HomeMy WebLinkAbout05-18-2011
White River Valley Historical Society
Board Meeting
May 18, 2011, 1:30 to 3 p.m.
Muckleshoot Room, White RiverValley Museum
Members present: Ronnie Beyersdorf, Cam Cutler, Mike Miller, Judi Roland, Gator Chamberlain,
Kim Perry, Ken Nelson, Mark Thomason, Sharon Maddex, Rhonda Larson, Jamie Bothell, Tom
~Campbel) -
Members excused: Pat Cavanaugh, Julie Herren, Megan Evans, Richard Artura, Lisa Scarff
Members absent: Jerry Honeysett -
Staff present: Patricia Cosgrove, Kristen Bruhahn, Erin Hash, Rachael Burrum, Hilary Pittenger
1. Call To Order, Introductions, Approval of Minutes President ludi Roland
President Roland called the meeting to order with two introductions. Our first welcome
was extended to Mark Thomason, newest board member. Mark is a Professor of'History
at GRCC. We then met Rachael Burrum, new Curator of Education.
Cards of appreciation were distributed to be signed (Bud Kuhlmann forintroducing
education staff to ASD principals.)
President asked for the approval of the minutes for April 2011 meeting. MOTION CARRIED
II. Board President Report ' Judi Roland
A. President Roland reviewed the museum calendar noting the upcoming meetings
and upcoming museum events.
B. Museology 101, Intro to New Exhibit Patricia Cosgrove
Patricia took the board members through a tour of the new exhibit.
C. Executive Committee . Judi Roland
Presented information to board regarding decisions recently made by the
Executive Committee, including decision to defer rental prospective at the facm.
Regarding the opening of the farm for visitors, will be charging $5 #or adults, $3
kids and seniors, $15 for household or family.
III. Committees (Items for Vote*)
A. Finance Committee Tceasurer Ronnie Beyersdorf
Ronnie discussed the report that reflects we are operating just aboye what our
income and expenses were expected to be. Additional conversation to clarify
details of revenues and expenses. There were no questions. The OPM report reflected some grant funds that have come through to help finish
up the catalog as well as setting up signage at the farm. We would like to
celebrate the Station Bistro as an official sponsor for the Hops'N Crops event
(obtained by Mike Mi(ler).
The board enjoyed an interruption provided by the Auburn Youth Council
representatives who shared that they have agreed to present a$500 donation
specifically toward the WRVM Heritage Kit Program. The council was represented
by Jim, Kirsten, and youth council rep Jennifer who identified that the program
was selected given the high interest in the history of the area and the overall contributions of the kits. - '
B. Collections Management Committee* lamie Bothell
- C. PR Committee Tom Campbell
News Tribune, SeattleTimes promotion solid with regard to the current exhibit.
Rottles Co-promotion
Patricia has been celebrated for creating partnership with Rottles, representing our associations that exist within in the community.
The committee is now focusing on preparations for the next exhibit-focusing not
only on the exhibit itself but also on continuing`the development of relationships
with other area businesses (reaching out to area funeral homes, etc.).
~
D. Education & Events Committee Mike Miller
Farm Opening June 18, 11a.m. to 2 p.m.=Board members are encouraged to
attend! Committee'is working with Kirsten and Jim to organize volunteers to help
with the opening of the Mary Olson Farm, but it competes with an event oftheirs.
Will go to the farm for our meeting today to check things out. Vendors and
entertainers are being arranged. Supplies are reserved for the event courtesy of
City of Auburn (Mike).
, E. Halloween Costume Ball Committee Ronnie Beyersdorf/Kim Perry
• Decorations, Judi Roland-subcommittee will be traveling to the Casino to
review the room.
o Sponsorships, Gator Chamberlain/Cam Cutler-working on developing the
sponsorship run-will be letting us.know the date soon. The emphasis on
raising money will start with a breakfast and then areas to canvas in teams to
ask for donations and sponsorships. This will be a competitive event with
incentives O.
o A suggestion was made to share lists of preferred or current contacts so that
: we don't duplicate requests. Patricia agreed to collect and share lists with all.
o Printed Program,lamie Bothel/Megan Evans-Ronnie sharedthe existing list
of sponsorships already sold for the program. Board members are encouraged
to continue to promote fihe event and the idea of sponsorships/advertising
space in the program. • Silent Auction, Sharon Maddax-gift basket ideas celebrated and ideas for
support were shared.
o Ticket Sales, Kim Perry-Ticket packets handed out at the last meeting. Please
make an effort to sell them (each board member is responsible for selling one
. ` table-8 seats)
. IV. Staff Report
`
A. Museum Director Patricia Cosgrove
■ Mother's Day Tea-turned out wonderfully!
■ 2012 Exhibit Sponsor Quest-Patricia shared the Exhibit schedute for 2011-
2013: Board members were surveyed to see if they have any ideas for
sponsorships; ideas were collected. President Roland extended an
invitation to all to share these ideas with others and bring ideas,
enthusiasm, and even sponsorship.
An idea was shaced to include farm equipment in the farm exhibit.
■ LOTS of feldtrips, good time to shadow one.
■ An invitation was again extended to visit during a kids tour-plenty to
choose from on the calendar distributed today.
V. Board Member Comments Around Table Judi Roland
Adjourn-3:06 motion to adjourn requested and carried.
Next Board Meeting: June 15, 2011, 1:30 to 3 p.m.
Muckleshoot Room, White River Valley Museum
2011 COMMITTEE MEETINGS .
Finance Committee:luly 12, 9 a.m. . Collections Committee: June 6, 1:30 p.m.
Community Connections Committee: directly after board meeting
Halloween Costume Ball + Auction Committee: June 6, 3:30 p.m.
UPCOMING MUSEUM EVENTS .
*Farm Open Hours: 2 "d and 4th weekend; 11 to 4 p.m. 5farting lune 25 through September 11