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HomeMy WebLinkAboutITEM VIII-B-4 F * ~ss * AGENDA BILL APPROVAL FORM C SHINGTON Agenda Subject: Date: ' 2010 CAPER March 21, 2011 Department: Attachments: Budget impact: Commun' Svcs/Administration Resolution 4693 and 2010 GAPER Adminisfrative Recommendation: City Council adopt Resolution No. 4693. Background Summary: Resolution No. 4693 accepts the 2010 Consolidated Annual Pertormance and Evaluation Report (CAPER) and directs staff to submit the report to HUD. The Consolidated Annual PerFormance and Evaluation Report (CAPER).is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Aubum where Federal dollars are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The CAPER is an overall review of housing and community deyelopment activities that were funded by the Community Development Block Grant program in the year2010. Furthermore, HUD regulations stipulate the City solicit comments and public review of its annual CAPER. A City Council public hearing on the CAPER is scheduled for the Monday, March 21, 2Q11 City Council meeting: Public Notice of the CAPER's availability was provided by publication in #he Seattle Times and posted on the City of Auburn's website. No comments have been received regarding the CAPER to date. At its March 21, 2011 meeting, the Council can act on the CAPER by accepting it by resolution. The resolution directs staff submit the report to HUD. C0321-1 03.4.1.7 Reviewed by Council & Committees: Reviewed by Departrnents & DiVisions: El Arts Commission COUNCIL COMMITTEES: ❑ Building p M&0 El Airport 0 Finance - ❑ Cemetery 0 Mayor p Hearing Examiner p Muniapal Serv. ❑ Finance ° ❑ Parks ❑ Human Services 0 Planning & CD, ❑ Fire ID Planning p Park Board pPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public WorKs ❑ Human Resources ❑ Information Services Action• Committee Approval: DYes ❑No Counal Approval: DYes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Norman Staff: Hursh Meetin Date: March 21, 2011 1tem Number: VIII.B.4 ~ AUBjjRN * MORE THAN YOU IMAGINED RESOLUTION NO. 4693 A RESOLUTION OF THE CITY COUNCIL OF THE, CITY OF AUBURN, WASHINGTON, : TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2010 PROGRAM YEAR WHEREAS, the City of Aubum was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) - for its Community Development Block Grant (CDBG) program; and ` WHEREAS, the requirements of the CDBG require the City prepare and submit a"Consolidated Annual Performance and Evaluation Report (CAPER)" for each program year; and WHEREAS, the City Council of the City of Aubum heard and considered public testimony on March 21, 2011 about the CAPER for its 2010 program year. NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTOIV; IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2010 program year is accepted: Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of Resolution No. 4693 . , March 15, 2011 ` Page 1 of 2 ~ this legislation and submit the report to HUD. Section 3: This Resolution shall take effect and be in full force l upon passage and signatures hereon. DATED and SIGNED this day of , 2011. CITY OF AUBURN PETER B:'LEWIS MAYOR ATTEST: . , Danielle E. Daskam City Clerk APPROVED AS O FORM: a • I . d - ' City Attorney Resolution No. 4693 March 15, 2011 Page 2 of 2 - CITY OF ~ e - , ' WASI-IINGTON . City of Auburn : Consolidated Plan for Years 2010 to 2014 Consolidated Annual `Perforrnance and. Evaluation Report (CAPER) for the 2010 Program Year March 31,:2011 Community Services 1)epartment 25 West Main Street Auburn, Washington 98001 EQUAL HOUSING OPPORTUNITY CONTENTS: I Introduction, Summary II. Assessment of Goa1s and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuurn of Care Strategies F. Affirmatively Furthering Fair.Housing,• G. Leveraging Resources H. Self-Evaluation _ III. Outcomes Measurement and Performance Reporting System - IV CDBG - Specific Requirements A. Nature of and Reasons for any.Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing 1. Coordination with Public Housing Authorities J. Lead-Based Paint Hazazds K. Compliance and Monitoring Performed during the Program Year V. Public Participation Requirements - VI. Attachments: A. CDBG Financial Summary - C04PR26 , B. CDBG Activity Summary Report - C04PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2010 & 2011= C04PR02 VII Public Participation: A. Minutes from Committee meetings and Public Hearing on March 21, 2011 B. Written comments received during public review of the C.A.P.E.R. I. Introduction, Summary: The 'Consolidated Annual Aerformance and Evaluation Report (CAPER) for the City' of Auburn, Washirigton, for program year 2010 'is a report to the U.S. .Department of Housing and Urban Development (HUD) on the City's activides " and accomplishments' using Community Development B1ock Grant (CDBG) funds. The City of -:Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administra.tion; this planning is detailed in the" City's Gonsolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 2, 2009 the.Auburn City Council: passed Resolution IVumber 4541 adopting the 2010 Action Plan for the City of Auburn's Consolidated Plan_for' . Years 2010 to 2014. The 2010 Action Plan was based on anestimated; combined human service budget of $1,011,500; out of which $405,000 were CDBG funds,. $606,500 were City of Auburn general funds: In April 2010, HLJD .informed the City that its 201~0 Action Plan was approved and funded with $452,175. . . . This Corisolidated 'Annual Performance and Evaluation Report (CAPER) will explainI in more deta.il where CDBG funds were spent. The CAPER will assess how that spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2010 to 2014: II. Assessment of Goals and Strategies: A. Housang and fiomeless Prevention Strategies Activities funded,by the City; through its contracts.with local agencies to promote affordable housing and prevent homelessness are.part of its goal to assure Auburn residents have sufficient food to eat and a roof_ overhead. The following are activities that received GDBG funds relative to ttiis goal. • CDBG funds ~ were 'used to make sure -Auburn residents have access to emergency assistance in the event that' . they become homeless. Specifically; CDBG funds were used for the following: o Provide a shorf-term shelter home fo'r ~women and children who are victims of domestic violence and would otherwise be homeless.:` . . o In an effort to help retired couples and senior citizens stay ; in _affordatile housing, the City.uses its CDBG funds to make home repairs for low-income and primarily senior homeowners. B. Livable Communities Strafegies • The City uses its CDBG, funds to help achieve the national objective of providing or maintaining a suitable living environment particularly for its low income residents. Towazds this end, the City uses its CDBG funds for the following: s Support a regional network of community health seryices that provide basic health care to low-income residents. The City provides CDBG funds to HealthPoint of King County (formerly -Community Health . Centers) for primary medical and dental care to.low-income, uninsured residents at facilities located in Auburn. C. Economic Development Strategies Tlie City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end; the City provides the Small Business Assistance Center of Green River Community College funding to ' provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserye and/or reyitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds aze used for the following: - •Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase neighborhood property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strategies L Reduction in Povertv Strategies The City of Auburn provides a Continuum of Care primary through two channels. . First; the City participates in the King County HOME ConsorEium, which sets policy direction and distributes HOME and McKinney funds throughout the County. , On a local level, the City funds programs - both through the General Fund and with CDBG - that help prevent homelessness and address _ emergency arid transitional housing needs. In addition to CDBG funded activities described in this . CAPER, the following general fund activities likewise help reduce poverty arid homelessness in Auburn: ' • The City provides $56,500 of general funds to, feed and care for over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children. • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 751ow-income, Auburn families. • The Gity provides over $90,000 of general fund support for services to victims of domestic violence. F. Affirmativelv Furthering Fair Housing: T'he City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant-a partner in this effort throughout the county-who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City continues to implement the recommendations in the AI. For instance, among other actions, the City is inserting tfie Fair Housing logo onto its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Ha11, Senior Center, and other public gathering places. A link to Fair Housing information has been placed on the City's website as a resource to residents as well. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2010 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. G. Leverazing Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2010 CDBG funds were used to leverage: • Through the leveraged matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. H. Self-Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased . timelines due to response to environmental regulations (ESA and Lead Paint). Public service activities are within their intended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year. III.Outcomes.Measurement and Performance Reporting System: . The Department of Housing and Urban Development instituted a reporting system _ for outcome-based performance measures. The following "summarizes accomplishmerits relative to the 2010 Action Plan. Agency: Citv of Auburn Human Services: Housing Repair Progam Activity: Provide emergency housing repairs to very low-income Auburn homeowners at risk of becoming homeless. ° Proposed: 20 clients Actual: 32 clients Budget: $72,750. Spent: ,$89,209 ($16,459 from prior Year) , Summary: , During 2010 the City awarded 32 grants for.:minor home repairs. Actual. expenditures were an average of less than $2,900 per client; All of the clients served were low income, most earned less than., 30% of the King County median household income (KCMHI). GoaL• Health care to be physically and menfally fit. Outcome: Within the city limits of Auburn are located non-profit agencies that nrovide health care to its low-income residents. Output Goa1: ' Support ' a regional network of community health services that provide basic health care to low-income residents. : Agency: HealthPoint of Kinp- Coqatv (formerly Communitv Health.Center) . Activity: Provide primary medical / dental care to low-income, uninsured residents at facilities located in Auburn. Proposed: 78 / 70 clients Actual; 78 / ZO clients Budget:. $57,500 Sperit: $579500 Summary: Community Health Centers has served more than the expected riumber of clients for the contracted year. Goal; Education and job skills to lead an independent life. Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are starting a business. Output Goa1: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and the means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 40 clients Actual: 40 clients Budget: $37,500 Spent: $37,500 Summary: The agency provided over 480 hours of technical assistance and over 200 hours of counseling creating or saving 20 j obs. Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are interested in acquiring a work skill. Output Goal: Create economic opportunities by providing training to approximately 15 low-income Auburn residents so that at least half of them can find and sustain a job. Agency: South Kinp, Co= Multi-Service Center: Emplovment Training ActiviTy: Provide training to residents so that employment is found and sustained. Proposed: 15 clients Actual: 37 clients Budget: $10,000 Spent: $10,000 Summary: The agency provided training and job placement for the contracted amount of residents under this first year effort with the City of Auburn. - IV. CDBG - Speci fic Itequirements . A. Nature of and Reasons for any Change in Program Objectives No changes were made in the Program Objectives . of the 2010 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The. City did not, through action or willful inaction, hinder the implementa.tion of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HLTD-approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). ' C. Extent of Funds Used for NationaL Objectives All funds were used exclusively for the 1Vational Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2010 program yeaz. E. Economic Development Actiyities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The costs of the activities provided by SBAC , . ($37,500) for the 40 `low and moderate income clients served is less than the `$1,000. per person standard used by CDBG to evaluate the public benefit of economic development activities. F. : P'rogram Income Accounts Description ' The Gity of Auburn did not receive any program income during 2010. G. Neighborhood.Revitalization Strategies Reports ' The City of Auburn is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds to make improvements according to HUD regulations. H. . Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 321ow-income homeowners. 'Most of these homeowners were senior citizens. They home repairs proyided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which are much more affordable than what they find elsewhere: : - 1. Coordination with Public Housing Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low- income residents and people with special needs. The King County Housing Authority has approximately 678 public housing units located. in Auburn; in addition to roughly 750 Section 8 vouchers. The City of Auburn plans to continue to work with the King County Housing Autliority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazards The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuarit to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead- based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing - Repair grant. A.copy of the pamphlet -"Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home. K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn and the agency receiving CDBG funds. The City monitors agency compliance with :its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their, clients. In addition, City staff ` _ monitors the agencies with a site visit at least once a yeaz and maintairis a more frequent contact with agencies using the telephone and email. The „ information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. IV. Public Participation Requirements The public review period for this Consolida.ted Annual,Performance and Evaluation Report for 2010 began on March 7, 2011, when copies became available for distribution. A public notice was published in The Seattle Times on March 7, 2011 announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised for March 21, 2011 at which time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on Marcfi 21, 2011, for final review and consideration prior to submitting it HUD. Minutes of these meetings, along with any other written comments, are included in`the appendix of this CAPER.