HomeMy WebLinkAboutMulti-Service Center GF1123
RECEIVED REAR 01 2011
AGREEMENT FOR SERVICES Q)11~
THIS AGREEMENT made and entered into this D--day of
2011, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington,
hereafter referred to as "CITY", and MULTI-SERVICE CENTER which is located at 1200 S 336th
ST., Federal Way, WA 98003, a non-profit corporation organized under the laws of the State of
Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its residents
through the provision of healthcare for patients who are suffering from a debilitating illness; and
WHEREAS, the CITY is interested in continuing support of MULTI-SERVICE CENTER,
including development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement,
the parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY for
providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if
fully set forth, to Auburn residents during the 2010 term. This support is in recognition of the fact
that the demand for the services delivered by the AGENCY continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services, as
described in Exhibits 1 through 4, which may include development of new resources, to low income
Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement,
and incorporated herein by this reference as if fully set forth.
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
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B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said
services are to be completed no later than December 31, 2011.
III. TERM
The term of this Agreement shall commence on January 1, 2011 and shall expire on
December 31, 2011.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each calendar quarter
a status report containing program statistics regarding the type and level of services provided to the
City of Auburn, as well as financial information pertaining to the contract agreement and
expenditures. Format and contents of these reports are set forth in Exhibits 1 to 4 to this
Agreement, which are incorporated herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in the
format commonly referred to as "outcomes reports" which will show the intended linkages between
the activities conducted and the changes the activities will produce. These reports shall contain
information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this, and
shall be submitted to the City at the end of the first quarter and within sixty days following the close
of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY agrees
to pay the AGENCY the total amount of $8,000.00 as set forth in Exhibit 1. The CITY will pay
an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's
receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in the
Exhibits to this Agreement, and is incorporated herein by this reference.
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
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V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, employees and agents from and against any and all claims, demands and/or
causes of action of any kind or character whatsoever arising out of or relating to services provided
by the AGENCY, its employees, volunteers or agents concerning any and all claims by any
persons for alleged injury or damage to persons or property to the extent caused by the negligent
acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives.
In the event that any suit or claim for damages based upon such claim, action, loss or damage is
brought against the CITY, the AGENCY shall defend the same as its sole costs and expense;
provided that the CITY retains the right to participate in said suit if any principle of governmental or
public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected
officials, agents and employees or any of them or jointly against the CITY and the AGENCY and
their respective officers, agents, volunteers, employees or any of them, the AGENCY shall fully
satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred
as a result of such claim or suit. The provisions of this section shall survive the expiration or
termination of this Agreement.
VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor and not
the agent or employee of the CITY and that no liability shall attach to the CITY by reason of
entering into this Agreement except as provided herein. The services required under this
Agreement may not be assigned or subcontracted by the AGENCY without the prior written
consent of the CITY.
'Agreement- GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
Page 3 of 8
VII. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The
AGENCY agrees to provide comprehensive general liability insurance and shall maintain liability
limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per
occurrence for bodily injury, personal injury and property damage. Where professional services are
provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the
AGENCY shall also provide and maintain professional liability coverage including errors and
omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property damage. Any
deductibles or self insured retentions in either policy must be declared to and approved by the
CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or
self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall
procure a bond guaranteeing payment of losses and related investigations, claim administration
and defense expenses. The policies are to contain or be endorsed to contain the following
provisions:
1) GENERAL LIABILITY COVERAGE
The CITY, its elected and appointed officials, employees and agents are to be covered as
additional insured as respects: Liability arising out of services and activities performed by
or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall
contain no special limitations on the scope of protection afforded to the CITY, its elected
and appointed officials, employees or agents.
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
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2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES
(a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY,
its officials, employees and agents. Any insurance or self insurance maintained by the
CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance
and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom claim is bought or suit is brought except with respect to the limits
to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled, reduced in coverage, or in limits except
after thirty (30) days prior written notice by certified mail return receipt requested has
been given to the CITY. The AGENCY agrees to provide copies of the Certificates of
Insurance to the CITY at the time that this Agreement takes effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original
endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies or
shall furnish separate certificates and endorsements for each. All coverage for
volunteers shall be subject to all the requirements stated herein.
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
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VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of race,
color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical
handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with State
Auditor's procedures, including personnel, property, financial and programmatic records which
sufficiently reflect direct and indirect costs and services performed under this Agreement. The
AGENCY agrees to maintain all books and records relating to this Agreement for a period of three
(3) years following the date that this Agreement is expired or otherwise terminated. The parties
agree that the CITY OF AUBURN may inspect such documents upon good cause at any
reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice
should the other party fail substantially to perform in accordance with its terms through no fault of
the other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last quarterly
invoice, describing the progress and activities performed for the previous year's
scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, and County of King and where applicable,
Federal laws.
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
Page 6 of 8
IT OF AU RN
PETER B. LEWIS
MAYOR
AT EST:
Danielle E. Daskam,
City Clerk
APPR AS TO FORM:
aniel B. eid,
City Attorney
MSC- MULTI-SERVICE CENTER
Lam as
TITLE: Chief Executive Officer
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of 201X before me, the undersigned, a
Notary Public in and for the State of Wa§hington, personally appeared
a'A, 13 I,I. , to me known to be the Executive Director of MULTI-
SERVICE CENTER, the non-profit corporation that executed the within and foregoing instrument,
and acknowledged said instrument to be the free and voluntary act and deed of said non-profit
corporation for the uses and purposes therein mentioned, and on oath stated that he/she is
authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
w~`gr~4t9tN~tolly~
NOTARY PUBLIC in and fbp th State of
aT~
Washington, residing in
Nsy 'O~e~~o - MY COMMISSION expires:
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~00'1WA
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
Page 8 of 8
C. Agency agrees to conduct its activity in such a manner as to coincide with the
goals identified in the attached Memorandum of Understanding. The Agency
understands that the performance indicators established in the Memorandum will
be used by the City as a measurement tool in determining if the goals have been
achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this Agreement
and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the CITY
and the AGENCY and supersedes all prior negotiations. This Agreement may be
amended only by written instrument signed by both the CITY and the AGENCY.
F. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including attorney's fees and expenses and court
costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws applicable to
its performance under this Agreement.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
Agreement - GF - 1123, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2011
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CITY of ~ *
EXHIBIT COVER PAGE
WASHINGTON
GF-1123
HUMAN SERVICE AGREEMENT
2011 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: COMMUNITY SERVICES
25 WEST MAIN STREET, AUBURN WA 98001
Agency: MSC-Multi- Service Center
1200S.336 th St.
Federal Way, WA 98003
Program: Emergency & Transitional Housing Contact, Title: Manuela Ginnett, Program Mgr.
Phone: 253-838-6810 x111
Email: manelag@multi-servicecenter.com
Amount Requested: $ 2,000.00
Invoice for: ❑ 1 St Quarter; January to March - Due: April 15, 2011
❑ 2"d Quarter, April to June - Due: July 15, 2011
❑ 3`d Quarter, July to September - Due: October 17, 2011
❑ 4th Quarter, October to December - Due: January 31, 2012
Attachments: ❑ Quarterly Service Report - Exhibit 1
❑ Quarterly Financial Report - Exhibit 2
❑ Demographic Report (2"d and 4th Quarters only) - Exhibit 3
❑ Outcomes Report (4th Quarter only) Exhibit 4
❑ Proof of Insurance (1St Quarter or if expired)
❑ Logic Model (1 st Quarter only) - Suggested Template
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY.
Contract Amount: $8,000.00
Payments Year to Date:
Payment this invoice: Contract Balance:
Authorized to Pay:
Signature Date
CITY OF AUBURN
COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
i
2011 Exhibit 1
HUMAN SERVICE AGREEMENT
2011 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
MSC-Multi -Service Center
12bo S. 336th St.
Federal Way, WA 98003
Contact, Title: Manuela Ginnett
Phone: 253-838-6810 x111
.Email: manuelag@multi=servicecenter.com
Are professional services (e.g., counseling, case management) provided as part of this
Agreement?
Contract Information
Contract Amount: $89'000.
Program Name:. Emergency & Transitional Housing
Description of Service to be provided:
Reporting Information
Report for _ 1 sc Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun. _ 3rd Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
2011 Service-Units
City Funding All Funding Sources
Only Actual Service
Service Unit Description: Total Units to Date
Auburn Residents Only Projected Actual Units by Quarter
. _ Annual.Units
Service Unit/Pe formance Measure 1St 2"d 3`d 4tn.
Unduplicated Number of Auburn _
"Clients Served
Narrative: Please attach other relevant information, including current trends, program-developments,
special, events, publicity, community education; etc. If actual service units are lower than anticipated,
please explainm.
2011 Exhibit 2
CITY OF AUBURN
2011 Quarterly Financial Report
Agency: MSC-Multi- Service:Center Date:
Program: Emergency & Transitional Housing
Report for _ 1st.Qtr/Jan-Mar _ 2nd Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep -4 th Qtr/Oct-Dec
Cost Categories Budget This Cumulative Award
Award. Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services'
4 Direct Client Assistance .
5_ Communications
6 . Travel & Training
7 Intra-Agency Support
8 Other, per Detail
Grand Total $8,000.00
-Requested
Reimbursement:
Detail as Applicable:
{ L
2011 Exhibit 3
CITY OF AUBURN
2011 Demographic Report
Agency: MSC-Multi-Service Center Date:
Program: Emergency & Transitional Housing
Category 15 2" 3` 4 Total YTD
Client Algona
Residence`* Auburn
Black Diamond
**List all clients Burien
served in this Covington
category. Des Moines
In all other
categories list Enumclaw
Auburn clients Federal Way
only. Kent
Maple Valle
Normandy Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincorporated. Kin Count
Other:
Unknown
TOTAL
Client 30% of median or below
Income 50% of median or below
Level 80% of median or below
Above 80% of median
Unknown
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian/Pacific Islander
Cultural Black/African American
Background Hispanic/Latino
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Condition Disabling Condition
ESL Limited English Speaking
Household Female-Headed Household
CITY OF AUBURN OUTCOMES REPORT- EXHIBIT4
Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed:
Agency: Program:
Contact Person: E-mail: Phone:
1't Qtr Due: Outcome identified, indicators given, data collection method(s) explained
4"' Qtr. Due: Outcome results
OUTCOME: (What change do you expect to see?)
MEASURABLE INDICATORS: (How will you know change has occurred?)
DATA COLLECTION METHOD(S):
OUTCOME RESULTS: (Narrative) highlight your data, include your interpretation of the data and attach any graphics if available.
CITY OF AUBURN LOGIC MODEL REPORT- Suggested Template
Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed:
Agency: Program:
Contact Person: E-mail: Phone:
Program Evaluation Logic Model
PROCESS OUTCOME
RESOURCES ACTIVITIES OUTPUTS OUTCOMES GOAL
INDICATORS -
s
CITY OF AUBURN - MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for services .
between the City of Auburn and the MSC -,M Iti-Service Center, the, original of which was
executed on the day of ; 2011. AII. other terms and conditions of the
agreement for services shall remain. in full force and effect except as specifically-amended by
this Memorandum of Understanding.
1. It is' the goal of the City of Auburn to improve the living- conditions of all Auburn
residents.
II. The grant funds provided to the Agency during the 2011 year are provided with the
objective of achieving the result& established by the, City Council in the areas
of Abused and Neglected Children, Victims of, Domestic and Sexual Assault,
Poverty Reduction, Substance Abuse and Health Fitness.
III. Agencies receiving funding from the City of Auburn agree to _ participate in the
conceptual development of ' the One.. Stop, Center and to : collaborate with other
agencies concerning the delivery of services to clients when the Center is
operational. The. nature and extent of the collaboration to be determined when
the One Stop Center is operational.. .
IV. The City .of Auburn will utilize the following performance measures in evaluating
the effectiveness of reaching this goal.
Abused and Neglected Children: The City of Auburn will fund human service providers
that increase. supportive. services to children who are neglected "and abused, specifically the
number of children who are victims of on-going and repeated,. neglect and abuse, within the
city-of Auburn by 15% over the next three (3) years.
Victims of 'Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number. of Auburn residents, who are victims of domestic
violence, that make the -transition to a safe environment and self-determining lifestyle by
15% within the next three (3) years.
Poverty. Reduction: The City of Auburn will fund human service providers who increase
the number-of Auburn residents.no longer living in poverty by 15% within the next three (3)
years.
Substance Abuse: The City of,Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment ~ programs :by Auburn
re'sidents'who have serious-behavioral and health problems: due to substance'°`afjuse and
chemical dependency by 15% within a three (3) year period.
Physically and Mentally Fit: The City of Auburn will fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
15% within a three (3) year period.
Agreement GF - 1123, MSC - Multi-Service Center - Emergency and Transitional Housing
January_,1, 2011
Page 1 of 2
CITY O
PETER B. LEWIS
MAYOR
ATTEST:
l
Danielle E, Daskam,
City Clerk
APPR V D AS TO FORM:
Daniel B- Heid,
City Attorney
MSC-MULTI-SERVICE CENTER
B
Dini Duclos
TITLE: Chief Executive Officer
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of ftec ) , 2011, before- me, the undersigned, a
Notary Public in and for the • State of Washington, personally, appeared
to me known to be the Executive. Director of MSC -
MULTI-SERVICE CENTER,.#he non-profit corporation that executed the within and.foregoing
instrument, and acknowledged said instrument to be the free and voluntary act, and. deed of said
non-profit '.corporation for the uses and purposes therein mentioned, and on oath stated that
he/she is authorized to execute said instrument on behalf of. said non-profit corporation.
IN WITNESS WHEREOF, 'I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
- . OTARY PUBLIC in an f pr the State. of
moo` +~I J
Washington,,residing in
MY COMMISSION expires: /19//-5
. '*us
CFW
~N1tt~~aw~~
Agreement GF - 1123, MSC Multi.-Service Center - Emergency and Transitional Housing
January .1, 2011
Page 2 of 2
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