Loading...
HomeMy WebLinkAbout03-21-2011 ~pc CITY OF AUBURN CITY OF # * PUBLIC WORKS COMMITTEE March 21, 2071 WASHINGTON nniNUrEs 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m: in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Aubwm; Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member.Virginia Haugen,. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer.ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Engineering Aide Amber Mund, Project Engineer Ryan, Vondrak, Storm Drainage Engineer Tim Carlaw,, Water Qualify Program Coordinator Chris Thom, Finance Director Shelley Coleman, Financial Planning Manager Martin Chaw, City Attomey Dan Heid, Brian Winslow from the Boeing Company, Jennifer Wynlcoop from Landau Associates, Citizen Wayne Osbom and Department Secretary Jennifer Rigsby. 11. EXECUTIVE SE$SION An Executive Session was called for during discussion of Consent Agenda ltem C for the purpose of discussing real property acquisition. 111. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Peloza, seconded by Member Haugen; that the Committee approve the Public Works Committee minutes for date, March 7, 2011. - Motion carried 3-0. B. RIGHT-OF-WAY USE PERMIT NO. 09-45 AMENDMENT FOR THE BOEING COMPANY FOR " FIVE MONITORING WELLS Engineering Aide Mund explained thafi the Boeing Company applied for an amendment to their existing five-year Right-of-Way Use Permit fo add additional moni#oring wells at five different locations through out the City. A representative from the Boeing Company stated that Boeing is conducting another round of investigations on the amount oftricfiloroethylene (T:C.E.) in the surrounding ground water and the area of impact, as i-equired by the Department of Ecology. The representative reported that the levels of T.C.E. in the ground watet are very low level and are close fo the anticipafed clean up level. The Boeing Company was not` able to determine the full extent of the area of impact with the initial wells. Vice-Chair Peloza asked what Boeing is trying to accomplish by monitoring the ground water. The representative answered that Boeing in collecting ground water samples and is having them analyzed by a laboratory'to fnd out the concentration of T.C.E. is in the ground water. This is the investigation phase. : - Page 1 Public Works Committee Minutes March21. 2011 ' MINUTES The Committee and the representative from the Boeing Company discussed possible clean up remedies: The representative reiterated that the level of concentration of T.C.E. is very low and is continuing to degrade on its own. Member Haugen asked what T:C.E. is. The Boeing Company Representative answered that T.C.E., ortrichloroethylene, is an industrial solvent. The solvent has not been used at the Boeing Company facility in Auburn since the 1980s. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Gommittee _approve the amendmeht to Right-of-Way 09-45 for the Boeing Company for five monitoring wells. Motion carried 3-0. C: AGREE TO NOT APPLY A$TREET PAYBACK TO KING COUNTY PARCEL N0. 112104- 9020 OWNED BY GEORGE H AND CHARLES M LYDEN FOR CITY IMPROVEMENTS TO BE CONSTRUCTED BY THE A STREET NW EXTENSION PROJECT NO. C207A Chairman Wagner called for an Executive Session at 3:37, to discuss potential real property acquisition. The session will be approximately 15 minutes:in length. The Committee reconvened at 8:50. It was moved by Vice-Chair Peloza; seconded 6y Member Haugen, that the Committee recommend Council agree to nof apply a Street Payback to King County Parcel No. 112104= 9020,`owned by George H and Charles M Lyden for Cifyimprovements to be constructed by the A Sfreet NW Extension Project No. C207A. Motion carried 3-0. D. APPROVE CHANGE ORDER NO. 2 TO CONTRACT NO. 10-04 FOR PROJECT NO. CP0701, 8"' STREET NE AND R STREET NE SIGNAL PROJECT Project Engineer Vondrak stated. that staff is seeking approval of Change Order No. 2 in the amount of $29,169.21.for the 8th Sfreet NE and R Street-NE 8ignal Project. Change Order No. 2 encompasses additional costs that were incurred fo trench across the southern landscape strip on 8t' Street NE to install conduit for the ITS System. The Change Order also includes the cost of two advanced video detec#ion cameras and additional traffic control costs caused by a high volume of pedestrian traffic during construction. Staff responded to questions asked by Vice-Chair Peloza regarding the length of the trenching that was done. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council approve Change Order No. 2 to Confract No. 10-04 for Project No. CP0701, 8t' Street NE and RSfreet NE Signal Project. Motion carried 3-0. Page 2 Public Works Committee Minutes March 21., 2011 MINUTES IV. ISSUES A. RESOLUTION NO. 4679 APPROVING THE 2011 STORMWATER MANAGEMENT PROGRAM AND AUTHORIZING THE MAYOR TO INCLUDE A COPY OF THE PROGRAM IN THE NATIONAC POLLUTANTDISCHARGE ELIMINATION SYSTEM WESTERN WASHINGTON PHASE II MUNICIFAL STORMWATER PERMIT ANNUAL REPORT FOR 2010 TO THE WASHINGTON STATE DEPARTMENT OF ECOLOGY , Storm Drainage Engineer Carlaw explained that the City is required to implement a Stormwater Management Program as part of the National Pollutant Discharge Elimination System (NPDES) Permit. An annual report for 2010 must be submitted to the Department of Ecology, with the copy of the City's Stormwater Management Program, by March 31, 2011. PaQe 8-2:'Citv of Auburn 2011 Stormwater Management Program (SWMP): Chairman Wagner sfated,that Task ID No. MNTR-1, in table 8-1, is important to help guide the Department of Ecology foward developing useful future monitoring requirements. Chairman Wagne'r asked what staff is doing to help influence the Department of Ecology. Water Quality Coordinator Thom answered that staff is attending the Regional Stromwater Workgroup meetings on developing the regional.monitoring program. Chairman Wagner asked if any one from the workgroup .will be working with the State legislature and the Department of Ecology. Water , Qual_ity Coordinator Thorn answered that the Association of Washington Cities (AWC) has been involved with the legislature. Mayor Lewis spoke about the;limitations of influencing the 'monitoring requirements at the legislative level. Water Quality Coordinator Thom spoke about the development of a regional monitoring plan. Pacie 2-5; Citv of Auburn Low-fmqact Development (LID) Barriers: Chairman Wagner stated, that the LID credits should be further investigated to be used as an LID Barrier. Mayor Lewis stated thaf the City would be betfer off in the long-term if staff can figure out a way to provide the LID credits to businesses. Mayor Lewis spoke about the long-term benefit of developing systems fhat ceward businesses for development and redevelopment that brings down the use of-stormwa#er on and coming off of their properties. Page 1. City of Auburn Stormwater Monitorin4 and Targeted Stormwater Manaqement Proctram (SWMP) Effectiveness Monitorinq; Chairman Wagner: asked if there is a long procedure that the Ci4y would need to go through in order to make changes to the SWMP. Water Quality Coordinator Thorn stated the procedure will depend on the permit requirements included in the next permit cycle. . Vice-Chair Peloza suggested including whatthe permit requirements and the development of #he SWMP is costing the City in the report to the Department of Ecology: Water Quality Coordinator Thorn stated that staff is required to track costs and they could be included in future reports. Mayor Lewis supported_ the inclusion of the unfunded mandated costs, or a rough order of magnitude. The Committee and staff discussed where the figures will be included. Page 3 Public Works Committee Minutes March 21. 2011 MINUTES PaQe 271, Citv of Auburn 2011 Stormwater ManaQement Pro4ram (SWMP): Assistant _ _ DirectoNCity Engineer Selle responded to a question asked tiy Vice-Chair Peloza regarding.the cost of preparing the Stormwater Management Program document. The Committee and staff discussed ofher costs associated with the NPDES II Permit. Storm Drainage Engineer Carlaw spoke about some of the grants that have been awarded to NPDES II municipalities. Mayor Lewis pointed out how little of the cost the grant funds covered. Page 4-1, Citv of Aubum 2017 Stormwater Manaqement Proaram (SWMP):. Vice-Chair Peloza asked what ongoing opportunities for public involvement were being provided and why the eommitfees and advisory boards are not names in the SWMP document. Water Quality Coordinator Thom answered that the City's public involvement includes discussion at public meeting, such as the Public Works.Committee Meetings, Public Hearings, and the Public Comment period. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council approve and adopf Resolution No. 4679. Motion carried 3-0. V. DISCUSSION AND IPIFORMATION A. ORDINANCE NO. 6352 - BUDGET AMENDMENT NO. 2 Finance Director Coleman pointed out the new Schedule °A° format and welcomed the Committee's feedback. Chairman Wagner asked whafi the funds in the 117 Drug ForFeiture Fund are used for. Coleman answered the funds may only be used for drug enforcement activities. Vice-Chair Peloza asked if it is a restricted fund. Coleman confirmed that to be the case. Chairman Wagner asked if the funds can be used to pay officers. Coleman answered that there is an offcer currently being paid out of the 117 Fund and thaf officer is solely dedicated to drag _ enforcemenf. Finance Director Coleman responded to a question asked by Chairman Wagner regarding the large fund balance in the 117 Fund. Cha'irman Wagner asked if the funds in the 124 Mitigation Fees Fund were dedicated. Finance Director Coleman stated that the funds are programrimed and those amounts are reflected in the Capital Facilifies Plan (CFP). Tfie Committee and staff discussed including whether or not#he funds are dedicated in the new Schedule ~'A" format. Finance Director Coleman stated that staff could review the CFP and see where the funds where programmed in and the CFP would show which project they are for. Coleman reminded the Committee that the CFP is a planning document and can be amended and changed. Mayor Lewis explained that the majority of the funds are committed funds but any funds that are committed by the Council can be changed by , the Council. Page 4 Pubiic Works Committee Minutes _ March 21 2011 ~ MINUTES Chairman Wagner verified that the funds are programmed in the CFP, but not designated by the Council. Finance Director Coleman explained that 124 is a special revenue fund and all fund balances are designated for a specific purpose and that specific purpose is for fransportation projects that meet the requiremenfs of the use of the funds. The funds then get programmed to projects that meet the criteria. Mayor Lewis stated that the funds are all currently programmed, but they can be changed and reprogrammed. . Chairman Wagner asked what the 229 1998 Library Fund is used for. Finance Director Coleman answered that the fund is used for debt service. Finance Director Coleman answered a question asked by Chairman Wagner regarding the 2011 Revenue listed in the 321 Municipal Park Construction Fund. , Chairman Wagnec asked if the funds in the 550 Equipment Rental Fund were reduced by making purchases or charging less to departments. Coleman answered both the charges were reduced and purchases were made. Mayor Lewis said thaf the balance of the fund is going to - be reviewed at the end of the year. Vice-Chair Peloza asked why the Municipal Judge was an exception to the 2011 non-paid furlough policy budget adjustment, as explained in the memorandum. Finance Director Coleman answered thaf the Municipal Judge's salary is set and the City receives money from the State that reimburses portions of his salary. Vice-Chair. Peloza asked if the Golf Course Loan was reflected in the budgef amendment. Coleman answered that the loan was not included. Member Haugen asked ifithe 2011 Non-paid furlough policy budget adjustment included department directors. Finance Director Coleman confirmed that the directors are included because the department directors are non-affiliated employees. Chairman Wagner asked what NAC stands #or. Financial Planning Manager Chaw answered that it in and "other" category for non-affiliated employees. B. AUBURN WAY S AND F STREET SE INTERSECTION SIGHT DISTANCE Traffic Engineer Para reported that staff investigated the sight distance of the signal head at the intersection of Auburn Way S and F Street SE, at the request of the Committee. Para stated that staff found that the difficulty seeing the signal head was primarily caused by large trees that are on the south side, in front of the Les Schwab building. Staff recommends that the trees be removed and supplementary signal head on the backside of the southwestern traffic signal pole be installed. Member Haugen asked if all of the trees needed to be removed. Traffic Engineer Para answered it is difficult to know if all of the trees need to be removed without the supplementary signal head being in place. Para said that staff plans to install the signal head and then remove trees one;at a time until the signal is visible. Mayor Lewis asked staff to consult with Parks Director Faber regarding the feasibility of carving the trees trunks into sculptures rather than removing the full tree trunk. Page 5 Public Works Committee Minutes March 21 2011 MINUTES Traffic Engineer Para told the Committee that the.trees are on private property and the City will have to work with the property owner. Member Haugen asked how many trees are impeding the sight distance. Para answered that there:are four trees in the sight,triangle. Member Haugen asked that it be reflected in the minutes that she is opposed to the removal of any trees without first receiving public input. Chairman Wagner stated that the recommendation appeared to be a good solution. G. EASTBOUND 8T" STREET NE CORRIDOR SIGNAGE AND STRIPING , Traffic Engineer Para reported that staff investigated a concem brought to them by the Committee regarding drivers merging Jate into the eastbound through lane on 8th Street NE, Paca stated that staff anticipated this behavior by drivers before the rechannelization and that is why the double wide solid/broken line was extended and supplemental "left turn only".signage was installed. - Para said that after reviewing the: live video of the corridor it appears that the late lane changes are a function of aggressive driving rather than driver's being unaware of the lane uses. Staff did notice that there are some signs along the corridor that, may be confusing to drivers and recommend the existing °Watch f6r' Ice° sign be moved closer fo the bridge and a larger lane use control sign be installed to replace the current one. This will improve readability of both signs. Chairman Wagner asked if some lane control markings could be placed in the lane #o alert drivers that they need to merge.. Traffic Engineer Para answered that there is not a good location to put markings. Chairman Wagner asked if a sign could be installed on the signal. Paca answered that putting a sign on the signal will give conflicting information to drivers going through the intersection. Para-stated that the location of the driveways along the corridor makes sign placement difficult and the best place to install a sign is at the current location, immediately after the R Street NE intersection. The Committee and staff discussed turn movements through the 8"' Street NE corridor. Chairman Wagner asked about a permanent "No Left Tum" sign to prevent drivers from furning left into the apartment complexes. Traffic Engineer Para stated that there were no signs included in the design of the signal, buf sfaff is installing one on the mast arm and one at the end of the island. Vice-Chair Peloza distributed a;phofograph of a concrete pothole at 8th Street NE and R Street NE which was patched with asphalt. Assistant Director/City Engineer Selle stated that the asphalt is probably a temporarycold patch that was put in during the winter months that will be replaced. Chairman Wagner stated that he was satisfied with staff's findings and recommendations. Member Haugen agreed that the late lane changes on 8th Street NE is due to aggressive driving. Para stated that there have been no accidents related to the project. Page 6 Publie Works Committee Minutes March 21. 2011 IVIINUTES D. CAPITAL PROJECT STATUS REPORT Item 3- CP1011 - Tacoma Pipeline 5& B Street NE Intertie: Assistant City Engineer Gaub explained how the intertie will be tested in response to a question asked by Chairman Wagner. Gaub said that the electronics and t'elemetry are being tested to make sure that the `controls are operating properly and water will be taken through the system. Item 8= CP0909 - Lakeland Hills Booster Pump Station: Chairman Wagner asked if the project. impacts summer water availability for Lakeland Hills. Assistant City Engineer Gaub answered that the existing booster station in still in operation and water availability will not be affected. Chairman Wagner asked if the pump station project had to be coordinated with the Lakeland Hills Reservoir 6 Project. Assistant City Engineer Gaub confirmed that the projects would need to be coordinated. Item 5- GP0815 - Marv Olson Farm Phase II I: Member Haugen asked if the signage procurement for the signs is funded. Assistant City Engineer Gaub responded that the procurement is fanded by monies that came from the S 277"' Street Grade Separation Project for historic preservation. Itern 14 - CP1006 - Lakeland Hills Reservoir 6: Chairman Wagner asked if the bid for #he project.would need to be awarded prior to the next Pablic Works Committee Meeting. Assistant City Engineer Gaub stated that the contract award would be on the agenda for the nexf ineeting and there is no need to award it sooner. Item 15-_CP1005- S Division Street Promenade Project: Assistant City Engineer Gaub stated tha$ the City has received approval from the Economic Development Administration (EDA) and the project will bid next week, in response to a question from Chairman Wagner. Item 19 - G201A - M Street Underpass (Grade Separation): The Committee requested project information signs be installed on M Street to explain wtiy the houses along the corcidor are being boarded up. ADDITIONAL DISCUSSION Vice-Chair Peloza asked about the M Street SE and 17th Street SE intersection, as a result of comments he received from a concemed citizen. Assistant Director/City Engineer Selle stated that a discussion of the intersection study of Aubum Way S and M Street SE would probably be later in the Summer 2011 because staff is currently working on initiating, bidding, and beginning construction on numerous capital projects for this year's construction season. Once the capital projects are into construction, staff will be able to conduct and discuss the intersection study. Chairman Wagner sugge.sted that maybe a consultant could work on the intersection study,. Assistant Director/City Engineer Selle explained that there is not currently funding for a consultanf and even if a consultant were hired there would still be stafftime needed to solicit the contracf, provide the consultant with data, and manage the consultant, etc. Page 7 Public:Works Committee Minutes March 21. 2011 MINUTES ; VI. ADJOURNMENT TFiere being no farther business #o come before the Public Works Committee, the meeting was adjoumed at 4:49 p.m. Approved this 4th day of April, 2011. Rich Wagner n'ifer igsb Chairman Public Work epart t Secretary Page 8 ;