HomeMy WebLinkAboutITEM II-A-1. ~ R CITYOF ~ ~ ~ * .
a
. - FINANCE COMMITTEE ~ .
-
VhASHINGT~N MARCH ~T, Z011 .
G:04 PNI, CITY HALL.ANNEX
CONFERENCE ROOM 1
MINUTES
r '
I. CA9.L~ TO ORDER
Chair .Nancy Backus ~ called the meeting to order at 6:00 p.m. in
Conference Rvvm-. Na. 1 located on the second floor of the City Hall
Annex located ~~at~ :one East ,Main Street in Auburn. Chair Backus, Vice
Chair Lynn Norman, and Member Rich Wagner were present. Present
during the meeting were Mayor Peter B. Lewis, Councilmember John
. ~ ~Partridge, Finance Director-Shelley Coleman, Human ResourceslRisk and
_ Property Management. Director Brenda Heineman, Public Works Director - -
Dennis Dowdy, and Deputy City Clerk Cathy Richardson.
11. .AGENDA MODIFICATIONS
. ~ Agenda modification included the addition of Resolution Na. 4690 under
ltem Nv.1V.B.1.
III.. CONSENT ITEMS ~ ~ .
. ~ ~ A. ~ Approval of Minutes
. ~ ~ ~ 1 ~ Minutes of the February ZZ,. Z011 Finance Committee .
w ~ ~ ~ ~ mee~ng.
f ~ Vice Chair Nom~an moved and Member Wa ner seconded - _ 9
. - ~ to approve„the February 22, 2011 minutes. .
- ~ ~ ~ ~ MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. Claims F4.9.5 .
Claims check numbers 402244. through 402572, in the
amount cf~ $1,425,081.74 and wire transfer in the amount of
. ~ ~ $2,24 .15~ and dated March 1, 2011. ~ ~ .
Page 1
Finance Committee Minutes March 2011
r ~ 2. Payroll
F4.9,2
~ Payroll check numbers 530883 to 534965 in the~amvunt of
$295,229.41 and electronic deposit transmissions in the
amount of $1,13fi,42o.41 for a grand total of $1,432,fi49.88 . ~ ~ for the pay period ,covering February 1 1, 2011 to March 2, .
2011
Committee members reviewed ~ the vouchers and ~ briefly
. ~ discussed ~ voucher numbers ~ 402250, 402288,, ~ 42312,
402395, 402404, and 402441.
Vice Chair Norman moved.. and ~emb~er Wagner seconded
to approve the vouchers.
M~TiDN CARRIED UNANIMOUSLY. 3-0.
_ ,
IV. ~ ORDINANCES AND RESOLUTIONS
A. Ordinances
. ~ There was no Ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4fi90 ~ ~ ~ ,
. ~ A1.3, A3:13.4 ~ ~ .
. ~ A Resolution of the City Council of the City of Auburn,
~ ~ ~ ~ 1Nashington, authorizing the Mayor and pity Clerk to execute
a Joint Parking Development Agreement and ' option to
. Purchase between the City of Auburn and King County Rural
Library District dlbla the King D~unty Library System .
. Director -Heineman stated, that. the agreement, includes ail _
the mvd'if cations requested by Vice Chair Norman.. The
King, County Library System is in the process of obtaining all
the necessary permits tv move forward with the expansion.
Committee members briefly reviewed Resolution No. 4690.
. ~ . Page ~
Finance Committee Minutes. ~ March_?~ 201
Vice Chair ~Norma.n moved and Memper Wagner seconded .
to approve Resolution No. 4fi9o and forward the resolution
. to the full Cvu~ncil.
MOTION CARRIED UNANIMOUSLY. 3-g.
IV, DISCUSSION -ITEMS
A. Ordinance No. 5355
A3:~3.4
An Ordinance of the City Council of the City of Auburn, Illlashington declaring, public use and necessity regarding the I~ Street
Underpass Project, and authorizing condemnation
Director Dowdy reported that Ordinance No. 6355 authorizes the
City to seek condemnation of the only parcel pending negotiations ,
for the M Street Underpass Project. There is an urgent need to
complete the acquisition of properties in order to begin construction
of the project within the grant funding timeline or the City faces the
possibility of lasing approximately $fi million in grant funds. ~ The
. City has had several appraisals on the property but this particular
. ~ ~ property owner has been non-responsive,leaving no option but to
move -forward with the condemnation,
'Committee members reviewed a map of the property in question
. and discussed ~ the construction and :location of the wall to be
. ~ ~ .installed in that location of the M Street Underpass Project.
In response to ques#ions by Chair Backus, Director Dowdy stated
that, under condemnation, the value of the property is based on
. ~ market value via the~appraisals. The City is .required to go through
are appraisal process, obtaining the initial appraisal by a certified
appraiser and then engaging a review appraiser to evaluate. the
appraisal for- accuracy. In order to follow all the Federal
rocedures, a negotiator makes the City's offer based upon the p .
reviewed appraisal. The City has notified the property owner of the
proposed condemnation via certified mail and has made every
. ~ efl•ort to settle the property purchase.-
.
. Page 3
f '
Finance. Comm~t~ee ~linut~s,.. March ZD~
~1DJ4URNl~ENT~ ~ ~ .
~ ~ . ~ ~ ~ There bein nog further.. business to come before the Committee, the g .
meeting. adjvumed at fi:18~p.m.
APPROVED THE ~ ~ DAY 4F MARCH ~2~11. ~ .
Nanc Backus, Chair Cathy Richardson, Deputy City Cierk y
. .
.
. ,
.
Page 4 ~