HomeMy WebLinkAboutITEM III-A
CITY OFe_ MUNICIPAL SERVICES COMMITTEE
-B-UR
* WASHINGTON March 28, 2011
MINUTES
1. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m.' in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
rp esent: Chair Bill Peloza, Vice Chair Sue Singer; Member John Partridge. Staff
present: Chief of Police Bob Lee, Finance Director Shelley_ Coleman, Assistant
Chief of Police Bob Karnofski, Traffic Engineer, Pablo Para, Solid Waste &
Recycling Coordinator Joan Nelson, Utilities & Accounting Services Manager
Mark Gregg, City Attorney Dan Heid, Arts Coordinator Maija McKnight and
Police Secretary Kathy Emmert. Others 'present: citizen Wayne Osborne and
Auburn Reporter representative Robert Whale.
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the February 28, 2011 Municipal Services
Committee Meeting
Vice Chair Singer moved to acceptthe Minutes of the February 28, 2011
meeting. Member Partridge seconded. Chair Peloza concurred.
MOTION CARRIED: 3:0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Ordinance No. 6354* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 8.08 of the Auburn City Code relating to Solid Waste
Service Fees and Charges
The Committee recommended that in future contracts and as a matter of
finance policy within the City, consideration be given to the CPI
(Consumer Price Index) as it relates to adjustment in rates.
As the Committee reviewed the language they suggested a change to
clarify the reason for rate adjustments was related to the stabilization of
solid waste fund balance.
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Municipal Services Minutes March 28, 2011
Vice Chair Sin9er,moved to forward to the Finance Committee and full
Council Ordinance No. 6354 as amended for approval. Member Partridge
seconded. Chair Peloza concurred.
MOTION CARRIED: 3-0
V. INFORMATION / DISCUSSION ITEMS
A. Resolution No. 4691* (Coleman)
A Resolution of the City Council of the. City of Auburn, -Washington,
authorizing the transfer of funds'for the purpose of making a loan or loans
from the Cumulative Reserve Fund to the Golf Course Fund for up to a
two-year period of time
Director Coleman advised the Golf Course is operating in a,deficit position
currently as a result of the-weather and the economy. This loan is
intended to provide a bridge to cover both. debt-and operational expenses
for the portion-of the year where these conditions occur understanding this
enterprise fund ,continues to generate revenue. Chair Peloza and Vice
Chair Singer support the loan. Member Partridge does not.
B. Ordinance No. 6352*. (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339; the 2011-2012 Biennial Budget
Ordinance as amended by Ordinance: No. 6351, authorizing amendment to
the City of Auburn 2011-2012 Budget asset forth in Schedule "A"
Based on the information provided and-previous discussions the
Committee supports the Ordinance amending the 201"1-2012 Budget to
reflect payroll and other salary adjustments.
C. Ordinance No. 6346*,( Dowdy)
An_Qrdinance of the City. Council of. "the City of Auburn, Washington,
.amending Section 10.12.125 of the Auburn City Code and creating a new
Section 10.12.1.30.of the Auburn City Code relating to speed limits in
schoolzones
Traffic Engineer Pablo Para clarified the changes to be made under this
ordinance. The purpose of, all changes is to clarify for the general driving
public when school speed zones are enforced' There will be areas where
there are only flashing lights, areas where there are only school
crosswalks and areas where there are both depending upon the specific
school. The Committee supports Ordinance No. 6346.
D. Resolution No. 4695* (Faber)
A Resolution ofthe City-Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Cultural Development
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Authority of King County ('ACulture") and authorizing the Mayor and City
Clerk to execute the necessary contracts to accept said funds
Arts Coordinator Maija McKnight provided, background and advised that
while the City had budgeted for a much reduced amount in this annual
grant in 2011, this,year the City received the same as last year ($17,000).
King County felt it important to continue to support the government
agencies doing good work supporting the arts within their communities.
Funds are-generated-through the hotel and motel-taxes generated within
King County and then redistributed.. Funds redistributed to Auburn are not
project specific but are utilized for events- such as Uniquely Auburn, Good
'OI Days (main stage) etc.
E. Police Chaplain's Program (Lee)
Vice Chair Karnofski discussed the work Chaplains do for the community
and for the city's police officers and firefighters of VRFA. Chaplains are
an additional confidential, resource for support, counsel, and advice in
addition to'the early warning, peer support and,EAP programs in place for
these-employees; in high stress positions. The Chaplain, program is not
religious in nature unless an officer/firefighter specifically requests those
services (marriage, baptisms, funerals etc.).
There are currently,4 Chaplains utiliziing a call rotation and providing
services as needed,for the'officers/firefighters or members of the
community. There are occasions where the Chaplains will spend personal
funds to assist or support someone with whom they are`working. Families
in the community or officers assisted by the Chaplains ask how they can
donate funds to assist in their work as a mechanism to express their
appreciation for services. Concern, has been expressed related to
reimbursing.Chapiains for these incidental expenses.
Currently two of.the four Chaplains. are members of a non-profit which acts
as a mechanism to provide donated funds to Chaplains for incidental
expenses, such as coffee; lunch etc. as they. provide support to the
officers/firefighters. ' Utilizing this non-profit provides a flexibility for the
Chaplains discretio and eliminates the perception of taxpayer funds being
expended. The Police Department is continuing to research the, specific
mechanism of this non-profit and will report back to the Committee on May
9, 2011.
F. Matrix*
Two new items are added to-the Project section:
28P - Solid Waste Rate.Review - lead is Director Coleman, next review is
the last committee meeting June 2012,, status is the review of the rate
status, solid waste fund balance and CPI application to the rate structure
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Municipal, Services Minutes March 28, 2011
''29P - Golf Course Working Capital. Review - lead is. Director Coleman,
next review-is April 25, 2011. and will.be-added as a quarterly review in the
status section'
VI. ADJOURN
.The meeting adjourned at 5:15 p.m.
Signed this day'of April, 2011.
Bill Peloza, Chair Kathy Emmert , Police Secretary/Scribe
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