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HomeMy WebLinkAboutITEM IV-Acr~oF ~ - AGENDA BILL APPROVAL FURNI WASH I NGT~N Agenda Subject: ~ ~ Date:. . ' .20.1.0. CAPER March 21, 2011 - . Department: Attachments; Budget Impact: Gommun' Svcs~Administration Resolution 4fi93 and 2010 CAPER Atlministrativg Recommendation: ~ . City Council adopt Resolution No. 4fi93. Background Summary: Resolution No. 4fi93 accepts.the 2010 Consolidated Annual Performance and Evaluation Report CAPER} and directs staff tv submit the report to HUD. The Consolidated Annual Performance and Evaluation Report CAPER}.is written and submitted to the Department of Housing and Urban Development THUD}annually. Its primary purpose is to inform the citizens of~Auburn where Federal dollairs are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The CAPER is an overall review of housing and community development activities that were funded by . the-Gommunity Development Block Grant program in the year 2010. Furthermore, HUD regulations stipulate the City solicit comments and public review of its annual CAPER. A City Council public hewing on the CAPER is scheduled for the Monday, March 21, 211 City Council meeting. Public Notice of the CAPER's availability was provided by pub~icativn in the Seattle Times and . posted on the City of Auburn's website. No comments have been received regarding the CAPER to date. At~its March 21, 2411 meeting, the Council can act on the CAPER by accepting it by resolution. The resolution directs s~ff submit the report to HUD. C0321rt1 ~ . 43.4.1.1 - Reviewed by Departments Divisions. Reviewed by council ~ Cortimittees: _ ~ - 0Arts Commission ~ COUNCIL. COMMITTEES: ❑ Building ❑ MAO ❑ Airport ~ ~ ®Finance ~ ~ - ~ ❑ Cemetery ®Mayor ❑ Hearing Examiner ❑ Muniapai S~:rv. ❑ Finance " ~ ❑ Parks ❑ Human Services, Planning & CD, ❑ Fire ®Planning ❑ Park Board ~ ❑Public Works - ~ ❑ Legal ~ ❑ Polite ❑ Planning Comm. ❑ Other ~ ❑ .Public Works ❑ Human Resources - ❑ Information Services . Action. Committee Approval: ❑Yes ❑No Counal Approval: ❑Yes ❑No Call far Public Hearing i 1 Referred to l_ lntil 1 Tabled ~ ~ Until ,~„_,1 I _ Cvuncilmember Norman ~ 5taff: Hursh Meetln ~ Date: March 21, 2011 ~ ~ Item Number: VIIl.B.4 ~ ~ ~ ~ ~ ~ SURE THAN YOU ~MA~~ED r . RESOLUTION NO.4693 A RESOLUTION ~F THE CITY COUNCIL. OF THE,. CITY 4F AUBURN, UASHINGTON, TO ACCEPT THE ~ CONSOLIDATED ANNUAL PERFORMANCE AND. E1lALUATION REPORT CAPER} FAR THE X01 D PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Department of Housing and~Urban Development THUD} for its Commurii Develo merit Block Grant ~CDBG} ro ram; and ~ - tY P P g WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Eva~ua~ion Report CAPER}" for each program~year; and WHEREAS; the City Council of the City of Aubu~~ heard and considered ublic testimon ~on March ~1, 20,1 ~ about the CAPER for its 2010 program P Y, year. . NOW, THEREFORE; THE CITY COUNCIL OF TH~E:CITY OF AUBURN, WASHINGTON., IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. That the .Consolidated Annual Performance and Evaluation Re ort GAPER} far the 2010 program year is accepted: ~ . P ~ Section The Ma or ~is hereby authorized to implement such, ~ . Y . ~ administrative racedures as may be~ necessary to carry out the directives of ~ ~ P Resolution No. 4fi93 ~ ~ ~ . ;March 15, ~ ZO ~ 1 Page 1 of 7 1 this legislation and submit ~he~ report to HUD. ~ - ~ Section 3: This Resolution shall take effect and be in full force- upon passage and signatures hereon. DATED and SIGNED this day of ~ , 2011. - ~ CITY OF AUBURN PETER B: ~ LEVIfIS ~ ~ . MAYGR ATTEST: Danielle E: Daskam City Clerk ~ ~ . . APPROVED AS G FORM: ~ ~ - a ' I d Cif Attorney . , . Resolution No. 4693 ~ ~ . . ~ March 15, X011 ~ ~ . ~ - . ~ ~ , Page 2 of Z~ - - ~ ~ - CITY OF :k WASHINGTON City of Auburn Consolidated Plan for Years 2010 to 2014 Consolidated Annual Performance and... Evaluation Report (CAPER) for the 2010 Program Year March 31,:2011 Community ServicesDepartment _ 25 West Main StreM _ ~ Auburn, Washington 98001 - - eaun~twusiNC OPPORTUNITY CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies ~ ~ , A. Housing and Homeless Prevention Strategies ~ ~ ~ ~ ~ ~ ~ . B. Livable Communities Strategies C. Economic Development Strategies ~ ~ . D. Other Actions ~ ~ ~ . E. Continuum of Care Strategies ~ ~ ~ ~ ~ F. Affirmatively Furthering Fair.Housing~ G. Leveraging Resources . H. Self-Evaluation . ~ ~ III. Outcomes Measurement and. Performance Reporting System IV CDBG -Specific Requirements A. Nature of and Reasons for any .Change in Program ~bj ectives B. Assessment of Cnantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. ~ Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalisation Strategies Report H. Eliminating Barriers to Affordable Housing I. ~ Coordination with Public Housing Authorities . Lead-Based Paint Hazards K.. Compliance and Monitoring Performed during the Program Year ~ ~ V. Public Participation Requirements : ' ~ ~ . VI. Attachments, A. CDBG Financial Summary - C04PR2b ~ . ~ B. CDBG Activity Summary Report - C~4PR~3 . ~ . C. Summary of CDBG Projects - Cp4PRgG ~ D. List of Activities for 2U10 & 211 CQ4PR~2 VII. ~ Public Participation: ~ - ~ . A. Minutes from Committee meetings and Public Hearing on March~_21~, 24.11 . B. Written comments received during public review of the C.A.P.E.R. . . i I. Introduct~on~, Summa The 'Consolidated ~Annua~ Performance and' Evaluation Report CAPER} for the City' of ~ Auburn, washirigton, for program year 2010~~ is ~a report to the U.S. , ~ . , ' .,Department ofHousing and Urban Development THUD} on the City's activities and ~ accomplishments ~ ~ using ~ ~ Community Development Block ~ . Chant CDBG} funds. The City of ,.Auburn ~hereina~er referred to as the City} combines its : ~ CDBG funds with its general funds to support human service activities ,and human ~ ~ ,service planning and ~ administration; this . planning ~is detailed ~ in the ~ City's ConsolidatedPlan and in~ its Annual Action. Plan and~~ correlated v~ith the CAPER, a f i. Gn November 2,.2009 the ,Auburn City Council passed Resolution Number ;4541. adopting the 2010 Action Plan for the Ci r ~ of Auburn's Consolidated ~ Plan .for . ,Years ~ZD 1 ~ ~to~ 2014. ,The 2010 Action Plan. was based on an estimated; combined , ~ . human .service budget of $1,011,500;. out of which $405,000 were CDBG funds, . $60,500 were City of Auburn: general funds: ~ ~ . . ~ In Apri12010, ,HU.D!.1nfOrrned'the. Clty t11at ItS 20~1~0 Action Plan was approved . and furided~ with $452,175. . ~ This ~ Consolidated :Annual ~ Performance and Evaluation Repork CAPER} will explain' in more detail where CDBG funds were spent. The ~ CAPER will assess how that. spending addresses the~~housing and community development goals that the City set forth in its Consolidated Plan for Years 2010 to 2014. IL. Assessment of Goals and Strate ies; ~ . A. Housing and Homeless Preventxan Strategies ~ ~ . Activities funded by the ~ity,,~ t~urough its contracts .with local ,agencies to promote affordable housing; and ;prevent homelessness are .part of its goal to assure Auburn residents hake sufficient,food , to eat and a roof. overhead. ,The following are activities that received CDBG funds relative to this goal. • CDBG. funds •~were used to make sure AAuburn residents have access to emergency ~ assistance ~ in the ~ .event ~ ~ that ~ . they ~ become homeless. Specifically, CDBG funds were used for the following: . ~ ~ ~ ~ ~ ~ ~ . ~o Provide a ~ short-term shelter home for women and children who . are victims of dorriestic violence and would otherwise ~ be homeless.. ~ ~ ~ ~ ~ , . - . o In an effort to hel retired cou les and senior citizens sta ~ ~ in p p y. . .affordable housing, the City.; uses its CDBG funds ~ to make home . repairs for low-incomeand- primarilysenior homeowners. . B. Livable communities Strafe~ies ~ ~ - The City uses its' CDBG. funds to help achieve the. national objective of providing ~or maintaining, a: suitable living-environment; particularly for its low income.residents. . Towards this end, the City uses its CDBG funds for the following: : , ~ . ~ Support a regional network of community health services that -provide , basic health care to low-income residents. The City .provides CDBG - - funds to -HealthPoint of King County formerly -Community .Health , . ~ ; Centers} far. primary medical and dental. care tv .low-income, uninsured residents at facilities located in Auburn. ~ ~ . C..Economic Develo meat Strate ~'es ~ ~ ~ ~ ~ - . . The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs.. Towards this end; the City provides the Small Business Assistance Center of GreenRiver Comnnuzvity College funding to ~ provide ~ training and counseling ~ to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserve andlor revitalize low and ~ - moderate inicome neighborhoods. CDBG ~ funds for planning and administration ~ . are used to work with neighborhood groups to identify local ~ needs and ~ develop plans to address those needs.. Additional CDBG funds are used for the following: - • , Develop :neighborhood plans so that low ~incame neighborhoods can become eligible for consideration as local investment- areas. . Increase neighborhood property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied . units and ~ improve sustainability of the ~ entire. neighborhood by installing public infrastructure ~ such as curbs, sidewalks, street lights and curb cuts for.wheelchairs. ~ E, ~ Continuum of Care Strategies l-Reduction in Poverty Strategies , ~ ~ ~ ~ ~ . ~ . .The City of Auburn provides a Continuum of Care primary through two channels. - ~ ~ First, the City participates in the King County HOME consortium, which sets - policy direction .arid distributes HOME and McKinney funds throughout the . County. , On a local level, the City funds programs -both through .the General Fund- and .with CDBG -that ,help prevent homelessness and address _ emergency avid transitional housing needs. In addition to CDBG. funded activities described in this - CAPER, the following general fund activities likewise help reducepoverty and ` . ~ ~ ~ homelessness in Auburn: • The City provides $56,500 of general funds ta, feed and care for over 10,000 Auburn residents. ~ 4 • ~ The City provides generalfund -support to provide emergency housing to over 400 ~honneless adults and children. ~ ~ ~ ~ • The City provides ACAP Child .and Family Services funds to subsidize - thechildcare ofaver 75low-income, Auburn families.. • ~ The City provides over $90,400 of general fund support ~for~ services to victims of domestic violence, F. „Affirmatively Furthering Fair,Hous The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" CAI} as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant-a partner in this effort throughout the county----who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City continues to implement the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo ante its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Hail, Senior Center, and other public gathering places. A link to Fair Housing information has been placed on the City's website as a resource to residents as well. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2010 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. G. Leveraging Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2010 CDBG funds were used to leverage: • Through the leveraged matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. H, Self-Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. .The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased . timelines due to response to environmental regulations MESA and Lead Paint}, Public service activities are within their intended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year, . III. outcomes. l~ieasurement .and Performance Reporting System: .The Department of Housing and Urban Development instituted ~~a reporting system . _ for outcome-based ~ performance measures. ~ ~ .The following ~ 'summarizes accomplishments relative to the 2010 Action Plana Agency: ~ City of Auburn .Human Services: Housingpair Proms Activity: Provide emergency housing repairs to very low-income Auburn homeowners at ~risk~of becoming homeless. Proposed: ~ 20 clients ~ ~ ~ Actual: 32 clients Budget: $72,750, Spent: ,$89,209 ~$1 G,459 from prior ~ . year} _ . ~ Summary;, ~ During ~O 10, the City awarded 32 grams for.:minor home repairs. Actual .expenditures were an .average of less than $2,900 per clients ~ ~ All ~of the clients seared were low income, most earned less than ~ 30% of. the King County median household income ~KCMHI}. Goal: ~ Health care to be physically .and mentally fit.. ~ . . outcome: within the city limits. of Auburn;, ,are located ~ non-prof t ~ . . agencies that .provide health care ;~to , ..its _ .low-income residents. output Goal: Support ' a regional network of community health services . that provide basic health care to low-income residents. . Agency: HealthPoint of. Kin Coup formerl Communi ~-Health .Center Activity: Provide primary medical 1 dental care to. 'low-income, uninsured residents at facilities located ~in Auburn. Proposed: 78170 clients Actual:. 78,170 clients Budget:. ~ ~ $57,500 Spent: ~ ~ - $57,500 Summary: ~ Community Health Centers ~ has served mire ~ than the expected number of clients for ~the~ contracted year. Goal; ~ ~ Education and .job skills to lead an independent life: Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are starting a usxness. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and the means to f nance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 40 clients Actual: 40 clients Budget: $37,500 Spent; $37,500 Summary: The agency provided over 48D hours of technical assistance and ever X00 hours of counseling creating or saving 20 j obs. Outcome: Auburn has a central location that makes available a varlet of services and assistance to individuals who are interested in acquiring a work skill. - Output Goal: Create economic opportunities by providing training to approximately 15 low-income Auburn residents so that at least half of them can find and sustain a job. Agency: South Kind CountX Multi-Service Center: Emplo,~ent„Training ACtlvlty: Provide training to residents so that employment is found and sustained. Proposed: 15 clients Actual: 37 clients Budget: $10,000 Spent: $ ~ 0,000 Summary: The agency provided training and job placement for the contracted amount of residents under this first year effort with the City of Auburn. IV. ~ CDB~ - S ~ ecific ~ Re uxrements p q A: Nature~of and. Reasons.for any.Change in Program objectives . No changes were made in the Program Dbj ectives . of the 2014 Action Plan. B. Assessment of Grantee Efforts in. ~amplying with Consolidated. Pion . , ~ The City ~ did .not, ~ through action or ~ willful .inaction, hinder the . .implementation of the Consolidated. Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD-approved activities . within the City ~e.g., letters of zoning compliance, assistance with . . development processes, etc.}.~~ ' . ~ ~ ~ ~ ~ ~ . C:. ~xtent~of Funds~Used for~National.Hbjectives . ~AII funds were used , exclusively ~~for the National Cbj ectives. D. Relocation Actions No activitiesthat .required relocation of households or businesses were undertaken during the 2014 program year. E. Ec~noniic, Development Activities. i .r . ~ The Small Business Assistance .Center ~SBAC} has as a~ goal the . creationlretention jobs. The costs of the activities provided by ~SBAC - ~ , , ~ ~ ~$37,50~0} far the 44 low'and moderate income. clients served is less than . ~ ~ ~ ~ . ~ the ~ $1,40. per person standard used by CDB~ to evaluate the ~ ublic . P benefit of economic development activities. ~ ~ F.: Pro ram Income Accounts Deseri Lion . g ~ - P.-. ,The City of Auburn did not receive any program income during 2414. . G. Neighborhood.Revitalization Strategies Reports The City of Auburn is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds to make improvements according ~~to HUD regulations. 'H.. , : Eliminating Barriers to Affordable Housing ~ . The City provided grants for home repairs to 321ow-income homeowners. . ~ . ~ Most of these homeowners were senior citizens.. They .home repairs .provided the clients of Auburn's Housing Repair Program enable them to . . ~ stay in their homes, which ate much more affordable than what they find elsewhere. . ~ ~ , L Coordination with Public Housing.Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low- income residents and people with special needs. The Ding County . . Housing Authority. has approximately 678 public housing units located. in - ~ Auburn; in addition to roughly 750 Section 8 vouchers. The City ~ of Auburn plans.. to continue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead~Based Paint- Hazards ~ ~ . The City of Auburn includes language ~in its CDB~ contracts that require agencies to comply with HUD Lead-Based Paint ~ Regulations ~ X24 CFR Part 35}issued pursuant to the Lead-Based Paint Poisoning Prevention Act X42 U.S.C. Sections 483.1, et seq.} requiring prohibition of the use oflead- based. paint whenever CDBD funds are used. In addition, the City notifies . . residents of potential lead~based paint hazards when it awards a Housing . Repair grant. A.copy of the pamphlet- "Protect Your Family from Lead , In Your Home" ~ is provided each Housing Repair client when the City conducts the initial inspection of their home. . - K.Compliance and. Monitoring Performed during the Program Year outcome data is included in the contract between the City of Auburn and ~ ~ + the agency receiving CDBCr funds. The City monitors agency compliance . ~ ~ - with :its CDBC~ contract by requiring the agency ~ to submit quarterly ~ _ . ~ . ~ ~ reports that includes data on the number of service units provided along . - ~ ~ . . ~ ~ with demographic information about their. clients. In addition, City .staff _ ~ ~ ~ ~ ~ ~ ~ monitors the agencies with a site visit at least once a year and maintains a ~ ~ ~ more frequent contact with agencies using the .telephone and email. The . ~ ~ ~ ~ ~ information contained in this CAPER was derived from .these site visits, quarterly reports and miscellaneous agency contacts. . ~ ~IV. Public Partici anon Re uirements . p ~ The public review period for ~ this Consolidated Annual Performance and Evaluation Report .far 2010 began on Marche?, 2011, when copies became available for distribution. A public notice was published in The Seattle Times on March 20.1.1 announcing the. plan was ready for public review and comment. ~ A public hewing was scheduled and advertised for March 21, 2011 at which time the review period ends. Public comments were - reviewed by the ~ City of Auburn's City Council. Presentation to the City Council was made on March 21;.2.01.,1., for .final review and consideration prior to submitting it HUD.. Minutes of these meetings, along with any other written comments, are included ~in:the appendix of this CAPER.. - ~ . e