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Home My WebLink About03-21-2011 AC F * FINANCE COMMITTEE WASHIN GTON INARCH 21, 2011 6:00 PM, CI.TV HALL ANNEX CONFERENCE ROOM 1 AAINUTES i. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room No.,1 located on the second floor of the City Hall ; Annex located at One East Main Street in Auburn. Chair Backus and Member RicFi Wagner were present. Vice Chair Lynn Norman was excused.:. Present during the meeting were Mayor Peter B. Lewis, Councilmember John Partridge, City Atforney Daniel B. Heid, Community Services Manager Michael Hursh, Finance Director Shelley Coleman, Financial Planning Manager Martin Chaw, Utilities and Accounting , Services Manager Mark Gregg, and City Clerk Danielle Daskam. Also _ present was Wayne Osbome. . II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the March 7, 2011 Finance Committee ' meeting. _ Member„Wagner moved and Chair Backus seconded to approve the March 7, 2011 minutes. MOT(ON CARRIED UNANIMOUSLY. 2-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 402573 through 402985 in the amount of $4,605,532.41 and two wire transfers in the amount of $284,608.70 and dated March 21, 2011. 2. Payroll _ Page 1 Finance Committee Minutes March 21. 2011 F4.9.2 Payroli check numbers 530966 to 531042 in the amount of $796,848.40: and 'electronic deposit transmissions in the amount of $1;098,883.14 for a grand total of $1,895,731.54 for #he pay period covering March 3, 2011 to March 16, 2011. _ Committee members reviewed the vouchers and briefly discussed voucher numbers 402577, 402624, 402759, 402809, and.402876. Member. Wagner moved and Chair Backus seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6357 - 01.8 An Ordinance of the City _Council of the City of Aubum, Washington, amending Section 9:02.110 of the Auburn City Code providing for adoption by reference of all state gross misdemeanor and misdemeanor crimes; as an emergency ordinance Committee members reviewed Ordinance No. 6357. Member Wagner moved and Chair Backus seconded to - recommend City Council adopt Ordinance No. 6357. MOTION CARRIED UNANIMOUSLY. 2-0.. B. Resolutions 1. Resolution No. 4694 A3:12.1, F4:12 A Resolution of the City Council of the City of Auburn, authorizing the execution of a Settlement Agreement and releases between the City of Auburn and Glacier Water LLC to settle a lawsuit filed by Aubum against Glacier Water LLC Page 2 Finance Committee Minutes NBarch 21, 2011 Committee members reviewed Resolution No. 4694. The resolution was discussed at the March 7, 2011 Committee meeting. Member Wagner moved and Chair Backus seconded to recommend City Council adopt Resolution No. 4694. MOTION CARRIED UNANIMOUSLY. 2-0: IV. DISCUSSION ITEMS A. Resolution No. 4693 03.4.1.7 A Resolution of the C.ity Council of the City of Aubum, Washington, to accept the Consolidated Annual Performance and Evaluation - Report (CAPER) for the 2010 Program year Committee members reviewed the Community Development Block Grant Consolidated Annual PerFormance and Evaluation Report for the 2010 Pcogram year. The CAPER was also reviewed by the Planning and Community Development Committee. B. GaPCia Water Leak Adjustment F4.5.2 City Council approve an additional water utitity adjustment to account number 006230, for Guadalupe Garcia, in the amount of $782.77. Finance Dicector Coleman explained that the Public Works Committee reviewed the request and recommends approval of an additional water utility adjustment to the account in the amount of $782.77. Director Coleman noted that the customer immediately repaired the leak once it came to their attention. Committee members expressed appreciation to staff for the timeline of events related to the water leak and the customer's request for an adjustment. C. Ordinance No. 6352 F3.23 An Ordinance of the City Council of the City of Aubum, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351 authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Page 3 Finance Committee Minutes March 21. 2011 Committee members reviewed Ordinance No. 6352. The Ordinance amends the 2011-2012 Biennial Budget by adding appropriations 'in various funds -primarily due to project carry forwards from the prior year and reducing salaries. and benefits for certain groups waiving those benefits: D. Reso9ution No. 4691 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Cumulative Reserve Fund to the Golf Course Fund for up to a two-year period of fime The Golf Course Fund has insufficient funds available from time to time due to the seasonality of its revenue streams. An interfund loan will cover tfie autliorized expenditures for debt service and operations costs during those times. Resolution No. 4691 provides for a loart of up to $350,000 from the Cumulative Reserve Fund to the Golf Course Fund for a period of time not to exceed two years. Finance Direcfor Coleman stated that the interest, on any loan will be at the Washington State Pool rate which is approximately 0.26% at this time. Committee members briefly discussed options to increase revenue for the Golf Course Fund. E. January 2011 Financial Report Committee members reviewed the January 2011 financial report. V. ADJOURIVMENT There being no further business to come before the Committee, the meeting adjourned at 6:35 p.m. APPROVED THE DAY OF APRIL 2011. ~~tic~ap Nancy s, Chair Danielle Daskam, City Clerk Page 4 .