HomeMy WebLinkAboutITEM V-C-3
CITY OF=
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date:
Final Pa Estimate #4 to Contract 10-28 March 17, 2011
Department: Attachments: Budget Impact:
Parks Budget Status Sheet, Final Pay $ 0
Estimate #4 and Ma
Administrative Recommendation:
City Council approve Final Pay Estimate #4 to Contract 10-28 in the amount of $8,739.76, for a total
contract price of $112,124.70, with Milne Electric Inc. and accept construction of Project No. CP1001,
Game Farm Park Lighting Project.
Background Summary:
The purpose of the project was to install Musco Green Lighting on the two Turf Soccer Fields located at
Auburn's Game Farm Park. These lights allow for more fields to be utilized at night, take advantage of
energy efficient lighting systems, and get the City one step closer to systemizing the City's park lighting.
The project was funded with by a Federal Energy Efficiency and Conservation Block grant.
A project budget contingency of $2,676 remains in the 321 fund.
W0404-6
05.2 CP1001
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ® Parks
❑ Human Services ® Planning & CD ❑ Fire ❑ Planning
❑ Park Board ❑Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman Staff: Faber
Meetin Date: Aril 4, 2011 Item Number: V.C.3
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP1001 Project Title: Game Farm Park Lighting Project
Project Manager: Ryan L Vondrak
0 Project Initiation
Initiation Date: N/A 0 Permision to Advertise Date: March 17, 2011
Advertisement Date: September 14, 2010 0 Contract Award
Award Date: October 4, 2010 C) Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2010 2011 Future Years Total
321 Fund - Federal Energy Efficiency and
Conservation Block Grant 242,100 242,100
Total 0 242,100 0 0 242,100
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 Future Years Total
'Design Engineering - City Costs 0
Project Material Procurement 127,300 127,300
Construction Contract Bid 86,191 13,941 100,132
Change Order #1 2,129 2,129
Change Order #2 6,981 6,981
Line Item Changes #1 2,882 2,882
'Construction Engineering - City Costs 0 0 0
Total 0 222,602 16,823 0 239,424
'In-house engineering costs will not impact the 321 Fund. The Engineering budget will be used for these costs.
321 Bud et Status
Prior Years 2010 2011 Future Years Total
"102 Funds Budgeted 0 (242,100) 0 0 (242,100)
102 Funds Needed 0 222,602 16,823 0 239,424
•102 Fund Project Contingency 0 19,498 0 0 2,676
102 Funds Required 0 0 16,823 0 0
" in the Budget Status Sections indicates Money the City has available.
H:\PROACP1001-Game Farm Park Lighting\Budget\Game Farm Park BudgetStatusSheet.xls 1 of 1
CITY OF AUBURN CO. NO. 10-28
CP1001 Game Farm Park Lighting
PAY ESTIMATE #4 & FINAL SCHEDULE A: Game Farm Park Lighting
ITEM ESTIMATE TOTAL PERIOD UNIT UNIT COST TOTAL COST PERIOD COST PERCENT EST.
NO. ITEM DESCRIPTION QUANTITY QUANTITY QUANTITY TYPE QTY-
1 Minor Changes 1 1.75 1.75 Eq. Adj. 3,500.00 $ 6,132.00 $ 6,132.00 175%
2 Mobilization 1 1 LS 6,500.00 $ 6,500.00 $ - 100%
3 Removal of Existing Field Lighting Complete 1 1 LS 7,000.00 $ 7,000.00 $ 100%
'
4 Ssco Field Lighting Installation Complete 1 1.00 LS 74,445.00 $ 74,445.00 $ - 100%
CO- 1 1,944.54 $ 1,944.54 $ 100%
A Br eaker Replacement
CO-2 curity lighting Complete 1 t 0.35 LS 6,375.45 $ 6,375.45 $ 2,231.41 100%
SCHEDULE TOTAL $ 8,363.41
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Period Dates
Begin: Jan. 21, 2011
End: Feb. 20, 2011
h:Xprojlpe\CP1001 PE.xls 1 of 3 3/9/2011 at 2:19 PM
CITY OF AUBURN CP1001, Game Farm Park Lighting
PROJECT SUMMARY CO. NO. 10-28
PAY ESTIMATE #4 & FINAL -
Original Contract Contract Change
Amount Orders Total Payment This Period Percent/Contract
SCHEDULE A: Game Fans Park Lighting
Contract $ 91,445.00 $ 8,319.99 $ 102,396.99 $ 8,363.41 103%
Sales Tax (+9.5%) $ 8,687.28 $ 790.40 $ 9,727.71 $ 794.52
Retainage (-5%) $ (5,119.85) $ (418.17)
SCHEDULE TOTAL $ 100,132.28 $ 9,110.39 $ 107,004.85 $ 8,739.76
I
TOTAL CONTRACT AMOUNT TO DATE (including Sales Tax) $ 112,124.70
TOTAL PAYMENT TO CONTRACTOR $ 107,004.85 $ 8,739.76
PAYMENT DUE CONTRACTOR: $ 8,739.76
Period Dates
Begin: Jan. 21, 2011
End: Feb. 20, 2011
h:\proj\pe\CP1001 PE.xls 2 of 3 3/9/2011 at 2:19 PM
CITY OF AUBURN CO. NO. 10-28
CP1001 Game Farm Park Lighting
:a(-E:S-TaMATi "~-~-F~NA1=
CONTRACTOR:
Milne Electric, Inc
14582 172nd Drive SE
Monroe, WA, 98272
Phone: (360)863-9617
The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement
showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate
estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever
nature which 1 may have, arising out of this contract, which are not set forth in this estimate.
PAYMENT DUE TO CONTRACTOR = $ 8,739.76
Signatures:/`::;;;V
Contractor ! 44 4!~F Cir'006' Date
Date 3 ` 8~
Inspector
Project Manager Date
Date
City Engineer
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Drawn:
MY OF_ Game Farm Park Lighting September 2010 N
_ Vicinity Map Scale:
WASHINGTON 1 Inch = 1000 feet