HomeMy WebLinkAbout03-28-2011
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CITY O.F
IVIUNICIPAL SERVICES COMMITTEE
WAS H I N GTON March 28, 2011
MINUTES
.I. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET;
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
" rq esent: Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff
rep sent: Chief of Police Bob Lee, Finance Director Shelley Coleman, Assistant Chief . of Police Bob Katnofski, Traffic Engineer, Pablo Para, Solid Waste &
Recycling Coordinator Joan Nelson, Utilities & Accounting Services Manager
Mark Gregg, :City Attorney Dan Heid, Arts Coordinator Maija McKnight and
Police Secrefary Kathy Emmert. Others present: citizen Wayne Osbome and
Aubum Reporter representative Robert Whale:
II. AGENDA MODIFICATIONS
I11. CONSENT ITEMS
A. Approval of Minutes of the February 28, 2011 Municipal Services
Commiftee Meeting •
Vice Chair Singer moved to accept the Minutes of the February 28, 2011
meeting. Member Partcidge seconded. Chair Peloza concurred.
MOTION CARRIED: 3:0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Ordinance Na 6354* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amend.ing Chapter 8.08 of the Auburn Gity Code relating to Solid Waste
service fees and charges
The Committee recommended that the Contract CPI (Consumer Price
Index) be added to a Finance Policy as it relates to the annual adjustment.
of rates. Deputy Mayor Singer suggested revising a"Whereas" clause to
cl.arify that another reason for rate adjustments was related to the
stabilization of the Solid Waste Fund Balance. Attomey Heid will fine tune
the appropriate language.
, Vice Chair Singer moved to forwatd to the Finance Committee ahd full
Council Ordinance No. 6354 as amended for approval. Member Partridge
seconded. Chair Peloza concurred.
. MOTION CARRIED: 3-0
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Municipal Senrices Minutes March 28, 2011
V. INFORMATION / DISCUSSION ITEMS
A. Resolution No. 4691* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan or loans
from the Cumulative Reserve Fund to the Golf Course Fund for up to a
two-year period of time
Director Coleman advised that the Golf Course and Club House is
operating in a deficit as the result of the 2010 weather and the economy. This loan is intended to provide a bridge loan of $350K with payback and interest to cover both debt and operational expenses. Chair Peloza and
Vice Chair Singer support the loan, whereas, Member Partridge 'did not:
B. Ordinance No. 6352* (Coleman)
An Ordinance of the City Council of the Cify of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget
Ordinance as amended by Ordinance No: 6351 authorizing amendment to
the City of Auburn 2011-2012 Budget as set forth in Schedule "A"
Based on the information provided and previous discussions the.
Committee supports the Ordinance amending the 2011-2012 Butlgetfo
- reflect payrolf and other salary adjustments.
C.. Ocdinance No. 6346* (Dowdy)
An Ordinance qf the City Council of the City of Auburn,lNashingfon,
amending Section 10.12.125 of the Aubum City Code and creating a new
Section 10.12.130 of the Auburn City Cbde relating to speed limits in
school zones
Traffic Engineer Pablo Para clarified the changes to be made under this.
ordinance. The purpose of all changes is to clarify for the general dciving
public when schoof speed zones are enforced. There will be areas where
there are only flashing lights, areas where there are only school
crosswalks and areas where there are both depending upon the specific _
school. The Committee supports Ordinance No. 6346.
D. Resolution No. 4695* (Faber)
. A Resolution ofthe City Council of the City of Auburn, Washington,
authorizing the accepfance ofi a grant from the Cultural Development
Authority of King County. ("4Culture") and authorizing the Maqor anci City
Clerk to execute the necessary contracts to accept said funds
Arts Coordinator Maija McKnight pcovided background and advised that
the City had budgeted for a reduced amounf but was pleased to receive a
Grant of $17000 (same amount as last year). King County felt it
important to continue to support the govemment agencies doing good
work in the arts within their communities.
Funds are generated through the hotel and motel taxes generated within
King County and then redistri6uted. Funds redistributed to Auburn are not
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Municipal Services Minutes . March 28, 2011
project specific but are utilized for events such as Uniquely Auburn, Good
OI' Days (main stage) etc.
E. Police Chaplain's Program (Lee)
Assistant Chief Karnofski discussed the work Chaplains do for the
community, city's police officers and firefighters of VRFA. Chaplains are
an additional confidential resource for support, counsel, and advice in
addition to the early warning, peer support and EAP programs in place for '
these employees in' high stress positions. The..Chaplain pcogram'is nof
religious in nature unless an officer/firefighter specifically requests those
services (marriage, baptisms, funerals efc.).
There are currently 4 Chaplains utilizing a call rotation and providing
services as needed for the officers/firefighters or members of the community. There are occasions whece the Chaplains;will. spe'nd personaf
funds to assist or support someone with whom they are working: Families `
in the community or officers assisted by the Chaplains ask how they can
donate funds fo assist in their work as a mechanism to express ttieir
appreciation for services.: Concern has been expressed related; to
reimbursing Chaplains for these incidental expenses.
Currently two of the four Chaplains are members of a non-profit which acts
as a mechanism to provide donated funds to Chaplains for incidental
expenses, such as co ffee, iunch etc. as they.provide supportto the
officers/firefighters: Utilizing this non-profif provides flexibility for the
Chaplains discretion and eliminates the perception of taxpayer funds
being expended. The Police Department will continue to research funding
mechanism (s) and will report back to the Committee on May 9, 2011.
F. Matrix*
. Two new items are added to the Projeet section:
28P - Solid Waste Rate Review - lead `is Director Coleman; next
review is the.last committee meeting June 2012, review the rate
structure, fund balance and CPI application. ,
29P - Golf Course Working Capifal Review - lead is Director
Coleman, next review is April 25; 2011 and will be added as a
quarterly review. VI. ADJOURN
The meeting adjourned at 5:15 p.m.
Signed this ~ day of April, 2011.
Peloza, Chair at y Em ert, Police Secretary/Scri6e
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