HomeMy WebLinkAboutITEM III-D
CITY O F
FINANCE COMMITTEE
WASHINGTON
MARCH 21, 2011
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 1
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in
Conference Room No. 1 located on the second floor of the City Hall
Annex located at One East Main Street in Auburn. Chair Backus and
Member Rich Wagner were present. Vice Chair Lynn Norman was
excused. Present during the meeting were Mayor Peter B. Lewis,
Councilmember John Partridge, City Attorney Daniel B. Heid, Community
Services Manager Michael Hursh, Finance Director Shelley Coleman,
Financial Planning Manager Martin Chaw, Utilities and Accounting
Services Manager Mark Gregg, and City Clerk Danielle Daskam. Also
present was Wayne Osborne.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the March 7, 2011 Finance Committee
meeting.
Member Wagner moved and Chair Backus seconded to
approve the March 7, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
1. Claims
F4.9.5
Claims check numbers 402573 through 402985 in the
amount of $4,605,532.41 and two wire transfers in the
amount of $284,608.70 and dated March 21, 2011.
2. Payroll
Pagel
Finance Committee Minutes March 21, 2011
F4.9.2
Payroll check numbers 530966 to 531042 in the amount of
$796,848.40 and electronic deposit transmissions in the
amount of $1,098,883.14 for a grand total of $1,895,731.54
for the pay period covering March 3, 2011 to March 16,
2011.
Committee members reviewed the vouchers and briefly
discussed voucher numbers 402577, 402624, 402759,
402809, and 402876.
Member Wagner moved and Chair Backus seconded to
approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6357
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 9.02.110 of the Auburn City
Code providing for adoption by reference of all state gross
misdemeanor and misdemeanor crimes; as an emergency
ordinance
Committee members reviewed Ordinance No. 6357.
Member Wagner moved and Chair Backus seconded to
recommend City Council adopt Ordinance No. 6357.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Resolutions
1. Resolution No. 4694
A3.12.1, F4.12
A Resolution of the City Council of the City of Auburn,
authorizing the execution of a Settlement Agreement and
releases between the City of Auburn and Glacier Water LLC
to settle a lawsuit filed by Auburn against Glacier Water LLC
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Finance Committee Minutes March 21. 2011
Committee members reviewed Resolution No. 4694. The
resolution was discussed at the March 7, 2011 Committee
meeting.
Member Wagner moved and Chair Backus seconded to
recommend City Council adopt Resolution No. 4694.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4693
03.4.1.7
A Resolution of the City Council of the City of Auburn, Washington,
to accept the Consolidated Annual Performance and Evaluation
Report (CAPER) for the 2010 Program year
Committee members reviewed the Community Development Block
Grant Consolidated Annual Performance and Evaluation Report for
the 2010 Program year. The CAPER was also reviewed by the
Planning and Community Development Committee.
B. Garcia Water Leak Adjustment
F4.5.2
City Council approve an additional water utility adjustment to
account number 006230, for Guadalupe Garcia, in the amount of
$782.77.
Finance Director Coleman explained that the Public Works
Committee reviewed the request and recommends approval of an
additional water utility adjustment to the account in the amount of
$782.77. Director Coleman noted that the customer immediately
repaired the leak once it came to their attention. Committee
members expressed appreciation to staff for the timeline of events
related to the water leak and the customer's request for an
adjustment.
C. Ordinance No. 6352
F3.23
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6339, the 2011-2012
Biennial Budget Ordinance as amended by Ordinance No. 6351
authorizing amendment to the City of Auburn 2011-2012 Budget as
set forth in Schedule "A"
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Finance Committee Minutes March 21, 2011
Committee members reviewed Ordinance No. 6352. The
Ordinance amends the 2011-2012 Biennial Budget by adding
appropriations in various funds primarily due to project carry
forwards from the prior year and reducing salaries and benefits for
certain groups waiving those benefits.
D. Resolution No. 4691
F4.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan
or loans from the Cumulative Reserve Fund to the Golf Course
Fund for up to a two-year period of time
The Golf Course Fund has insufficient funds available from time to
time due to the seasonality of its revenue streams. An interfund
loan will cover the authorized expenditures for debt service and
operations costs during those times. Resolution No. 4691 provides
for a loan of up to $350,000 from the Cumulative Reserve Fund to
the Golf Course Fund for a period of time not to exceed two years.
Finance Director Coleman stated that the interest on any loan will
be at the Washington State Pool rate which is approximately 0.26%
at this time.
Committee members briefly discussed options to increase revenue
for the Golf Course Fund.
E. January 2011 Financial Report
Committee members reviewed the January 2011 financial report.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:35 p.m.
APPROVED THE DAY OF APRIL 2011.
Nancy Backus, Chair Danielle Daskam, City Clerk
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