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Home My WebLink AboutITEM II-CCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Consultant Agreement No. AG-C-404 Date: April 26, 2011 Department: Attachments: Consultant Scope Budget Impact: Public Works Summar ,Bud et Status Sheet, Map $ 0 Administrative Recommendation: City Council grant permission to enter into Consultant Agreement No. AG-C-404 with Roth Hill, LLC for Engineering and Construction Services for Project No. CP1103, 132nd Ave SE Tacoma Pipeline 5 Intertie Project. Background Summary: The purpose of this project is to construct a connection from Tacoma Public Utilities (TPU) 60-inch Pipeline 5 at the existing turnout to the City's water system on 132nd Ave SE. The project includes connection to the existing valve provided by TPU, installation of a pressure reducing valve (PRV) station, connection to the City's water system, and associated improvements for a sump pump, power and telemetry. It is anticipated that design will occur from May 2011 to February 2012. Construction is anticipated to be between April and September 2012. City staff has selected Roth Hill, LLC. to provide design and construction services for the above- referenced project, including survey, engineering design and construction services. The anticipated cost for this agreement is $225,500. This project is a portion of the larger Intertie Infrastructure Project, which included construction of the Tacoma Pipeline 5 B St NW Intertie Project in 2010. A project budget contingency of $193,000 remains in the 430 Water fund for 2011. A budget adjustment may be required in 2012 to fund construction of the project. W0502-3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wagner Staff: Dowdy Meeting Date:: May 2, 2011 Item Number: k t + •1~ CP1103 -132"d Ave SE Tacoma Pipeline 5 Interne Project City of Auburn Scope for Survey, Design and Construction Services -Summary This Scope of Work is for the 132nd Ave SE Tacoma Pipeline 5 Intertie Project. This scope includes survey and base mapping, preliminary and final design (including plans, specifications, and estimates) and construction services. Project Description The City's 132n~ Ave SE Tacoma Pipeline 5 Interne project will construct a connection from Tacoma Public Utilities (TPU) 60-inch Pipeline 5 at the existing turnout adjacent to 132nd Ave SE to the City's water system. The project is located on 132nd Ave SE in the Lea Hill area. The project may include the purchase and use of an existing 16-inch Covington Water District/King County Water District #111 transmission main located in 132nd Ave SE to connect to the City's water system. If so, only Work Element 1 as described below would be authorized. If the City is unable to, or decides not to, utilize the existing watermain, than Work Element 2 would be required. Work Element 2 includes the additional engineering and construction services necessary for the design of a City- owned water trarunission main in 132nd Ave SE to connect to the existing City water system, which is located approximately 1,6001ineal feet south of the turnout location. Work Element 1 Work Element 1 consists of design and construction services for the pressure reducing valve (PRV) station, connection piping between Tacoma's existing turnout vault and the PRV station, connection piping to the existing 16-inch watermain in 132n~ Ave SE, electrical service and telemetry equipment. Project Management This task will be continuous throughout the project duration, which is assumed to be approximately 10 months for design, 2 months for the bidding process and 6 months for construction. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. ElectricallTelemetry Design This task involves the design of the electrical and telemetry system, including coordination with the City of Tacoma, developing a control panel consistent with the new City SCADA system, and preparation of electrical drawings and specifications. This task also includes programming the control panel to interface the new PRV station to the new City SCADA system. Contract Documents and Cost Estimates The Consultant will field survey, prepare a base map, and prepare construction contract documents (construction plans, specifications and cost estimate) and submit them at the 30%, 70%, 95% and 99% completion levels for City review and comment. The final Contract Plans will include all complete drawings with the Consultant's engineering stamp, date and signature. The Contract Special CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT CONSULTANT SCOPE OF WORK SUMMARY woso2-3A PAGE 1 OF 3 Provisions document will be completed with the Consultant's engineering stamp, date and signature. The Consultant will also prepare a final Engineer's Estimate. Total Work Element 1 Primary Consultant Services = $102,200 Construction Support Services (Optional) As requested by the City, the Consultant will provide assistance during the advertisement and award of the project and during the construction phase as follows: • Response to Technical Bidder questions • Development of Technical Addendums • Response to Contractor Requests for Information (Technical) • Review of Technical Submittals • Development of Change Orders • Start-up services associated with the control/telemetry system including testing, training of City staff and preparation of an Operators Manual • Preparation of as-bunts Total Work Element 1 Optional Consultant Services = $51,900 Work Element 2 (Optional) Work Element 2 includes the additional engineering and construction services necessary for the design of a new City-owned water trarunission main in 132nd Ave SE to connect to the existing City water system. Project Management This task consists of additional project management work as required for Work Element 2. Survey and Mapping This task involves field surveying and producing a project basemap for 132 Ave SE as necessary for the design of Work Element 2. Contract Documents and Cost Estimates This task consists of the additional work for the Contract Documents and Cost Estimates necessary for the design of Work Element 2. The Consultant will prepare construction contract documents (construction plans, specifications and cost estimate) for Work Element 2 and incorporate the documents into the 30%, 70%, 95% and 99% submittals prepared under Work Element 1. Construction Support Services As requested by the City for items associated with Work Element 2, the Consultant will provide assistance to the City during the advertisement and award of the project and during the construction phase as follows: • Response to Technical Bidder questions • Development of Technical Addendums CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 3 • Response to Contractor Requests for Information (Technical) • Review of Technical Submittals • Development of Change Orders • Preparation of as-bunts Total Work Element 2 Optional Consultant Services = $71,400 Total Primary Consultant Services = $102,200 Total Optional Consultant Services = $123,300 Total Consultant Agreement (not to exceed) _ $225,500 CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 3 OF 3 BUDGET STATUS SHEET Project No: CP1103 Project Title: 132nd Ave SE Tacoma Pipeline 5 Intertie Project Manager: Leah Dunsdon Consultant Agreement Initiation Date: ~ Permission to Advertise Date: April 26, 2011 Advertisement Date: ~ Contract Award Award Date: ~ Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2011 2012 Future Years Total 430 Fund 490,000 490,000 Total 490,000 0 490,000 Estimated Cost (Funds Needed) Activity Prior Years 2011 2012 Future Years Total Design Engineering -City Costs 25,000 15,000 40,000 Design & Const. Engineering -Consultant Costs 175,000 50,500 225,500 Construction Estimate (Work Element 1 -Interne) 350,000 350,000 Construction Estimate (Work Element 2 - Watermain) 150,000 150,000 Project Contingency (15%) 75,000 75,000 Construction Engineering -City Costs 30,000 30,000 Other -Tacoma Meter Connection 80,000 80,000 Other -Department of Health 2,000 2,000 Other -Easement Purchase 15,000 15,000 Total 297,000 670,500 0 967,500 430 Water Budget Status Prior Years 2011 2012 Future Years Total *430 Funds Budgeted (490,000) 0 0 (490,000) 430 Funds Needed 297,000 670,500 0 967,500 *430 Fund Project Contingency 0 0 0 430 Funds Required 0 670,500 0 477,500 * in the Budget Status Sections indicates Money the City has available. W0502-3B H:IPROJ1CP1103-132nd Ave SE Tacoma Inertie`BudgetlBudgetStatusSheet.xls 1 of 1 L~WORK ELEMENT 1 - EXISTING INTERTIE EXISTING ROJ CT _ _ BPA LINE CONNECTION TACOMA L CA N _ PIPE LINE 5 8~ VAULT - - - i~ ~ ~ y EXISTING DISTRICT VICINITY MAP ~ OWNED / WATER MAIN WORK ELEMENT 2 ~ ~ PROPOSED ~ Y WATER MAIN ~W a ~ 0 z - M i i i J i sE 2s9TM sT - _ _ _ - _ _ sE 2ssTH sT CONNECTION TO EXISTING AUBURN WATER PIPE CP11 - 132ND AVENUE SE PL 5 cii-x of 03 INTERTIE PROJECT AUB El Itl V AREA MAP WASHINGTON APRIL 2011 N woso2-3c NOT TO SCALE