HomeMy WebLinkAboutITEM VIII-B-4
F * ~ss *
AGENDA BILL APPROVAL FORM
C SHINGTON
Agenda Subject: Date: '
2010 CAPER March 21, 2011
Department: Attachments: Budget impact:
Commun' Svcs/Administration Resolution 4693 and 2010 GAPER Adminisfrative Recommendation:
City Council adopt Resolution No. 4693.
Background Summary:
Resolution No. 4693 accepts the 2010 Consolidated Annual Pertormance and Evaluation Report
(CAPER) and directs staff to submit the report to HUD.
The Consolidated Annual PerFormance and Evaluation Report (CAPER).is written and submitted to the
Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the
citizens of Aubum where Federal dollars are being spent, by whom, and what the money accomplishes.
It also serves as an evaluation tool and begins the process of setting spending goals for the next year.
The CAPER is an overall review of housing and community deyelopment activities that were funded by
the Community Development Block Grant program in the year2010. Furthermore, HUD regulations
stipulate the City solicit comments and public review of its annual CAPER.
A City Council public hearing on the CAPER is scheduled for the Monday, March 21, 2Q11 City Council
meeting: Public Notice of the CAPER's availability was provided by publication in #he Seattle Times and
posted on the City of Auburn's website. No comments have been received regarding the CAPER to date.
At its March 21, 2011 meeting, the Council can act on the CAPER by accepting it by resolution. The
resolution directs staff submit the report to HUD.
C0321-1
03.4.1.7
Reviewed by Council & Committees: Reviewed by Departrnents & DiVisions:
El Arts Commission COUNCIL COMMITTEES: ❑ Building p M&0
El Airport 0 Finance - ❑ Cemetery 0 Mayor
p Hearing Examiner p Muniapal Serv. ❑ Finance ° ❑ Parks
❑ Human Services 0 Planning & CD, ❑ Fire ID Planning
p Park Board pPublic Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ❑ Public WorKs ❑ Human Resources
❑ Information Services
Action•
Committee Approval: DYes ❑No
Counal Approval: DYes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman Staff: Hursh
Meetin Date: March 21, 2011 1tem Number: VIII.B.4 ~
AUBjjRN * MORE THAN YOU IMAGINED
RESOLUTION NO. 4693
A RESOLUTION OF THE CITY COUNCIL OF THE, CITY OF
AUBURN, WASHINGTON, : TO ACCEPT THE CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
FOR THE 2010 PROGRAM YEAR
WHEREAS, the City of Aubum was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD) -
for its Community Development Block Grant (CDBG) program; and `
WHEREAS, the requirements of the CDBG require the City prepare and
submit a"Consolidated Annual Performance and Evaluation Report (CAPER)"
for each program year; and
WHEREAS, the City Council of the City of Aubum heard and considered
public testimony on March 21, 2011 about the CAPER for its 2010 program
year.
NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTOIV; IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES THAT: Section 1. That the Consolidated Annual Performance and Evaluation
Report (CAPER) for the 2010 program year is accepted:
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
Resolution No. 4693 .
, March 15, 2011
` Page 1 of 2
~
this legislation and submit the report to HUD.
Section 3: This Resolution shall take effect and be in full force
l
upon passage and signatures hereon.
DATED and SIGNED this day of , 2011.
CITY OF AUBURN
PETER B:'LEWIS MAYOR
ATTEST: . ,
Danielle E. Daskam
City Clerk
APPROVED AS O FORM:
a • I . d - '
City Attorney
Resolution No. 4693
March 15, 2011 Page 2 of 2 -
CITY OF ~
e - ,
' WASI-IINGTON
. City of Auburn
:
Consolidated Plan for Years 2010 to 2014
Consolidated Annual `Perforrnance
and.
Evaluation Report (CAPER)
for the
2010 Program Year
March 31,:2011
Community Services 1)epartment
25 West Main Street
Auburn, Washington 98001
EQUAL HOUSING
OPPORTUNITY
CONTENTS:
I Introduction, Summary
II. Assessment of Goa1s and Strategies
A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies
C. Economic Development Strategies
D. Other Actions
E. Continuurn of Care Strategies F. Affirmatively Furthering Fair.Housing,•
G. Leveraging Resources
H. Self-Evaluation _
III. Outcomes Measurement and Performance Reporting System -
IV CDBG - Specific Requirements
A. Nature of and Reasons for any.Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan
C. Extent of Funds Used for National Objectives
D. Relocation Actions
E. Economic Development Activities
F. Program Income Accounts Description
G. Neighborhood Revitalization Strategies Report
H. Eliminating Barriers to Affordable Housing
1. Coordination with Public Housing Authorities
J. Lead-Based Paint Hazazds
K. Compliance and Monitoring Performed during the Program Year
V. Public Participation Requirements
- VI. Attachments:
A. CDBG Financial Summary - C04PR26 ,
B. CDBG Activity Summary Report - C04PR03
C. Summary of CDBG Projects - C04PR06
D. List of Activities for 2010 & 2011= C04PR02
VII Public Participation:
A. Minutes from Committee meetings and Public Hearing on March 21, 2011 B. Written comments received during public review of the C.A.P.E.R.
I. Introduction, Summary:
The 'Consolidated Annual Aerformance and Evaluation Report (CAPER) for the
City' of Auburn, Washirigton, for program year 2010 'is a report to the U.S.
.Department of Housing and Urban Development (HUD) on the City's activides
" and accomplishments' using Community Development B1ock Grant (CDBG)
funds. The City of -:Auburn (hereinafter referred to as the City) combines its
CDBG funds with its general funds to support human service activities and human
service planning and administra.tion; this planning is detailed in the" City's
Gonsolidated Plan and in its Annual Action Plan and correlated with the CAPER.
On November 2, 2009 the.Auburn City Council: passed Resolution IVumber 4541
adopting the 2010 Action Plan for the City of Auburn's Consolidated Plan_for' .
Years 2010 to 2014. The 2010 Action Plan was based on anestimated; combined
human service budget of $1,011,500; out of which $405,000 were CDBG funds,.
$606,500 were City of Auburn general funds:
In April 2010, HLJD .informed the City that its 201~0 Action Plan was approved
and funded with $452,175. . . .
This Corisolidated 'Annual Performance and Evaluation Report (CAPER) will
explainI in more deta.il where CDBG funds were spent. The CAPER will assess
how that spending addresses the housing and community development goals that
the City set forth in its Consolidated Plan for Years 2010 to 2014:
II. Assessment of Goals and Strategies:
A. Housang and fiomeless Prevention Strategies
Activities funded,by the City; through its contracts.with local agencies to promote
affordable housing and prevent homelessness are.part of its goal to assure Auburn
residents have sufficient food to eat and a roof_ overhead. The following are
activities that received GDBG funds relative to ttiis goal.
• CDBG funds ~ were 'used to make sure -Auburn residents have access to
emergency assistance in the event that' . they become homeless.
Specifically; CDBG funds were used for the following:
o Provide a shorf-term shelter home fo'r ~women and children who
are victims of domestic violence and would otherwise be
homeless.:` . .
o In an effort to help retired couples and senior citizens stay ; in
_affordatile housing, the City.uses its CDBG funds to make home
repairs for low-income and primarily senior homeowners.
B. Livable Communities Strafegies •
The City uses its CDBG, funds to help achieve the national objective of providing or
maintaining a suitable living environment particularly for its low income residents.
Towazds this end, the City uses its CDBG funds for the following:
s Support a regional network of community health seryices that provide
basic health care to low-income residents. The City provides CDBG
funds to HealthPoint of King County (formerly -Community Health .
Centers) for primary medical and dental care to.low-income, uninsured
residents at facilities located in Auburn.
C. Economic Development Strategies
Tlie City of Auburn strives to help potential entrepreneurs obtain the business skills
they need to start and sustain a business and develop jobs. Towards this end; the City provides the Small Business Assistance Center of Green River Community
College funding to ' provide training and counseling to individuals starting
businesses. D. Other Actions: Neighborhood Revitalization:
The City of Auburn uses its CDBG funds to preserye and/or reyitalize low and
moderate income neighborhoods. CDBG funds for planning and administration
are used to work with neighborhood groups to identify local needs and develop
plans to address those needs. Additional CDBG funds aze used for the following:
- •Develop neighborhood plans so that low income neighborhoods can
become eligible for consideration as local investment areas.
• Increase neighborhood property values, increase the length of time
residents reside in neighborhood, increase number of owner-occupied
units and improve sustainability of the entire neighborhood by
installing public infrastructure such as curbs, sidewalks, street lights
and curb cuts for wheelchairs.
E. Continuum of Care Strategies L Reduction in Povertv Strategies The City of Auburn provides a Continuum of Care primary through two channels. .
First; the City participates in the King County HOME ConsorEium, which sets
policy direction and distributes HOME and McKinney funds throughout the
County. , On a local level, the City funds programs - both through the General Fund
and with CDBG - that help prevent homelessness and address _ emergency arid
transitional housing needs. In addition to CDBG funded activities described in this
. CAPER, the following general fund activities likewise help reduce poverty arid homelessness in Auburn: '
• The City provides $56,500 of general funds to, feed and care for over
10,000 Auburn residents.
• The City provides general fund support to provide emergency housing
to over 400 homeless adults and children.
• The City provides ACAP Child and Family Services funds to subsidize
the childcare of over 751ow-income, Auburn families.
• The Gity provides over $90,000 of general fund support for services to
victims of domestic violence.
F. Affirmativelv Furthering Fair Housing:
T'he City complies in accordance with its "Analysis of Impediments to Fair
Housing Choice" (AI) as required for CDBG entitlement communities. As a
result of the AI and the public response to it, the consultant-a partner in this
effort throughout the county-who prepared the AI identified three
impediments and made three initial recommendations. The recommendations
were:
• Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those
able to make improvements in this area; and
• Target homeownership and lending marketing to all citizens of all
backgrounds.
The City continues to implement the recommendations in the AI. For instance,
among other actions, the City is inserting tfie Fair Housing logo onto its human
service and housing planning documents as a means to publicize Fair Housing
and the City's commitment to it. The City has made publications promoting Fair
Housing available at City Ha11, Senior Center, and other public gathering places.
A link to Fair Housing information has been placed on the City's website as a
resource to residents as well. The City continues to monitor compliance with the
Fair Housing Act. Complaints are referred to the Washington State Human
Rights Commission for resolution. No fair housing complaints were filed against
the City in 2010 nor did the City make any referrals of alleged complaints to the
Washington State Human Rights Commission.
G. Leverazing Resources
CDBG appropriated by the City are sometimes used to leverage other public and
private funding resources. For instance, in 2010 CDBG funds were used to
leverage:
• Through the leveraged matching funds of the City of Auburn's general
fund, the human services budget exceeded $1 million that went to meet
the goals and strategies of the City's Consolidated Plan.
H. Self-Evaluation
During their review of the CAPER, the Human Service Committee agreed that
the City is implementing the strategies contained in the Consolidated Plan. The
City has remained in compliance with the `Timeliness of Expenditure' guidelines
as prescribed by HUD. The City intends to remain in compliance, while
adjusting project selection and monitoring to include provisions for the increased .
timelines due to response to environmental regulations (ESA and Lead Paint).
Public service activities are within their intended schedule. Furthermore, the
City continues to publicize its Housing Repair Program so as to increase the
number of clientele served each year.
III.Outcomes.Measurement and Performance Reporting System:
. The Department of Housing and Urban Development instituted a reporting system _
for outcome-based performance measures. The following "summarizes
accomplishmerits relative to the 2010 Action Plan.
Agency: Citv of Auburn Human Services: Housing Repair Progam
Activity: Provide emergency housing repairs to very low-income
Auburn homeowners at risk of becoming homeless.
° Proposed: 20 clients Actual: 32 clients
Budget: $72,750. Spent: ,$89,209
($16,459 from prior
Year)
, Summary: , During 2010 the City awarded 32 grants for.:minor home
repairs. Actual. expenditures were an average of less than
$2,900 per client; All of the clients served were low income,
most earned less than., 30% of the King County median
household income (KCMHI).
GoaL• Health care to be physically and menfally fit.
Outcome: Within the city limits of Auburn are located non-profit
agencies that nrovide health care to its low-income
residents.
Output Goa1: ' Support ' a regional network of community health services
that provide basic health care to low-income residents.
:
Agency: HealthPoint of Kinp- Coqatv (formerly Communitv Health.Center) .
Activity: Provide primary medical / dental care to low-income,
uninsured residents at facilities located in Auburn.
Proposed: 78 / 70 clients Actual; 78 / ZO clients
Budget:. $57,500 Sperit: $579500
Summary: Community Health Centers has served more than the
expected riumber of clients for the contracted year.
Goal; Education and job skills to lead an independent life.
Outcome: Auburn has a central location that makes available a variety
of services and assistance to individuals who are starting a
business.
Output Goa1: Help potential entrepreneurs obtain the business skills they
need to start and sustain a business. Provide potential
entrepreneurs research and technical assistance on potential
businesses in Auburn and the means to finance them.
Agency: GRCC Small Business Assistance Center
Activity: Provide small business training and counseling to enable
businesses and individuals starting business to survive
and grow their businesses. Proposed: 40 clients Actual: 40 clients
Budget: $37,500 Spent: $37,500
Summary: The agency provided over 480 hours of technical
assistance and over 200 hours of counseling creating or
saving 20 j obs.
Outcome: Auburn has a central location that makes available a
variety of services and assistance to individuals who are
interested in acquiring a work skill.
Output Goal: Create economic opportunities by providing training to
approximately 15 low-income Auburn residents so that
at least half of them can find and sustain a job.
Agency: South Kinp, Co= Multi-Service Center: Emplovment Training
ActiviTy: Provide training to residents so that employment is
found and sustained.
Proposed: 15 clients Actual: 37 clients
Budget: $10,000 Spent: $10,000
Summary: The agency provided training and job placement for the
contracted amount of residents under this first year effort
with the City of Auburn.
-
IV. CDBG - Speci fic Itequirements .
A. Nature of and Reasons for any Change in Program Objectives
No changes were made in the Program Objectives . of the 2010 Action
Plan.
B. Assessment of Grantee Efforts in Complying with Consolidated Plan
The. City did not, through action or willful inaction, hinder the
implementa.tion of the Consolidated Plan. If requested, the City provides
letters of compliance to entities that are pursuing HLTD-approved activities
within the City (e.g., letters of zoning compliance, assistance with
development processes, etc.). '
C. Extent of Funds Used for NationaL Objectives
All funds were used exclusively for the 1Vational Objectives.
D. Relocation Actions
No activities that required relocation of households or businesses were
undertaken during the 2010 program yeaz.
E. Economic Development Actiyities
The Small Business Assistance Center (SBAC) has as a goal the
creation/retention jobs. The costs of the activities provided by SBAC
,
.
($37,500) for the 40 `low and moderate income clients served is less than
the `$1,000. per person standard used by CDBG to evaluate the public
benefit of economic development activities.
F. : P'rogram Income Accounts Description ' The Gity of Auburn did not receive any program income during 2010.
G. Neighborhood.Revitalization Strategies Reports
' The City of Auburn is working to align its Neighborhood Revitalization
Strategy in accordance to HUD's criteria for selected or targeted
neighborhoods. The City does have a policy in place that utilizes CDBG
funds to make improvements according to HUD regulations.
H. . Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 321ow-income homeowners.
'Most of these homeowners were senior citizens. They home repairs
proyided the clients of Auburn's Housing Repair Program enable them to
stay in their homes, which are much more affordable than what they find
elsewhere: : -
1. Coordination with Public Housing Authorities
The City of Auburn and the King County Housing Authority have a long
history of collaboration toward developing affordable housing for low-
income residents and people with special needs. The King County
Housing Authority has approximately 678 public housing units located. in
Auburn; in addition to roughly 750 Section 8 vouchers. The City of
Auburn plans to continue to work with the King County Housing
Autliority to preserve and maintain Auburn's stock of affordable housing
for its low-income residents.
J. Lead-Based Paint Hazards
The City of Auburn includes language in its CDBG contracts that require
agencies to comply with HUD Lead-Based Paint Regulations (24 CFR
Part 35) issued pursuarit to the Lead-Based Paint Poisoning Prevention Act
(42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead-
based paint whenever CDBD funds are used. In addition, the City notifies
residents of potential lead-based paint hazards when it awards a Housing
- Repair grant. A.copy of the pamphlet -"Protect Your Family from Lead
In Your Home" is provided each Housing Repair client when the City
conducts the initial inspection of their home.
K. Compliance and Monitoring Performed during the Program Year
Outcome data is included in the contract between the City of Auburn and
the agency receiving CDBG funds. The City monitors agency compliance
with :its CDBG contract by requiring the agency to submit quarterly
reports that includes data on the number of service units provided along
with demographic information about their, clients. In addition, City staff `
_ monitors the agencies with a site visit at least once a yeaz and maintairis a
more frequent contact with agencies using the telephone and email. The „
information contained in this CAPER was derived from these site visits,
quarterly reports and miscellaneous agency contacts.
IV. Public Participation Requirements The public review period for this Consolida.ted Annual,Performance and
Evaluation Report for 2010 began on March 7, 2011, when copies became
available for distribution. A public notice was published in The Seattle
Times on March 7, 2011 announcing the plan was ready for public review
and comment. A public hearing was scheduled and advertised for March
21, 2011 at which time the review period ends. Public comments were
reviewed by the City of Auburn's City Council. Presentation to the City
Council was made on Marcfi 21, 2011, for final review and consideration
prior to submitting it HUD. Minutes of these meetings, along with any
other written comments, are included in`the appendix of this CAPER.