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Home My WebLink AboutITEM V-C-2 * AI TY OF U BUilN AGENDA BILL APPROVAL FORM WA51-I INGTON Agenda Subject: Change Order No. 2 to Contract 10-04 Date: March 15, 2011 Department: Attachments: Budget Impact: Public Works Bud et Status Sheet & Ma $ 29,169.21 Administrative Recommendation: City Council approve Change Order No. 2 in the amount of $29,169.21 to Contract 10-04 with Totem Electric of Tacoma, Inc. for work on Project No. CP0701, 81h St NE and R St NE Signal Project. Background Summary: The 8`h St NE and R St NE Signal project consists of constructing a new traffic signal system, installing an intelligent transportation system (ITS), and road channelization at the intersection of 8`h St NE and R St N E. Change Order No. 2 includes trenching across the southern 8th St NE planter strip from R St NE to M St NE to facilitate the installation of conduit for ITS due to field conditions, installing 2 advanced detection video cameras on the newly installed signal to improve traffic flow and safety at the 8`h St NE and R St NE intersection, and adding quantity to the bid item for Traffic Control Labor to address pedestrian safety issues during construction. The budget impact of $29,169.21 for this project is included in the proposed 2011 Budget Amendment #2. W0321-6 04.10.2 CP0701 Reviewed by Council & Committees: Reviewed by Departrnents & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board OPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other E Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until 1 Tabled Until Councilmember: Wa ner Staff: Dowd Meetin Date: : March 21, 2011 Item Number: V.C.2 AUBURN * MORE THAN YOU 1MAGINED BUDGET STATUS SHEET Project No: CP0701 Project Title: 8th St NE and R St NE Signal Project Project Manager: Ryan L Vondrak Q Project Update Initiation Date: October 23, 2006 0 Permision to Advertise Date: March 15, 2011 Advertisement Date: June 1, 2010 0 Contract Award Award Date: July 6, 2010 Q Change Order Approval Q Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available Funding Prior Years 2010 2011 2012 Total Federal Grant 141,803 108,197 250,000 102 Fund" 259,110 169,300 428,410 328 Fund 5,714 5,714 Total 141,803 367,307 175,014 0 684,124 "Reflects the current request in Budget Amendment #2 being considered by Council. Estimated Cost Funds Needed Activity Prior Years 2010 2011 2012 Total Design Engineering - City Costs 45,375 25,855 71,230 Design Engineering - Consultant Fees 95,047 37,044 132,091 State Fees 5,500 5,500 ROW 1,381 1,381 Construction Contract Bid 254,483 48,905 303,388 Change Order#1 27,176 27,176 Change Order#2 29,169 29,169 Authorized Contingency (15%) 45,508 45,508 Construction Engineering - City Costs 22,750 20,750 43,500 Construction Engineering - Consultant Costs 13,853 13,853 Total 141,803 367,307 163,686 0 672,796 102 Arterial Street Bud et Status Prior Years 2010 2011 2012 Total '102 Funds Budgeted ( ) (141,803) (367,307) (169,300) 0 (678,410) 102 Funds Needed 141,803 367,307 157,972 0 667,082 *102 Fund Project Contingency 0 0 11,328 0 11,328 102 Funds Required 0 0 0 0 0 328 Ca ital Im rovements Bud et Status Prior Years 2010 2011 2012 Total '102 Funds Budgeted 0 0 (5,714) 0 (5,714) 102 Funds Needed 0 0 5,714 0 5,714 *102 Fund Project Contingency 0 0 0 0 0 102 Funds Required 0 0 0 0 0 in the Budget Status Sections indicates Money the City has available. W0321-6A H:\PROJ\CP0701-8thRStNESignall6udget\8th and R St Budget Status Sheet.xls 1 of 1 ~ R C E k o ~ I z ~ } , , 1 Fi7 o , ~c ~ - ~ ~.1 m - _ ~ i!Il, l. y ct.a'r ~ n ~ M o Z - ~ G` 1";iutJ PA~11~1C R,R. - - ; SW f - ' - - r- G Np. ] l F.MENALD DOWNS DRIVE :MBkau~ - : F S1f ~ C- _ pA tr arn ~ \ ~4 E S F N~Y y ~ ~ ~ O1 EMERALD 1,_:;w ~ D ~sT Nw ; z on DOWNS a I ST S C C ~ ST Ni4 f . _ ~ A sT sw sT *rr~ ~ _ - _ - - - - S Diti`1 f0 ST N D S H ST E A M ra Sp "`3 A S1' a p~ H y ~ NE i `1 F, ~ R1 I ~ - ~ /o z ~ co + Z Z ~ - A ~ U A ~T SE h= SE o, E ST NE ` ST NE S,r, - Y ~ ;T 7 E ly _ ~ y F ~ I - ?`IE L. ' Z1` h ~tF' iY I vl~. \/I c ST SE ~ Z ;T SE LH_ST SE H S'f 1vE CD ~ I ST SE h:i ITI J ST SE J ST ~ N K fST SE K ST vmjSE " K S T E w ~ i~ `J~' ~ ? y J N ET ~ J NE ; ~K f~y . t ,3 z _ L ST SE L NE Iz ~ t,xy L NE z K NE qj ~.,r tn r~ y o c~,. ~ t 1 ~S y Z ~ SE m xE N rrE W ~ ' •A ~rt r 2 ~ N 5 T S T N E J F I2 ~ D JP . - ~N 0 a ST ~i NE PIK ST NE PiKE sr NF I~ - n q `r-I PCFiE ~ z 1H SE STSE R ST ~ NE 'o ~0 0 "s SE y ~,ti a zm ~ ~k n ~r z ~ z z J~ o~ o~ A~ T ST _ T ST NF~: i~ ro 0 0 ' i~j•.~ ~ , ~„V' ~ r~ ~z .y ~ Q, ~ a o ~ u ~ ,m~, x - r cn *y ;tr, t10; lt~ ~ 4~ * * * )*F AGENDA BILL APPROVAL FORM -WASH WG7'ON Agenda Subject: Change Order No. 2 to Contract 10-04 Date: March 15, 2011 Department: Attachments: Budget Impact: Public Works Bud et Status Sheet & Ma $ 29,169.21 Administrative Recommendation: City Council approve Change Order No.2 in the amount of $29,169.24 to Contract 10-04 with Totem ' Elecfic of Tacoma,Jnc. forwork on Project No: CP0701, 8t' St NE and R St NE Signal Project. - Background Summary: The 8t' St NE and R St NE Signal project consists of constructing a new traffic signal;system, installing an intelligent transportation system (ITS), and road channelization at the intersection of 8th St NE and R St NE. Change Otder No. 2 includes trenching across the southem 8th St NE planter strip from R St NE to M St NE to facilitate the installafion of condui# for ITS due to field conditions, installing 2 advanced detection yideo cameras on the newly installed signal to improve traffic flow and safety at the 8th St NE and R St NE intersection, and adding quantity to the bid item for Traffic Control Labor to address pedestrian safety • issues during construction. The budget impact of $29,169.21 for this project is included in the proposed 2011 Budget Amendment #2. ~ W0321-6 04.10.2 GP0701 Reviewed by Council 8 Committees: Revfewed by Departments & Divisions: . ~ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O . ~ Airport D Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Muniapal Serv. p Finance ❑ Parlcs ❑ Human Services ❑ Planning.& CD p Fire p Planning ❑ Park Board OPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ~ PublicWorks ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Counal Approval: DYes ❑No Call forPublic Hearing Referred to Until Tabled Until Councilmember: Wa ner Staffc. Dowd Meetin Date:, ; March 21, 2011 ltem Number: .V:C.2 riU$LjRN * MORE THAN YOU IMAGINED BUDGET STATUS SHEET - - Pro ect No: .CP0701 Pro eet Title: 8th St NE and R St NE Signal Pro ect Q` ProJeet Manager. Ryan L Vondrak - 0 Project Update Initlation Date: Odober 23, 2006 Q Permisfon to Advertise Date: March 15, 2011 AdVertisement Date: June 1, 2010 0 Contract Award . Award Date: Juty 6, 2010 Change Order Approval Q Contraet Final Aoeeptance The "Future Years" column indicates the projeded amount to be requested in future budgets. Funds Bud eted Funds Available Funding FriorYears 2010 _ 2011 2012 ,Total Fedecal Grant 141,803 108,197 250,000 102 Fund" 259,110 169,300 428,410 328 Fund 5,714 5,714 Total 141,803 367,307 175,014 0 684;124 "Reflects the cuRent request in BudgetAmendmen4 k being considered by Counal. Estimated Cost Funds Needed Adivity Prior Years 2010 2011 2012 Total Design Engineering - Cityr Costs 45,375 25,855 71,230 , Design Engineering - Consultant Fees 95,047 37,044 132,091 State Fees 5,500 5,500 ROW ' 1,381 1,381 Construction Contrad Bid 254,483 48,905 303,388 Change Order #1 27.176 27,176 Change Order#2 29.169 29,169 Authorized Contingency (15°k) 45,508 45,508 Construction Engineering - City Costs 22,750 20,750 43,500 Construdion Engineerin - Consultant,Costs 13,853 13,853 ' Total 141,803 367,307 163,686 0 672,796 102 Arterial Street Bud et Status Prior Years 2010 2011 2012 Total . '102 Funds Budgeted ( ) . (141.803) _ 387.807 169.300 . . _ ~ 0_ 678,410 102 Funds Needed 141,803 - 367,307 157,972 - 0 - 667,082 . . •702 Fund Pro ect Cornln en " 0 0 (11,328)1 0 11,328 102 Funds Re ulred 0 0 0 0 0 328 Ca ital Im rovements Bud et Stafus Prior Years 2010 2011 2012 Total _'102,Funds Buted ( ) 0 0 (5,714) 0 (5,714 102 FundsNeeded 0 0 5,714 0 _ 51714 '702 Fund.Project Corrtingen O 0 0 0 0 0 102 Funds Re uired 0 0 0 0 0 in the Budget Status Sections indicates Money.the City has available. W0321=6A. H:IPROJ1CP0701-8thRStNESignal\Budget\8th and R St Budget Status Sheet.xis 1 of 1 ~ a z ~ 3Sth z ~ m ..z ~ cm ~ ~ U ~'2 AUBURN c~ v GOLF z :3 COURSE a 30th ST NW Oth S ~^ath Sf Nlf - ~ . m 29th ST ~ E' aR.txx.uv p ia ~ ti X Q~ . ~ ~ z AU BURN ~Z 2 f,,,Z7 d nu a~ W q MUNICIPAL M q NE w c ~ AIRPORT 23rdN ¢ ~ 0 2END Sf 0 R 2 ND 2 ST I W e i 21 st ~ vF"i z ~ 20~ NE o W D ~ 18th NE ~ ST ~ ~ ~ 167'H 5,, a` 19th DR A W ST NE 17th r NE ~ th ST NE i8th 15 t zW SlIlm z ~ , 3T . - . ~ . . . 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