HomeMy WebLinkAboutSenior Services GF0622
03.11.2-
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AGREEMENT FOR SERVICES
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THIS AGREEMENT made and entered into this lIP -' day of
J~ ' 2006, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as "CITY", and SENIOR
SERVICES which is located at 2208 Second Avenue. Seattle. Washinaton 98121, a non-
profit corporation organized under the laws of the State of Washington, hereafter referred
to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of hot meals to Auburn's senior citizens; and
WHEREAS, the CITY is interested in continuing support of SeniOl' Services,
including development of additional resources and service sites, for low income Auburn
residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE.
The purpose of this Agreement is to provide for an appropriation to thEl AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2006 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
II. SCOPE OF SERVICES.
A. The parties agree and understand that the AGENCY agrees to providH services,
as described in Exhibits 1 through 4, which may include development of new resources, to
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Agreement - Res. <<Reso _No>>, <<Agency _Name>>
January 28, 2006
Page 1 of8
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low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4
to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31,2006.
III. TERM.
The term of this Agreement shall commence on January 1, 2006 and shall expire
on December 31, 2006.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of eaGh calendar
quarter a status report containing program statistics regarding the type and level of
services provided to the City of Auburn, as well as financial information pertaining to the
contract agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 12, 2006. Format and contents
of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports" which will show thl~ intended
linkages between the activities conducted and the changes the activities willi produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is
incorporated herein by this reference, and shall be submitted to the City at the end of the
first quarter and within sixty days following the close of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY
aarees to Day the AGENCY the total amount of $4.500 as set forth in Exhiibit 1. The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
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Agreement - Res. <<Reso _ No>>, <<Agency _Name>>
January 28,2006
Page 2 of8
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following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein
by this reference.
VI. INDEMNIFICATION.
The AGENCY agrees to defend, indemnify, and hold harmless thH CITY, its
elected and appointed officials, employees and agents from and against Clny and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the CITY
retains the right to participate in said suit if any principle of governmental or public law is
involved; and if final judgment be rendered against the CITY and/or its officers, elected
officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense
which the CITY has incurred as a result of such claim or suit. The provisions of this
section shall survive the expiration or termination of this Agreement.
VII. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to thH CITY by
reason of entering into this Agreement except as provided herein. The services I'equired
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January 28, 2006
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under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
VIII. INSURANCE.
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive genl3ral liability
insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The polic:ies are to
contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of sel'Vices and
activities performed by or on behalf of AGENCY, its employees, al;jents and
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January 28,2006
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volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply se,parately to
each insured against whom claim is bought or suit is brought Elxcept with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in covE~rage, or in
limits except after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to provide
copies of the Certificates of Insurance to the CITY at the timE~ that this
Agreement takes effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurancl~ and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
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January 28, 2006
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reserves the right to require complete, certified copies of all require1d insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the requirements stated herein.
IX. NONDISCRIMINATION.
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or the presence! of any
sensory, mental or physical handicap.
X. BOOKS AND RECORDS.
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreemen11 is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year peiriod.
XI. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
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January 28, 2006
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XII. GENERAL PROVISIONS.
A. The AGENCY agrees to submit a report to the CITY no later than
December 12, 2006, describing the progress and activities performed for
the year 2006 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
C. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
D. This Agreement represents the entire and integrated Agreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
E. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
F. The AGENCY agrees to comply with all local, state and fe,deral laws
applicable to its performance under this Agreement.
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Agreement - Res. <<Reso_No>>, <<Agency_Name>>
January 28,2006
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B. LEWIS
MAYOR
ATJ.EST'r-.. /
~fJl~.-
Danielle E. Daskam,
City Clerk
APP~
~~niel B. Heid,
City Attorney
SENIOR SERVICES
BY: CV-~4.1.1 ta~~
TITLE: Executive Director
STATE OF WASHINGTON }
}ss
COUNTY OF KING )
On this ~ day of ~~() <..s( , 2006, before me, the undersigned, a
Notary Public in and for the tate of Washington, personally appeared
Vek;L2., k{~,....... , to me known to be the Executive Director of Senior Services,
the non-profit corporation that executed the within and foregoing instrument, and acknowledged
said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses
and purposes therein mentioned, and on oath stated that he/she is authorized to execute said
instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date he v s t f rth.
::>
Notary PublIc /
Stat. ot ~on '2>
My A__ PAUl. T. STOE8E NOT Y PUBLIC in and for 1tJ!l~. of
"""""-flfment Expires Jun 6. 2fi113 gton, residing in ~
MY MMISSION expires: ,:;.::: 67
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Agreement - Res. <<Reso_No>>, <<Agency_Name>>
January 28,2006
Page 8 of8
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EXHIBIT 1, GF - 0622
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2006 SCOPE OF SERVICES AND QUARTERL Y SERVICE UNIT REPORT
Agency Information
Senior Services 206.727.6249
2208 Second Avenue, Ste 100 JenniferRi@seniorservices.org
Seattle, WA 98121
Contact: Jennifer Ripley Title: Nutritionist
Are professional services (e.g., counseling, case management) provided as part of this
Agreement? NO
Contract Information
Contract Amount: $4,500 Program Name: Congregate Meals
Description of Service to be provided: Emergency food supplies and financial assistance
Reporting Information
Report for - 1 st and 2nd Qtr: Jan-June - 3rd and 4th Qtr: Jul-DeG
2006 Service Units
City Funding All Funding Sources Actual Service
Only Units to Date,
Service Unit Description: Total all Fund
Auburn Residents Only Projected Actual Units by Quarter Sources
Annual Units
Service UniUPerformance Measure 1st 2nd 3rd 4th
Unduplicated Number of Auburn 500
Clients Served
Meals Served 14,000
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
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EXHIBIT 2, GF - 0622
CITY OF AUBURN
2006 Quarterly Financial Report
Agency: Senior Services Date:
Program: Congregate Meals
Report for - 151 and 2nd Qtr: Jan-June - 3rd and 4th Qtr: Jul-DI~C
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance $4,500
5 Communications
6 Travel & Training
7 Intra-Agency Support
8 Other per Detail:
Grand Total $4,500
Requested
Reimbursement:
Detail as Applicable:
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EXHIBIT 3. GF - 0622
CITY OF AUBURN
2006 Demographic Report
Agency: Senior Services Date:
Program: Congregate Meals
! Category I I 1"' I 2na I 3ra I ,Jm I Total YTD I
Client AIQona
Residence"" Auburn
Black Diamond
""List all clients Burien
served in this Covington
category. Des Moines
In all other
categories list Enumclaw
Auburn clients Federal Way
only. Kent
Maple Valley
Normandy ParK
Pacific
Renton
SeaTac
Seatue
Tukwila
Unincorporated. King County
Other:
Unknown
TOTAL
Client 30% of median or below
Income 50% of median or below
Level 80% of median or below
Above 80% of median
Unknown
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian/Pacific Islander
Cultural Black/African American
Background Hispanic/latino
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Condition Disabling Condition
ESl Limited English Speaking
Household Female-Headed Household
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COVER PAGE, GF - 0622
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2006 INVOICE FOR CONTRACTED SERVICES
To: City of Auburn, Attn: Bill Mandeville, Planning Department
25 West Main, Auburn, WA 98001
Agency: Senior Services Date:
2208 Second Avenue, Ste 100 phone: 20Ei.727.6249
Seattle, WA 98121
Contact Jennifer Ripley Title: Nutritionist
Jen niferRi@seniorservicI3s.org
Invoice for: o 1st and 2nd Quarter, January to June: Due: July 15, 2006
o 3rd and 4th Quarter, July to December: Due: January 15, 2007
Amount Requested:
Required Attachment Checklist: _ Exhibit A - Service Report
_ Exhibit B - Financial Report
_ Exhibit C - Demographic Report
_ Proof of Insurance (2nd quarter and/or if expired since last
reimbursement request)
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within thirty (30) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listHd above.
FOR CITY OF AUBURN USE ONL Y:
Contract Amount: $4,500
Payments Year to Date: Date:
Date:
Date:
Date:
Payment this invoice: Contract Balance:
Authorized to Pay:
Signature Date
COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST