Loading...
HomeMy WebLinkAboutITEM III-ACITY OF ~ MUNICIPAL SERVICES COMMITTEE ~ iIVASHINGT~N March 28, 2011 MINUTES I. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET, CONFERENCE ROOM NO. 3, 2ND FLOOR Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members rp esent: Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff rep sent: Chief of Police Bob Lee, Finance Director Shelley Coleman, Assistant Chief of Police Bob Karnofski, Traffic Engineer, Pablo Para, Solid Waste & Recycling Coordinator Joan Nelson, Utilities & Accounting Services Manager Mark Gregg, City Attorney Dan Heid, Arts Coordinator Maija McKnight and Police Secretary Kathy Emmert. Others present: citizen Wayne Osborne and Auburn Reporter representative Robert Whale. II. AGENDA MODIFICATIONS III. CONSENT ITEMS A. Approval of Minutes of the February 28, 2011 Municipal Services Committee Meeting Vice Chair Singer moved to accept the Minutes of the February 28, 2011 meeting. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3:0 IV. ORDINANCES AND RESOLUTIONS (Action Items) A. Ordinance No. 6354* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.08 of the Auburn City Code relating to Solid Waste service fees and charges The Committee recommended that the Contract CPI (Consumer Price Index) be added to a Finance Policy as it relates to the annual adjustment of rates. Deputy Mayor Singer suggested revising a "Whereas" clause to clarify that another reason for rate adjustments was related to the stabilization of the Solid Waste Fund Balance. Attorney Heid will fine tune the appropriate language. Vice Chair Singer moved to forward to the Finance Committee and full Council Ordinance No. 6354 as amended for approval. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 Page 1 Municipal Services Minutes March 28, 2011 V. INFORMATION I DISCUSSION ITEMS A. Resolution No. 4691* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Cumulative Reserve Fund to the Golf Course Fund for up to a two-year period of time Director Coleman advised that the Golf Course and Club House is operating in a deficit as the result of the 2010 weather and the economy. This loan is intended to provide a bridge loan of $350K with payback and interest to cover both debt and operational expenses. Chair Peloza and Vice Chair Singer support the loan, whereas, Member Partridge did not. B. Ordinance No. 6352* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351 authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Based on the information provided and previous discussions the Committee supports the Ordinance amending the 2011-2012 Budget to reflect payroll and other salary adjustments. C. Ordinance No. 6346* (Dowdy) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.12.125 of the Auburn City Code and creating a new Section 10.12.130 of the Auburn City Code relating to speed limits in school zones Traffic Engineer Pablo Para clarified the changes to be made under this ordinance. The purpose of all changes is to clarify for the general driving public when school speed zones are enforced. There will be areas where there are only flashing lights, areas where there are only school crosswalks and areas where there are both depending upon the specific school. The Committee supports Ordinance No. 6346. D. Resolution No. 4695* (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Cultural Development Authority of King County ("4Culture"} and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Arts Coordinator Maija McKnight provided background and advised that the City had budgeted for a reduced amount but was pleased to receive a Grant of $17,000 (same amount as last year}. King County felt it important to continue to supportthe government agencies doing good work in the arts within their communities. Funds are generated through the hotel and motel taxes generated within King County and then redistributed. Funds redistributed to Auburn are not Page 2 Municipal Services Minutes March 28, 2011 project specific but are utilized for events such as Uniquely Auburn, Good 01' Days (main stage} etc. E. Police Chaplain's Program (Lee) Assistant Chief Karnofski discussed the work Chaplains do for the community, city's police officers and firefighters of VRFA. Chaplains are an additional confidential resource for support, counsel, and advice in addition to the early warning, peer support and EAP programs in place for these employees in high stress positions. The Chaplain program is not religious in nature unless an officer/firefighter specifically requests those services (marriage, baptisms, funerals etc.). There are currently 4 Chaplains utilizing a call rotation and providing services as needed for the officerslfirefighters or members of the community. There are occasions where the Chaplains will spend personal funds to assist or support someone with whom they are working. Families in the community or officers assisted by the Chaplains ask how they can donate funds to assist in their work as a mechanism to express their appreciation for services. Concern has been expressed related to reimbursing Chaplains forthese incidental expenses. Currently two of the four Chaplains are members of a non-profit which acts as a mechanism to provide donated funds to Chaplains for incidental expenses, such as coffee, lunch etc. as they provide support to the officers/firefighters. Utilizing this non-profit provides flexibility forthe Chaplains discretion and eliminates the perception of taxpayer funds being expended. The Police Department will continue to research funding mechanism (s) and will report back to the Committee on May 9, 2011. F. Matrix* Two new items are added to the Project section: 28P -Solid Waste Rate Review -lead is Director Coleman, next review is the last committee meeting June 2012, review the rate structure, fund balance and CPI application. 29P -Golf Course Working Capital Review -lead is Director Coleman, next review is April 25, 2011 and will be added as a quarterly review. VI. ADJOURN The meeting adjourned at 5:15 p.m. Signed this day of April, 2011. Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 3