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HomeMy WebLinkAboutITEM III-D CITY OF FINANCE COMMITTEE . WASHINGTON MARCH 7, 2011 6:00 PM, CITY HALL ANBVEX CONFERENCE ROOM 1 " MINUTES I. CALL TO ORDER _ Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located `at One East Main Street in Auburn. Chair- Backus, Vice Chair Lynn Norman, and Member Rich Wagner were present. Present during the meeting were Mayor Peter B. Lewis, Councilmember John Partridge, Finance Direcfor Shelley Coleman, Human Resources/Risk and - Property Management Director Brenda Heineman, Public Works 'Director , Dennis Dowdy, and Deputy City Clerk Cathy Richardson. ~ II. . AGENDA MODIFICATIONS . Agenda modification included the addition of Resolution No. 4690 under Item No. IV.13.1. IIL CONSENT ITEMS A. - V Approval of Minutes 1. Minutes of the February 22, 2011 Finance Committee meeting. ' Vice Chair Norman moved and Member Wagner seconded to appcove the February 22, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. - B. Vouchers -1. Claims F4.9.5 Claims check numbers 402244 through 402572, in the amount of $1,425,081.74 and wire transfer in the amount of . $2,241.75 and dated March 7, 2011, , Page 1 Finance Committee Minutes March 7, 2011 , 2. Payroll F4.9.2 Payroll check numbers 530883 to 530965 in the-amount of '$296,229.47 and electronic d'eposit transmissions in the amount of $1,136,420.41 for a grand total of $1,432,649.88 for the pay period covering February 17, 2011 to March 2, 2011 Committee members reviewed the vouchers and bciefly discussed voucher numbers 402250, 402288, 402312, 402395, 402404, and 402441. Vice Chair Norman moved and Member Wagner seconded to approye the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There was no Ordinance for Committee consideration. B. Resolutions 1. Resolufion No. 4690 A1.3, A3:13.4 . A Resolution of the City Council of the City of Aubum,. Washington, authorizing the Mayor and City Clerk to execute a Joint Parking Development Agreement and Option to Purchase between the City of Aubum and King Counfy Rural LibraryDistrict d/b/a the King County Library System Director Heineman stated, that the agreement includes all the modifcations requested by Vice Chair Norman. The King County Library System is in the process of obtaining all the necessary permits to move forward with the expansion. Committee members briefly reviewed Resolution No. 4690. Page 2 Finance Committee Minutes IVlarch 7, 2011 Vice Chair Norman moved and Member Wagner seconded to approve Resolution No. 4690 and forward the resolution to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. IV. DISCUSSION ITEMS A. Ordinance No. 6355 A3:13.4 An Ordinance of the City Council of the City of Auburn, Washington declaring public use and necessity regarding the M Street Underpass Project, and authorizing condemnation Director powdy reported that Ordinance No. 6355 authorizes the City to seek condemnation of the only parcel pending negotiations for the M Street Underpass Project. There is an urgent need to complete the acquisition of properties in order to begin construction of the project within the grant funding timeline or the City faces the possibility of losing approximately $6 million in grant funds. The City has had several appraisals on the property 6ut this particular property owner has been non-responsive, -leaving no option but to move forward with the condemnation. ' Committee members reviewed a map of the property in question and discussed the construction and :location of the wall to be installed in that location of the M Street Underpass Project. In response to questions by Chair Badcus, Director powdy stated that, under condemnation, the value of the property is based on market value via the appraisals. The City is required to go through an appraisal process, obtaining the in'itial appraisal by a certified appraiser and then engaging a review appraiser to evaluate the appraisal for accuracy. In order to follow all the Federal : procedures, a negotiator makes the Ciiy's offer based upon the reviewed appraisal. The City has notified the property owner of the proposed condemnation via certified mail and has made every effort to settle the property purchase. Page 3 finance Committee Minutes. . March 7. 2011 V. ADJOURNMENT There being no furfher business to come before the Committee, the meeting adjoumed at 6:18 p.m; APPROVED THE DAY OF MARCH 2011. Nancy Backus, Chair Cathy Richardson, Deputy City Clerk , Page 4 ;