HomeMy WebLinkAboutITEM II-DCITY OF -J
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Award Contract 11-08
Date: May 10, 2011
Department:
Attachments: Budget Status Sheet,
Budget Impact:
Public Works
Bid Tab Summary & Map
$ 0
Administrative Recommendation:
City Council award Contract 11-08, Project Number CP1005, South Division Street Promenade project, to
Johansen Excavating, Inc. on their low bid of $4,054,501.80 plus WA state sales tax of $40,409.53 for a
total contract price of $4,094,911.33.
Background Summary:
The project includes the reconstruction of South Division Street between W/E Main Street and 3rd St
SW/SE including constructing approximately 1,300 LF of new asphalt, cement concrete, and pervious
concrete roadway pavements, installing pedestrian crosswalks, cement concrete and concrete paver
sidewalks, street trees and tree grates, landscaping and irrigation, street furniture, pedestrian/street
lighting, City-owned fiber conduits, and aesthetic treatments at the intersections of 2nd Street/South
Division Street, 1 st Street/South Division Street, and at Main Street/South Division Street, all in
accordance with the City's Promenade plan and the adopted Downtown Sidewalk Guidelines. In addition,
the project includes constructing approximately 1,660 LF of sanitary sewer lines, 1,720 LF of water mains,
1,000 LF of storm drainage improvements, including 705 LF of a storm detention facility and
approximately 4,700 SY of infiltration area, constructing a gateway arch, installing a new decorative traffic
signal at the intersection of South Division Street and W/E Main Street, and coordinating with private
utilities regarding undergrounding of power facilities and relocating gas facilities.
Project construction is anticipated to begin in June 2011 and be completed by March 2012.
A project budget contingency of $1,276,299 remains in the Local Revitalization fund.
A project budget contingency of $874,160 remains in the EDA fund.
W0516-4
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: : May 16, 2011
Item Number:
* moRE THAN YQLJ IMAGINED
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H:\PROJ\CP1005-S. Division Promenade\Budget\Promenade - BudgetStatusSheet.xls 1 of 1
BUDGET STATUS SHEET
Project No: CP1006 Project Title: South Division Street Promenade project
Project Manager: Ryan L Vondrak
O Consultant Agreement
Initiation Date: April 14, 2010 O Project Update Date: May 10, 2011
Advertisement Date: February 22, 2011 * Contract Award
Award Date: O Change Order Approval
C) Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
2012
Total
Local Revitalization Funds (LR) - Bonds
EDA Grant
644,855
395,234
4,555,145
2,604,766
5,200,000
3,000,000
Total
0
1,040,089
7,159,911
0
8,200,000
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
2012
Total
Design Engineering - City Costs
65,348
42,748
108,095
Design Engineering - Consultant Costs
974,741
104,427
1,079,168
Construction Contract Bid
4,094,911
4,094,911
PSE (Power and Gas) Costs
350,102
350,102
Authorized Contingency (5%)
204,746
204,746
Construction Engineering - City Costs
155,000
155,000
Construction Engineering - Consultant Costs
57,519
57,519
Total
0
1,040,089
5,009,452
0
6,049,541
LR Funds Budget Status
Prior Years
2010
2011
2012
Total
*LR Funds Budgeted
0
(644,855)
(4,555,145)
0
(5,200,000)
LR Funds Needed
0
644,855
3,278,846
0
3,923,701
*LR Fund Project Contingency
0
0
(1,276,299)
0
(1,276,299)
LR Funds Required
0
0
0
0
0
EDA Funds Budget Status
Prior Years
2010
2011
2012
Total
*EDA Funds Budgeted
0
(395,234)
(2,604,766)
0
(3,000,000)
EDA Funds Needed**
0
395,234
1,730,606
0
2,125,840
*EDA Fund Project Contingency
0
0
(874,160)
0
(874,160)
EDA Funds Required
0
0
0
0
0
* ( # ) in the Budget Status Sections indicates Money the City has available.
Assumes the City receiving 38% of the total eligible project costs.
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Relocate/Abandon Existing Gas within Alley (by Others)
Relocate/Abandon Existing Power within Alley by Others)
Drawn:
New 8" & 12" Sanitary Sewer Lines
May 2011
Promenade
New 12" & 48" Storm Drainage Lines
Scale:
Location and
New 12" Water Lines
'
'
1 inch = 150 feet
New 10
-20
Width Sidewalks
Project Map
® Public Roadway Infrastructure and Promenade Improvements
_
AUBURN
® Pavement Restoration as Necessary
- WASHINGTON
W0516-4C
New Storm Water Detention Facility To be Completed by Developers