National Pollutant Discharge Elimination System 2(NPDES 2) related to stormwater quality control, and the Save Our Street (SOS) program: The , Committee discussed a potential traffic alignment change at Evergreen Way and Evergreen Loop, received an update on current grants in process, reviewed -the capital projects status report, and the City Hall Promenade _and City Hall Plaza project budgets. Chair Wagner noted that procedures for utility bill adjustments will be discussed at upcoming Public Works _ Committee meetings. The next meeting of the Public Works Committee is scheduled for March 21, 2011 at 3:30 p.m. . In response to questions from Deputy Mayor Singer, Councilmember Wagner stated that Project No. C507B for the Auburn/Pacific trail includes most of the last section of the trail and also includes improvements to bicycle route striping. In response to questions from Councilmember Haugen, Mayor Lewis stated that staff will provide documentation requested by the Page 4 ; CiN of Auburn Council Meetina Minutes March 7, 2011 Public Works Committee related to utility adjustments in approximately thirty days. D. Finance Chair Backus reported that, the Finance Committee met this evening at 6:00. The Committee discussed and recommends approval of claims and payroll vouchers and Resolution No. 4690 for a Joint Parking Development Agreement and Option to Purchase with King County Library. System. The Committee also discussed Ordinance No. 6355 declaring public use and necessity regarding the M Street Underpass project and authorizing condemnation on a property along that corridor: The next meeting of the Finance Committee is scheduled for March 21, 2011 at 6:00 p.m. E. Les Gove Comrnuni.ty Carnpus Committee Chair Wagner reported that a meeting of the Les Gove Community Campus Committee is scheduled for March 11, 2011 at 11:00 a.m. F. Downtown Redevelopment . Chair Norman reported that the Downtown Redevelopment Committee met on March 1, 2011 at 3:00 p.m. The Committee discussed the City Hall Plaza Improvement Project No. CP0922 and Change Order #2 on this evening's agenda and Downtown Urban Center Design Standards and proposed changes to the designation from Pedestrian 1 to Pedestrian 2 along Auburn Avenue north,of Main Street which.would allow for medical type businesses. The .Committee also discussed the downtown pedestrian kiosk and pedestrian signage with regard to size, design, and placement. The next regular meeting of the Downtown Redevelopment Committee is scheduled for March 15, 2011 at 4:00 p.m. G. Council Operatioros Committee Chair Wagner reported that the Council Operations Committee is scheduled to meet on March 8, 2011 at 4:00 p.m. IV. REPORTS At this #ime the Mayor. and City Council may reporf on significant items associated with their appoinfed positions on state, regional and /oca/ organizations. ' Page 5 Citv of Auburn Council Meetina Minutes March 7. 2011 A. From the Council Deputy Mayor Singer reported that she attended the Economic Development District Board meeting. The focus of, the meeting was the economic development connection to transportation and the Board's priorities for transportation projects in the region. The ` Board discussed connections befinreen transportation, economic development, and growth management. Councilmember Wagner reported that he attended the Washington Stormwater Center Advisory Board meeting. The Center's funding . will run out this summer, but they are optimistic that the State will continue to fund them. He also attended a Regional Access Mobility Partnership meeting, the Pierce County transportation forum, at which they spoke regarding Pierce Transit's cuts in service. The Auburn/Lakeland and Pierce Transit shuttle . partnership was lauded as a cost sharing partnership model. Attendees received a report from freshman Representative Katrina Asay. Ms. Asay was the former Mayor of the City of Milton and spoke regarding preservation of the Public Works Trust Fund. Councilmember. Partridge reported that he attended the Aubum Valley Humane Society meeting of which he is the City's liaison. The Society was formed to develop an option to replace the current animal control services provided to the City by King County. The Society has met three times to discuss development of their budget. They have made a bid to use the building located at 4910 A Street and have developed the facility's exferior and interior budgets and an operations budget. The Society legally solidified their name and has filed documentation with the Intemal Revenue Service foc their federal identification number in order to form a 501(C)3 organization. They toured fhe Pierce County Animal Control Shelter at which they received a promise of animal cages valued at $20,000. The Society reviewed their conceptual budget and will provide their letter of recommendation on March 14th. They also developed a lead to meet with Donovan Brothers Construction, who worked on the building on A, Street and have built veterinary facilities in the past. Mayor Lewis requested that staff develop a map of the routes and stops for the transit and shopper shuttles for the Tourism Board. Director powdy indicated that staff is working with the chair of the Transportation, Transit and Trails Committee to develop such a . map. Page 6 Citv of Auburn Council Meetinq Minutes March 7. 2011 Councilmember Peloza reported that he attended the King County. Water Pollution Abatement Advisory Committee meeting. Their Financial Policies Workgroup is reviewing the capacity charge of the conveyance system, and sewer hook-up for housing and the potential affect. on King County codes. Under consideration is providing discounts for "living houses" where waste water is processed within the house. He also attended a Regional Water Quality Committee meeting at which they discussed the 2011 Committee Wor1c Plan and monitoring the Brightwater construction costs and proposed rate proposals. They also discussed their Comprehensive Plan, combined ; sewer overflows, inflow and infiltration, water quality issues such as the Lower Duwamish Watershed super fund in an effort to eliminate toxic waste, and extension of the King County interlocal agreement. Councilmember Peloza also reported, on the Auburn International Farmers Market (AIFM) meeting with.Sound Transit and Metro in an effort to abate the buses coming through the operation of the AIFM, which opens on Sunday, June 12, 2011 af 9:00 a.m. until 2:00 p.m. Councilmember Wagner reported that he attended the First United . Methodist Church service at which they discussed whether ACAP would be invited to conduct their operation at the church. A poll of the 200 members of the church produced a vote of 152 to 48 in favor of allowing the ACAP operation. B. From the Mayor Mayor Lewis reported that he attended the.. South ` County Area Transportation Board (SCATBd) meeting. In recent years, King County representatives have often presented their legislative issues to the SCATBd membership. The membership was reminded that SCATBd was formed to put forward south county . area transportation projects. SCATBd member cities have since developed a legislative agenda which was presented to the State in order to communicate the south. counfy area major transportation projects and to reiterate the cooperation of the south county cities. Mayor Lewis also attended the South Corcectional Entity (SCORE) meeting and reported that construction of the jail facility is still ahead of schedule and considerably under budget. He also attended several meetings on south end projects for both transportation and light rail. Mayor Lewis reported that Amtrak is meeting on a regular basis with regard to expansion of their Page 7 Citv of Auburn Council Meetina Minutes AAarch 7. 2011 services. There are a certain number of Amtrak trains that use the - Burlington Northern Railroad tracks each day. Amtrak is considering adding additional scheduled trains and the City has requested that Aubum be added as one of the stops for the new train routes. Aubum is strongly supported as an Amtrak stop by the southeast cities of Enumclaw, Black Diamond, Covington, = Maple Valley, Buckley, and Sumner. Mayor Lewis also reported that he has been appointed to the National Amtrak Advisory Group. V. CONSENT AGENDA All matters listed on the Consenf Agenda. are considered by the City Council to be routine and will be enacted by one motion in fhe form listed. A. Minutes 1. Minutes of the February 22, 2011 regular City Council. meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims - Claims check numbers 402244 through 402572 in the amount of $1,425,081.74 and wire transfer in the amount of $2,24115 and dated March 7, 2011. 2. Payroll Payroll check numbers 530883 to 530965 in the amount of $296,229.47 and electronic deposit transmissions in the amount of $1,136,420.41 for a grand total of $1,432,649.88 for the pay period covering Februa_ry 17, 2011 to. March 2, 2011 C. Contract Adminostration 1. Planning Department Project Number CP0922 04.4.1 CP0922: - City Council approve Change Order #2 in the amount of $130,000 to Contract 10-24 with R.L. Alia for work on project CP0922; City Hall Plaza Improvement. Page 8 Citv of Auburn Council Meetinst Minutes March 7. 2011 2. Public Works Project Number C507B 04:9.1 G507B City Council grant permission to advertise for bids for Project No: C50713,, Aubum / Pacifc Trail - Skinner Rd/3`d Ave SE (Phase 2). Deputy Mayor Singer . moved and Councilmember Wagner seconded to approve the Consent Agenda. Deputy Mayor Singer spoke regarding the Change Order for ` Peoject No. CP0922, City Hall Plaza Improvement. The Change Order is due to the surface water management which is being coordinated with the Promenade project on Division Sfreet so that more downtown stormwater . can be controlled. The plaza infrastructure had basically collapsed and the improvements will ' bring the plaza info compliance with strict standards imposed by the State. Councilmember Haugen expressed opposition to Project No. - CP0922. Councilmember. Norman noted that the funds being used for the improvements to the City Hall Plaza are already in the budget. MOTION CARRIED. 6-1. Councilmember Haugen voted no. . VI. ' UNFINISHED BUSINESS There was no unfinished business. r VII. NEW BUSINESS . There was no new business. VOIL ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6343 03.5 PLT03-0002 An Ordinance of the City Council of the City of Auburn, Washington, approving the fnal plat of Pinnacle Estates, Phase 2 Page 9 Citv of Auburn Council Meetinq Minutes March 7, 2011 Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6343. Councilmember Norman reported Ordinance No. 6343 approves Phase 2 of a subdivision located in Lakeland Hills and approved in 2004. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 2. Ordinance No. 6353 03.4.2:1:2 . An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 18.56. of the Aubum City Code and Ordinance No. 6327 as to the effective dates of said ordinance's amendrnents to Chapter 18.56 of the Aubum City Code relating to temporary signs Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6353. Councilmember Norman reported that, approximately one year ago, several businesses asked to be allowed additionaF signage in order to help their businesses during the economic downturn. Staff reviewed the Aubum City Code ' and esfablished a procedure to allow the additional signage _ and it has been very effective with few problems, concems or complaints of any kind. The Planning and Community Development Committee recommends extending the allowance of addfional signage for another year. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolufions 1. Resolwtion No. 4676 04.9.3 A Resolution of the City Council of the City of Aubum, , Washington, setting a hearing date in relation to amending the 2011-2016 Transportation Improvement Program of the City of Aubum pursuanf to RCW Chapter 35.77 , Page 10 Citv of Auburn Council Meetina Minutes March 7, 2011 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4676. Councilmember Wagner reported that Resolution No. 4676 sets a public hearing to consider the amendment to the Transportation Improvement. Program. The amendment is _ due to the City receiving approximately $2.5 million in grant -funds from the State with participation. from the Muckleshoot Indian Tribe of approximately $600,000. The, grant allows for safety improvements to Aubu.rn Way 8outh in the area of the Federal . Aviation Administration. Acceptance of the - grant requires no additional funds from the City, but the project will be managed by City sfaff. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4685 03.9 V1-10 A Resolution of the City Council of the City of Aubum, Washington, receiving a petition for vacation and setting a public hearing. to consider #he vacation of 3rd Street NE between 2"d Street NE and 4t' 3treet NE, East of E Street NE, within the City of Aubum, Washington Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4685. Councilmember Wagner explained that this is a dead-end ; street approximately one block in length. The properties on both sides of the area to be vacated are currently owned by the Aubum School District (ASD). Approval of the vacafion . will remove maintenance of the street from the City's responsibilities and pass it on to the ASD. MOTION CARRIED UNANIMOUSLY: 7-0. 3. Resolution No. 4688 ' A3.14, 04.7.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement befinreen the City of Auburn and Waste Management of Washington for comprehensive garbage, recyclables and compostables collection services , Page 11 Citv of Auburn Council Meetina Minutes March 7. 2011 Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt Resolution No. 4688. Councilmember Peloza reported that.staff and the Municipal Services Committee have discussed the agreement with Waste Management of Washington extensively. The new contract will provide better services and will include new - services not currently received 'by the City under the current contract. Improved services include installation of a compressed natural gas (CNG) fleet by 2012. This will _ reduce gas emissions in the surrounding area and the public . wilF be able to purchase the CNG. Also included are new wheeled 20 and 32 gallon garbage receptacles, a recycling drop-off site for Auburn residents, initiation of an improved J outreach program, individual recycling carts for residents in , mobilehome parks, and year round weekly yard waste collection. Deputy Mayor Singer pointed out that there will be no increase in costs to Auburn residents. Councilmember Haugen spoke in opposition to Resolution No. 4688. MOTION CARRIED. 6-1. Councilmember Haugen voted . no. 4. Resolution No. 4690 A1.3; A3:13.4 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute a Joint Parking Development Agreement and Option to Pu.rchase between the City of Aubum and King County Rural Library District d/b/a the.King County Library System Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4690. Councilmember Backus reported that 'Resolution No. 4690 allows the City, to partner with the King County 'Library System for additional parlcing needed for - the library expansion in the Les Gove Community Campus. Purchase of the property by the City would be very costly. The partnership allows the City to assist 'the library with their Page 12 Citv of Auburn Councii Meeting Minutes March 7: 2011 ~ parking requirements and will include parking and design rights for the City with regard to the entry into the Les Gove Community Campus from Aubum Way South. The City retains the first right of refusal if the King County chooses to sell the, property. Councilmember_noted that $265,000 was already designated in the 2010 budget. Since it was not used in 2010, the funds will be rolled over to the 2011 budget. Deputy Mayor Singer pointed out thaf the City Council has endeavored for approximately fourteen years' to find the funding to make , the improvements to the Les GoVe Community Campus entrance from Auburn Way South. The improvements will include removal of the 40 Rentals building and fencing and will be a tremendous improvement. Mayor Lewis noted that the partnership with King County is due to Aubum Councilmember's attendance at a King County Library meeting. The parking improvements benefit the library system and opens up the vista to the Les Gove Community Ca_mpus. Councilmember Backus stressed that all demolition costs for removal of the 40 Rentals building will be at the expense of King Couhty,. The only cost to the City is the partnership for `the parking improvements. Mayor Lewis stated that the library will stay open during construction via lease of the Herr Lumber,facility as part of the partnership agreement. MOTION CARRIED UNANIMOUSLY. 7-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:30 p.m. APPROVED THE DAY OF MARCH 2011. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk Page 13 Citv of Aubum Council,Meet1na Minutes March 7. 2017 . , City_ Council agendas and minutes are available to fhe public at fhe City C/erk's Office, on the City websife, and via e-mail. Complete agenda packets are available for review at the City C/erk's Office and. at the Library. Intemet: http://www.auburnwa.gov : Page 14