HomeMy WebLinkAboutAuburn Youth Resources GF1105
AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this day of
2011, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as "CITY", and AYR -
AUBURN YOUTH RESOURCES which is located at 816 F Street S.E., Auburn,
Washington 98002, a non-profit corporation organized under the laws of the State of
Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of provide services that assist Auburn youth and their
families to deal with mental health issues; and
WHEREAS, the CITY is interested in continuing support of AYR - Auburn Youth
Resources , including development of additional resources and service sites, for low
income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2011 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibits 1 through 4, which may include development of new resources, to
Agreement - GF-1105, AYR - Auburn Youth Resources - AYR Clinical Counseling
January 1, 2011
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low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4
to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31, 2011.
III. TERM
The term of this Agreement shall commence on January 1, 2011 and shall expire
on December 31, 2011.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each calendar
quarter a status report containing program statistics regarding the type and level of
services provided to the City of Auburn, as well as financial information pertaining to the
contract agreement and expenditures. Format and contents of these reports are set forth
in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports" which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is
incorporated herein by this reference, and shall be submitted to the City at the end of the
first quarter and within sixty days following the close of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY
agrees to pay the AGENCY the total amount of $55,000 as set forth in Exhibit 1. The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein
by this reference.
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January 1, 2011
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V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the CITY
retains the right to participate in said suit if any principle of governmental or public law is
involved; and if final judgment be rendered against the CITY and/or its officers, elected
officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense
which the CITY has incurred as a result of such claim or suit. The provisions of this
section shall survive the expiration or termination of this Agreement.
VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
VII. INSURANCE
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January 1, 2011
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The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or .
agents.
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January 1, 2011
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2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
each insured against whom claim is bought or suit is brought except with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to provide
copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverage for volunteers shall be subject to all the requirements stated herein.
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January 1, 2011
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VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for
the previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
Agreement - GF-1105, AYR - Auburn Youth Resources - AYR Clinical Counseling
January 1, 2011
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CITY O BURN
PETER B. LEWIS
MAYOR
ATTEST:
ka~ lZaJ~~
Danielle E. Daskam,
City erk
AP V S O
Daniel B. Hei
City Attorney
AUBURN YOUTH RESOURCES
BY:
TITLE: xecutive Director
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
day of &u,L- 2011, before me, the
On this
undersigned, a Notary Public in and for the State of Washington, personally
appeared ~i9/LfES F f.3 A1J61i1,Vl, , to me known to be the Executive
Director of AYR - Auburn Youth Resources, the non-profit corporation that
executed the within and foregoing instrument, and acknowledged said instrument
to be the free and voluntary act and deed of said non-profit corporation for the
uses and purposes therein mentioned, and on oath stated that he/she is
authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
h
official seal the date hereinabove set fort
'uc
DELETHA R. WRIGHT
Notary Public NOTARY PUBLIC in and fo the State of
State of Washington
My Commission Expires Washington, residing in W
May 31, 2014 MY COMMISSION expires:
Agreement - GF-1105, AYR - Auburn Youth Resources - AYR Clinical Counseling
January 1, 2011
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C. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
D. This Agreement represents the entire and integrated Agreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
E. Should it become necessary to enforce any r
ry tom or obligation of this
Agreement, then all costs of enforcement including attorney's fees and
expenses and court costs shall be paid to the substantially prevailing party.
F. The AGENCY agrees to comply with all local, state and federal laws
applicable to its performance under this Agreement.
G. Agency agrees to conduct its activity(ies) in such a manner as to coincide
with the goals identified in the attached Memorandum of Understanding.
The Agency understands that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in
determining if the goals have been achieved.
Agreement - GF-1105, AYR -Auburn Youth Resources -AYR Clinical Counseling
January 1, 2011
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CITY OF
u EXHIBIT COVER PAGE
GF-1105
BRN
WASHINGTON
HUMAN SERVICE AGREEMENT
2011 INVOICE FOR CONTRACTED SERVICES
To: CITY OF. AUBURN, ATTN: COMMUNITY SERVICES'
25 WEST MAIN-STREET, AUBURN WA 98001
Agency: AYR - Auburn Youth Resources
816 F Street SE
Auburn, WA 98002
Program: AYR.Clinical'Co.unseling Contact, Title:. Jan Torgenrud, Program Mgr.
Phone: 253-939-2202
Email: janto@ayr4kids.org
Amount Requested: $ 13,750.00
Invoice for: ❑ ISt Quarter, January to March - Due: April 15, 2011
❑ 2"d Quarter, April to June Due: July 15, 2011
❑ 3rd Quarter, July to September - Due: October 17, 2011
❑ 4th Quarter, October to December - Due: January 31, 2012
.Attachments: ❑ Quarterly Service Report - Exhibit 1
❑ Quarterly Financial Report - Exhibit 2
❑ Demographic Report (2"d and 4th Quarters only) - Exhibit 3
El Outcomes Report (4th Quarter only) Exhibit 4
❑ Proof of Insurance (1 st Quarter or if expired)
❑ Logic Model (1st-Quarter only)- Suggested Template
certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure-prompt payment, please submit this form and all-required attachments bythe date listed above.
FOR CITY OFAUBURN USE.ONLY.
Contract Amount: $55,000.00
Payments Year to Date:
Payment this invoice: Contract Balance:
Authorized to Pay:
Signature Date
CITY OF AUBURN
COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
2011 Exhibit 1
HUMAN SERVICE AGREEMENT
2011 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
AYR -Auburn. Youth Resources
816 F Street SE
Auburn, WA 98002
Contact, Title: Jan Torgenrud, Program Manager
Phone: 253-939-2202
Email: janto@ayr4kids.org
Are professional services (e.g., counseling, case. management) provided as part of this
Agreement?'
Contract Information
Contract Amount: $55,000
Program Name: AYR Clinical Counseling
Description of Service to be provided:
Reporting Information
Report for 1 St Qtr/Jan-Mar 2"d Qtr/Apr-Jun 3~d Qtr/Jul-Sep -4 th Qtr/Oct-Dec
2011 Service Units
City Funding All Funding .Sources
Only Actual Service
Service Unit Description: Total Units to Date
Auburn Residents Only Projected Actual Units by Quarter
Annual Units
Service Unit/Performance,Measure 1St 2nd 3rd 4th
Unduplicated Number of Auburn 500
Clients Served
Narrative: Please attach other relevant information, including current trends,. program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,"
please explain.
2011 Exhibit 2
CITY OF AUBURN
2011 Quarterly Financial Report
Agency: AYR- Auburn Youth Resources Date:
Program: AYR Clinical Counseling
Report for -1st Qtr/Jan-Mar -2 nd Qtr/Apr-Jun _ 3`d Qtr/Jul-Sep -4 th Qtr/Oct-Dec
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel & Training
7 Intra-Agency Support
8 Other per Detail
Grand Total $55,000.00
Requested
Reimbursement:
Detail as Applicable:
2011 Exhibit 3
CITY OF AUBURN
2011 Demographic Report
Agency: AYR - Auburn Youth Resources Date:
Program: AYR ClinicalCounseling
Category 15 2" 3` 4 Total YTD
Client Algona
Residence*.* Auburn
Black Diamond
**List all clients Burien 1
served' in this . Covington
category. Des Moines .
In all other
categories list Enumclaw
Auburn clients Federal Way
only. Kent
Maple Valle
Normandy Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincorporated. Kin -Count
Other:
Unknown
TOTAL
Client 30% of median or below
Income 50% of median or below
Level 80% of median or below
Above 80% of median
Unknown.
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
13=17-
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian/Pacific Islander
Cultural Black/African American
Background Hispanic/Latino
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Condition Disabling Condition
ESL' Limited English Speaking
Household Female-Headed Household
f
I
CITY OF AUBURN OUTCOMES REPORT- EXHIBIT4
Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed:
Agency: Program:
Contact Person: E-mail: Phone:
V Qtr Due: Outcome identified, indicators given, data collection method(s) explained
4"' Qtr. Due: Outcome results .
OUTCOME: (What change do you expect to see?)
MEASURABLE INDICATORS: (How will you know change has occurred?)
DATA COLLECTION METHOD(S):
OUTCOME RESULTS: (Narrative) highlight your data, include your interpretation of the data and attach any graphics if available.
CITY OF AUBURN LOGIC MODEL REPORT- Suggested Template
Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed:
Agency: Program:
Contact Person: E-mail: Phone:
Program Evaluation Logic Model
PROCESS OUTCOME
RESOURCES ACTIVITIES OUTPUTS OUTCOMES GOAL
INDICATORS
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for services
between the City of Auburn and AYR - Au urn Youth Resources, the original of which was
executed on the day oft, 2011. All other terms and conditions of the
agreement for services shall remain in full force and effect except as specifically amended by
this Memorandum of Understanding.
.I. It is the goal of the City of Auburn to improve the living conditions of all Auburn
residents.
II. The grant funds provided to the Agency during the 2011 year are provided with the
objective of achieving the results established by the City Council in the areas
of Abused and Neglected Children, Victims of Domestic and Sexual Assault,
Poverty Reduction, Substance Abuse and Health Fitness.
III. Agencies receiving funding from the City of Auburn agree to participate in the
conceptual development of the One Stop Center and to collaborate with other
agencies concerning the delivery of services to clients when ahe Center is
operational. The nature and extent of the collaboration to be determined when
the One Stop Center is operational.
IV. The City of Auburn will utilize the following performance measures in evaluating
the effectiveness of reaching this goal.
Abused and Neglected Children: The City of Auburn will fund human service providers .
that increase supportive services to children who are neglected and abused, specifically the
number of children who are victims of on-going and repeated neglect and abuse, within the
city of Auburn by 15% over the next three (3) years.
Victims of Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number of Auburn residents, who are victims of domestic
violence, that make the transition to a safe environment and self-determining lifestyle by
15% within the next three (3) years.,
Poverty Reduction: The City of Auburn will fund human service providers who increase
0
the number of Auburn residents no longer living in poverty by 15/o within the next three (3)
years.
Substance Abuse: The City of Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment programs by Auburn
residents who have serious behavioral and health problems due to substance abuse and
chemical dependency by 15% within a three (3) year period.
Physically and Mentally Fit: The City of Auburn will•fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
-15%-within a three (3) year period. 4
•r Q11
Agreement GF - 1105, AYR -Clinical Counseling
January 1, 2011
Page-1 of 2
l
CITY OF URN
PETER B. LEWIS
MAYOR
A EST:
a~ I'La J,--/
Danielle E. Daskam,
City Clerk
APP ED IT O .
Daniel B. Reid,
City Attorney
AUBURN YOUTH RESOURCES
BY: rn~ l4
TITL xecutive Director
STATE OF WASHINGTON )
)ss
COUNTY OF KING
On this day of 2011, before me, the
undersigned, a Notary Public in and for the State of Washington, personally appeared
_ J: me!t~ g-- e j~ j141, fAZ') , to me known to be the Executive Director of
Auburn Youth Resources, the non-profit corporation that executed the within and
foregoing instrument, and acknowledged said instrument to be the free and voluntary act
and deed of said non-profit corporation for the uses and purposes therein mentioned,
and on oath stated that he/she is authorized to execute said instrument on behalf of said
non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the date hereinabove set forth.
DELETHA R. WRIGHT
NOTARY PUBLIC in and f the State of
Notary Public Washington, residing in
State of Washington My Commission Expires:
My Commission Expires
!`,r!v31,2014
Agreement GF - 1105, AYR - Clinical Counseling
January 1, 2011
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