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HomeMy WebLinkAbout04-18-2011 CITY OF AUBURN A TY OF- x * * PUBLIC WORKS COMMITTEE April 18, 2011 -,,--,BURN WASHINGTON MINUTES 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Engineering Aide Amber Mund, Project Engineer Leah Dunsdon, Project Engineer Jacob Sweeting, Project Engineer Ryan Vondrak, Storm Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Robert Elwell, Transportation Planner Joe Welsh, Planning Director Kevin Snyder, Finance Director Shelley Coleman, City Attorney Dan Heid, Planner Stuart Wagner, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, April 4, 2011. Motion carried 3-0 B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 11-04 FOR CITY OF AUBURN PARKS, ARTS AND RECREATION 2011 CLEAN SWEEP Engineering Aide Mund explained that the Parks, Arts, and Recreation Department applied for their permit for the annual Clean Sweep event which will close Main Street and a portion of Division Street. The application is the same as it was in previous years. Clean Sweep will be held on May 7, 2011. Member Haugen asked if there will be any non-profit organizations selling coffee at the event. Engineering Aide Mund answered that Recreation Special Programs/Marketing Manager Julie Brewer organized the Clean Sweep event and has not mentioned any organizations selling refreshments other than the Pancake Breakfast. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve Right-of Way Use Permit No. 11-04 for City of Auburn Parks, Arts and Recreation 2011 Clean Sweep. Motion carried 3-0. Page 1 Public Works Committee Minutes April 18, 2011 MINUTES C. PERMISSION TO INITIATE PROJECT NO. CP1013 S 296TH STREET AND BRY'S COVE STORM PONDS IMPROVEMENTS - PHASE I Assistant Director/City Engineer Selle requested Discussion & Information Item A be presented prior to the Committee taking action on Consent Item C. Storm Drainage Engineer Carlaw distributed vicinity maps of the project area and Outflow Hydrographs for the 6-month and 5-year storm events to the Committee. Storm Drainage Engineer Carlaw stated that the goal of the project is to reduce peak flows downstream. The Committee and staff reviewed the vicinity maps of Phase I, Phase 2A, and Phase 2B of the project. Carlaw provided background information regarding the Bry's Cove Storm Ponds. The Committee and staff reviewed the Outflow Hydrographs and the summaries of pond volume and peak flow reduction for Phase I and Phase 2. After discovering an error on the graphs, Storm Drainage Engineer Carlaw stated that he would make corrections to them and redistribute. Chairman Wagner suggested that action on the item be postponed and asked that the Committee be provided with additional information regarding Phase 2 of the project. Information for the next meeting should include the cost and project scope for Phase 2. The Committee agreed. Chairman Wagner spoke about the possibility of the City having to spend additional storm funds on flood control measures such as the removal of the temporary levees and the possible need to postpone non-urgent storm projects to cover those costs. Mayor Lewis responded that curtailing the project list may not be the best approach and requested additional discussion regarding the matter at the next meeting. Storm Drainage Engineer Carlaw pointed out that Project No. CP1013 is identified in the Comprehensive Plan and that it benefits downstream property owners. Carlaw discussed how the storm pond improvements will impact the drainage problems in the valley, in response to a question asked by Vice-Chair Peloza. Assistant Director/City Engineer Selle explained that the storm pond improvements increase capacity so there will be more storage and a reduced rate of discharge coming out of the ponds which then reduces the amount of flow coming into the valley. Storm Drainage Engineer Carlaw stated that the project is not intended to assist in any future development, in response to a question asked by Member Haugen. Mayor Lewis spoke about the problems associated with water flowing off of the hillsides and stated that one of the most identifiable projects that King County had programmed to eliminate some of the water is the Bry's Cove Storm Ponds Improvement project and that is why City staff included the project in the Comprehensive Plan. Chairman Wagner requested additional information on larger storm events. Page 2 Public Works Committee Minutes April 18. 2011 MINUTES Staff will return to the Committee with the full scope of both phases of the project and additional information regarding stormwater drainage in the Green River valley. Chairman Wagner asked if the Committee would like to move forward with the initiation of the project. Vice-Chair Peloza stated that he needed more data and that action should not be taken at this time. Member Haugen agreed. D. APPROVE FINAL PAY ESTIMATE NO. 9 TO CONTRACT 10-01 IN THE AMOUNT OF $3,657.50, FOR A TOTAL CONTRACT PRICE OF $712,396.30, WITH HOFFMAN CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0817, 2009 SEWER AND STORM PUMP STATION REPLACEMENT, PHASE A - DOGWOOD SEWER PUMP STATION Chairman Wagner asked if there have been any complaints regarding the landscaping surrounding the pump station. Project Engineer Sweeting said that there have been no complaints and stated staff has been working with the Muckleshoot Indian Tribe to make sure the pump stations does not disturb the aesthetics of the cemetery. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council approve Final Pay Estimate No. 9 to Contract No. 10-01 and accept construction of Project No. CP0817, 2009 Sewer and Storm Pump Station Replacement, Phase A - Dogwood Pump Station. Motion carried 3-0. III. ISSUES A. RESOLUTION NO. 4703 AUTHORIZING A JOINT DEVELOPER PARTICIPATION AGREEMENT WITH MULTICARE HEALTH SYSTEMS FOR THE PURPOSE OF COMPETING ROADWAY IMPROVEMENTS ALONG 10TH STREET NE/NW AS PART OF THE CITY'S A STREET NW EXTENSION PROJECT C207A Assistant City Engineer Gaub answered questions asked by Chairman Wagner and Vice-Chair Peloza regarding the length and width of the 10th Street NW/NE roadway. Assistant City Engineer Gaub stated that the MultiCare property does not have access to A Street NW as part of the current project, C207A, in response to comments made by Chairman Wagner regarding section 2.3 of the original 2003 agreement with MultiCare. Assistant City Engineer Gaub stated that part of the design plans attached to the 2003 agreement showed an access on 10th Street for MultiCare's property, which is where their current access is located. Part of what MultiCare is paying for under the proposed agreement includes the 10th Street access construction. Gaub stated that she has spoken to the MultiCare staff regarding future access on A Street NW and the City's expectation for compensation for the Right-of-Way if that were to occur. Assistant City Engineer Gaub verified that MultiCare will have no access to A Street NW as part of this project, in response to questions asked by Chairman Wagner. Chairman Wagner stated that the agreement appeared to be reasonable. In response to questions asked by Vice-Chair Peloza, Assistant City Engineer Gaub explained that the 2003 agreement covered the dedication of the Right-of-Way on A Street by granting Page 3 i Public Works Committee Minutes April 18, 2011 j MINUTES 1 Traffic Impact Fees or paying if development did not move forward by a date certain. Also included was the provision that a separate agreement would be entered into when the City 1 moved forward with Project No. C207A for MultiCare to pay the City for completing the half- street improvements on 10th Street if desired. Assistant City Engineer Gaub reviewed an aerial map showing the streets included in the new agreement with MultiCare with the Committee. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council introduce and adopt Resolution No. 4703. Motion carried 3-0. AGENDA MODIFICATION B. RESOLUTION NO. 4704 AUTHORIZING THE MAYOR TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH PUGET SOUND ENERGY INC FOR THE PURPOSE OF RELOCATING POWER FACILITIES IN ADVANCE OF CONSTRUCTION OF THE SOUTH DIVISION STREET PROMENADE PROJECT Project Engineer Vondrak stated that the resolution authorizes the Mayor to negotiate a contract with Puget Sound Energy (PSE). Chairman Wagner asked about the schedule for the project. Project Engineer Vondrak answered that the schedule and cost are still being negotiated. Vondrak stated that the updated cost received from PSE is approximately $324,000.00. Chairman Wagner asked if there are consequences if PSE's work is not completed on time. Project Engineer Vondrak stated that PSE is ready to start work as soon as the agreement is completed and they are confident that most of the work will be done prior to the beginning of construction of the Promenade. Assistant City Engineer Gaub pointed out that the City is paying for this relocation so any monetary penalty for delay would be passed on to the City, following comments made by Chairman Wagner. Assistant City Engineer Gaub explained that there are limitations as to the schedule for work PSE would agree to and described some of the emergency situations that PSE may need to respond to which would delay the relocation of the power facilities. Chairman Wagner voiced his concerns about not having consequences for delays in the relocation schedule included in the agreement. Assistant Director/City Engineer Selle stated that PSE does not have a history of entering into agreements that include fines for delays in the work schedule. Selle stated that staff has been working closely with PSE on the scope of the project and the construction schedule. Selle said that staff is confident, based on discussions with PSE, the work will be completed on time. Mayor Lewis stated that recent coordination experiences with PSE have gone very well. Vice-Chair Peloza pointed out that there is a Force Majeure included in the agreement. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council introduce and adopt Resolution No. 4704. Motion carried 3-0. Page 4 Public Works Committee Minutes April 18. 2011 MINUTES IV. DISCUSSION AND INFORMATION A. BRY'S COVE STORM POND IMPROVEMENTS DISCUSSION This item was discussed as part of Consent Item C. B. AIRPORT STORMWATER INVENTORY Storm Drainage Engineer Carlaw distributed the Airport Drainage System Plan to the Committee. Carlaw explained that the airport's contract included an inventory of the airport property and the immediate tributary structures. Carlaw reviewed the initial tasks included in the contract. Task 1 was to compile the data through City records, as-built drawings, aerial photography and field survey. Tasks 2 and 3 were the completion of the system map and data tables. Task 4 was identifying the problem areas through interview and observation and there are approximately four problem areas. Storm Drainage Engineer Carlaw described the method used for the identification of the problem areas. Carlaw stated that photographs were taken of all of the structures and some more problematic lines were TV'd. Carlaw reported that staff is very satisfied with the inventory. Chairman Wagner requested a copy of the written report be provided to all of the Councilmembers. Utilities Engineer Repp discussed the background information that lead to the stormwater inventory at the airport. Repp explained that staff will continue to work with Finance Director Coleman and the Airport Board to further identify problem areas and make recommendations for improvements. Vice-Chair Peloza asked that staff present the findings to the Airport Advisory Committee next month. Chairman Wagner asked if there has been any long term consideration given to converting the runway to pervious pavement. Finance Director Coleman said that the runway was overlaid in 2006 and the taxi ways were treated in 2009 and any long term plans would need to be included in the Comprehensive Plan and approved by the FFA. Chairman Wagner suggested that staff may want to consider planning for it in the future and include it in the consultant recommendation. Mayor Lewis spoke about the FFA potentially supporting such measures and encouraged staff to look at the possibility. Chairman Wagner asked if there are still flooding problems on 30th Street NE. Storm Drainage Engineer Carlaw answered that there have been no problems observed in the last year. Carlaw said that the pipeline that runs along 30th Street and out to the Brannan Park Pump Station is old and is in the process of being TV'd. Carlaw said that staff believes there is some sediment built up in the pipeline. Staff is developing a series of improvements to reduce flooding in the basin and will bring this information to Committee for review. Chairman Wagner stated that in his opinion the inventory was a good investment. Chairman Wagner asked what the contract price was. Storm Drainage Engineer Carlaw answered it was under $100,000.00. Page 5 Public Works Committee Minutes April 18, 2011 MINUTES C. ORDINANCE NO. 6360 - INTERIM ZONING CONTROLS FOR REAL ESTATE SIGNS Planning Director Snyder distributed photographs of examples of the types of signs addressed by Ordinance No. 6360. Planning Director Snyder explained that the City has received inquiries from various developers and property owners about potentially relaxing the current City Codes regarding signs advertising properties for sale. Snyder stated that there is a method under current State statute for interim zoning controls provided that the City makes a long term commitment to develop a set of permanent controls. Ordinance No. 6360 would establish one year interim zoning controls pertaining to the allowance, dimensions and location of real estate signs for the sale, lease or rent of residential and non-residential property. Planning Director Snyder reported that the Planning and Community Development Committee voted unanimously to move the ordinance forward to City Council for introduction and adoption. The ordinance is on the Council agenda for April 18, 2011 and upon approval a Public Hearing must be held within 60 days. The Public Hearing is tentatively scheduled for June 6, 2011. Chairman Wagner asked if the interim zoning control contained any restriction on how far away from a development signs can be posted. Planning Director Snyder answered that currently there are no restrictions but there is discretion in the proposed language that would allow for the Planning Director to make location determinations. Chairman Wagner asked if there are any grandfathering rights at the end of the one year time limit. Snyder answered that once the ordinance expires, if there are no permanent controls in place, City Code would revert back to the existing language. If there is a new code in place then that code would apply and there is no grandfathering. This was confirmed by the City Attorney. Chairman Wagner asked if the interim code would include electronic messaging signs. Both Mayor Lewis and Planning Director Snyder stated that Councilmemeber Norman was very specific that the ordinance not allow electronic messaging signs. Snyder stated that electronic messaging signs are only allowed in certain zones of the City and this is addressed in existing sign code. Member Haugen asked that her concerns regarding the environmental impact of balloons, which are attached to signs, be reflected in the minutes. The Committee and staff discussed the control and use of balloons. Planning Director Snyder stated that balloons are currently allowed under City Code, but that is language that can be reviewed during the one year interim period. Chairman Wagner suggested language that would provide for some control over the use of balloons without outlawing their use completely. Page 6 Public Works Committee Minutes April 18, 2011 MINUTES D. RESOLUTION NO. 4701 - MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES* Planning Director Snyder requested that the item be removed from the agenda as this particular State legislation is not moving forward. City Attorney Heid stated that if anything does move forward, staff will reintroduce the resolution for adoption. The Committee agreed that the item should be removed from the agenda. E. AUBURN WAY SOUTH/M STREET SE/17th STREET SE INTERSECTION UPDATE Using a map, Traffic Engineer Para reviewed the collision data for the intersections of Auburn Way S/M Street SE, Auburn Way S/17 1h Street SE, and M Street SE/17th Street SE with the Committee. Member Haugen asked if there was any signage northbound on Auburn Way S to slow down traffic prior to the M Street SE intersection. Traffic Engineer Para answered that there is a speed limit sign that reduces speed from 45 miles per hour to 35 miles per hour and there is also a speed reduction sign. Member Haugen asked if the yellow light timing at the Auburn Way S/M Street SE intersection is standard. Traffic Engineer Para confirmed that the timing is based on the IT standards that consider the geometry and roadway speeds and is consistent with how the other signals are timed within the City. Traffic Engineer Para reviewed some of the completed and future projects at the intersections with the Committee. Traffic Engineer Para described the types of "sideswipe" accidents that have occurred at the Auburn Way S/M Street SE intersection, in response to a question asked by Vice-Chair Peloza. Para stated that the project just completed at Auburn Way South and M Street SE that added protected left turns should help to reduce the number of approach turn accidents at the intersection. Member Haugen spoke about the amount of time it can take disabled citizens to cross the street at Auburn Way S and M Street SE. Traffic Engineer Para responded that safe pedestrian crossing will be a subject reviewed during the study of the intersection. Para spoke about the possibility of reducing rear end accidents at the intersection by creating a right turn pocket on northbound Auburn Way S on to M Street SE. Chairman Wagner asked if there are special pedestrian crossing signals for the disabled that will allow more time for them to cross an intersection. Traffic Engineer Para said there is the ability to provide extended time for crossing with a specialized type of button if the controller is capable of the programming. Chairman Wagner suggested staff look into adding them to the intersection. Member Haugen requested a copy of the intersection map. The project recently approved by the Committee at the 17th Street SE/M Street SE intersection will eliminate left turns and eastbound through movements. The project will begin construction Page 7 Public Works Committee Minutes April 18, 2011 MINUTES in Summer 2011. Chairman Wagner asked if only c-curb will be used or if there will be candles as well. Para answered that there will be 28 inch high tubular markers with reflectors. An intersection capacity/safety study and analysis is also planned. The study will include improving the westbound 17th Street SE right turn movement as part of the analysis of operational revisions. The study will also include examination of roadway geometry and Right- of-Way impacts at the intersections. Assistant Director/City Engineer Selle stated that before any improvements are made staff will also consider that there was a recommendation from the Bicycle Task Force to use M Street SE as a bicycle crossing. Staff will consider the implication of including bicycle lanes. The Committee and staff discussed possible changes to the intersections that may increase safety. Chairman Wagner suggested staff consider the reinstallation of the c-curb on M Street SE, north of Auburn Way South, to prevent left turns out of businesses on to M Street SE. Chairman Wagner stated that the study will probably justify the c-curb being there. Traffic Engineer Para said the staff plan is to continue with the study and report findings to the Committee at the second Public Works Committee Meeting in August 2011. F. ACCESS FOR LAKELAND NORTHEAST COMMERCIAL SITE - LAKELAND HILLS WAY SE AND LAKE TAPPS PARKWAY Transportation Planner Welsh explained that the site at the corner of Lakeland Hills Way SE and Lake Tapps Parkway is currently undeveloped. Using an aerial map, Welsh pointed out the site location to the Committee. Welsh stated that the first tenant that will move into the site is Chase Bank, a 4,200 sq. ft. bank with a drive-thru. The applicant requested direct access to Lakeland Hills Way SE and Lake Tapps Parkway. In order to provide safe access to both roads in accordance to the City's standards there needs to be restricted right in/right out access on Lakeland Hills Way. Welsh said that in this situation the most useful and effective tool to create the restricted access is c- curb. The Committee and staff reviewed the channelization plan. Welsh stated that the proposed plan is to allow left turns in but no left turns out of the site from Lakeland Hills Way. Welsh stated that there are no opposing businesses or driveways across the street on Lakeland Hills Way that would be impacted by the c-curb. Transportation Planner Welsh answered questions asked by Chairman Wagner regarding the second proposed access location on Lake Tapps Parkway. The access is automatically restricted to right in/right out turn at that location because there is a median and c-curb already in place. Page 8 Public Works Committee Minutes April 18, 2011 MINUTES Chairman Wagner asked if the applicant will pay for the installation of the c-curb. Welsh answered that the applicant will incur the cost. Member Haugen asked if the applicant will be required to maintain the c-curb. Assistant Director/City Engineer Selle answered that once it is constructed, like any other public improvement, it will be dedicated to the City and then it will be the City's responsibility to provide maintenance. The Committee was in agreement with the proposed channelization plan. G. RELINQUISHMENT OF EASEMENT - JOVITA HEIGHTS Sewer Utility Engineer Elwell distributed a map showing the area where the easement is. Elwell explained that the easement is in the Jovita Heights area, south of SR 18 and west of West Valley Highway. The easement runs down a steep hillside. As part of the evaluation of the Jovita Heights plat, it was determined that the existing easement is not needed since more advantageous locations for the placing the utilities were utilized. It has been determined that there is no need for the City to maintain the easement and a request has been made to relinquish it. Chairman Wagner asked if part of a waterline still ran through the easement. Elwell explained that there is a separate easement that encompasses that line, which is not shown on the map. The Committee agreed that the easement should be relinquished. H. RESOLUTION NO. 4702 NORTH TAPPS SEWER PUMP STATION PAYBACK AGREEMENT Sewer Utility Engineer Elwell explained that in 2006-2007 the North Tapp Estates Development constructed a sewer pump station and the developer is now applying for a Payback Agreement to recover some of the the engineering and construction costs. Sewer Utility Engineer Elwell answered questions asked by Vice-Chair Peloza about hook-up fees and how the charges were assessed for the benefiting properties, in response to questions asked by Vice-Chair Peloza. Vice-Chair Peloza asked if the area is in Pierce County. Sewer Utility Engineer Elwell answered that it is in the Pierce County portion of the City. Assistant Director/City Engineer Selle answered questions asked by Vice-Chair Peloza regarding what would happen to the agreement if the developer were to go out of business. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding what would happen to the agreement if the properties developed were multi-family instead of single-family units as planned. Sewer Utility Engineer Elwell said that the resolution will be discussed at the next Planning and Community Development Meeting and then brought back to the Public Works Committee for action. Page 9 Public Works Committee Minutes April 18, 2011 MINUTES 1. CAPITAL PROJECT STATUS REPORT Item 10 - CP0817 - 2009 Sewer & Storm Pump Station Replacement - Phase B Ellingson: Chairman Wagner asked if there will be an impact on traffic during construction. Assistant City Engineer Gaub answered that there is utility work to tie the new infrastructure to the lines in Ellingson Road which will interrupt traffic on Ellingson Road east of A Street. Chairman Wagner asked if the pump station will handle storm water. Gaub answered that the Ellingson station would not pump stormwater, but the White River Pump Station, part of Phase C of the project, does. Item 2 - CP0701 - 8th and R Street Traffic Signal: Vice-Chair Peloza commended the success of the project and stated that traffic is moving smoothly. Item 15 - CP1005 - South Division Street Promenade Project Assistant City Engineer Gaub stated that the Committee will probably not be asked to award the contract for the project until the second meeting in May 2011 and the goal is to have the PSE facilities relocated by June 1, 2011. Chairman Wagner asked if there is a detour plan for the project. Assistant City Engineer Gaub answered that there will be a plan developed once project staging is determined. The plan will probably be completed and brought to the Committee in June. Assistant City Engineer Gaub said that the first work started will likley be utility replacement work which may not require full road closures. The Committee and staff discussed the project construction schedule. Item 20 - C201A - M Street Underpass (Grade Separation)' Vice-Chair Peloza asked when the construction start date will be. Assistant City Engineer Gaub answered that if everything stays on schedule the project will bid in October 2011 and construction should start at the end of the year or beginning of 2012. Gaub said that demolition of the houses purchased by the City will begin in a month or two depending on when they are vacated. Vice-Chair Peloza asked for a more detailed construction schedule. Chairman Wagner asked if there will be a project detail sign posted in the project vicinity. Assistant City Engineer Gaub said that staff is working on a sign to post. Gaub said it will take approximately 18 to 24 months to complete construction the project. The Committee and staff discussed the dimensions of the sign. Vice-Chair Peloza asked for a project fact sheet to answer questions from citizens. Assistant City Engineer Gaub reviewed the apartment complex access in response to questions asked by Vice-Chair Peloza. Chairman Wagner suggested additional information regarding pedestrian access to the apartment complex be available for the public. Assistant City Engineer Gaub responded that the standard language in the contract will require the contractor to provide for pedestrian access around the construction site. Page 10 Public Works Committee Minutes April 18. 2011 MINUTES Assistant Director/City Engineer Selle said that staff will work with the contractor to make sure that the public is informed about vehicular and pedestrian traffic impacts. The Committee and staff discussed the noise impact in the construction area. Assistant City Engineer Gaub answered questions asked by Vice-Chair Peloza regarding the City acquisition of the properties that are going to be impacted by the project. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:33 p.m. Approved this 2nd day of May, 2011. Rich Wagner J nifer Rigsby Chairman ublic Works D art nt Secretary Page 11