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HomeMy WebLinkAboutCommunities in Schools of Auburn: Integrated Services for At Risk Youth * Department of Administration cn,yoF ~ Michael Hursh, Community Services Manager 25 West Main Street WASHINGTON Auburn, WA 98001 Agreement for Human Service Activities Costing $S, 000 per year or less This Agreement is made effective as of January 1, 2011, by and between COMMUNITIES IN SCHOOLS OF AUBURN: INTERGRATED SERVICES FOR AT RISK YOUTH and the CITY OF AUBURN. In this Agreement, the party who is contracting to receive services shall be referred to as "CITY", and the party who will be providing the services shall be referred to as "AGENCY". The parties agree as follows: 1. DESCRIPTION OF SERVICES. Beginning on January 1, 2011, the AGENCY agrees to provide services to students in need at schools located in the City of Auburn. Services will be delivered as per the attached Scope of Work. 2. PAYMENT. The CITY will pay a fee to the AGENCY for services provided in the amount of $5,000 per year, paid in semi-annual installments of equal amounts, for services delivered as described in the attached Scope of Work. This fee shall be payable in a lump sum upon receipt of an invoice from the AGENCY with appropriate supporting documentation. 3. EXPENSE REIMBURSEMENT. The AGENCY shall pay all "out-of-pocket" expenses, and shall not be entitled to reimbursement from the CITY except for specific services, items or activities listed in the Scope of Services as reimbursable goods or services. 4. TERM/TERMINATION. This Agreement is effective January 1, 2011, and expires December 31, 2011, unless either party terminates the Agreement by notifying the other party in writing within seven (7) days of the intent to terminate. The Agreement may be renewed for one year upon the mutual consent of both parties. 5. RELATIONSHIP OF PARTIES. It is understood by the parties that the AGENCY is an independent contractor with respect to the City of Auburn, and not an employee of the CITY. The CITY will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of the AGENCY. 6. EMPLOYEES. The provisions of this Agreement shall also bind the AGENCY employees who perform services for the CITY under this Agreement. 7. INDEMNIFICATION / HOLD HARMLESS. The AGENCY shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the AGENCY in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. The City of Auburn shall defend, indemnify and hold the AGENCY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the City in performance of this Agreement, except for injuries and damages caused by the sole negligence of the AGENCY. 8. INSURANCE. The AGENCY shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the AGENCY, its agents, representatives, or employees. Page 1 of 4 AUBURN *MORE THAN YOU IMAGINED i i - A. Minimum Scope of Insurance, the AGENCY shall obtain insurance of the types described below: ' a 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. a Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute ' form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the AGENCY's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the AGENCY Profession. B. Minimum Amounts of Insurance: The AGENCY shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The AGENCY's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the AGENCY's insurance and shall not contribute with it. 2. The AGENCY's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage: The AGENCY shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the AGENCY before commencement of the work. 9. ASSIGNMENT. The AGENCY obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the CITY. 10. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows: Page 2 of 4 IF for COMMUNITIES IN SCHOOLS: IF for the CITY: Arlene Pierini, Executive Director Michael Hursh Communities In Schools Community Services Manager. 502 4" St NE 25 West Main Street Auburn, WA 98002 Auburn, WA 98001 Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above. 11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties. 12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties. 13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. 15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington. The undersigned have read the above statements, understand th to their terms. Signed: A ~ f Signed: RECEIVED MAR 141011 Date: Date: Address: Address: Y l1_v Phone: Phone: 25 -g 7 - (Q l Page 3 of 4 HUMAN SERVICES AGREEMENT BETWEEN THE CITY OF AUBURN & COMMUNITIES IN SCHOOLS: INTERGRATED SERVICES FOR AT RISK YOUTH Scope of Work Services to include: ■ Prepare and distribute approximately 500 backpacks and school supplies to at-risk students. Identify additional needs and distribute accordingly, i.e. grooming supplies, clothes, books, etc. Provide direct financial assistance to identified students in need for items such as: shoes, clothing, camp scholarships, transportation, class fees, alarm clocks and more. ■ Recruit volunteers, train them and acknowledge their contribution to the community. ■ Comply with applicable health codes, rules and regulations. ■ Maintain records of residents served and the schools they attend. ■ Retain the above records for three years and make them available for review upon request by the City and/or its agents or representatives. Reporting Requirements: ■ With each semi-annual request for reimbursement, COMMUNITIES IN SCHOOLS OF AUBURN: INTERGRATED SERVICES FOR AT RISK YOUTH provide a summary of the number of people served along with the number of clients who are Auburn residents. ■ At the end of each year, a brief report describing the past program, number of clients served along with noteworthy accomplishments and/or challenges. Additional Billable Services, Goods and/or Activities: ■ None Page 4 of 4