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Home My WebLink About03-16-2011 White River Valley Historical Society Board Meeting March 16, 2011, 1:30 to 3 p.m. Muckleshoot Room, White RiverValley Museum Members present: Richard Artura, Ronnie Beyersdorf, Jamie Bothell, Tom Campbeil, Cam Cutler; Megan Evans, Julie HeRen, Rhonda Larson, Mike Miller, Kim Perry, Judi Roland Members excused: Pat Cavahaugh; Lisa Scarff; Mel Sinex Members not present: Gerry Honeysett, Gabor Chamberlain, Ken Nelson ' Staff present: Patricia Gosgrove, Kristen Bruhahn, Erin Hash, Hilary Pittenger Guests: None I. Call To Order, Introductions, Approval of Minutes President Judi Roland President Roland called the meeting to order and asked for the approvaf of the minutes for March 2011. MOTION CARRIED IL Board President Report President Roland A. President Roland reviewed the museum calendar B. Executive Committee:'No report. C. Free Wednesday Free VNednesday request packets prepared by the museum staff for distribution by board members were provided complete with postage, ready for the addition of a personalized message and then to be mailed by each board member on behalf of the museum. D. Museology 101, Artifact Acceptance Patricia Cosgrove ' An aetiv'ity based upon artifact review allowed board members the opportunity to reflect upon the the key questions facing fhe museum when items are offered for addition to our collection: Essential cflnsiderations are: 1) Does it fit into our seope? Our soope is defined at prehistory to 40 years before the present, geographically based in the White River Valley, & relaVant to human history, 2) Does it add to our collection, 3) Is it possible for us to properly . care for it?, and 4) Might it be of use? When a donation is not deemed appropriate for the WRVM, consideration is given to the possibility it may be desirable to another museum. Judi Roland thanked museum staff for their presentation and their gifts of self on behalf of the museum and requested that thanks also be extended to all volunteers especially Seth, who has provided large size scanning thereby enhancing the museum collection. 111. Committees A. Finance Committee Treasurer Ronnie Beyersdorf • 02/28l2011 Financial Statements _ _ Treasurer Beyersdorf reviewed the month end report for February clarifying the details. Again, the board is encouraged to focus on the revenue side of#he report and recognize the importance of their individual opportunity to enhancing income from Free Wednesdays, Halloween Ball and use of the gift shop. The Other People's Money(OPM) report indicates; that Director Cosgrove wrote 2 grants this month and received one. A pending grant application of interest is in partnership with Green River Community College and serves to integrate ecological and historical practices through a cross disciplinary humanities project. -1- B. Collections Management Committee Jamie Bothell o The committee is scheduled to meet on 04/13/11 at 3:30 p.m. C. P.R. Committee Tom Campbell Committee meets following the monthly board meeting. • Tom emphasized that the new E-bulle#in and the public relations efforts go hand in glove. Board member extention of distribution is encouraged and E-mail addresses are requested to expand exposure. Assurances regarding boundaries of.redistribufion need establishment`prior to seeking use of existing electronic mail lists of other service organizations. All members are asked to ponder ways to tap populations undersenied by the museum. e Acquiring new coverage of new acquisitions and exhibits was discussed. • P.R. firm connecfion is still desired. A request for input from board memberswho have P.R. contacts is extended. Rhonda Larsen suggested connecting with DECA; an Auburn School District program which has a public relations component to its required student project development. Cam Cutler offered the services of his daughter who is employed in the field of broadcasting and is a former Miss Aubum. • Director Cosgrove reviewed the exhibit opening May 0, Yellow Polka Dot Bikinis and `Tummy Crunches; A Century of Female Bodies in Swimsuits. D. Halloween Costume Ball Committee Ronnie Beyersdorf, Kim Perry o A Project Plan Outline presented to the board provided information regarding the event which will occur Sat. October 29, 2011. Signficant details include the following: Location- Muekelshoot Casino 18t floor Coho/Chinook room- Price- $55. Unchanged from last year. _ Goal fund raising of $20,000. Music- DJ 8 event MC will be Sharon Maddax • All board members are considered members of this committee and the success of the event is dependent.upon the efforts of each member. Consider commiting to one of the following efforts: Sponsorship 8, Ad - headed by Gator Chamberlain Auction- Sharon Maddax Brochure- Megan Evans Ticket Sales- Kim Perry Publicity- Patricia Cosgrove Wine Raffle- TBD ~ Decorations- Judi Roland IV. Staff Report Patricia Cosgrove A. The job interviews are completed and the posifion of Curator of Education is offered to an applicant from Tennessee currently working at a Zoo supporting both events planning and an educational program. B. Mary Olson Farm: Updates regarding fumishings, interpretive panels; septic tank, & caretakers. C. Long Range Plan: Discussion of budget forecast 8 4Culture V. Board Member Comments around Table President Roland Adjoum 3:06 Motion to adjoum requested and camed: Submitted Respectfully by Julie HeRen Next Board Meeting: April 20, 2011 1:30 to 3 p.m. 2