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HomeMy WebLinkAboutITEM III-A CITY OFe_ MUNICIPAL SERVICES COMMITTEE -B-UR * WASHINGTON March 28, 2011 MINUTES 1. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET, CONFERENCE ROOM NO. 3, 2ND FLOOR Chair Peloza called the meeting to order at 3:30 p.m.' in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members rp esent: Chair Bill Peloza, Vice Chair Sue Singer; Member John Partridge. Staff present: Chief of Police Bob Lee, Finance Director Shelley_ Coleman, Assistant Chief of Police Bob Karnofski, Traffic Engineer, Pablo Para, Solid Waste & Recycling Coordinator Joan Nelson, Utilities & Accounting Services Manager Mark Gregg, City Attorney Dan Heid, Arts Coordinator Maija McKnight and Police Secretary Kathy Emmert. Others 'present: citizen Wayne Osborne and Auburn Reporter representative Robert Whale. II. AGENDA MODIFICATIONS III. CONSENT ITEMS A. Approval of Minutes of the February 28, 2011 Municipal Services Committee Meeting Vice Chair Singer moved to acceptthe Minutes of the February 28, 2011 meeting. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3:0 IV. ORDINANCES AND RESOLUTIONS (Action Items) A. Ordinance No. 6354* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.08 of the Auburn City Code relating to Solid Waste Service Fees and Charges The Committee recommended that in future contracts and as a matter of finance policy within the City, consideration be given to the CPI (Consumer Price Index) as it relates to adjustment in rates. As the Committee reviewed the language they suggested a change to clarify the reason for rate adjustments was related to the stabilization of solid waste fund balance. Page 1 Municipal Services Minutes March 28, 2011 Vice Chair Sin9er,moved to forward to the Finance Committee and full Council Ordinance No. 6354 as amended for approval. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 V. INFORMATION / DISCUSSION ITEMS A. Resolution No. 4691* (Coleman) A Resolution of the City Council of the. City of Auburn, -Washington, authorizing the transfer of funds'for the purpose of making a loan or loans from the Cumulative Reserve Fund to the Golf Course Fund for up to a two-year period of time Director Coleman advised the Golf Course is operating in a,deficit position currently as a result of the-weather and the economy. This loan is intended to provide a bridge to cover both. debt-and operational expenses for the portion-of the year where these conditions occur understanding this enterprise fund ,continues to generate revenue. Chair Peloza and Vice Chair Singer support the loan. Member Partridge does not. B. Ordinance No. 6352*. (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339; the 2011-2012 Biennial Budget Ordinance as amended by Ordinance: No. 6351, authorizing amendment to the City of Auburn 2011-2012 Budget asset forth in Schedule "A" Based on the information provided and-previous discussions the Committee supports the Ordinance amending the 201"1-2012 Budget to reflect payroll and other salary adjustments. C. Ordinance No. 6346*,( Dowdy) An_Qrdinance of the City. Council of. "the City of Auburn, Washington, .amending Section 10.12.125 of the Auburn City Code and creating a new Section 10.12.1.30.of the Auburn City Code relating to speed limits in schoolzones Traffic Engineer Pablo Para clarified the changes to be made under this ordinance. The purpose of, all changes is to clarify for the general driving public when school speed zones are enforced' There will be areas where there are only flashing lights, areas where there are only school crosswalks and areas where there are both depending upon the specific school. The Committee supports Ordinance No. 6346. D. Resolution No. 4695* (Faber) A Resolution ofthe City-Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Cultural Development Page 2 .Municipal Services Minutes March 28, 2011 Authority of King County ('ACulture") and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Arts Coordinator Maija McKnight provided, background and advised that while the City had budgeted for a much reduced amount in this annual grant in 2011, this,year the City received the same as last year ($17,000). King County felt it important to continue to support the government agencies doing good work supporting the arts within their communities. Funds are-generated-through the hotel and motel-taxes generated within King County and then redistributed.. Funds redistributed to Auburn are not project specific but are utilized for events- such as Uniquely Auburn, Good 'OI Days (main stage) etc. E. Police Chaplain's Program (Lee) Vice Chair Karnofski discussed the work Chaplains do for the community and for the city's police officers and firefighters of VRFA. Chaplains are an additional confidential, resource for support, counsel, and advice in addition to'the early warning, peer support and,EAP programs in place for these-employees; in high stress positions. The Chaplain, program is not religious in nature unless an officer/firefighter specifically requests those services (marriage, baptisms, funerals etc.). There are currently,4 Chaplains utiliziing a call rotation and providing services as needed,for the'officers/firefighters or members of the community. There are occasions where the Chaplains will spend personal funds to assist or support someone with whom they are`working. Families in the community or officers assisted by the Chaplains ask how they can donate funds to assist in their work as a mechanism to express their appreciation for services. Concern, has been expressed related to reimbursing.Chapiains for these incidental expenses. Currently two of.the four Chaplains. are members of a non-profit which acts as a mechanism to provide donated funds to Chaplains for incidental expenses, such as coffee; lunch etc. as they. provide support to the officers/firefighters. ' Utilizing this non-profit provides a flexibility for the Chaplains discretio and eliminates the perception of taxpayer funds being expended. The Police Department is continuing to research the, specific mechanism of this non-profit and will report back to the Committee on May 9, 2011. F. Matrix* Two new items are added to-the Project section: 28P - Solid Waste Rate.Review - lead is Director Coleman, next review is the last committee meeting June 2012,, status is the review of the rate status, solid waste fund balance and CPI application to the rate structure Page 3 I. Municipal, Services Minutes March 28, 2011 ''29P - Golf Course Working Capital. Review - lead is. Director Coleman, next review-is April 25, 2011. and will.be-added as a quarterly review in the status section' VI. ADJOURN .The meeting adjourned at 5:15 p.m. Signed this day'of April, 2011. Bill Peloza, Chair Kathy Emmert , Police Secretary/Scribe Page 4 .