HomeMy WebLinkAboutYWCA: Emergency Housing
A3-r6 r~
CrrYOF * * * Department of Administration
Michael Hursh, Community'Services Manager
25 West Main Street
*AUBURN.
WASHINGTON Auburn, WA 98001
Agreement for Human Service Activities
Costing $5,000 per year or less
This. Agreement is made effective as of January 1, 2011, by and between YWCA: EMERGENCY HOUSING and
CITY OF AUBURN. In this Agreement, the party who is contracting to receive services shall be referred to as
"CITY", and the party who will be providing the services shall be referred to as "AGENCY". The parties agree as
follows:
1. DESCRIPTION OF SERVICES. Beginning on January 1, 2011, the AGENCY agrees to provide housing
services to residents in need in the City of Auburn. Services will be delivered as per the attached Scope of Work.
2. PAYMENT. The CITY will pay a fee to the AGENCY for services provided in the amount of $4,000 per
year, paid, in semi-annual installments of equal amounts, for services delivered as described in the attached Scope
of Work: This fee shall be payable in a lump sum upon receipt of an invoice from the AGENCY with appropriate
supporting documentation.
3. EXPENSE REIMBURSEMENT. The AGENCY shall pay all "out-of-pocket" expenses, and shall not be
entitled to reimbursement from the CITY except for specific services, items or activities listed in the Scope of
Services as reimbursable goods or services.
4. TERM/TERMINATION. This Agreement is effective January 1, 2011, and expires December 31, 2011,
unless either party terminates the Agreement by notifying the other party in writing within seven (7) days of the
intent to terminate. The Agreement may be renewed for one year upon the mutual consent of both parties.
5. RELATIONSHIP OF PARTIES. It is understood by the parties that the AGENCY is an independent
contractor with respect to the City of Auburn, and not an employee of the CITY. The CITY will not provide
fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit
of the AGENCY.
6. EMPLOYEES. The provisions of this Agreement shall also bind the AGENCY employees who perform
services for the CITY under this Agreement.
7. INDEMNIFICATION] HOLD HARMLESS. The AGENCY shall defend, indemnify and hold the City,.its
officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the AGENCY in
performance of this Agreement, except for injuries and-damages caused by the sole negligence of the City. The
City of Auburn- shall defend, indemnify and hold the AGENCY, its officers, officials, employees and volunteers
harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or
resulting from the acts, errors or omissions of the City in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the AGENCY.
8. INSURANCE. The AGENCY shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the AGENCY, its agents, representatives, or employees.
e1of4
AUBURN' MORE THAN YOU IMAGINED
A. Minimum Scope of Insurance, the AGENCY shall obtain insurance of the types described below:
1. Automobile Liability insurance- covering all owned, non-owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form,`CA 00 01 or a substitute .
form providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors and
personal injury and advertising injury. The City shall be named as an insured under the
AGENCY's Commercial General Liability insurance policy with respect to the work
performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
4. Professional Liability insurance appropriate to the AGENCY profession.
B. Minimum Amounts of Insurance: The AGENCY shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $1,000,000
each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim
and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability, Professional Liability and Commercial General
Liability insurance:
1. The AGENCY's insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage, maintained by the City shall be excess
of the AGENCY's insurance and shall not contribute with it.
2. The AGENCY's insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best rating of
not less than A: VII.
E. Verification of Coverage: The AGENCY shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the AGENCY before commencement of the
work.
9. ASSIGNMENT. The AGENCY obligations under this Agreement may not be assigned or transferred to any
other person, firm, or corporation without the prior written consent of the CITY.
10. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed
delivered when delivered in person or deposited in the United States mail, postage prepaid addressed as follows:
Page 2 of 4
IF for YWCA: IF for the CITY:
June Wiley Michael Hursh
Regional Director Community Services Manager
1010 South 2"d Street 25 West Main Street
Renton, WA 98057 Auburn, WA 98001
Such address may be changed from time to time by either party by providing written notice to the other in the
manner set forth above.
11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no
other promises or conditions in any other agreement whether'oral or written. This Agreement supersedes any
prior, written or oral agreements between the parties.
12. -AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is
signed by both parties.
13. SEVERABILITY. If any,provision of this Agreement, shall be held to be invalid or unenforceable for any
reason; the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of
this Agreement is `invalid or unenforceable, but, that by limiting such provision it would become valid and
enforceable, then such provision shall be deemed-to be written, construed, and enforced as so limited.
14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this
Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and
compet strict compliance with every provision of this Agreement.
15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington.
The undersigned have read the above statements, understand the , and a t eir terms.
Signed: Signed:
RECEIVED MAR 2 5 2011
Date: 14 ( Date:
Address: and Address: w4- 4- !ll'aA`' \
Phone: _ Phone: 2~ 3 13'7 `Q - 11(oq
Page 3 of 4
HUMAN SERVICES AGREEMENT-BETWEEN. THE
CITY OF AUBURN & YWCA: EMERGENCY HOUSING
Scope of Work
Services to include:
The YWCA Emergency,Housing program provides emergency.shelter and case management
services to families with children for up to 90 days. Two shelter units are. located in Auburn.
■ This program is designed to meet the basic survival needs of homeless and low income women,
children and families; and enable them to achieve housing stability and is,intended'to be he first step in ;
the progress of the-family toward long term`financial and housing stability.
® Recruit volunteers,,-train them and acknowledge their contribution to the community.
■ Comply with applicable codes, rules and regulations.
■ Maintain records of residents served.
■ Retain the above records for three years and make-them available for review upon request by the
City and/or its agents or representatives.
Reporting Requirements:.
■ With each semi-annual. request for reimbursement,- YWCA: EMERGENCY HOUSING provides a
summary, of the number of people served along with .the. number of clients who are Auburn residents.
At the end of each year, a brief report describing the past program, number of clients served along
with noteworthy accomplishments and/or challenges.
Additional Billable Services, Goods and/or Activities:
■ None
Page 4 of 4