HomeMy WebLinkAboutITEM II-BCITY OF -J
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Award Contract 10-21
Date: March 23, 2011
Department:
Attachments: Budget Status Sheet
Budget Impact:
Public Works
Bid Tab Summary & Map
$ 0
Administrative Recommendation:
Permission to award Contract 10-21, Project No. CP1004 - South Auburn ITS Expansion to Prime
Electric, Inc. on their low bid of $714,283.00
Background Summary:
This project will enhance and expand the City's ITS (Intelligent Transportation System) on A Street SE, C
Street SW, and 15th Street SW. Improvements include traffic cameras and emergency power supplies at
several intersections and the installation of fiber optic cable in existing and new underground conduits
from the City's M&O facilities to the intersection of 41st and A Street SE. Fiber optic cable will also be
installed on 6th Street SE from Auburn Way South to A Street SE. In addition, an ITS wireless
communications system will be installed on A Street SE from 6th Street SE to 29th Street SE. The ITS
improvements will enhance and expand the City's existing ITS capabilities and ultimately reduce traffic
congestion throughout the City by improving traffic signal efficiency.
The total estimated project cost is $835,201, which matches the total project budget, of which $693,401 is
from a federal grant, $110,000 is from traffic mitigation fees, and $31,800 is from IS Funds for upsizing
the ITS fiber optic cable to meet non-ITS related City needs.
W0404-5
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: : April 4, 2011
Item Number:
* moRE THAN YQLJ IMAGINED
Au.Bu
BUDGET STATUS SHEET
Project No: CP1004 Project Title: South Auburn ITS Expansion Project
Project Manager: Jacob Sweeting
O Project Initiation
Initiation Date: 3/15/10 O Permision to Advertise Date: March 23, 2011
Advertisement Date: 3/1 /2011 * Contract Award
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
Future Years
Total
102 Fund - Traffic Mitigation
110,000
0
110,000
102 Fund - Federal Grant
693,401
0
693,401
102 Fund - Transfer from IS 528
31,800
31,800
Total
0
803,401
31,800
0
835,201
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
Future Years
Total
Design Engineering - City Costs
0
32,800
9,118
41,918
Construction Bid
714,283
714,283
Authorized Contingency
56,000
56,000
Construction Engineering - City Costs
20,000
20,000
State
3,000
3,000
Total
0
32,800
802,401
0
835,201
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Prior Years
2010
2011
Future Years
Total
'102 Funds Budgeted
0
(803,401)
(31,800)
0
(835,201)
102 Funds Needed
0
32,800
802,401
0
835,201
"102 Fund Project Contingency
0
(770,601)
0
0
0
102 Funds Required
0
0
770,601
0
0
( # ) in the Budget Status Sections indicates Money the City has available.
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WASHINGTON
W0404-SC
PUBLIC WORKS DEPARTMENT
25 West Main Street
Auburn, Washington
CP1004
South Auburn ITS Expansion
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