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Home My WebLink AboutITEM II-DCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Award Contract 11-03 Date: April 21, 2011 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Bid Tab Summar and Map $ 0 Administrative Recommendation: City Council award Contract 11-03, Project Number C507B, AuburnlPacific Trail -Skinner Rdl3rd Ave SE (Phase 2), to Pacific Northwest Earthworks on their low bid of $84,574.00. Background Summary: In February 2007, the Cities of Auburn and Pacific entered into an Interlocal Agency Agreement for Auburn to administer two federal grants for the construction ofnon-motorized improvements along the west side of C St SW in Auburn, starting at 15th St SW and ending at Ellingson Road SW, and along Skinner Road and 3rd Avenue SE to Pacific Parkin Pacific. Due to right-of-way issues associated with a portion of the project located in the City of Pacific, the project was split into two projects and the portion of the project located in Auburn was constructed in 200712008. In 2009, the Puget Sound Regional Council (PSRC) approved a scope change for the work proposed within the City of Pacific. In February 2011, the Cities of Auburn and Pacific approved Amendment No. 1 to the Interlocal Agency Agreement. Amendment No. 1 addressed an anticipated funding shortfall and requires that the City of Pacific provide additional funding needed for construction which exceeds the federal grants and match amounts previously agreed to in the original Interlocal Agreement, up to $40,000. The purpose of the Auburn /Pacific Trail -Skinner Rdl3rd Ave SE (Phase 2) project is to construct non- motorized improvements in the City of Pacific, including constructing a 10-foot wide non-motorized trail on Skinner Road from Ellingson Road SW to approximately 2nd Ave NE, constructing a striped bike lane on Skinner Road from approximately 2nd Ave NE to 3rd Ave SE, installing bike route signing on 2nd Ave NE and Alder Lane, and constructing a 5-foot wide trail on 3rd Ave SE from Alder Lane to Pacific Park. All work is to be within existing right-of-way. The total project cost is estimated to be $151,060. A project budget contingency of $21,588 remains in the 102 (Arterial Street) Fund. W0502-4 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wagner Staff: Dowdy Meeting Date:: May 2, 2011 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: C507B Project Title: AuburnlPacific Trail -Skinner Rdl3rd Ave SE (Phase 2) Project Manager: Leah Dunsdon Project Initiation Initiation Date: _2005 ~ Permision to Advertise Date: April 22, 2011 Advertisement Date: March 29, 2011 ~ Contract Award Award Date: ~ Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2010 2011 Future Years Total 102 Fund -Federal Grant** 4,711 3,282 101,307 109,300 102 Fund -Unrestricted 7,959 512 1,000 9,471 102 Fund - REET2 8,107 8,107 102 Fund -Other (City of Pacific)*** 45,770 45,770 Total 20,777 3,794 148,077 0 172,648 Estimated Cost (Funds Needed) Activity Prior Years 2010 2011 Future Years Total Design Engineering -City Costs 20,777 3,794 15,000 39,571 Construction Contract Bid 84,574 84,574 Authorized Contingency (20%) 16,915 16,915 Construction Engineering -City Costs 10,000 10,000 Total 20,777 3,794 126,489 0 151,060 102 Arterial Street Budget Status Prior Years 2010 2011 Future Years Total *102 Funds Budgeted (20,777) (3,794) (148,077) 0 (172,648) 102 Funds Needed 20,777 3,794 126,489 0 151,060 *102 Fund Project Contingency (0) 0 (21,588) 0 (21,588) 102 Funds Required 0 0 0 0 0 * in the Budget Status Sections indicates money the City has available. Requires a Local Match of $17,329 ($5,770 from Pacific and $11,559 from Auburn) per the Interlocal Agreement. ***Per Amendment No.1 of the Interlocal Agreement between Auburn and Pacific, the City of Pacific will provide the required $5,770 local match and provide up to an additional $40,000 for a total contribution of $45,770 to fund the project. W0502-4A H:~PROJ~C507B-Aub-PacificTrail-Skinner~Budget1C507B. BudgetStatusSheet.xls 11:51 AM 4/2512011 O ~ ~ ~ ~ ~ ~ ~ T ~ C'~7 CV ~ ~ ~ ~ ~ ~ L~ ~ ~ ~ ~ ~ N ~ C~ ~ d~ ~r ~ a i ~ ~ ~ o~ ~ ~ ~ ~ ~ ~ ~ ~r~ ~ CO ~ ~ ~ ~ ~ QA ~ ~ ❑ ,r~ ~ t~ ~ ~ ~ ~ ~ ~ ~°o ~,oc~oa~cc~~oooo ~ ~,v,c~v~vo~c~~n~ ~ ~ ~u~~~c~c~ca~o ~ o~, n n r+ i4 n n h F ~4 w ~ r NC~I~ ~ G~DD~~N~'~T'~0~0 ~ r~~ ~ ~ ~ c~~~*~*e~~~c- W ~ ~ t~ ~ ~ ~ ❑ ~ ~ ~ ~ ~ ~ ~ ~ ~ c~ ~ ~ ~ ~U~~ ~ ~ Gq O.U~ ~ ~ ~ ~ ~ ~ ~J°~ ~ ~ ~ ~ ~~~oo~~.~ 7T- !M!.-F~I-- - . T GATE A-10 z ST z o a m r~ Z ro ec So z ~w 3 ~ SAFEWAY ~ ~ ~e CITY OF AUBUR ~ ELLINGSON RD CITY OF PACIFIC 4TH ~ NE 3RD ~ 3RD AVE J z z AVE NE Q ~ NE ~ z J 2ND ~ 2ND m W AVE NE ~ ~ ~ ~ 1ST AVE AVE NESE Q Q z N ~ J Ww U N ~ AVE > ~ ~ E 1 STQ ~ Z ~ Q ~ W ~ W PL N w ~ = RST y ~ ~'p ~1, v w vii o Q D R pq ~o ~ '1'~FR AV S E Q Q sEo AVE o j Q WAYNE VE Q~S ~L Z z N ~ ~ 3RD ~ ~R~ I v o a ~ SEW ~ g' ~ ~ o N ~ PACIFIC ~c~, ~ PARK ~ VE SE B~~E PL ~ w PACIFIC PL a 4TH AV SE ALENTINE o LA CT CITY of Figure 1 AUBUIt1V C507B, SKINNER ROAD - 3RD AVENUE NON-MOTORIZED IMPROVEMENTS WASHINGTON Vicinity Map W0502-4C