HomeMy WebLinkAboutITEM V-C-1
CITY OF
AGENDA BILL APPROVAL FORM
;:ASHINGTON
Agenda Subject: Award Contract 10-21 Date: March 23, 2011
Department: Attachments: Budget Status Sheet Budget Impact:
Public Works Bid Tab Summa & Ma $ 0
Administrative Recommendation:
City Council grant permission to award Contract 10-21, Project No. CP1004 - South Auburn ITS
Expansion to Prime Electric, Inc. on their low bid of $714,283.00.
Background Summary:
This project will enhance and expand the City's ITS (Intelligent Transportation System) on A Street SE, C
Street SW, and 15th Street SW. Improvements include traffic cameras and emergency power supplies at
several intersections and the installation of fiber optic cable in existing and new underground conduits
from the City's M&O facilities to the intersection of 41st and A Street SE. Fiber optic cable will also be
installed on 6th Street SE from Auburn Way South to A Street SE. In addition, an ITS wireless
communications system will be installed on A Street SE from 6th Street SE to 29th Street SE. The ITS
improvements will enhance and expand the City's existing ITS capabilities and ultimately reduce traffic
congestion throughout the City by improving traffic signal efficiency.
The total estimated project cost is $835,201, which matches the total project budget, of which $693,401 is
from a federal grant, $110,000 is from traffic mitigation fees, and $31,800 is from IS Funds for upsizing
the ITS fiber optic cable to meet non-ITS related City needs.
W0404-5
04.10.2 CP1004
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: April 4, 2011 Item Number: V.C.1
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP1004 Project Title: South Auburn ITS Expansion Project
Project Manager: Jacob Sweeting
O Project Initiation
Initiation Date: 3/15/10 O Permision to Advertise Date: March 23, 2011
Advertisement Date: 3/1/2011 @) Contract Award
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2010 2011 Future Years Total
102 Fund - Traffic Mitigation 110,000 0 110,000
102 Fund - Federal Grant 693,401 0 693,401
102 Fund - Transfer from IS 528 31,800 31,800
Total 0 803,401 31,800 0 835,201
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 Future Years Total
Design Engineering - City Costs 0 32,800 9,118 41,918
Construction Bid 714,283 714,283
Authorized Contingency 56,000 56,000
Construction Engineering - City Costs 20,000 20,000
State 3,000 3,000
Total 0 32,800 802,401 0 835,201
102 Arterial Street Bud et Status
Prior Years 2010 2011 Future Years Total
"102 Funds Budgeted 0 (803,401) (31,800) 0 (835,201)
102 Funds Needed 0 32,800 802,401 0 835,201
•102 Fund Project Contingency 0 770,601 0 0 0
102 Funds Required 0 0 770,601 0 0
# ) in the Budget Status Sections indicates Money the City has available.
W0404-5A 1
BID TABULATION
BID TOTALS SUMMARY
Project Name: CP1004, South Auburn ITS Expansion, Contract 10-21
Prepared by: City of Auburn
Bid Date: 3/22/11
ENGINEER'S ESTIMATE: $ 700,000.00
AVERAGE BASIC BID AMOUNT: $ 751,334.00 Spread
BASIC BID SPREAD;AMOUNT: $ 67,466.50 Basic BID Amount Spread $
LOW BIDDER: Prime Electric of Tacoma $ 714,283.00 $14,283.00 2.04%
Second Bidder: 'Elcon Corporation $ 732,053.50 $32,053.50 4.58%
Total BID
Prime,Electric of Tacoma $ 7141283.00
Elcon Corporation $ 732,053.50
Valley Electric of Mt. Vernon $ 777,250.00
Totem Electric of Tacoma $ 781,749.50
1
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