HomeMy WebLinkAbout03-07-2011
CITY OF - * r
FINANCE COMMITTEE
-.-.,BURN
WASHINGTON
MARCH 7, 2011
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 1
MINUTES
1. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in
Conference Room No. 1 located on the second floor of the City Hall
Annex located at One East Main Street in Auburn. Chair Backus, Vice
Chair Lynn Norman, and Member Rich Wagner were present. Present
during the meeting were Mayor Peter B. Lewis, Councilmember John
Partridge, Finance Director Shelley Coleman, Human Resources/Risk and
Property Management Director Brenda Heineman, Public Works Director
Dennis Dowdy, and Deputy City Clerk Cathy Richardson.
II. AGENDA MODIFICATIONS
Agenda modification included the addition of Resolution No. 4690 under
Item No. IV.B.1.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the February 22, 2011 Finance Committee
meeting.
Vice Chair Norman moved and Member Wagner seconded
to approve the February 22, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. Claims
F4.9.5
Claims check numbers 402244 through 402572 in the
amount of $1,425,081.74 and wire transfer in the amount of
$2,241.75 and dated March 7, 2011.
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Finance Committee Minutes March 7, 2011
2. Payroll
F4.9.2
Payroll check numbers 530883 to 530965 in the amount of
$296,229.47 and electronic deposit transmissions in the
amount of $1,136,420.41 for a grand total of $1,432,649.88
for the pay period covering February 17, 2011 to March 2,
2011
Committee members reviewed the vouchers and briefly
discussed voucher numbers 402250, 402288, 402312,
402395, 402404, and 402441.
Vice Chair Norman moved and Member Wagner seconded
to approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no Ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4690
A1.3, A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Joint Parking Development Agreement and Option to
Purchase between the City of Auburn and King County Rural
Library District d/b/a the King County Library System
Director Heineman stated that the agreement includes all
the modifications requested by Vice Chair Norman. The
King County Library System is in the process of obtaining all
the necessary permits to move forward with the expansion.
Committee members briefly reviewed Resolution No. 4690.
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Finance Committee Minutes March 7, 2011
Vice Chair Norman moved and Member Wagner seconded
to approve Resolution No. 4690 and forward the resolution
to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6355
A3:13.4
An Ordinance of the City Council of the City of Auburn, Washington
declaring public use and necessity regarding the M Street
Underpass Project, and authorizing condemnation
Director Dowdy reported that Ordinance No. 6355 authorizes the
City to seek condemnation of the only parcel pending negotiations
for the M Street Underpass Project. There is an urgent need to
complete the acquisition of properties in order to begin construction
of the project within the grant funding timeline or the City faces the
possibility of losing approximately $6 million in grant funds. The
City has had several appraisals on the property but this particular
property owner has been non-responsive, leaving no option but to
move forward with the condemnation.
Committee members reviewed a map of the property in question
and discussed the construction and location of the wall to be
installed in that location of the M Street Underpass Project.
In response to questions by Chair Backus, Director Dowdy stated
that, under condemnation, the value of the property is based on
market value via the appraisals. The City is required to go through
an appraisal process, obtaining the initial appraisal by a certified
appraiser and then engaging a review appraiser to evaluate the
appraisal for accuracy. In order to follow all the Federal
procedures, a negotiator makes the City's offer based upon the
reviewed appraisal. The City has notified the property owner of the
proposed condemnation via certified mail and has made every
effort to settle the property purchase.
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Finance Committee Minutes March 7, 2011
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:18 p.m.
APPROVED THE 21~ DAY OF MARCH 2011.
J- -
Nancy a us, Chair Cathy Rich son, Deputy City Clerk
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