HomeMy WebLinkAboutITEM II-CCITY OF -J
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Award Contract 11-12
Date: May 6, 2011
Department:
Attachments: Budget Status Sheet,
Budget Impact:
Public Works
Bid Tab Summary and Vicinity Map
$ 0
Administrative Recommendation:
City Council award Contract 11-12, Project No. C41 OA, 277th Wetland Mitigation Monitoring (Annual) to
Nordic Construction, Inc. on their low bid of $48,954.35 plus WA state sales tax of $4,650.66 for a total
contract price of $53,605.01.
Background Summary:
The purpose of this project is to monitor and maintain the wetlands created under the S. 277th St.
Reconstruction Project, Project No. PR562, in order to meet permit requirements during the 10 year
monitoring period. The project is currently in year 8 of the monitoring period. The City has been working
with the Watershed Company and Raedeke Associates to evaluate the performance of the wetlands and
to prepare construction and permit documents to address the deficiencies.
In 2010, Contract 10-11 was awarded for work that included herbicide treatment, replanting and
installation of a temporary irrigation system. Due to high water levels at the site, that contract was
cancelled. The strategy for the site has been reassessed and revised construction and permit documents
have been prepared. The construction work planned for 2011 includes an herbicide treatment,
installation of topsoil, replanting and installation of a temporary irrigation system. The significant changes
to the planned work from the 2010 design include eliminating all work on the east side of the creek due to
the difficult access, and installation of 8 to18 inches of topsoil in the planting areas in order to create
hummocks above the inundated areas. All work is to be on City property.
Construction for this project is anticipated to begin in June 2011 and be complete in October 2011. A
one-year plant establishment period is included in the contract. During the plant establishment period,
the Contractor will be responsible for maintaining the areas replanted under this contract, including
replacing dead plants, removing invasive species and operating the temporary irrigation system as
necessary to ensure establishment.
A project budget contingency of $74 remains in the 102 (Arterial Street) Fund for 2011. Additional funds
are anticipated to be required in future years to address the deficiencies of the wetland mitigation site.
W0516-2
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: : May 16, 2011
Item Number:
* moRE THAN YQLJ IMAGINED
Au.Bu
BUDGET STATUS SHEET
Project No: C410A Title: 277th Wetland Mitigation Monitoring (Annual)
Project Manager: Leah Dunsdon
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Initiation Date: July 19. 2010 O
Advertisement Date: April 21, 2011
Award Date:
L-L
Project Initiation
Permision to Advertise Date: May 6, 2011
Contract Award
Contract Final Acceptance
Monitoring Period
Funds Budgeted (Funds Available)
Funding
Prior Years
2011
2012
Future Years
Total
102 Fund - Unrestricted
126,220
102,400
25,000
25,000
278,620
Total
126,220
102,400
25,000
25,000
278,620
Estimated Cost (Funds Needed)
Activity
Prior Years
2011
2012
Future Years
Total
Design Engineering & Monitoring - City Costs
15,618
6,000
5,000
5,000
31,618
Design Eng. & Monitoring - Consultant Costs
66,285
22,000
7,500
7,500
103,285
Construction Estimate
33,263
7,500
7,500
48,263
Construction Contract Bid
53,605
53,605
Authorized Contingency (20%)
10,721
10,721
Other - Water Meter Permit Fees
6,464
6,464
Construction Engineering - City Costs
4,270
5,000
3,000
3,000
15,270
Construction Engineering - Consultant Costs
320
5,000
2,000
2,000
9,320
Total
126,220
102,326
25,000
25,000
278,546
102 Arterial Street Budget Status
Prior Years
2011
2012
Future Years
Total
102 Funds Budgeted
(126,220)
(102,400)
(25,000)
(25,000)
(278,620)
102 Funds Needed
126,220
102,326
25,000
25,000
278,546
(102 Fund Project Contingency)
0
(74)
0
0
(74)
102 Funds Required
0
0
0
0
0
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Project
Site
ACItTJOF
BURN
WASHINGTON
W0516-2C
CITY OF AUBURN
C410A, 277TH WETLAND MITIGATION
MONITORING (ANNUAL)
NOT TO SCALE
Figure 1
Vicinity Map