HomeMy WebLinkAbout05-02-2011 Agenda Packet
City Council Meeting
May 2, 2011 - 7:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Flag Salute
B. Roll Call
C. Announcements, Appointments, and Presentations
1. Proclamation - "Police Week" and "Peace Officers Memorial Day"
Mayor Lewis to declare the week of May 15-21, 2011 as "Police Week" and May
15, 2011 as "Peace Officers Memorial Day" in the city of Auburn.
2. Proclamation - "Relay for Life Auburn Days"
Mayor Lewis to proclaim May 13 and 14, 2011 as "Relay for Life Auburn Days" in
the city of Auburn.
3. Parks and Recreation Board
City Council confirm the appointment of David Domenowski to the Parks and
Recreation Board for a three-year term expiring December 31, 2013.
(ACTION REQUESTED: City Council confirm the appointment of David
Domenowski to the Parks and Recreation Board.)
4. White River Trail Mural Presentation
Presentation by artist Rachel Dotson and Auburn Riverside High School students.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City Council
on any issue. Those wishing to speak are reminded to sign in on the form provided.
C. Correspondence
There is no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
1. April 25, 2011 Minutes* (Peloza)
B. Planning & Community Development
1. April 25, 2011 Minutes* (Norman)
C. Public Works
1. April 18, 2011 Minutes* (Wagner)
D. Finance
1. April 18, 2011 Minutes* (Backus)
E. Les Gove Community Campus
F. Downtown Redevelopment
1. April 26, 2011 Minutes* (Norman)
G. Council Operations Committee
IV. REPORTS
At this time the Mayor and City Council may report on significant items associated with their
appointed positions on state, regional and local organizations.
A. From the Council
B. From the Mayor
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion in the form listed.
A. Minutes of the April 18, 2011 City Council Meeting*
B. Claims (Backus/Coleman)
Claims check numbers 403668 through 404005 in the amount of $2,521,619.67 and
three wire transfers in the amount of $217,488.37 and dated May 2, 2011.
C. Payroll (Backus/Coleman)
Payroll check numbers 531231 to 531316 in the amount of $299,594.82 and electronic
deposit transmissions in the amount of $1,114,098.09 for a grand total of $1,413,692.91
for the pay period covering April 14, 2011 to April 27, 2011.
D. Public Works Project No. C207A* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. C207A, A Street NW
Extension (A/B Corridor).
E. Public Works Project No. C507B* (Wagner/Dowdy)
City Council award Contract 11-03, Project No. C507B, Auburn/Pacific Trail Skinner
Road/3rd Avenue SE (Phase 2), to Pacific Northwest Earthworks on their low bid of
$84,574.00.
F. Public Works Project No. CP0914* (Wagner/Dowdy)
City Council approve Final Pay Estimate #5 to Contract 10-19 with Travers Electric in the
amount of $14,908.73 for a total contract price of $330,503.73, and accept construction
of Project No. CP0914, F Street SE / 4th Street SE Traffic Signal.
G. Public Works Project No. CP1103* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-404 with
Roth Hill, LLC for Engineering and Construction Services for Project No. CP1103, 132nd
Ave SE Tacoma Pipeline 5 Intertie Project.
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI. UNFINISHED BUSINESS
There is no unfinished business.
VII. NEW BUSINESS
There is no new business.
VIII. ORDINANCES
A. There is no Ordinance for Council consideration.
IX. RESOLUTIONS
A. Resolution No. 4702* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Payback Agreement for Developer's Extension between the City of
Auburn and Prium Development Company, LLC
(ACTION REQUESTED: City Council adopt Resolution No. 4702.)
B. Resolution No. 4706* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to negotiate and execute an agreement with Puget Sound Energy, Inc for the
purpose of relocating power facilities in advance of construction of the A Street NW
Extension(A/B Corridor) (C207A)Project
(ACTION REQUESTED: City Council adopt Resolution No. 4706.)
C. Resolution No. 4707* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Local Agency Supplemental Agreement between the City of Auburn
and Washington State Department of Transportation relating to Project No. C207A, A
Street NW Extension
(ACTION REQUESTED: City Council adopt Resolution No. 4707.)
X. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the
City Clerk's Office.
*Denotes attachments included in the agenda packet.
MUNICIPAL SERVICES COMMITTEE
April 25, 2011
__
MINUTES
I. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
present: Chair Bill Peloza, Member John Partridge. Councilmember Rich
Wagner attended for Vice Chair Sue Singer who was excused. Staff present:
Pete Lewis, Mayor, Chief of Police Bob Lee, Finance Director Shelley Coleman,
Assistant Chief of Police Bob Karnofski, City Attorney Dan Heid, HR Director
Brenda Heineman, Public Works Director Dennis Dowdy, Planning &
Development Director Kevin Snyder, Employee Relations & Compensation
Manager John Fletcher, Finance Director Shelley Coleman, Parks & Recreation
Director Daryl Faber and Police Secretary Kathy Emmert. Others present: Dr.
Don Edwards D.V.M. observing for the Auburn Valley Humane Society, citizens
Wayne Osborne and Shirlee Partridge and Auburn Reporter representative
Robert Whale.
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the April 11, 2011 Municipal Services
Committee Meeting
Member Partridge moved to approve the Minutes of the April 11, 2011
meeting as presented. Councilmember Wagner seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
V. INFORMATION / DISCUSSION ITEMS
A. Animal Control & Rescue (Heineman)
Director Heineman presented a detailed conservative estimate of the fiscal
projections for the proposed Auburn Valley Humane Society (AVHS)
partnership with the City to provide animal control and rescue/shelter
services for the citizens of Auburn. The analysis of the savings to the City
long term and the timeline to complete this partnership were discussed.
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Municipal Services Minutes April 25, 2011
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The next step is for Director Heineman to begin negotiations toward
accomplishing this long term goal.
B. Animal Contol Licensing Program (Snyder)
Director Snyder provided a detailed summary memorandum of the Animal
Services Licensing Program. The addition of temporary personnel
focused on licensing has increased the revenue and projections for
additional revenue for the foreseeable future. There are multiple
opportunities to partner with local businesses, veterinarians in an effort to
bring the pet owners within the city into compliance with King County and
Auburn regulations. This effort will continue and will be enhanced by the
proposed partnership with the Auburn Valley Humane Society.
C. King County Taxicab Enforcement Issues (Snyder)
Director Snyder provided the Committee with an update on the meeting
with King County Taxicab enforcement officieals, at which he and City
Attorney Heid discussed the City’s concerns which are shared by King
County. King County will be addressing these universal concerns
systemwide and will step up enforcement. The City outlined their
expectations regarding enforcement and it was agreed that the City will
take the lead with enforcement within the City and King County will be the
back up. There is one taxi company operating within the City that does
not have a King County license due to the County having a restriction on
the number of licenses it can issue. King County works with the City
regarding that entity. King County Taxicab officials are willing to make a
presentation to the Committee. The Committee felt that their questions
were answered and that there would be no value to a presentation at this
time. This item will be removed from the Matrix.
D. Golf Course Operations Quarterly Report* (Faber)
Director Faber augmented the document in the packet with photos of the
golf course frozen and flooded. In addition he provided a breakdown of
the weather for the first quarter that has adversely affected revenues. As
the weather improves, there are opportunities such as a Merchant League
and Family & Friends Fun League which will fill available slots not already
taken with golfers or tournaments utilizing the course more regularly.
Currently there are 45 tournaments scheduled for the season, many with
144 golfers per tournament.
Since the implementation of the interfund loan to the golf course, future
quarterly reports will include a balance sheet of the loan balance sheet.
E. Copper Falls Quarterly Report* (Coleman)
Director Coleman provided revenue reports for the restaurant/banquet
facility at the golf course. Director Faber added that there are services
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Municipal Services Minutes April 25, 2011
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now being offered by the restaurant to provide food for early morning
golfers. There have also been some menu changes which have been well
received.
F. Golf Course Working Capital Review* (Coleman)
Director Coleman provided the Working Capital Statement for the golf
course which outlines the expenses, revenues and projected revenues as
of March 31, 2011.
G. Red Light Photo Enforcement Quarterly Report (Lee)
Assistant Chief of Police Karnofski provided a detailed report comparing
statistics from the first quarter of 2008, 2009, 2010 and 2011. The
statistics indicate a reduction in violations and infractions each year. In
addition, the school speed zone enforcement is similarly successful.
Collision data shows significant reductions for the 3 intersections with
photosafe cameras. The conclusion is that the presence of photo
enforcement has reduced traffice violations in the City and thus increased
public safety.
H. Matrix*
The Matrix is amended as follows:
x Item 26 P – Animal Control Licensing Program will be come a
quarterly report
x Item 2 I – Golf Course Operations – comment added to include the
Interfund Loan Balance Sheet as part of the quarterly report. The
first will be on July 25, 2011 with the other regular quarterly reports
x Item 4 I - Dangerous Dog Ordinance Notification – removed from
the Matrix
x Item 8 I - King County Taxicab Enforcement Issues – removed from
the Matrix
VI. ADJOURN
The meeting adjourned at 5 p.m.
Signed this _____ day of May, 2011
___________________________________ _______________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
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DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
April 25, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:04 p.m. in Annex Conference Room 2
located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, and Member John Partridge.
Committee members excused were: Vice Chair Nancy Backus
Staff members present included: Mayor Pete Lewis, Planning & Development Director
Kevin Snyder, Planning Manager Elizabeth Chamberlain, Sewer Utility Engineer Robert
Elwell, Senior Planner Hillary Taylor, Economic Development Manager Doug Lein, City
Attorney Dan Heid, Economic Development Planner Bill Thomas, and Planning &
Development Secretary Tina Kriss.
Audience Members Present: Green River Community College students, Harrison Llapitan,
Kyle Hutchinson, Debvi Taylor-Hough, Ann Bjorgo, Jeneva Scherr, Titus Knight, David
Knight, Nolan Koppelman, and Matt Sweeney and Wayne Osborne.
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
III. CONSENT AGENDA
A. Minutes of April 11, 2011
Member Partridge moved and Chair Norman seconded to approve the Consent Agenda
as presented.
MOTION CARRIED UNANIMOUSLY 2-0
IV. DISCUSSION and INFORMATION
A. North Tapps Sewer Pump Station Payback Agreement
Sewer Utility Engineer Robert Elwell presented the staff report on the North Tapps
Sewer Pump Station Payback Agreement with Prium Development Company LLC (a.k.a.
North Tapps Estates LLC). Prium Development Company LLC is eligible under Auburn
City Code (ACC) 13.40.060, “Payback Agreement – Utilities” to recover a proportionate
share of the design and construction costs from other benefiting properties. Committee
asked what the full amount of potential payback would be; Mr. Elwell referred to the
paypack charge calculation sheet reflecting the amount of $565,612.52 as the maximum
amount eligible to be reimbursed per the estimated number Residential Customer
Equivalents (RCE’s).
Committee asked if there was a possibility of exceeding the 611 RCE’s and how much of
an impact there would be. Mr. Elwell stated they are eligible for the total amount shown,
$545,512.52, for reimbursement only. The payback period would be 15 years from the
date the agreement is signed.
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Planning and Community Development Committee Minutes April 25, 2011
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B. Urban Farm Animals Code Amendment
Senior Planner Hillary Taylor provided a briefing on the proposed Urban Farm Animals
Code Amendment. Committee provided the following feedback:
• Committee stated they liked the City of Renton example addressing lot sizes, animal
size and type which would ultimately address neighborhood disturbances.
• Chair Norman liked the City of Everett example as well which requires a license;
possibly without a charge in an effort to educate the owners on code regulations.
Member Partridge suggested a fee may assist in making the owner more
responsible. Director Snyder suggested a registration system like the City’s
temporary sign process with no fee.
• Committee would like public input on the type of urban farm animals and concerns
neighborhoods may have.
• Staff confirmed RC and R1 would keep the same zoning regulations for this
ordinance.
• Committee asked staff to include the range of small urban animals listed and include
more information on beekeeping.
• Include the use of goats for vegetation control.
• Committee suggested having classes or information from Auburn Parks &
Recreation, WSU, King County, or Washington TILTH Association to educate the
public.
Staff stated they will bring this back before the Committee’s reflecting their feedback and
information before going forward to Planning Commission to conduct a public hearing.
At 5:30 p.m., Chair Norman recessed the meeting to executive session for approximately
fifteen minutes in order to discuss pending/potential litigation pursuant to RCW
42.30.110(1)(i). Staff required for the executive session included City Attorney Heid,
Mayor Lewis, Planning and Development Director Snyder and Planning Manager
Elizabeth Chamberlain in addition to Committee.
At 5:51 p.m. the meeting was reconvened by Chair Norman.
C. Strategy Areas for Population/Business/Employment
Director Snyder and Planning Manager Chamberlain provided a background on the five
(5) strategy areas for population/business/employment discussed at the November 9,
2010 meeting. Initially these five (5) strategy areas came out of the City Council’s
discussion at its retreat in October 2010, based in part on the City’s current Economic
Development Strategies (November, 2005). Committee provided the following feedback,
guidance and direction to questions provided by staff:
1. North End Strategy Area and Target Areas:
a. This area should include Auburn Way North, I Street corridor, and the Robertson
Property Group Area (RPG).
b. Committee thought the strategy should consider an immediate and long term (20
year) vision.
c. Committee would like to increase land use intensity and discuss mitigation for the
increase in density such as for transportation.
d. Staff stated as discussion begins on design staff will be looking for guidance
which in time will assist mitigating the changes over time.
e. Committee pointed out transit service is available along the Auburn Way North
corridor so an increase of multi-family density would be supported.
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Planning and Community Development Committee Minutes April 25, 2011
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f. Staff pointed out there may be a higher intensity in land use for multi-family but
also commercial yet the community as a whole will benefit from the increase.
2. Golden Triangle Strategy Area:
a. Committee would like to limit this area to both sides of Auburn Way South from
SR18 to the Muckleshoot Casino.
b. Committee thought the streetscape and access should be improved.
c. Committee supports an increase in multi-family since this area has access to
services and Highways 18 and 167.
d. Committee believes Les Gove Community Campus will influence but not drive
area development.
e. Member Partridge expressed is concerned about heavy traffic flow and additional
impacts as a result of increased densities.
f. Committee acknowledges growth will impact this area providing benefits and
challenges so the City will need to mitigate and plan.
3. Urban Center Strategy Area:
a. Committee wants to discuss protecting maintaining the neighborhood south of
the Justice Center and if businesses should be allowed; Committee expressed
concern that Main Street businesses may merge into these neighborhoods.
b. Committee suggests waiting to discuss the Healthcare District Overlay after
possibly meeting with Auburn Regional Medical Center’s newly hired CEO to see
if there is an interest. Staff will bring this back with additional ideas.
c. Committee stated future discussion should be aimed at defining the historic
neighborhoods more distinctly.
d. Committee suggests having a having a neighborhood meeting for neighborhood
feedback.
4. AEP Green Zone Strategy:
a. Committee suggests having this discussion after the Green Zone Summit.
b. Committee suggests including part of the urban center as phase II of this area.
5. 15th Street SW & C Street Strategy Area and Target Areas:
a. Committee stated 15th Street SW to Highway 18 and C Street SW to West Valley
Highway is the strategy area.
Committee stated the following areas can be considered for the receipt of planned
population/business/employment density and land use intensity and should be
discussed:
a. The A Street SE Corridor Strategy Area towards Lakeland
b. The Supermall site
c. The area northwest of the C ST SW and 15th ST SW, tie into area number (5).
d. The 312th Street/124th Avenue SE area by Lea Hill near Green River Community
College (GRCC) needs to be added and discussed.
D. Ordinance No. 6342, Construction Sales Tax
Director Snyder asked for the Committee’s feedback for possible amendments on
Ordinance No. 6342, Construction Sales Tax; brought before Committee January 10,
2011 and unanimously recommended for City Council approval.
Subsequent to this meeting, Deputy Mayor Singer, prior to its review by the Municipal
Services Committee at its January 24, 2011 meeting, identified several concerns with
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Planning and Community Development Committee Minutes April 25, 2011
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the Ordinance. Due to the concerns staff did not move forward for discussion at
Municipal Services Committee. Staff is bringing Ordinance No. 6342 back to Committee
asking:
1. Does this ordinance consider a broad enough range of eligible target business
classes?
2. Would Committee support the inclusion of Motion Picture Theaters and Full Service
restaurants to the Downtown urban Center in addition to Heavy Commercial District
(C3) and the Mixed Use Commercial District (C4)?
Committee stated that Motion Picture theaters and Full Service Restaurants should
be kept on the list as they bring in patrons to the surrounding businesses.
Director Snyder stated hotels were not included; they do not provide immediate tax
revenue but are a contributor in bringing people in to increase sales tax revenue.
Hotels could be added in to the Downtown Urban Center, C-3, or C-4 zones.
Committee is supportive of adding Hotels to the Downtown Urban Center zone.
Member Partridge expressed his concern for lost revenue from the tax exemption.
Committee and staff discussed limitations the City has in providing tools and
incentives to businesses for economic growth. Chair Norman pointed out by
expanding or bringing in new businesses it not only provides tax revenue but more
jobs, services and improved livability to City’s residence.
Member Partridge asked if a business shut down and reopened would they be
eligible for this tax exemption. Director Snyder stated the way the Ordinance is
structured only new or expanding businesses would be eligible.
Director Snyder stated he will review the feedback from Committee with Finance
Director Coleman and return with the recommended chang es.
E. Director’s Report
F. PCDC Matrix
Chair Norman asked if there were any questions on the matrix, there were none.
V. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 7:18 p.m.
APPROVED THIS ________ DAY OF ______________.
Lynn Norman, Chair Tina Kriss, Planning and Development
Secretary
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CITY OF AUBURN
PUBLIC WORKS COMMITTEE
April 18, 2011
DRAFT MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located
on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia
Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Engineering Aide Amber Mund, Project
Engineer Leah Dunsdon, Project Engineer Jacob Sweeting, Project Engineer Ryan Vondrak, Storm
Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Robert Elwell, Transportation Planner
Joe Welsh, Planning Director Kevin Snyder, Finance Director Shelley Coleman, City Attorney Dan
Heid, Planner Stuart Wagner, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, April 4, 2011.
Motion carried 3-0
.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 11-04 FOR CITY OF AUBURN PARKS, ARTS
AND RECREATION 2011 CLEAN SWEEP
Engineering Aide Mund explained that the Parks, Arts, and Recreation Department applied for
their permit for the annual Clean Sweep event which will close Main Street and a portion of
Division Street. The application is the same as it was in previous years. Clean Sweep will be
held on May 7, 2011.
Member Haugen asked if there will be any non-profit organizations selling coffee at the event.
Engineering Aide Mund answered that Recreation Special Programs/Marketing Manager Julie
Brewer organized the Clean Sweep event and has not mentioned any organizations selling
refreshments other than the Pancake Breakfast.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
Right-of Way Use Permit No. 11-04 for City of Auburn Parks, Arts and Recreation 2011 Clean
Sweep.
Motion carried 3-0.
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Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 2
C. PERMISSION TO INITIATE PROJECT NO. CP1013 S 296TH STREET AND BRY’S COVE
STORM PONDS IMPROVEMENTS – PHASE I
Assistant Director/City Engineer Selle requested Discussion & Information Item A be presented
prior to the Committee taking action on Consent Item C.
Storm Drainage Engineer Carlaw distributed vicinity maps of the project area and Outflow
Hydrographs for the 6-month and 5-year storm events to the Committee.
Storm Drainage Engineer Carlaw stated that the goal of the project is to reduce peak flows
downstream. The Committee and staff reviewed the vicinity maps of Phase I, Phase 2A, and
Phase 2B of the project.
Carlaw provided background information regarding the Bry’s Cove Storm Ponds.
The Committee and staff reviewed the Outflow Hydrographs and the summaries of pond
volume and peak flow reduction for Phase I and Phase 2. After discovering an error on the
graphs, Storm Drainage Engineer Carlaw stated that he would make corrections to them and
redistribute.
Chairman Wagner suggested that action on the item be postponed and asked that the
Committee be provided with additional information regarding Phase 2 of the project.
Information for the next meeting should include the cost and project scope for Phase 2. The
Committee agreed.
Chairman Wagner spoke about the possibility of the City having to spend additional storm funds
on flood control measures such as the removal of the temporary levees and the possible need
to postpone non-urgent storm projects to cover those costs. Mayor Lewis responded that
curtailing the project list may not be the best approach and requested additional discussion
regarding the matter at the next meeting.
Storm Drainage Engineer Carlaw pointed out that Project No. CP1013 is identified in the
Comprehensive Plan and that it benefits downstream property owners. Carlaw discussed how
the storm pond improvements will impact the drainage problems in the valley, in response to a
question asked by Vice-Chair Peloza.
Assistant Director/City Engineer Selle explained that the storm pond improvements increase
capacity so there will be more storage and a reduced rate of discharge coming out of the ponds
which then reduces the amount of flow coming into the valley.
Storm Drainage Engineer Carlaw stated that the project is not intended to assist in any future
development, in response to a question asked by Member Haugen.
Mayor Lewis spoke about the problems associated with water flowing off of the hillsides and
stated that one of the most identifiable project that King County had programmed to eliminate
some of the water is the Bry’s Cove Storm Ponds Improvement project and that is why City staff
included the project in the Comprehensive Plan.
Chairman Wagner requested additional information on larger storm events.
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Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 3
Staff will return to the Committee with the full scope of both phases of the project and additional
information regarding stormwater drainage in the Green River valley.
Chairman Wagner asked if the Committee would like to move forward with the initiation of the
project. Vice-Chair Peloza stated that he needed more data and that action should not be
taken at this time. Member Haugen agreed.
D. APPROVE FINAL PAY ESTIMATE NO. 9 TO CONTRACT 10-01 IN THE AMOUNT OF
$3,657.50, FOR A TOTAL CONTRACT PRICE OF $712,396.30, WITH HOFFMAN
CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0817, 2009
SEWER AND STORM PUMP STATION REPLACEMENT, PHASE A – DOGWOOD SEWER
PUMP STATION
Chairman Wagner asked if there have been any complaints regarding the landscaping
surrounding the pump station. Project Engineer Sweeting said that there have been no
complaints and stated staff has been working with the Muckleshoot Indian Tribe to make sure
the pump stations does not disturb the aesthetics of the cemetery.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council approve Final Pay Estimate No. 9 to Contract No. 10-01 and accept
construction of Project No. CP0817, 2009 Sewer and Storm Pump Station Replacement, Phase
A – Dogwood Pump Station.
Motion carried 3-0.
III. ISSUES
A. RESOLUTION NO. 4703 AUTHORIZING A JOINT DEVELOPER PARTICIPATION
AGREEMENT WITH MULTICARE HEALTH SYSTEMS FOR THE PURPOSE OF COMPETING
ROADWAY IMPROVEMENTS ALONG 10TH STREET NE/NW AS PART OF THE CITY’S A
STREET NW EXTENSION PROJECT C207A
Assistant City Engineer Gaub answered questions asked by Chairman Wagner and Vice-Chair
Peloza regarding the length and width of the 10th Street NW/NE roadway.
Assistant City Engineer Gaub stated that the MultiCare property does not have access to A
Street NW as part of the current project, C207A, in response to comments made by Chairman
Wagner regarding section 2.3 of the original 2003 agreement with MultiCare. Assistant City
Engineer Gaub stated that part of the design plans attached to the 2003 agreement showed an
access on 10th Street for MultiCare’s property, which is where their current access is located.
Part of what MultiCare is paying for under the proposed agreement includes the 10th Street
access construction. Gaub stated that she has spoken to the MultiCare staff regarding future
access on A Street NW and the City’s expectation for compensation for the Right-of-Way if that
were to occur.
Assistant City Engineer Gaub verified that MultiCare will have no access to A Street NW as part
of this project, in response to questions asked by Chairman Wagner.
Chairman Wagner stated that the agreement appeared to be reasonable.
In response to questions asked by Vice-Chair Peloza, Assistant City Engineer Gaub explained
that the 2003 agreement covered the dedication of the Right-of-Way on A Street by granting
Traffic Impact Fees or paying if development did not move forward by a date certain. Also
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Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 4
included was the provision that a separate agreement would be entered into when the City
moved forward with Project No. C207A for MultiCare to pay the City for completing the half-
street improvements on 10th Street if desired.
Assistant City Engineer Gaub reviewed an aerial map showing the streets included in the new
agreement with MultiCare with the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council introduce and adopt Resolution No. 4703.
Motion carried 3-0.
AGENDA MODIFICATION
B. RESOLUTION NO. 4704 AUTHORIZING THE MAYOR TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH PUGET SOUND ENERGY INC FOR THE PURPOSE OF RELOCATING
POWER FACILITIES IN ADVANCE OF CONSTRUCTION OF THE SOUTH DIVISION
STREET PROMENADE PROJECT
Project Engineer Vondrak stated that the resolution authorizes the Mayor to negotiate a
contract with Puget Sound Energy (PSE).
Chairman Wagner asked about the schedule for the project. Project Engineer Vondrak
answered that the schedule and cost are still being negotiated. Vondrak stated that the
updated cost received from PSE is approximately $324,000.00.
Chairman Wagner asked if there are consequences if PSE’s work is not completed on time.
Project Engineer Vondrak stated that PSE is ready to start work as soon as the agreement is
completed and they are confident that most of the work will be done prior to the beginning of
construction of the Promenade. Assistant City Engineer Gaub pointed out that the City is
paying for this relocation so any monetary penalty for delay would be passed on to the City,
following comments made by Chairman Wagner. Assistant City Engineer Gaub explained that
there are limitations as to the schedule for work PSE would agree to and described some of the
emergency situations that PSE may need to respond to which would delay the relocation of the
power facilities.
Chairman Wagner voiced his concerns about not having consequences for delays in the
relocation schedule included in the agreement. Assistant Director/City Engineer Selle stated
that PSE does not have a history of entering into agreements that include fines for delays in the
work schedule. Selle stated that staff has been working closely with PSE on the scope of the
project and the construction schedule. Selle said that staff is confident, based on discussions
with PSE, the work will be completed on time. Mayor Lewis stated that recent coordination
experiences with PSE have gone very well.
Vice-Chair Peloza pointed out that there is a Force Majeure included in the agreement.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council introduce and adopt Resolution No. 4704.
Motion carried 3-0.
PW.1
Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 5
IV. DISCUSSION AND INFORMATION
A. BRY’S COVE STORM POND IMPROVEMENTS DISCUSSION
This item was discussed as part of Consent Item C.
B. AIRPORT STORMWATER INVENTORY
Storm Drainage Engineer Carlaw distributed the Airport Drainage System Plan to the
Committee. Carlaw explained that the airport’s contract included an inventory of the airport
property and the immediate tributary structures.
Carlaw reviewed the initial tasks included in the contract. Task 1 was to compile the data
through City records, as-built drawings, aerial photography and field survey. Tasks 2 and 3
were the completion of the system map and data tables. Task 4 was identifying the problem
areas through interview and observation and there are approximately four problem areas.
Storm Drainage Engineer Carlaw described the method used for the identification of the
problem areas. Carlaw stated that photographs were taken of all of the structures and some
more problematic lines were TV’d.
Carlaw reported that staff is very satisfied with the inventory. Chairman Wagner requested a
copy of the written report be provided to all of the Councilmembers.
Utilities Engineer Repp discussed the background information that lead to the stormwater
inventory at the airport. Repp explained that staff will continue to work with Finance Director
Coleman and the Airport Board to further identify problem areas and make recommendations
for improvements. Vice-Chair Peloza asked that staff present the findings to the Airport
Advisory Committee next month.
Chairman Wagner asked if there has been any long term consideration given to converting the
runway to pervious pavement. Finance Director Coleman said that the runway was overlaid in
2006 and the taxi ways were treated in 2009 and any long term plans would need to be
included in the Comprehensive Plan and approved by the FFA. Chairman Wagner suggested
that staff may want to consider planning for it in the future and include it in the consultant
recommendation. Mayor Lewis spoke about the FFA potentially supporting such measures and
encouraged staff to look at the possibility.
Chairman Wagner asked if there are still flooding problems on 30th Street NE. Storm Drainage
Engineer Carlaw answered that there have been no problems observed in the last year. Carlaw
said that the pipeline that runs along 30th Street and out to the Brannan Park Pump Station is
old and is in the process of being TV’d. Carlaw said that staff believes there is some sediment
built up in the pipeline. Staff is developing a series of improvements to reduce flooding in the
basin and will bring this information to Committee for review.
Chairman Wagner stated that in his opinion the inventory was a good investment. Chairman
Wagner asked what the contract price was. Storm Drainage Engineer Carlaw answered it was
under $100,000.00.
PW.1
Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 6
C. ORDINANCE NO. 6360 – INTERIM ZONING CONTROLS FOR REAL ESTATE SIGNS
Planning Director Snyder distributed photographs of examples of the types of signs addressed
by Ordinance No. 6360.
Planning Director Snyder explained that the City has received inquiries from various developers
and property owners about potentially relaxing the current City Codes regarding signs
advertising properties for sale. Snyder stated that there is a method under current State statute
for interim zoning controls provided that the City makes a long term commitment to develop a
set of permanent controls. Ordinance No. 6360 would establish one year interim zoning
controls pertaining to the allowance, dimensions and location of real estate signs for the sale,
lease or rent of residential and non-residential property.
Planning Director Snyder reported that the Planning and Community Development Committee
voted unanimously to move the ordinance forward to City Council for introduction and adoption.
The ordinance is on the Council agenda for April 18, 2011 and upon approval a Public Hearing
must be held within 60 days. The Public Hearing is tentatively scheduled for June 6, 2011.
Chairman Wagner asked if the interim zoning control contained any restriction on how far away
from a development signs can be posted. Planning Director Snyder answered that currently
there are no restrictions but there is discretion in the proposed language that would allow for the
Planning Director to make location determinations.
Chairman Wagner asked if there are any grandfathering rights at the end of the one year time
limit. Snyder answered that once the ordinance expires, if there are no permanent controls in
place, City Code would revert back to the existing language. If there is a new code in place
then that code would apply and there is no grandfathering. This was confirmed by the City
Attorney.
Chairman Wagner asked if the interim code would include electronic messaging signs. Both
Mayor Lewis and Planning Director Snyder stated that Councilmemeber Norman was very
specific that the ordinance not allow electronic messaging signs. Snyder stated that electronic
messaging signs are only allowed in certain zones of the City and this is addressed in existing
sign code.
Member Haugen asked that her concerns regarding the environmental impact of balloons,
which are attached to signs, be reflected in the minutes.
The Committee and staff discussed the control and use of balloons. Planning Director Snyder
stated that balloons are currently allowed under City Code, but that is language that can be
reviewed during the one year interim period. Chairman Wagner suggested language that would
provide for some control over the use of balloons without outlawing their use completely.
PW.1
Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 7
D. RESOLUTION NO. 4701 – MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES*
Planning Director Snyder requested that the item be removed from the agenda as this particular
State legislation is not moving forward.
City Attorney Heid stated that if anything does move forward, staff will reintroduce the resolution
for adoption.
The Committee agreed that the item should be removed from the agenda.
E. AUBURN WAY SOUTH/M STREET SE/17th STREET SE INTERSECTION UPDATE
Using a map, Traffic Engineer Para reviewed the collision data for the intersections of Auburn
Way S/M Street SE, Auburn Way S/17th Street SE, and M Street SE/17th Street SE with the
Committee.
Member Haugen asked if there was any signage northbound on Auburn Way S to slow down
traffic prior to the M Street SE intersection. Traffic Engineer Para answered that there is a
speed limit sign that reduces speed from 45 miles per hour to 35 miles per hour and there is
also a speed reduction sign.
Member Haugen asked if the yellow light timing at the Auburn Way S/M Street SE intersection
is standard. Traffic Engineer Para confirmed that the timing is based on the IT standards that
consider the geometry and roadway speeds and is consistent with how the other signals are
timed within the City.
Traffic Engineer Para reviewed some of the completed and future projects at the intersections
with the Committee.
Traffic Engineer Para described the types of “sideswipe” accidents that have occurred at the
Auburn Way S/M Street SE intersection, in response to a question asked by Vice-Chair Peloza.
Para stated that the project just completed at Auburn W ay South and M Street SE that added
protected left turns should help to reduce the number of approach turn accidents at the
intersection.
Member Haugen spoke about the amount of time it can take disabled citizens to cross the
street at Auburn Way S and M Street SE. Traffic Engineer Para responded that safe
pedestrian crossing will be a subject reviewed during the study of the intersection. Para spoke
about the possibility of reducing rear end accidents at the intersection by creating a right turn
pocket on northbound Auburn Way S on to M Street SE. Chairman Wagner asked if there are
special pedestrian crossing signals for the disabled that will allow more time for them to cross
an intersection. Traffic Engineer Para there is the ability to provide extended time for crossing
with a specialized type of button if the controller is capable of the programming. Chairman
Wagner suggested staff look into adding them to the intersection.
Member Haugen requested a copy of the intersection map.
The project recently approved by the Committee at the 17th Street SE/M Street SE intersection
will eliminate left turns and eastbound through movements. The project will begin construction
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Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 8
in Summer 2011. Chairman Wagner asked if only c-curb will be used or if there will be candles
as well. Para answered that there will be 28 inch high tubular markers with reflectors.
An intersection capacity/safety study and analysis is also planned. The study will include
improving the westbound 17th Street SE right turn movement as part of the analysis of
operational revisions. The study will also include examination of roadway geometry and Right-
of-Way impacts at the intersections.
Assistant Director/City Engineer Selle stated that before any improvements are made staff will
also consider that there was a recommendation from the Bicycle Task Force to use M Street SE
as a bicycle crossing. Staff will consider the implementations of including bicycle lanes.
The Committee and staff discussed possible changes to the intersections that may increase
safety.
Chairman Wagner suggested staff consider the reinstallation of the c-curb on M Street SE,
north of Auburn Way South, to prevent left turns out of businesses on to M Street SE.
Chairman Wagner stated that the study will probably justify the c-curb being there.
Traffic Engineer Para said the staff plan is to continue with the study and report findings to the
Committee at the second Public Works Committee Meeting in August 2011.
F. ACCESS FOR LAKELAND NORTHEAST COMMERCIAL SITE - LAKELAND HILLS WAY SE
AND LAKE TAPPS PARKWAY
Transportation Planner Welsh explained that the site at the corner of Lakeland Hills Way SE
and Lake Tapps Parkway is currently undeveloped. Using an aerial map, Welsh pointed out the
site location to the Committee.
Welsh stated that the first tenant that will move into the site is Chase Bank, a 4,200 sq. ft. bank
with a drive-thru. The applicant requested direct access to Lakeland Hills Way SE and Lake
Tapps Parkway. In order to provide safe access to both roads in accordance to the City’s
standards there needs to be restricted right in/right out access on Lakeland Hills Way. Welsh
said that in this situation the most useful and effective tool to create the restricted access is c-
curb.
The Committee and staff reviewed the channelization plan. Welsh stated that the proposed
plan is to allow left turns in but no left turns out of the site from Lakeland Hills Way. Welsh
stated that there are no opposing businesses or driveways across the street on Lakeland Hills
Way that would be impacted by the c-curb.
Transportation Planner Welsh answered questions asked by Chairman Wagner regarding the
second proposed access location on Lake Tapps Parkway. The access is automatically
restricted to right in/right out turn at that location because there is a median and c-curb already
in place.
PW.1
Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 9
Chairman Wagner asked if the applicant will pay for the installation of the c-curb. Welsh
answered that the applicant will incur the cost. Member Haugen asked if the applicant will be
required to maintain the c-curb. Assistant Director/City Engineer Selle answered that once it is
constructed, like any other public improvement, it will be dedicated to the City and then it will be
the City’s responsibility to provide maintenance.
The Committee was in agreement with the proposed channelization plan.
G. RELINQUISHMENT OF EASEMENT – JOVITA HEIGHTS
Sewer Utility Engineer Elwell distributed a map showing the area where the easement is. Elwell
explained that the easement is in the Jovita Heights area, south of SR 18 and west of West
Valley Highway. The easement runs down a steep hillside. As part of the evaluation of the
Jovita Heights plat, it was determined that the existing easement is not needed since more
advantageous locations for the placing the utilities were utilized.
It has been determined that there is no need for the City to maintain the easement and a
request has been made to relinquish it.
Chairman Wagner asked if part of a waterline still ran through the easement. Elwell explained
that there is a separate easement that encompasses that line, which is not shown on the map.
The Committee agreed that the easement should be relinquished.
H. RESOLUTION NO. 4702 NORTH TAPPS SEWER PUMP STATION PAYBACK AGREEMENT
Sewer Utility Engineer Elwell explained that in 2006-2007 the North Tapp Estates Development
constructed a sewer pump station and the developer is now applying for a Payback Agreement
to recover some of the the engineering and construction costs.
Sewer Utility Engineer Elwell answered questions asked by Vice-Chair Peloza about hook-up
fees and how the charges were assessed for the benefiting properties, in response to questions
asked by Vice-Chair Peloza.
Vice-Chair Peloza asked if the area is in Pierce County. Sewer Utility Engineer Elwell answered
that it is in the Pierce County portion of the City.
Assistant Director/City Engineer Selle answered questions asked by Vice-Chair Peloza
regarding what would happen to the agreement if the developer were to go out of business.
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding what would happen to the agreement if the properties developed were multi-family
instead of single-family units as planned.
Sewer Utility Engineer Elwell said that the resolution will be discussed at the next Planning and
Community Development Meeting and then brought back to the Public Works Committee for
action.
PW.1
Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 10
I. CAPITAL PROJECT STATUS REPORT
Item 10 – CP0817 – 2009 Sewer & Storm Pump Station Replacement – Phase B Ellingson:
Chairman Wagner asked if there will be an impact on traffic during construction. Assistant City
Engineer Gaub answered that there is utility work to tie the new infrastructure to the lines in
Ellingson Road which will interrupt traffic on Ellingson Road east of A Street.
Chairman Wagner asked if the pump station will handle storm water. Gaub answered that the
Ellingson station would not pump stormwater, but the W hite River Pump Station, part of Phase
C of the project, does.
Item 2 – CP0701 – 8th and R Street Traffic Signal: Vice-Chair Peloza commended the success
of the project and stated that traffic is moving smoothly.
Item 15 – CP1005 – South Division Street Promenade Project: Assistant City Engineer Gaub
stated that the Committee will probably not be asked to award the contract for the project until
the second meeting in May 2011 and the goal is to have the PSE facilities relocated by June 1,
2011.
Chairman Wagner asked if there is a detour plan for the project. Assistant City Engineer Gaub
answered that there will be a plan developed once project staging is determined. The plan will
probably be completed and brought to the Committee in June. Assistant City Engineer Gaub
said that the first work started will likley be utility replacement work which may not require full
road closures.
The Committee and staff discussed the project construction schedule.
Item 20 – C201A – M Street Underpass (Grade Separation): Vice-Chair Peloza asked when
the construction start date will be. Assistant City Engineer Gaub answered that if everything
stays on schedule the project will bid in October 2011 and construction should start at the end
of the year or beginning of 2012. Gaub said that demolition of the houses purchased by the
City will begin in a month or two depending on when they are vacated.
Vice-Chair Peloza asked for a more detailed construction schedule. Chairman Wagner asked if
there will be a project detail sign posted in the project vicinity. Assistant City Engineer Gaub
said that staff is working on a sign to post. Gaub said it will take approximately 18 to 24 months
to complete construction the project. The Committee and staff discussed the dimensions of the
sign.
Vice-Chair Peloza asked for a project fact sheet to answer questions from citizens.
Assistant City Engineer Gaub reviewed the apartment complex access in response to questions
asked by Vice-Chair Peloza.
Chairman Wagner suggested additional information regarding pedestrian access to the
apartment complex be available for the public. Assistant City Engineer Gaub responded that
the standard language in the contract will require the contractor to provide for pedestrian
access around the construction site.
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Public Works Committee Minutes April 18, 2011
DRAFT MINUTES
Page 11
Assistant Director/City Engineer Selle said that staff will work with the contractor to make sure
that the public is informed about vehicular and pedestrian traffic impacts.
The Committee and staff discussed the noise impact in the construction area.
Assistant City Engineer Gaub answered questions asked by Vice-Chair Peloza regarding the
City acquisition of the properties that are going to be impacted by the project.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:33 p.m.
Approved this 2nd day of May, 2011.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
PW.1
Finance Committee
April 18, 2011 - 6:00 PM
Annex Room 1
MINUTES
I.CALL TO ORDER
Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the
second floor of the City Hall Annex located at One East Main Street in Auburn.
A.Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present. Also
present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid,
Finance Director Shelley Coleman, Police Chief Bob Lee, Planning and Development
Director Kevin Snyder, Public Works Director Dennis Dowdy, Emergency Preparedness
Manager Sarah Miller, and City Clerk Danielle Daskam.
B.Announcements
There was no announcement.
C.Agenda Modifications
Discussion of Resolution No. 4704 was added to the agenda.
II.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion in the form listed.
A.April 4, 2011 Minutes
Motion by Vice Chair Norman, second by Member Wagner to approve the April 4, 2011
minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Claims Vouchers (Coleman)
Claims check numbers 403299 through 403667 in the amount of $2,317,814.72 and
dated April 18, 2011.
C.Payroll Vouchers (Coleman)
Payroll check numbers 531135 to 531230 in the amount of $813,375.95 and electronic
deposit transmissions in the amount of $1,101,995.38 for a grand total of $1,915,371.33
for the pay period covering March 31, 2011 to April 13, 2011.
Committee members reviewed the vouchers and briefly discussed voucher numbers
403308, 403311, 403614, 403603, 403476, 403395, and 403539.
Page 1 of 3
FN.1
Vice Chair Norman moved and Member Wagner seconded to approve the vouchers.
MOTION CARRIED UNANIMSOULY. 3-0.
III.DISCUSSION ITEMS
A.Resolution No. 4697 (Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally accepting a
grant from the Washington State Military Department in the amount of Fifty Seven
Thousand Five Hundred Twenty Dollars ($57,520.00) from the United States
Department of Homeland Security Emergency Management Performance Grant
Program, and authorizing the Mayor and City Clerk to execute the necessary
agreements to accept said funds
Emergency Preparedness Manager Miller explained that the resolution authorizes the
acceptance of a $57,520 grant from the U.S. Department of Homeland Security to be
used for emergency management activities.
B.Resolution No. 4698 (Lee)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from the King County Office of Emergency Management in the
amount of Nineteen Thousand One Hundred Seventy Dollars ($19,170.00) to provide
regional Citizen Corps activities and equipment
Committee members reviewed Resolution No. 4698. Emergency Preparedness
Manager Miller reported that the resolution approves the acceptance of a grant in the
amount of $19,170 from the King County Office of Emergency Management.
C.Resolution No. 4703 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Joint Developer Participation Agreement with Multicare Health
Systems for the purpose of completing roadway improvements along 10th Street
NE/NW as part of the City's A Street NW Extension Project No. C207A
Public Works Director Dennis Dowdy presented a map of the vicinity. Director Dowdy
explained that the resolution authorizes a Joint Developer Agreement with Multicare
Health Systems related to completing roadway improvements along 10th Street NE/NW
as part of the City's A Street NW extension project. The agreement provides that
Multicare will reimburse the City for the cost of the design and permitting of the wetland
mitigation site and stormwater handling and design of Multicare's half street
improvements for 10th Street NE. Multicare will reimburse the City for the work.
D.February 2011 Financial Report (Coleman)
Committee members reviewed the February 2011 Monthly Financial Report and briefly
discussed the year-to-date revenues and expenditures.
E.Resolution No. 4704
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to negotiate and execute an Agreement with Puget Sound Energy, Inc. for the
purpose of relocating power facilities in advance of construction of the South Division
Street Promenade Project
Page 2 of 3
FN.1
Public Works Director Dowdy presented Resolution No. 4704 which authorizes an
agreement with Puget Sound Energy for the purpose of relocating power facilities in
advance of construction of the South Division Street Promenade project.
Staff recommends completing the relocation of the power facilities in advance of
construction to minimize construction interruption and maintain the project schedule.
The total estimated cost of the utilities relocation is $325,000 and will be funded with
Local Revitalization Financing.
IV.ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned at
6:28 p.m.
APPROVED THIS ______ DAY OF _______________________, 2011.
_______________________________ _________________________________
Nancy Backus, Chair Danielle Daskam, City Clerk
Page 3 of 3
FN.1
Page 1
DRAFT
DOWNTOWN REDEVELOPMENT
COMMITTEE
April 26, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 4:00 p.m. in Conference Room 2, located
on the second floor of One East Main Street, Auburn, W A. Committee Members present
were: Chair Lynn Norman, Vice Chair Nancy Backus, and Member Rich Wagner.
Staff present included: Planning & Development Director Kevin Snyder, Planning Manager
Elizabeth Chamberlain, Assistant City Engineer Ingrid Gaub, Project Engineer Ryan
Vondrak, Arts &and Events Manager Julie Brewer, Arts Coordinator Maija McKnight,
Economic Development Manager Doug Lein, Planning and Development Support Clerk
Bobbie Hodgkinson, and Planning and Development Secr etary Tina Kriss.
Audience Members present were: Gail Spurrell, Ed Hahn and Ronnie Roberts.
II. CONSENT AGENDA
A. Meeting Minutes – April 12, 2011
Vice-Chair Backus moved and Member Wagner seconded to approve the consent
agenda items as presented.
MOTION CARRIED UNANIMOUSLY 3-0
III. DISCUSSION
A. Utility Box “Sticker Project” Review for Clean Sweep
Arts Coordinator Maija McKnight provided the staff report and PowerPoint presentation
highlighting the work to be done in coordination with Clean Sweep 2011 and the Cultural
Arts Division resulting in public artwork in downtown Auburn. There will be three or four
different patterns that will be repeated on 12 boxes. Vinyl material will be used; it is
reflective, appearing different in the daytime and nighttime when illuminated by
headlights.
The project is being funded by a Community based Services Grant and will include
public participation and volunteer assistance. Member W agner expressed concern in
maintaining the art work if tagged with graffiti; Ms. McKnight told Committee the vinyl
applications can be replaced but the manufacturer does not expect the graffiti will
damage the vinyl; the applications have a life span of 7 years. Member Wagner stated
this could benefit other public works structures like pump stations if it works. Chair
Norman asked if all sides will be treated, Ms. McKnight stated some boxes will have all
four sides treated and others just three, depending on their proximity to other
items/structures. Ms. McKnight stated they will be cleaning the surfaces before applying
the vinyl.
DR.1
Downtown Redevelopment Committee Minutes April 26, 2011
Page 2
The second Clean Sweep project to be completed in 2011 is a painted mural project;
Ms. McKnight provided a PowerPoint presentation to show the examples of a painted
mural; Artist Mauricio Robalino was selected by the Public Art Committee and has
worked with the committee to develop a design. The mural will be painted with volunteer
participation. The mural will be located on the South wall of Gosanko’s Chocolate
located at 116 ‘A’ Street Southeast.
Committee requested Planning and Community Development Committee review public
art policies and procedures to ensure procedures for review are in place.
Owner Ronnie Roberts stated he likes the art work, it is very colorful. Committee also
stated they like color and design of the mural.
B. Downtown Gateway
Planning Manager Elizabeth Chamberlain provided background information on the
Downtown Gateway that is part of the South Division Street Promenade project. Ms.
Chamberlain stated the fonts are different on the City Hall Sign and the proposed
Downtown Gateway. Ms. Chamberlain stated both were reviewed by the Downtown
Redevelopment Committee last year and the theme between the two projects has been
over arching, crisp and contemporary; the goal was that the two were coordinated but
not identical.
After discussion with Committee Member Wager stated he feels there is value in making
sure there is consistency between signs and fonts to City signage and wayfinding,
branding it in people’s minds. Member Wagner stated the gateway looks a lot different
from the logo. Committee and staff stated part of the goal was to bring the old and new
together; the City Hall Plaza has more block lettering which the architect thought was
appropriate. Assistant City Engineer Ingrid Gaub stated it would require a change order
to make this change for the Promenade project. Committee determined they would not
make a change due to the change order. Member Wagner stated in the future while
designing wayfinding we need to be more consistent; he likes the font and feels it would
be good to continue to use it for branding.
C. Pedestrian Kiosk Walking Tour
Committee and staff determined they would postpone the walking tour for better
weather. Committee reviewed the mock kiosk lettering; they liked the bold
lettering verses the crisp lettering but will review the two on the tour.
Staff will bring various examples of font types and sizes used in other
jurisdictions for review. Ms. Chamberlain stated the only portion with lighting on
the kiosk would be the panel, one side for a map and the other to post events
and announcements. Chair Norman suggested keeping a minimum amount of
text to keep it uncluttered. Staff will bring this back to Committee for the walking
tour to discuss text, size, justification and location.
D. DRC Matrix
Chair Norman stated Downtown Parking has been added to the Matrix and will
be discussed at the next meeting.
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Downtown Redevelopment Committee Minutes April 26, 2011
Page 3
IV. INFORMATION
V. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment
Committee, Chair Norman adjourned the meeting at 4:38 p.m.
APPROVED THIS DAY OF .
Lynn Norman, Chair Tina Kriss, Planning and Development
Secretary
DR.1
City Council Meeting
April 18, 2011 - 7:30 PM
Auburn City Hall
MINUTES
I.CALL TO ORDER
A.Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B.Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, Lynn Norman,
Virginia Haugen and John Partridge. Deputy Mayor Singer was excused.
Directors and staff members present included: Chief of Police Bob Lee, City Attorney
Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, Planning and
Development Director Kevin Snyder, Finance Director Shelley Coleman, Public Works
Director Dennis Dowdy, Emergency Preparedness Manager Sarah Miller, Economic
Development Manager Doug Lein, and City Clerk Danielle Daskam.
C.Announcements, Appointments, and Presentations
1.Proclamation - "National Day of Prayer" (Mayor Lewis)
Mayor Lewis to declare May 5, 2011 as "National Day of Prayer" in the city of
Auburn.
Mayor Lewis read and presented a proclamation declaring May 5, 2011 as
"National Day of Prayer" in the city of Auburn to Marge Gordon, and urged all
citizens to join him in this special observance. Mrs. Gordon thanked Mayor Lewis
for his support of the faith community.
2.Appointment to Airport Advisory Board
City Council to confirm the appointment of Robert Jones to the Airport Advisory
Board to fill an unexpired term expiring December 31, 2012.
Councilmember Wagner moved and Councilmember Backus seconded to confirm
the appointment of Robert Jones to the Airport Advisory Board.
Councilmember Bill Peloza spoke in favor of the motion.
MOTION CARRIED UNANIMOUSLY. 6-0.
3.Appointments to Auburn International Farmers Market Board
City Council to confirm the appointments of the following to the Auburn
International Farmers Market Board:
Mark Wayne - To a three year term expiring December 31, 2013
Page 1 of 8
CA.A
Paul Mallary - To a three year term expiring December 31, 2013
Christian McLendon - To fill an unexpired term expiring December 31, 2011
Councilmember Wagner moved and Councilmember Backus seconded to approve
the appointment of Mark Wayne, Paul Mallary, and Christian McLendon to the
Auburn International Farmers Market Advisory Board.
Councilmember Peloza spoke in favor of the appointments.
MOTION CARRIED UNANIMOUSLY. 6-0.
D.Agenda Modifications
There was no change to the agenda.
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
There was no hearing scheduled.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City Council
on any issue. Those wishing to speak are reminded to sign in on the form provided.
There was no audience participation.
C.Correspondence
No correspondence was received for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
Chair Peloza reported the Municipal Services Committee met April 11, 2011. The
Committee reviewed Resolution No. 4697 accepting a grant from the U.S. Department
of Homeland Security in the amount of $57,520 for local emergency management
programs, Resolution No. 4698 accepting a grant from King County Office of
Emergency Management in the amount of $19,170 to provide regional Citizen Corps
activities, and Ordinance No. 6346 relating to speed limits in school zones. The
Committee also discussed animal control and rescue services including the work of the
Animal Control Task Force, the 2011 preliminary fireworks action plan, a solid waste
shredding event scheduled for this fall, and the Committee's matrix. The next regular
meeting of the Municipal Services Committee is scheduled for April 25, 2011 at 3:30
p.m.
B.Planning & Community Development
Chair Norman reported the Planning and Community Development Committee met
April 11, 2011. The Committee received a presentation from the Auburn Downtown
Association (TADA) regarding their goals and activities for 2011. The Committee also
reviewed Resolution No. 4695 accepting a grant from 4Culture in the amount of $17,000
for arts, Ordinance No. 6360 relating to interim zoning controls for real estate signs to
allow greater flexibility in marketing of properties during the current economic climate, Page 2 of 8
CA.A
and Resolution No. 4701 relating to a moratorium on the establishment of medical
marijuana dispensaries. The Committee also held an executive session to discuss
pending/potential litigation. The Committee also discussed a conceptual Green Zone
Summit agenda, Auburn's proposed performance based option for regional affordable
housing targets in response to King County's Affordable Housing Targets, and the
Committee's matrix. The next regular meeting of the Planning and Community
Development Committee is scheduled for April 25, 2011 at 5:00 p.m.
C.Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The
Committee approved a right-of-way use permit for Clean Sweep, postponed initiation of
Project No. CP1013 related to Street and Bry's Cove Storm Pond Improvements, and
approved final pay estimate for Project No. CP0817, the Dogwood Sewer and Storm
Pump Station Replacement Project. The Committee reviewed Resolution No. 4703
authorizing a Joint Developer Participation Agreement with Multicare on their potential
development on A Street NW and Resolution No. 4704 authorizing an agreement with
Puget Sound Energy for the relocation of power facilities in advance of the South
Division Street Promenade Project. The Committee also discussed the airport
stormwater management inventory that is underway, Ordinance No. 6360 relating to
interim zoning controls for real estate signs, the Auburn Way South/M Street SE/17th
Street SE intersection, access for the Lakeland northeast commercial site at Lakeland
Hills Way SE and Lake Tapps Parkway, relinquishment of an easement in Jovita
Heights, Resolution No. 4702 approving a Payback Agreement for the North Tapps
Sewer Pump Station, and the capital projects status report. The next regular meeting of
the Public Works Committee is scheduled for May 2, 2011 at 3:30 p.m.
D.Finance
Chair Backus reported the Finance Committee met this evening at 6:00. The
Committee approved claims and payroll vouchers and discussed Resolution No. 4697
approving a grant from the U.S. Department of Homeland Security, Resolution No.
4698 approving a grant from King County Emergency Management, Resolution No.
4703 approving a Joint Developer Participation Agreement with Multicare Health
Systems, and the February Financial Report. The next regular meeting of the Finance
Committee is scheduled for May 2, 2011 at 6:00 p.m.
E.Les Gove Community Campus
Chair Wagner reported the Committee has not met since the last Council meeting.
F.Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee met April 12, 2011.
The Committee discussed the Expression of Interest Concept for Auburn Junction and
downtown parking. The next regular meeting of the Committee is scheduled for April
26, 2011 at 4:00 p.m.
G.Council Operations Committee
Chair Wagner reported the Committee has not met since the last Council meeting.
IV.REPORTS
Page 3 of 8
CA.A
At this time the Mayor and City Council may report on significant items associated with their
appointed positions on state, regional and local organizations.
A.From the Council
Councilmember Wagner reported he attended the Regional Access Mobility Partnership
(RAMP), a Pierce County transportation forum, where the Washington State
Department of Transportation Freight Division made a presentation on their new GPS-
based system for tracking freight trucks on the highways. The meeting also included
presentations from the congressional aides from Senator Murray's and Congressman
Reichert's offices regarding loss of federal funding for transportation projects.
Councilmember Partridge reported that he attended the Auburn City Hall Plaza
dedication last week and the Auburn Area Chamber of Commerce luncheon today. He
also reported that he met with staff regarding the Auburn Valley Humane Society's
proposal to provide animal services to the City. It is anticipated that staff will make a
presentation regarding the proposal to the Municipal Services Committee at their
meeting on April 25th.
Councilmember Backus reported that she attended the Auburn City Hall Plaza
dedication. Councilmember Backus also reported that she attended the Auburn
Tourism Board meeting and the monthly meeting of the Valley Regional Fire Authority
Board meeting.
Councilmember Peloza reported that he attended the Regional Water Quality Control
Committee where the main topic was reclaimed water, the King County Solid Waste
Management Advisory Committee meeting where discussion was focused on the
interlocal agreements with cities, and the Suburban Cities Association Public Issues
Committee meeting where Councilmember Peloza, representing the Regional Water
Quality Caucus, presented information on the Lower Duwamish Cleanup Project.
Councilmember Haugen commented on the restoration of the Rainbow Cafe's sign and
regretted that she was not able to attend this year's volunteer recognition luncheon at
the Senior Center.
B.From the Mayor
Mayor Lewis thanked the Council for their work to bring the City Hall plaza project to
fruition.
Mayor Lewis announced that the Mayors' Innovation Project has accepted the City's
application for the Mayors' Innovation Project Technical Assistance Program by
providing assistance in developing a new policy model relying on social capital,
community engagement, volunteerism, sweat equity and public/private partnerships to
achieve revitalization of inner-city neighborhoods. The Program will be able to provide
approximately 100 hours of free consulting services.
Mayor Lewis also noted that the Puget Sound Business Journalrecently published the
list of the top 100 tourist attractions in the state; Emerald Downs is ranked twenty-fourth.
Page 4 of 8
CA.A
Mayor Lewis also commented on the recent volunteer luncheon held at the Auburn
Senior Center and the popular YMCA's Healthy Kids Day.
V.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion in the form listed.
A.Minutes of the April 4, 2011 City Council Meeting
B.Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531135 to 531230 in the amount of $813,375.95 and electronic
deposit transmissions in the amount of $1,101,995.38 for a grand total of $1,915,371.33
for the pay period covering March 31, 2011 to April 13, 2011.
C.Public Works Project Number CP0817 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 9 to Contract 10-01 in the amount of
$3,657.50, for a total contract price of $712,396.30, with Hoffman Construction, Inc. and
accept construction of Project Number CP0817, 2009 Sewer and Storm Pump Station
Replacement, Phase A – Dogwood Sewer Station
Councilmember Wagner moved and Councilmember Backus seconded to approve the
Consent Agenda.
Councilmember Haugen requested that the Claims be removed from the Consent
Agenda and considered separately.
MOTION CARRIED UNANIMOUSLY. 6-0.
VI.UNFINISHED BUSINESS
A.Claims Vouchers (Backus/Coleman)
Claims check numbers 403299 through 403667 in the amount of $2,317,814.72 and
dated April 18, 2011.
Councilmember Wagner moved and Councilmember Backus seconded to approve the
claims vouchers.
Councilmember Haugen indicated she was opposed to several claims and would vote
against the claims vouchers.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
VII.NEW BUSINESS
There was no new business.
VIII.ORDINANCES
A.Ordinance No. 6346 (Peloza/Heid/Lee/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington, amending Section
10.12.125 of the Auburn City Code relating to speed limits in school zones
Councilmember Peloza moved and Councilmember Partridge seconded to introduce
and adopt Ordinance No. 6346. Page 5 of 8
CA.A
MOTION CARRIED UNANIMOUSLY. 6-0.
B.Ordinance No. 6354 (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter
8.08 of the Auburn City Code relating to solid waste service fees and charges
Councilmember Peloza moved and Councilmember Partridge seconded to introduce
and adopt Ordinance No. 6354.
Councilmember Peloza spoke in favor of the ordinance.
Councilmember Partridge noted the expanded recycling options the ordinance provides.
In response to questions from Councilmember Haugen, Finance Director Coleman
stated that periodic mailings are sent to the utility customers to notify customers of their
options and choices available to them for their solid waste services. The information is
also contained on the City's web site.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
C.Ordinance No. 6360 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter
18.56 of the Auburn City Code, establishing interim zoning controls for the purpose of
regulating the allowance, dimensions and location of real estate signs
Councilmember Norman moved and Councilmember Backus seconded to introduce and
adopt Ordinance No. 6360.
Councilmember Norman stated that the ordinance will establish one year interim zoning
controls pertaining to the allowance, dimensions, and location of real estate signs for the
sale, lease or rent of residential and non-residential development properties.
Councilmember Haugen moved to amend the ordinance by deleting the word "balloons"
from pages 6 and 9. Councilmember Partridge seconded. Upon further discussion,
Councilmember Haugen withdrew her motion.
MOTION CARRIED UNANIMOUSLY. 6-0.
IX.RESOLUTIONS
A.Resolution No. 4695 (Norman/Faber)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from the Cultural Development Authority of King County
(“4Culture”) and authorizing the Mayor and City Clerk to execute the necessary
contracts to accept said funds
Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4695.
Councilmember Norman explained that the resolution accepts a $17,000 arts grant.
Page 6 of 8
CA.A
MOTION CARRIED UNANIMOUSLY. 6-0.
B.Resolution No. 4697 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally accepting a
grant from the Washington State Military Department in the amount of Fifty Seven
Thousand Five Hundred Twenty Dollars ($57,520.00) from the United States
Department of Homeland Security Emergency Management Performance Grant
Program, and authorizing the Mayor and City Clerk to execute the necessary
agreements to accept said funds
Councilmember Peloza moved and Councilmember Partridge seconded to adopt
Resolution No. 4697.
MOTION CARRIED UNANIMOUSLY. 6-0.
C.Resolution No. 4698 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from the King County Office of Emergency Management in the
amount of Nineteen Thousand One Hundred Seventy Dollars ($19,170.00) to provide
regional Citizen Corps activities and equipment
Councilmember Peloza moved and Councilmember Partridge seconded to adopt
Resolution No. 4698.
MOTION CARRIED UNANIMOUSLY. 6-0.
D.Resolution No. 4703 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Joint Developer Participation Agreement with Multicare Health
Systems for the purpose of completing roadway improvements along 10th Street
NE/NW as part of the City's A Street NW Extension Project No. C207A
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4703.
MOTION CARRIED UNANIMOUSLY. 6-0.
E.Resolution No. 4704 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Negotiate and Execute an Agreement with Puget Sound Energy, Inc. for the
Purpose of Relocating Power Facilities in Advance of Construction of the South Division
Street Promenade Project
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4704.
Councilmember Wagner stated that the relocation of the Puget Sound Energy power
facilities is necessary prior to the construction of the Promenade Project.
Councilmember Backus noted that the estimated cost for the relocation of the utilities
has been reduced from $450,000 to approximately $325,000.
Page 7 of 8
CA.A
MOTION CARRIED UNANIMOUSLY. 6-0.
X.EXECUTIVE SESSION
At 8:25 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to
executive session for approximately 15 minutes in order to discuss pending litigation pursuant
to RCW 42.30.110(1)(i). City Attorney Heid, Finance Director Coleman, Public Works Director
Dowdy and Planning and Development Director Snyder were requested to attend the
executive session. It was indicated that action may occur as a result of the executive session.
At 8:47 p.m., Mayor Lewis reconvened the regular meeting.
City Attorney Heid read the title of Resolution No. 4705:
Resolution No. 4705
A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and
City Clerk to negotiate and execute a contract with Wal-Mart for settlement of the pending
contract dispute litigation and code enforcement action
Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution
No. 4705.
MOTION CARRIED UNANIMOUSLY. 6-0.
XI.ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at 8:48
p.m.
APPROVED THE ______ DAY OF MAY, 2011.
______________________________ ______________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 8 of 8
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C207A
Date:
April 26, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. C207A, A Street NW
Extension (A/B Corridor).
Background Summary:
The purpose of Phase I for the ‘A' Street NW Extension Project is to complete the design and
construction of a 1.47 mile roadway link of a new minor arterial street on ‘A' Street NW from
14th Street NW south to 3rd Street NW and half street improvements on 10th Street NW/NE
between A Street NW and A Street NE. The ‘A‘ Street NW Corridor Project will improve the
flow of north/south traffic between the two grade-separated streets, 3rd Street SW & 15th
Street NW, relieve traffic congestion on Auburn Way North, and improve traffic flow by
connecting the two northern shopping/commercial areas, 15th Street NW commercial corridor
and the 9th /10th Street NE shopping corridor to the Auburn Sound Transit Station and
downtown shopping area.
In addition, this project will complete the construction of a new 12-inch waterline connection
between 3rd Street NW and 14th Street NW providing improved water distribution and fire flow
in the area.
This project also includes the mitigation of impacted wetlands from the project on
approximately 22 acres of the City's Auburn Environmental Park. Final permits for this
mitigation work are either in hand or are anticipated to be received prior to advertisement for
bids.
Construction is anticipated to begin in July 2011 and be completed in December 2012.
A budget adjustment of $166,814 from the 102 fund/account may be required in 2012 to fund
the project dependant on the amount of the contract bid.
A project increase of $100,000 within the 430 fund/account may be necessary and is also bid
dependant; however, it will not require a budget adjustment since it is anticipated that the
budgeted expenditures in the 430 fund/account will not be exceeded this year.
AUBURN * MORE THAN YOU IMAGINEDCA.D
O4.0.1 C207A
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: C207AProject Title:
Project Manager: Ingrid Gaub
Consultant Contract
Initiation Date: 10/28/2002 Permision to Advertise Date:4/25/2011
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years2010 Final 2011 2012 Total
102 Fund - Unrestricted Streets 258,962$ -$ -$ 18,495$ 277,457$
102 Fund - Grants (Federal)840,644$ 395,135$ 5,344,930$ -$ 6,580,709$
102 Fund - Impact Fees 183,468$ 7,592$ 712,208$ 21,820$ 925,088$
MultiCARE 10th St 1/2 Street -$ -$ 458,070$ -$ 458,070$
430 Fund - Water -$ -$ 350,000$ -$ 350,000$
Total 1,283,074$ 402,727$ 6,865,208$ 40,315$ 8,591,324$
Developer in Kind Contiburtions of $1,285,170 not included in this Budget
Activity Prior Years2010 Final20112012Total
Design Engineering - City Costs 192,088$ 38,616$ 38,234$ -$ 268,938$
Design Engineering - Consultant Costs 840,000$ 319,700$ 288,585$ -$ 1,448,285$
Property Acquisition 250,986$ -$ 730,220$ -$ 981,206$
Property Acquisition - Consultant Costs -$ 40,474$ 34,526$ -$ 75,000$
Property Acquisition - City Costs -$ 3,937$ 8,063$ -$ 12,000$
Construction Estimate -$ -$ 3,582,442$ 1,500,000$ 5,082,442$
Project Contingency (10%)-$ -$ 358,244$ 150,000$ 508,244$
Const. Engineering - City Costs -$ -$ 60,000$ 50,000$ 110,000$
Const. Engineering - Consultant Costs -$ -$ 160,000$ 47,315$ 207,315$
PSE Utility Relocation -$ -$ 112,408$ -$ 112,408$
WSDOT Grant Services -$ -$ 52,300$ -$ 52,300$
-$
Total 1,283,074$ 402,727$ 5,425,022$ 1,747,315$ 8,858,138$
* Funds and costs for developer completed portions of roadway not included.
Prior Years2010 Final20112012Total
*102 Funds Budgeted ( )(1,283,074)$ (402,727)$ (6,515,208)$ (40,315)$ (8,241,324)$
102 Funds Needed 1,283,074$ 402,727$ 4,975,022$ 1,747,315$ 8,408,138$
*102 Fund Project Contingency ( )(0)$ -$ (1,540,186)$ -$ -$
102 Funds Required-$ 0$ -$ 1,707,000$ 166,814$
Prior Years2010 Final20112012Total
*430 Funds Budgeted ( )-$ -$ (350,000)$ -$ (350,000)$
430 Funds Needed -$ -$ 450,000$ -$ 450,000$
*430 Fund Project Contingency ( )-$ -$ -$ -$ -$
430 Funds Required-$ -$ 100,000$ -$ 100,000$
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
A Street NW Extension
The "Future Years" column indicates the projected amount to be requested in future budgets.
102 Arterial Street Budget Status
Worksheet: Permission to Advertise 2011
File: H:\PROJ\C207A-AStreetNWCorridor\Budget\C207A Budget Status Sheet.xls
4/26/2011
Page 1 of 1
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C507B
Date:
April 26, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation
Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract 11-03, Project No. C507B, Auburn/Pacific Trail Skinner Road/3rd
Avenue SE (Phase 2), to Pacific Northwest Earthworks on their low bid of $84,574.00.
Background Summary:
In February 2007, the Cities of Auburn and Pacific entered into an Interlocal Agency
Agreement for Auburn to administer two federal grants for the construction of non-motorized
improvements along the west side of C St SW in Auburn, starting at 15th St SW and ending at
Ellingson Road SW, and along Skinner Road and 3rd Avenue SE to Pacific Park in Pacific.
Due to right-of-way issues associated with a portion of the project located in the City of Pacific,
the project was split into two projects and the portion of the project located in Auburn was
constructed in 2007/2008. In 2009, the Puget Sound Regional Council (PSRC) approved a
scope change for the work proposed within the City of Pacific. In February 2011, the Cities of
Auburn and Pacific approved Amendment No. 1 to the Interlocal Agency Agreement.
Amendment No. 1 addressed an anticipated funding shortfall and requires that the City of
Pacific provide additional funding needed for construction which exceeds the federal grants
and match amounts previously agreed to in the original Interlocal Agreement, up to $40,000.
The purpose of the Auburn / Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2) project is to
construct non-motorized improvements in the City of Pacific, including constructing a 10-foot
wide non-motorized trail on Skinner Road from Ellingson Road SW to approximately 2nd Ave
NE, constructing a striped bike lane on Skinner Road from approximately 2nd Ave NE to 3rd
Ave SE, installing bike route signing on 2nd Ave NE and Alder Lane, and constructing a 5-foot
wide trail on 3rd Ave SE from Alder Lane to Pacific Park. All work is to be within existing right-
of-way.
The total project cost is estimated to be $151,060. A project budget contingency of $21,588
remains in the 102 (Arterial Street) Fund.
O4.9.1 C507B
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDCA.E
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: C507BProject Title:
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: __2005___ Permision to Advertise
Advertisement Date: March 29, 2011 Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
102 Fund - Federal Grant** 4,7113,282101,307109,300
102 Fund - Unrestricted 7,9595121,0009,471
102 Fund - REET2 8,107 8,107
102 Fund - Other (City of Pacific)***45,77045,770
Total20,7773,794148,0770172,648
Activity Prior Years 20102011 Future Years Total
Design Engineering - City Costs20,7773,79415,00039,571
Construction Contract Bid 84,57484,574
Authorized Contingency (20%)16,91516,915
Construction Engineering - City Costs 10,00010,000
Total20,7773,794126,4890151,060
Prior Years 20102011 Future Years Total
*102 Funds Budgeted ( )(20,777)(3,794)(148,077)0(172,648)
102 Funds Needed 20,7773,794126,4890151,060
*102 Fund Project Contingency ( )(0)0(21,588)0(21,588)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates money the City has available.
** Requires a Local Match of $17,329 ($5,770 from Pacific and $11,559 from Auburn) per the Interlocal Agreement.
***Per Amendment No. 1 of the Interlocal Agreement between Auburn and Pacific, the City of Pacific will provide the
required $5,770 local match and provide up to an additional $40,000 for a total contribution of $45,770 to fund the project.
102 Arterial Street Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Auburn/Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2)
Date: April 22, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
H:\PROJ\C507B-Aub-PacificTrail-Skinner\Budget\C507B.BudgetStatusSheet.xls
11:51 AM 4/25/2011
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0914
Date:
April 26, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation
Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate #5 to Contract 10-19 with Travers Electric in the
amount of $14,908.73 for a total contract price of $330,503.73, and accept construction of
Project No. CP0914, F Street SE / 4th Street SE Traffic Signal.
Background Summary:
The purpose of the project was to construct a new traffic signal at the intersection of F Street
SE and 4th Street SE. Accident history, traffic volumes and pedestrian usage warrant the
conversion of this intersection from a 4-way stop to a traffic signal. The signal will provide
essential intersection control during the closure of M Street SE for the M Street SE Grade
Separation Project.
The estimated total cost for this project is $399,499, of which $396,700 is funded by a Federal
Highway Safety Improvement Grant and $4,254 is budgeted from the 102 Fund. A project
contingency of $1,005 remains in the 102 Fund.
O4.10.2 CP0914
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
Project No: CP0914Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: September 8, 2009 Award
Advertisement Date: July 22, 2010 Consultant Contract
Award Date: August 16, 2010 Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
102 Fund - Federal Grant**273,440123,260 396,700
102 Fund 4,254 4,254
Total273,440127,51400400,954
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs19,045 19,045
Design Engineering - Consultant Costs27,536 27,536
Construction Contract Bid214,49584,905 299,400
BUDGET STATUS SHEET
F Street SE / 4th Street SE Traffic Signal Improvements
Date: April 25, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Line Item Changes 15,724 15,724
Change Order 1 15,380 15,380
Construction Engineering - City Costs12,36410,000 22,364
Other - (WSDOT - Design Engineering)500 500
Total273,440126,50900399,949
Prior Years 20112012 Future Years Total
*102 Funds Budgeted ( )(273,440)(127,514)00(400,954)
102 Funds Needed273,440126,50900399,949
*102 Fund Project Contingency ( )0 (1,005)00(1,005)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
** Will be included in a future budget amendment.
102 Arterial Street Budget Status
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1103
Date:
April 26, 2011
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-404 with Roth Hill,
LLC for Engineering and Construction Services for Project No. CP1103, 132nd Ave SE
Tacoma Pipeline 5 Intertie Project.
Background Summary:
The purpose of this project is to construct a connection from Tacoma Public Utilities (TPU) 60-
inch Pipeline 5 at the existing turnout to the City's water system on 132nd Ave SE. The project
includes connection to the existing valve provided by TPU, installation of a pressure reducing
valve (PRV) station, connection to the City's water system, and associated improvements for a
sump pump, power and telemetry.
It is anticipated that design will occur from May 2011 to February 2012. Construction is
anticipated to be between April and September 2012.
City staff has selected Roth Hill, LLC. to provide design and construction services for the
above-referenced project, including survey, engineering design and construction services. The
anticipated cost for this agreement is $225,500.
This project is a portion of the larger Intertie Infrastructure Project, which included construction
of the Tacoma Pipeline 5 B St NW Intertie Project in 2010. A project budget contingency of
$193,000 remains in the 430 Water fund for 2011. A budget adjustment may be required in
2012 to fund construction of the project.
O4.11.1 C1103, A3.16.9
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G
CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 3
CP1103 – 132nd Ave SE Tacoma Pipeline 5 Intertie Project
City of Auburn
Scope for Survey, Design and Construction Services - Summary
This Scope of Work is for the 132nd Ave SE Tacoma Pipeline 5 Intertie Project. This scope includes
survey and base mapping, preliminary and final design (including plans, specifications, and estimates)
and construction services.
Project Description
The City’s 132nd Ave SE Tacoma Pipeline 5 Intertie project will construct a connection from Tacoma
Public Utilities (TPU) 60-inch Pipeline 5 at the existing turnout adjacent to 132nd Ave SE to the City’s
water system. The project is located on 132nd Ave SE in the Lea Hill area.
The project may include the purchase and use of an existing 16-inch Covington Water District/King
County Water District #111 transmission main located in 132nd Ave SE to connect to the City’s water
system. If so, only Work Element 1 as described below would be authorized. If the City is unable to, or
decides not to, utilize the existing watermain, than Work Element 2 would be required. Work Element
2 includes the additional engineering and construction services necessary for the design of a City-
owned water tranmission main in 132nd Ave SE to connect to the existing City water system, which is
located approximately 1,600 lineal feet south of the turnout location.
Work Element 1
Work Element 1 consists of design and construction services for the pressure reducing valve (PRV)
station, connection piping between Tacoma’s existing turnout vault and the PRV station, connection
piping to the existing 16-inch watermain in 132nd Ave SE, electrical service and telemetry equipment.
Project Management
This task will be continuous throughout the project duration, which is assumed to be approximately 10
months for design, 2 months for the bidding process and 6 months for construction. It will include the
work necessary to set up and plan the entire project and establish project-specific procedures, including
communication, overall project coordination with the City and project team, and project closeout.
Electrical/Telemetry Design
This task involves the design of the electrical and telemetry system, including coordination with the
City of Tacoma, developing a control panel consistent with the new City SCADA system, and
preparation of electrical drawings and specifications. This task also includes programming the control
panel to interface the new PRV station to the new City SCADA system.
Contract Documents and Cost Estimates
The Consultant will field survey, prepare a base map, and prepare construction contract documents
(construction plans, specifications and cost estimate) and submit them at the 30%, 70%, 95% and 99%
completion levels for City review and comment. The final Contract Plans will include all complete
drawings with the Consultant’s engineering stamp, date and signature. The Contract Special
W0502-3A
CA.G
CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 3
Provisions document will be completed with the Consultant’s engineering stamp, date and signature.
The Consultant will also prepare a final Engineer’s Estimate.
Total Work Element 1 Primary Consultant Services = $102,200
Construction Support Services (Optional)
As requested by the City, the Consultant will provide assistance during the advertisement and award
of the project and during the construction phase as follows:
• Response to Technical Bidder questions
• Development of Technical Addendums
• Response to Contractor Requests for Information (Technical)
• Review of Technical Submittals
• Development of Change Orders
• Start-up services associated with the control/telemetry system including testing, training of
City staff and preparation of an Operators Manual
• Preparation of as-builts
Total Work Element 1 Optional Consultant Services = $51,900
Work Element 2 (Optional)
Work Element 2 includes the additional engineering and construction services necessary for the design
of a new City-owned water tranmission main in 132nd Ave SE to connect to the existing City water
system.
Project Management
This task consists of additional project management work as required for Work Element 2.
Survey and Mapping
This task involves field surveying and producing a project basemap for 132 Ave SE as necessary for the
design of Work Element 2.
Contract Documents and Cost Estimates
This task consists of the additional work for the Contract Documents and Cost Estimates necessary for
the design of Work Element 2. The Consultant will prepare construction contract documents
(construction plans, specifications and cost estimate) for Work Element 2 and incorporate the
documents into the 30%, 70%, 95% and 99% submittals prepared under Work Element 1.
Construction Support Services
As requested by the City for items associated with Work Element 2, the Consultant will provide
assistance to the City during the advertisement and award of the project and during the construction
phase as follows:
• Response to Technical Bidder questions
• Development of Technical Addendums
CA.G
CP1103, 132ND AVE SE TACOMA PIPELINE 5 INTERTIE PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 3 OF 3
• Response to Contractor Requests for Information (Technical)
• Review of Technical Submittals
• Development of Change Orders
• Preparation of as-builts
Total Work Element 2 Optional Consultant Services = $71,400
Total Primary Consultant Services = $102,200
Total Optional Consultant Services = $123,300
Total Consultant Agreement (not to exceed) = $225,500
CA.G
Project No: CP1103 Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date: _________ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
430 Fund 490,000 490,000
Total 490,0000490,000
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs 25,00015,00040,000
Design & Const. Engineering - Consultant Costs175,00050,500 225,500
Construction Estimate (Work Element 1 - Intertie)350,000350,000
Construction Estimate (Work Element 2 - Watermain)150,000150,000
Project Contingency (15%)75,00075,000
Construction Engineering - City Costs 30,00030,000
Other - Tacoma Meter Connection 80,000 80,000
Other - Department of Health 2,000 2,000
Other - Easement Purchase 15,000 15,000
Total 297,000670,5000967,500
Prior Years 20112012 Future Years Total
*430 Funds Budgeted ( )(490,000)00(490,000)
430 Funds Needed 297,000670,5000967,500
*430 Fund Project Contingency ( )(193,000)000
430 Funds Required 0670,5000477,500
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
132nd Ave SE Tacoma Pipeline 5 Intertie
Date: April 26, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
430 Water Budget Status
H:\PROJ\CP1103-132nd Ave SE Tacoma Inertie\Budget\BudgetStatusSheet.xls1 of 1
W0502-3B
CA.G
W0502-3C
CA.G
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4702
Date:
April 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4702 and Agreement
Exhibits
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4702.
Background Summary:
Resolution No. 4702 authorizes the Mayor and City Clerk to execute a Payback Agreement
with Prium Development Company, LLC (Developer). The Developer completed the facility
extension (FAC04-0012) for a sanitary sewer pump station to serve its property. In accordance
with the City of Auburn's Comprehensive Sewer Plan, the pump station was designed and
constructed with sufficient capacity to provide benefit to nearby properties that would not
otherwise have had sanitary sewer service. The Developer has proposed a Payback
Agreement with the City to provide reimbursement to the Developer for the benefit received by
the nearby property owners.
If approved, property owners/developers will be assessed these charges each time a sewer
connection permit is issued. The City will then reimburse the developer those payments up to
the maximum amount specified in the agreement.
City staff has reviewed the overall project costs and supporting documentation, as well as the
proposed method of allocating the costs. Staff recommends approval of the agreement.
A3.13.8
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTION NO 4702
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYOR TO EXECUTE A PAYBACK
AGREEMENT FOR DEVELOPERS EXTENSION
BETWEEN THE CITY OF AUBURN AND PRIUM
DEVELOPMENT COMPANY LLC
WHEREAS Chapter 1340 of the Auburn City Code ACC authorizes the
City Engineer to develop implement and administer facility extension payback
agreements for utility improvements and to execute those agreements upon
Council approval and
WHEREAS Prium Development Company LLChas constructed the utility
improvements described in the attached payback agreement and has agreed to
deed those improvements to the City and
WHEREAS pursuant to ACC 1340030 the City has received and
approved plans for the improvements and
WHEREAS the City Council finds that entry into the payback agreement
is in the best interest of the City
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor of the City of Auburn is hereby authorized to
execute a Payback Agreement for Developers Extension between the City and
Prium Development Company LLC in the form substantially as the agreement
attached hereto marked as Exhibit 1 and incorporated herein by this reference
Resolution No 4702
April 25 2011
Page 1 of 2
RES.A
Section 2 That the Mayor is hereby authorized to implement such
administrative procedures as may benecessary to carry out the directives of this
legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 12011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E DaskamCity Clerk
APPROVED AS TO FORM
l
niel B Hei FA tourney
Resolution No 4702
April 25 2011
Page 2 of 2
RES.A
EXHIBIT 1
Return Address
City of Auburn
City Clerk
25 West Main
Auburn WA 98001
Above this line reserved for recording information
PAYBACK AGREEMENT
DEVELOPERS EXTENSION
Reference if applicable NA unless previous recording Additional on page
Grantor City of Auburn
Grantee 1 Prium Development Company
LLC
Legal Description STR Section 5 Township 20 North Additional on page
Range 5 East
Assessors Tax Parcel ID 7002182000
This Agreement made and entered into this day of
2011 by and between the City of Auburn a municipal corporation of King County
Washington CITY and Prium Development Company LLC also known as North
Tapps LLC whose address is 820 A Street Suite 300 Tacoma WA 98402
DEVELOPER
WHEREAS pursuant to Chapter 3591 RCW et seqand Section 1340060 of the
Auburn City Code the CITY has by Resolution No adopted by the City
Council of the CITY on the day of 2011 approved the
Resolution No 4702
April 25 2011
Page 1 of 29
Exhibit I
RES.A
execution of this Payback Agreement with the DEVELOPER for the facilities described
in this Agreement and
WHEREAS the DEVELOPER has offered and the CITY has agreed to accept the bill of
sale found as Exhibit A sanitary sewer facilities attached hereto as part of the utility
systems of the CITY
NOW THEREFORE IN CONSIDERATION OF THE CONDITIONS AND
COVENANTS HEREIN THE PARTIES AGREE AS FOLLOWS
1 DEVELOPER
At the time of construction the abovedescribed DEVELOPER was the record
OWNER of real property legally described as shown on Exhibit B submitted by
the DEVELOPER and attached hereto The real property described is also known
as the Plat of North Tapps Estates Pierce County Washington
Il FACILITIES
The facilities which have been constructed by the DEVELOPER are as described
in the attached Exhibit A incorporated herein by this reference and processed as
Developer Public Facility Extension FAC040012 the originals of which are on
file at the office of the City Engineer The facilities have been constructed in
accordance with the ordinances and requirements of the CITY governing the
construction specifications for facilities of such type and have been approved by
the City Engineer
111 AREA OF FACILITY SERVICE BENEFIT
The properties benefited by the facilities constructed by the DEVELOPER are
shown on Exhibits C and D incorporated herein by reference Any owner of real
estate legally described within the benefit boundary as shown on the attached
Exhibits C and D shall pay as a condition for connecting to the facilities an
amount as identified in Section V All property within the benefit boundary shall
be subject to the connection fee as provided in this agreement as a condition of
issuance of the connection permit by the CITY
IV TERMS
For a period of 15 years from the date that the City formally accepts the
developers utility extension any owner latecomer of real estate legally
Resolution No 4702
April 25 2011
Page 2 of 29
Exhibit 1
RES.A
described in Section III and which owner has not fully contributed their pro rata
share to the original cost of the abovedescribed facility shall pay to the CITY the
amounts shown in Exhibit D attached hereto The charge herein represents the fair
pro rata share of the cost of construction of said facilities payable by properties
benefited Payment of the latecomers pro rata share is a condition of issuance of
the connection permit by the CITY
The CITY shall reimburse the DEVELOPER within 60 days of the date the City
receives payment from a person requesting connection to the facilities
Upon the expiration of the 15year term any moneys collected by the CITY will
not be reimbursed to the DEVELOPER
V AMOUNT OF REIMBURSEMENT
Sanitary sewer collection facilities The DEVELOPER agrees that the amounts
which the DEVELOPER is reimbursed from the property owners as specified in
Section III of this Agreement represents a fair pro rata share reimbursement for
the DEVELOPERS construction of the facilities described in Section II of this
Agreement The specific amount of reimbursement will be the number of
residential customer equivalents RCEs to be connected to the system under that
specific permit multiplied by 135314 The estimated number of RCEs per
parcel along with the estimated assessment is shown in Exhibit D attached
hereto and the total amount of reimbursement for sanitary sewer facilities shall
not exceed 56561252
Prior to recordation by the DEVELOPER as described in Section X the CITY
shall mail to the property owners of the parcels listed in Exhibits C and D as
reflected in the records of the King County Assessors Office notification of the
allocation of costs to be levied against the properties which are payable prior to
connection to the systems The property owner shall have the right to a review of
the costs with the Director of Public Works if a written request is received by the
director within 21 days from the date of mailing of the notice said notice for the
purpose of requesting an adjustment in the allocation of the charge to the property
The review shall be conducted within 14 days of the Citys receipt of the written
request If the Director of Public Works upon requested review by a notified
property owners does find cause for adjustment in the allocation of the charge to
the benefited propertys such adjustment will be made and the DEVELOPER
will be notified of the adjusted amounts prior to recordation The Directors
determination on review shall be final and may only be appealed to the Superior
Court of the County in which the property is located The resulting adjusted
Exhibits C and D shall govern reimbursement amounts to be received by the
Resolution No 4702
April 25 2011
Page 3 of 29
Exhibit 1
RES.A
DEVELOPER If the adjustment results in an increased reimbursement amount to
other parcels the notification process in this section V shall be repeated
VI EFFECT OF AGREEMENT
The provisions of this Agreement shall not be effective as to any owner of real
estate not a parry hereto unless this Agreement has been recorded in the office of
the County Auditor of the County in which the real estate is located prior to the
time such owner receives a permit to tap into or connect to said facilities The
Developer shall provide the City with proof of recording
If for any reason the CITY fails to secure a latecomer payment for Owners fair
pro rata share of the cost of the facilities before connection to the extension the
CITY is not liable for payment to the DEVELOPER
The entire responsibility for notices recordation and completion of this
Agreement is upon the DEVELOPER who agrees to do all and to hold the CITY
harmless
VII OWNERSHIP OF FACILITY
The DEVELOPER has constructed the facilities described in Section II of this
Agreement which facilities have been accepted by the CITY as satisfactory
The facilities have become a part of the municipal system of the CITY All
maintenance and operation costs of said facility shall be borne by the CITY
except as noted otherwise in FAC040012
VIII UNAUTHORIZED CONNECTION
Whenever any connection is made into the facilities described in Exhibit A under
this Agreement which is not authorized by the CITY the CITY shall have the
absolute authority to remove or cause to be removed such unauthorized
connections and all connecting lines or pipes located in the facilitys rightofway
The CITY shall incur no liability for any damage to any person or property
resulting from removal of the unauthorized connection
IX CURRENT ADDRESS TELEPHONE NUMBER
The DEVELOPER shall keep a current record of hisher address and telephone
number on file with the Director of Public Works of the CITY and shall within
30 days of any change of said address andor telephone number notify the
Director of Public Works of the CITY in writing If the DEVELOPER fails to do
so the parties agree that the CITY may authorize connections resulting therefrom
and not incur any liability for the noncollection andor nonreimbursement of
charges to the DEVELOPER under this Agreement
Resolution No 4702
April 25 2011
Page 4 of 29
Exhibit 1
RES.A
X COVENANT RUNNING WITH THE LAND
This Agreement shall be binding on the DEVELOPER its successors heirs and
assigns and shall so be binding on the legal owners of all properties described
within the benefit boundary of the area as shown in the attached Exhibits C and D
their successors heirs and assigns The DEVELOPER agrees to pay all fees for
recording this Agreement with the County Auditor The DEVELOPER shall
make the actual recording and provide the CITY with confirmation thereof but
such recordation shall only be made after expiration of review period specified in
Section V
XI HOLD HARMLESS
The DEVELOPER will defend indemnify and save the CITY and the CITYS
officials and agents harmless from all claims and costs of defense arising out of
this agreement as a result of DEVELOPER actions misconduct or breach of
contract including but not limited to attorneys fees expert witness fees and the
cost of the services of engineering and other personnel whos time is reasonably
devoted to the preparation and attendance of depositions hearings arbitration
proceedings settlement conferences and trials growing out of the demands andor
actions of property owners incurred in the performance or completion of this
Agreement
XI CONSTITUTIONALITY OR INVALIDITY
If any section subsection clause or phrase of this Agreement is for any reason
held to be invalid or unconstitutional such invalidity or unconstitutionality shall
not affect the validity or constitutionality of the remaining portions of this
Agreement as it being hereby expressly declared that this Agreement and each
section subsection sentence clause and phrase hereof would have been prepared
proposed adopted and approved and ratified irrespective of the fact that any one
or more section subsection sentence clause or phrase be declared invalid or
unconstitutional
CITY OF AUBURN
Peter B Lewis Mayor
Resolution No 4702
April 25 2011
Page 5 of 29
Exhibit 1
RES.A
ATTEST APPROVED AS TO FORM
Danielle Daskam City Clerk D ie B Hei i Atto e
DEVELOPER
Signature Signature
TITLE TITLE
Resolution No 4702
April 25 2011
Page 6 of 29
Exhibit 1
RES.A
STATE OF WASHINGTON
ss
County of King
I certify that I know or have satisfactory evidence that Peter B Lewis and Danielle E
Daskam were the persons who appeared before me and said persons acknowledged that
they signed this instrument on oath stated that they were authorized to execute the
instrument and acknowledged it as the MAYOR and CITY CLERK of the CITY OF
AUBURN to be the free and voluntary act of such parties for the uses and purposes
mentioned in this instrument
Dated
Notary Public in and for the State of Washington
My appointment expires
STATE OF WASHINGTON
ss
COUNTY OF KING
I certify I have know or have satisfactory evidence that
isare the persons who appeared before me and
said persons acknowledged that heshethey signed this instrument on oath stated that
heshethey waswere authorized to execute the instrument and acknowledge as the
of
a limited liability company to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument
Dated
Notary Public in and for the State of Washington
Residing at
My appointment expires
Resolution No 4702
April 25 2011
Page 7 of 29
Exhibit I
RES.A
Resolution No. 4702
April 25, 2011
Page 8 of 29
Exhibit 1-A
RES.A
Resolution No. 4702
April 25, 2011
Page 9 of 29
Exhibit 1-ARES.A
Resolution No. 4702
April 25, 2011
Page 10 of 29
Exhibit 1-A
RES.A
Resolution No. 4702
April 25, 2011
Page 11 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 12 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 13 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 14 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 15 of 29
Exhibit 1-BRES.A
Resolution No. 4702
April 25, 2011
Page 16 of 29
Exhibit 1-BRES.A
Resolution No. 4702
April 25, 2011
Page 17 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 18 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 19 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 20 of 29
Exhibit 1-B
RES.A
Resolution No. 4702
April 25, 2011
Page 21 of 29
Exhibit 1-C
RES.A
Exhibit D
Payback Agreement
Developer's Facility Extension FAC04-0012
North Tapps Sewer Pump Station
$1,353.14
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
1052005-104416$21,650.24
2052005-10455$6,765.701
3052005-10367$9,471.98
4052005-306574$100,132.362
5700237-1310147$198,911.583
6700237-01701$1,353.14
7700237-01801$1,353.14
8700237-03201$1,353.14
9700237-03301$1,353.14
10700237-03401$1,353.14
11700237-03501$1,353.14
12700237-03601$1,353.14
13700237-03701$1,353.14
14700237-03801$1,353.14
15700237-03901$1,353.14
16700237-04001$1,353.14
17700237-04101$1,353.14
18700237-04201$1,353.14
19700237-04301$1,353.14
20700237-04401$1,353.14
21700237-04501$1,353.14
22700237-04601$1,353.14
23700237-04701$1,353.14
24700237-04801$1,353.14
25700237-04901$1,353.14
26700237-05001$1,353.14
27700237-05101$1,353.14
28700237-05201$1,353.14
29700237-05301$1,353.14
30700237-05401$1,353.14
31700237-05501$1,353.14
32700237-05601$1,353.14
33700237-05701$1,353.14
34700237-05801$1,353.14
35700237-05901$1,353.14
36700237-06001$1,353.14
37700237-06101$1,353.14
38700237-06201$1,353.14
39700237-06301$1,353.14
40700237-06401$1,353.14
41700237-06501$1,353.14
42700237-06601$1,353.14
Charge per RCE=
Page D-1
Resolution No. 4702
April 25, 2011
Page 22 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
43700237-06701$1,353.14
44700237-06801$1,353.14
45700237-06901$1,353.14
46700237-07001$1,353.14
47700237-07101$1,353.14
48700237-07201$1,353.14
49700237-07301$1,353.14
50700237-07401$1,353.14
51700237-07501$1,353.14
52700237-07601$1,353.14
53700237-07701$1,353.14
54700237-07801$1,353.14
55700237-07901$1,353.14
56700237-08001$1,353.14
57700237-08101$1,353.14
58700237-08201$1,353.14
59700237-08301$1,353.14
60700237-08401$1,353.14
61700237-08501$1,353.14
62700237-08601$1,353.14
63700237-08701$1,353.14
64700237-08801$1,353.14
65700237-08901$1,353.14
66700237-09001$1,353.14
67700237-09101$1,353.14
68700237-09201$1,353.14
69700237-09301$1,353.14
70700237-09401$1,353.14
71700237-09501$1,353.14
72700237-09601$1,353.14
73700237-09701$1,353.14
74700237-09801$1,353.14
75700237-09901$1,353.14
76700237-10001$1,353.14
77700237-10101$1,353.14
78700237-10201$1,353.14
79700237-10301$1,353.14
80700237-10401$1,353.14
81700237-10501$1,353.14
82700237-10601$1,353.14
83700237-10701$1,353.14
84700237-10801$1,353.14
85700237-10901$1,353.14
86700237-11001$1,353.14
87700237-11101$1,353.14
88700237-11201$1,353.14
89700237-11301$1,353.14
90700237-11401$1,353.14
91700237-11501$1,353.14
92700237-11601$1,353.14
Page D-2
Resolution No. 4702
April 25, 2011
Page 23 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
93700237-11701$1,353.14
94700237-11801$1,353.14
95700237-11901$1,353.14
96700237-12001$1,353.14
97700237-12101$1,353.14
98700237-12201$1,353.14
99700237-12301$1,353.14
100700237-12401$1,353.14
101700237-12501$1,353.14
102700237-12601$1,353.14
103700237-12701$1,353.14
104700237-12801$1,353.14
105700237-12901$1,353.14
106700237-13001$1,353.14
107700238-00101$1,353.14
108700238-00201$1,353.14
109700238-00301$1,353.14
110700238-00401$1,353.14
111700238-00501$1,353.14
112700238-00601$1,353.14
113700238-00701$1,353.14
114700238-00801$1,353.14
115700238-00901$1,353.14
116700238-01001$1,353.14
117700238-01101$1,353.14
118700238-01201$1,353.14
119700238-01301$1,353.14
120700238-01401$1,353.14
121700238-01501$1,353.14
122700238-01601$1,353.14
123700238-01701$1,353.14
124700238-01801$1,353.14
125700238-01901$1,353.14
126700238-02001$1,353.14
127700238-02101$1,353.14
128700238-02201$1,353.14
129700238-02301$1,353.14
130700238-02401$1,353.14
131700238-02501$1,353.14
132700238-02601$1,353.14
133700238-02701$1,353.14
134700238-02801$1,353.14
135700238-02901$1,353.14
136700238-03001$1,353.14
137700238-03101$1,353.14
138700238-03201$1,353.14
139700238-03301$1,353.14
140700238-03401$1,353.14
141700238-03501$1,353.14
142700238-03601$1,353.14
Page D-3
Resolution No. 4702
April 25, 2011
Page 24 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
143700238-03701$1,353.14
144700238-03801$1,353.14
145700238-03901$1,353.14
146700238-04001$1,353.14
147700238-04101$1,353.14
148700238-04201$1,353.14
149700238-04301$1,353.14
150700238-04401$1,353.14
151700238-04501$1,353.14
152700238-04601$1,353.14
153700238-04701$1,353.14
154700238-04801$1,353.14
155700238-04901$1,353.14
156700238-05001$1,353.14
157700238-05101$1,353.14
158700238-05201$1,353.14
159700238-05301$1,353.14
160700238-05401$1,353.14
161700238-05501$1,353.14
162700238-05601$1,353.14
163700238-05701$1,353.14
164700238-05801$1,353.14
165700238-05901$1,353.14
166700238-06001$1,353.14
167700238-06101$1,353.14
168700238-06201$1,353.14
169700238-06301$1,353.14
170700238-06401$1,353.14
171700238-06501$1,353.14
172700238-06601$1,353.14
173700238-06701$1,353.14
174700238-06801$1,353.14
175700218-001014
176700218-002014
177700218-003014
178700218-004014
179700218-005014
180700218-006014
181700218-007014
182700218-008014
183700218-009014
184700218-010014
185700218-011014
186700218-012014
187700218-013014
188700218-014014
189700218-015014
190700218-016014
191700218-017014
192700218-018014
Page D-4
Resolution No. 4702
April 25, 2011
Page 25 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
193700218-019014
194700218-020014
195700218-021014
196700218-022014
197700218-023014
198700218-024014
199700218-025014
200700218-026014
201700218-027014
202700218-028014
203700218-029014
204700218-030014
205700218-031014
206700218-032014
207700218-033014
208700218-034014
209700218-035014
210700218-036014
211700218-037014
212700218-038014
213700218-039014
214700218-040014
215700218-041014
216700218-042014
217700218-043014
218700218-044014
219700218-045014
220700218-046014
221700218-047014
222700218-048014
223700218-049014
224700218-050014
225700218-051014
226700218-052014
227700218-053014
228700218-054014
229700218-055014
230700218-056014
231700218-057014
232700218-058014
233700218-059014
234700218-060014
235700218-061014
236700218-062014
237700218-063014
238700218-064014
239700218-065014
240700218-066014
241700218-067014
242700218-068014
Page D-5
Resolution No. 4702
April 25, 2011
Page 26 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
243700218-069014
244700218-070014
245700218-071014
246700218-072014
247700218-073014
248700218-074014
249700218-075014
250700218-076014
251700218-077014
252700218-078014
253700218-079014
254700218-080014
255700218-081014
256700218-082014
257700218-083014
258700218-084014
259700218-085014
260700218-086014
261700218-087014
262700218-088014
263700218-089014
264700218-090014
265700218-091014
266700218-092014
267700218-093014
268700218-094014
269700218-095014
270700218-096014
271700218-097014
272700218-098014
273700218-099014
274700218-100014
275700218-101014
276700218-102014
277700218-103014
278700218-104014
279700218-105014
280700218-106014
281700218-107014
282700218-108014
283700218-109014
284700218-110014
285700218-111014
286700218-112014
287700218-113014
288700218-114014
289700218-115014
290700218-116014
291700218-117014
292700218-118014
Page D-6
Resolution No. 4702
April 25, 2011
Page 27 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
293700218-119014
294700218-120014
295700218-121014
296700218-122014
297700218-123014
298700218-124014
299700218-125014
300700218-126014
301700218-127014
302700218-128014
303700218-129014
304700218-130014
305700218-131014
306700218-132014
307700218-133014
308700218-134014
309700218-135014
310700218-136014
311700218-137014
312700218-138014
313700218-139014
314700218-140014
315700218-141014
316700218-142014
317700218-143014
318700218-144014
319700218-145014
320700218-146014
321700218-147014
322700218-148014
323700218-149014
324700218-150014
325700218-151014
326700218-152014
327700218-153014
328700218-154014
329700218-155014
330700218-156014
331700218-157014
332700218-158014
333700218-159014
334700218-160014
335700218-161014
336700218-162014
337700218-163014
338700218-164014
339700218-165014
340700218-166014
341700218-167014
342700218-168014
Page D-7
Resolution No. 4702
April 25, 2011
Page 28 of 29
Exhibit 1-DRES.A
Parcel NumberEstimated RCE's
Estimated Payback
AssessmentNotes
343700218-169014
344700218-170014
345700218-171014
346700218-172014
347700218-173014
348700218-174014
349700218-175014
350700218-176014
351700218-177014
352700218-178014
353700218-179014
354700218-180014
355700218-181014
356700218-182014
357700218-183014
358700218-184014
359700218-185014
360700218-186014
361700218-187014
362700218-188014
363700218-189014
364700218-190014
365700218-191014
366700218-192014
367 700218-1930 1 4
Total611565,612.52$
Notes
1Estimated ERU's based on commercial site plan.
2Estimated ERU's based on the portion of the approved multifamily development within the pump station basin
3Allocated dwelling units per the Lakeland Hills South Development Plan
4Parcels owned by the developer. Properties included for reference only and not for assessment.
Page D-8
Resolution No. 4702
April 25, 2011
Page 29 of 29
Exhibit 1-D
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4706
Date:
April 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4706 and Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4706.
Background Summary:
Resolution No. 4706 authorizes the Mayor to negotiate and execute an agreement with Puget
Sound Energy, Inc. for the purpose of relocating power facilities in advance of construction of
the A Street NW Extension (A/B Corridor) project.
The relocation of the existing PSE power facilities is required to construct the roadway
improvements. City staff believes having Puget Sound Energy, Inc. complete the relocation of
existing power facilities in advance of construction activities will minimize construction
interruption and maintain the current anticipated construction schedule of the A Street NW
Extension project.
The total estimated project costs are $8,858,138. The cost to relocate the power facilities is
approximately $112,407.61 and is included in the project budget.
O4.9.1 C207A, O4.2.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
RESOLUTION NO 4 7 0 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH PUGET SOUND ENERGY INC FOR
THE PURPOSE OF RELOCATING POWER FACILITIES
IN ADVANCE OF CONSTRUCTION OF THE A STREET
NW EXTENSION AB CORRIDOR C207A PROJECT
WHEREAS Puget Sound Energy Inc has existing power facilities
located in a private easement within the vicinity of the Project which are
required to be relocated to accommodate the Project and
WHEREAS Puget Sound Energy Inc is responsible for the planning
review design permitting and relocation of said power facilities in advance of
construction of the A Street NW Extension project hereinafter referred to as the
Project and
WHEREAS it is in the Citys best interest to have Puget Sound Energy
Inc complete the relocation of said power facilities in advance of construction of
the Project
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is hereby authorized to negotiate and execute an
agreement with Puget Sound Energy Inc for the purpose of completing facility
relocation work in advance of construction of the A Street NW Extension
Resolution No 4706
April 20 2011
Page 1 of 2
RES.B
project in substantial conformity with the agreement attached hereto marked
as Exhibit 1 and incorporated herein by this reference
Section 2 That the Mayor is authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
Da iel B Heid
City Attorney
Resolution No 4706
April 20 2011
Page 2 of 2
RES.B
FACILITY RELOCATION AGREEMENT
This Agreement dated as of 2011 is made and entered into by and
between Puget Sound Energy Inc a Washington corporation PSE and The City of
Auburn a Washington municipal corporation City PSE and the City are sometimes
referred to herein individually as a Party and collectively as the Parties
RECITALS
A PSE owns and operates certain utility systems and facilities necessary and
convenient to the transmission and distribution of electricity Facilities that are located on
an easement The Facilities are more particularly described on Exhibit A attached hercto and
incorporated herein by thisreference
B The City plans to construct improvements to A Street NW north of 3a Street
NW for approximately 250 feet Improvements
C In connection with the Improvements the City has requested that PSE perform
certain engineering design work and certain construction work relating to modification or
relocation of its Facilities the Relocation Work all in accordance with and subject to the
terms and conditions of this Agreement and any applicable tariff on file with the Washington
Utilities and Transportation Commission the WUTC
D The City has provided to PSE a written plan for the Improvements the
Improvement Plan which includes among other things a plans and specifications
sufficient in detail as reasonably determined by PSE for PSE to design and perform the
Relocation Work including reasonably detailed drawings showing the planned
Improvements b a list of the key milestone dates for the Improvements and c information
concerning possible conflicts between PSEs Facilities and other utilities or facilities
The Parties therefore agree as follows
AGREEMENT
Section 1 Relocation Worlc
11 Relocation Work The Relocation Work is described in Exhibit B attached to
this Agreement
12 Performance of Relocation Work Subject to the terms and conditions of
this Agreement and any applicable tariffs on file with the WUTC PSE shall use reasonable
efforts to perform the Relocation Work PSE shall perform the Relocation Work in
accordance with the schedule provided in Exhibit B the Relocation Schedule with
reasonable diligence in the ordinary course of its business and in light of any operational
Resolution No 4706
April 20 2011
Exhibit 1 1
RES.B
issues as to the remainder of its utility systems that may be influenced by the Relocation
Work PSE shall haven liability to the City or any third party nor shall the City be relieved
or released from its obligations hereunder in the event of any delay in the performance of the
Relocation Work due to any a repair maintenance improvement renewal or replacement
work on PSEs utility systems which work is necessary or prudent as determined by PSE in
its sole discretion or b actionstaken by PSE which are necessaryor consistentwith prudent
utility practices to protect the performance integrity reliability or stability of PSJTs utility
systems or anysystems to which such systems are connected
13 Adjustments to the Relocation Work PSE shall notify the City in writing
of any reasonably anticipated adjustments to the Relocation Work including the Relocation
Schedule andor RelocationModification Estimate that result from a the revision or
modification of any Improvements in a manner that requires PSE to revise its plans and
specifications for the Relocation Work b delays in PSEs performance of the Relocation
Work caused by the City or its agents servants employees contractors subcontractors or
representatives or o conditions or circumstances otherwise beyond the control of PSE
The Parties acknowledge that additional requirements not contemplated by the Parties may
arise during the performance of the Relocation Work In the event such additional
requirements arise the Parties shall provide written notice thereof and shalluse good faith
reasonable effortsto appropriately respond to such requirements in a prompt and efficient
manner including appropriate adjustments to the Relocation Schedule andor the
RelocationModification Estimate
14 Peiformance by City In the event the City is unable to perform Its
obligations under Sections 2 and 3 below to PSEs reasonable satisfaction and absent written
waiver by PSE of such obligations the Parties shall use reasonable efforts to adjust the
Relocation Schedule to allow additional time for the City to perform such obligations
provided that if the Parties cannot reasonably agree upon such schedule adjustment PSE
mayat its option thereafter terminate this Agreement by giving written notice to the City
and the City shalt promptly pay PSE the amounts payable to PSE in connection with such
termination under Section 55 PSEs determination as to the satisfaction or waiver of any
such condition under this Agreement shall not be deemed to be a determination of
satisfaction or waiver of any other condition arising under this Agreement
15 Notice to Proceed with Construction Work At least twenty 20 business
days prior to the date required for the commencement of construction for the Relocation
Work the City shall either a provide to PSE a written notice toproceed with such
construction work or b terminate this Agreement by written notice to PSE In the event of
such termination the City shall promptly pay PSE the amounts payable to PSE in connection
with termination under Section 55
Resolution No 4706
April 20 2011
Exhibit 1
2
RES.B
i
Section 2 Operating Rights
Unless otherwise provided for in Exhibit B the City shall be solely responsible for
any costs related to acquisition of any and all operating rights for the Facilities that are
necessary or appropriate in addition to or as replacement for the Existing Operating Rights
for completion of the Relocation Work New Operating Rights Such New Operating
Rights obtainedby PSEshill bein PSEs name shall beof equivalent qualityand kind as the
Existing Operating Rights and shall be provided in a form acceptable to PSE all as
determined by PSE in its sole discretion The New Operating Rights shall be provided with
sufficient title information demonstrating to PSEs satisfaction that PSE shall obtain clear
goodand sU icient title tosuch rights if applicable PSE shall not be obligated to commence
the Relocation Workor otherwise in any way change limit curtail impair or otherwise affect
the normal and reliable operafion of the Facilities as located upon or relative to the Existing
Operating Rights unless and until PSE is in possession of the New Operating Rights
Section 3 Permits
PSE shall obtain all necessary permits licenses certificates inspections reviews
impact statements determinations authorizations exemptions or any other form of review or
approval given made done issued or provided by any one or more governmental authorities
with jurisdiction necessary or convenient forthe Relocation Work col lectivel y Permits
and the City shall be solely responsible for any costs related to the acquisition ofsaid
require t documentation The Permits shall be on such terms and conditions as PSE shall in
its solediscretion determine to be appropriate toits needsPSEshall not be obligated to
commence construction for the Relocation Work or otherwise in any way change limit
curtail impair or otherwise affect the normal and reliable operation of the Facilities unless
and until PSE is inpossession of all Permits necessary for the Relocation Work and all rights
of appeal withrespect to the Permits shall have been exhausted The City shall be
responsible for performance ofand any costs associated with any mitigation required by the
Permits
Section 4 Materials and Ownership
Unless specifically agreed otherwise in writing by theTarties PSE shall provide all
necessarymaterials equipment and labor required to perform theRelocation Work All
materials information property and other items provided for used or incorporated into the
Relocation Work including but not limited to the Facilities shallbe and remain the property of
PSE
Section 5 Relocation Costs
51 Estimate PSEs good faith estimate of the costs to perform the Relocation
Work the RelocationModifrcationEstimate isl 1240761 and is attached as Exhibit C
The Parties agree that the RelocationModification Estimate is an estimate only and PSE shall
Resolution No 4706
April 20 2011
Exhibit 1
3
RES.B
be entitled to reimbursement of all actual costs incurred in or allocable to the performance of
the Relocation Work
52 Costs in Excess of Estimate PSE shall use reasonable efforts to monitor its
actual costs incurred during the performance of the Relocation Work and in the event PSE
detennines that such costs are likely to exceed tlieRelocationModificationEstimate by more
than ten percent 10 PSE shall so notify the City in writing In such event PSE may at its
discretion suspend performance the Relocation Work and PSE shall not be obligated to
continue with performance of any Relocation Work unless and until PSE receives the Citys
written acceptance of PSEs revised RelocationModification Estimate and written notice to
proceed with the RelocationWork In theevent PSE does not receivesuch acceptance and
notice from the City within ten 10 working days from the date of PSEs notice then PSE
may at its discretion terminate this Agreement Inthe event of such termination the City
shall promptly pay 13SEtheambunts payable to PSE inconnection with termination under
Section 55
53 Relocation Costs The City shall be responsible for and shallreimburse PSE
for all costs and expenses incurred by PSE in connection with the perfonnance the
Relocation Work the Relocation Costs described in Exhibit B For purposes of this
Agreement the Relocation Costs shall include without limitation any and all direct and
indirectcosts incurredby PSE in connectionwith the performance of the Relocation Work
including but not limited to jabor personnel supplies materials overheads contractors
consultants attorneys and other professionals administration and general expenses and taxes
5A Statement of Costs Invoice Within sixty 60 calendar days of the
completion of the Relocation Work PSE shall provide the Citywith a statement and invoice
of theactual RelocationCosts incurred by PSE PSE shall provide within a reasonable
period after receipt of any written request from the City such documentation and information
as the Citymay reasonablyrequest to verify any such invoice
55 Costs Upon Termination of Agreement In the event either Party terminates
this Agreement the City shall promptly pay PSE the following
a ail costs and expenses incurred by PSE in connection with the
Relocation Work including without limitation all Relocation Costs incurred through
the date of tenninationand such additionalcosts as PSE may incur in connection with
its suspension or curtailment of the Relocation Work and the orderly termination of
the Relocation Worlc and
b all costs and expenses incurred by PSE in returning and restoring the
Facilities to normal and reliablecommercial operations
56 Payment The City shall within thirty 45 calendar days after the receipt of
an invoice for costs payable under this Agreement remit to PSE payment for the full amount
of the invoice
Resolution No 4706
April 20 2011
Exhibit 1
4
RES.B
Section 6 Indemnification
61 Indemnification The City releases and shall defend indemnify and hold
harmless PSE from all claims losses harm liabilities damages costs and expenses
including but not limited to reasonable attorneys fees causedby or arising out of any
negligent act or omissionor willful iisconduct of the City in its performance under this
Agreement PSE releases and shall defend indemnify and hold harmless the City from all
claims losses harm liabilities damages costs and expenses including but not limited to
reasonable attorneys fees caused by or arising out of any negligent act or omission or willful
misconduct of PSE in its performance under this Agreement During the performance of
suchactivitics employees or contractors of each Party shall at all times remain employees or
contractors respectivelythat Party and shall not be or be construed to be employees or
contractors respectively of the other Party
62 Title 51 Waiver Solely for purposes of enforcing the indemnification
obligations of a Party under this Section 6 each Party expressly waives its immunity under
Title 51 of the Revised Code of Washington the Industrial Insurance Act and agrees that the
obligation to indemnify defend and hold harmless provided for in dlis Section 6 extends to
any such claim brought against theIindemnified Party by or on behalf of any employee of the
indemnifyingParty The foregoing waiver shall not in any way preclude the indemnifying
Party from raisingsuch immunity as a defense against any claim brought against the
indemnifying Party by any of its employees
Section 7 Disclaimers and Limitation of Liability
71 Disclaimer Neither PSE or the City make representations or warranties of
any kind express or implied with respect to the Relocation Work or other items or services
provided under this Agreement including but not limited to any implied warranty of
merchantability or fitness for a particular purpose or implied warranty arising out of course of
performance course of dealing or usage of trade
72 Limitation of Liability In no event shall PSE or the City be liable whether
in contract warranty tort or otherwise to any other party or to any other person for any
indirect incidental special oi consequential damages arising out of theperformance or
nonperformance of the RelocationWorkor this Agreement
Section 8 Miscellaneous
81 Tariffs Control This Agreement is in all respects subject to all applicable
tariffs of PSE now or hereafter in effect and on file with the WUTC In the event of any
conflict or inconsistency between any provision of this Agreement and any such tariff the
terms of the tariff shall govern and control
82 Survival Sections 2 and 4 through 8 shall survive any termination of this
Agreement Subject to the foregoing and except as otherwise provided herein upon and
Resolution No 4706
April 20 2011
Exhibit 1
5
RES.B
i
i
following termination of this Agreement neither Party shall have any further obligations
arising under this Agreement and this Agreement shall be of no further force or effect
83 Waiver The failure of any Party to enforce or insist upon strict performance
of any provision of this Agreement shall not be construed to be a waiver or relinquishment of
any such provision or any other provision in that or any other instance rather the same shall
be and remain in full force and effect
84 Entire Agreement This Agreement including any exhibits hereto sets forth
the complete and integrated agreement of the Parties This Agreement cannot be amended or
changed except by written instrument signed by the Party to be bound thereby
85 Force Majeure In the event that either Party is prevented or delayed in the
performance of any of its obligations under this Agreement by reason beyond its reasonable
control a Force Majeure Event thenthat Partys perfornance shall be excused during the
Force Majeure Event Force Majeure Events shall include without limitation war civil
disturbance storm flood earthquake or other Act of God storm earthquake or other
condition which necessitates the mobilization of the personnel of a Party or its contractors to
restore utility service to customers laws regulations rules or orders of any governmental
agency sabotage strikes or similar labor disputes involving personnel of a Party its
contractors or a third party or any failure or delay in the performance by the other Party or a
third party who is not an employee agent or contractor of the Party claiming a force Majeure
Event in connection with the Relocation Work or this Agreement Upon removal or
termination of the Force Majeure Event the Party claiming a Force Majeure Event shall
promptly perform the affected obligation in an orderly and expedited manner under this
Agreement or procure a substitute for such obligation The Parties shall use all commercially
reasonable efforts to eliminate or minimize any delay cause by a Force Majeure Event
86 Enforceability The invalidity or unenforceability of any provision of this
Agreement shall not affect the other provisions hereof and this Agreement shall be construed
in all respects as if such invalid or unenforceable provisions were omitted
87 Notice Any notice request approval consent order instruction direction or
other communication under this Agreement given by either Party to the other Party shall be in
writing and shall be delivered in person to an authorized representative or mailed properly
addressed and stamped with the required postage to the intended recipient at the address and
to the attention of the person specified below the Patties respective signatures on this
Agreement Either Party may from time to time change such address by giving the other
Patty notice of such change in accordance with this section
88 Governing Law This Agreement shall be interpreted construed and
enforced in all respects in accordance with the laws of the State of Washington This
Agreement shall be fully binding upon the Parties and their respective successors assigns and
legal representatives
Resolution No 4706
April 20 2011
Exhibit 1
6
RES.B
i
In witness whereof the Parties have executed this Abrreement as of the date set forth above
I
PSE City
Puget Sound Energy Inc
By By
Its Its
Address Address
Attn Attn
i
i
Resolution No 4706
April 20 2011
Exhibit 1
RES.B
EXHIBIT A
EXISTING FACILITIES Shown on attached drawing and consist of
aerial conductors and poles Padmounted transformer and vault Aerial
service coodutors will he transferred and extended as required
EXISTING OPERATING RIGHTS Easement and franchise
Resolution No 4706
April 20 2011
Exhibit 1A
8
RES.B
EXHIBIT 11
RELOCATION WORK
PSE as shown on attached drawing will
o Remove existing aerial facilities from 1P01 to P09 provided all
communication facilities are removed by others
o Relocate vault V04
o Install vaults V02 V03 and H01 and new conduits and
underground conductors between V02N03 to V04 using open
trench excavation method
e Install two new glulam selfsupporting poles at P02 and P04
Transfer and extend aerial 600 volt service conductors as needed
The City will provide all necessary staking for pole and vault locations
and elavations for the intalled Facilities based on the Citys project design
and PSEs design of the PSE Facilities PSE shall notify the City 5
business days in advance of the start of work requiring staking to be
completed
PSE or its contractor will commence the Relocation Work within 20
business days of receiving a fully executed Facility Relocation Agreement
provided all necessary operating rights have been secured by PSE for the
installation of the Relocation Work Once the Relocation Work
commences the duration is expected to be approximately 20 business
days The schedule for the removal of PSE aerial facilities is dependent
on all communication facilities being removed by others and will be
determined at a later date
The relocation work will be performed during noiwal working hours in
accordance with Auburn City Code
Resolution No 4706
April 20 2011
Exhibit 113
9
RES.B
I I
i
11
i T
I
I
I
o JIM
r7
ter
p1
i 1300 IN00
it 4w M
s
II
I
N
017
JJJ
I
I I L cro Cp7r O 1Z
I
Resolution No 4706
April 20 2011
Exhibit 1B
Page 10
RES.B
PUGET i
SOUND FACILITY RELOCATIONMODIFICATION
ENERGY
ESTIMATE
To City of Auburn Date 0412617
25 W Main Street
Auburn WA 95001
Aft Ingrid Gaub
SCOPE OF WORK SPECIFICATIONS and SPECM PROVISI014TS
The Work under this Agreement provides for the UTILITY through its construction contractor to design and construct a new
underground distribution system in conjunction wrth The City of Auburns Road project along A Street North West The new
underground distribution system will be replacing PSFs existing overhead system that provide service to a nearby commercial
customers The new system will consist of transformers distribution vaults two GluLam service poles and related underground
conduit and wiring The cost for portions of this relocation will be a City of Auburn Obligation The City of Auburn contribution cost
re detailed below
PSE Project Manager Dennis Booth
Activay Al Street Reloeation
nE Order k 101064545
eirnbursabte 1000A 0 0 0
Materials 29452 r5 000
Construction 57653 70 000
n
Engineednq Management S640930 S000 r
Operating rights
Overhead 14661 S6 SQod 000 r5 00
otGkAcuCI GOSfs
GRAND T07AL 52134076 x L401161
City of Auburn Obligation 11240761
Billing Detail Form 3101
Puget Sound Energy Inc PO Box 90868 Bellevue 4A 980090868
Resolution No 4706
April 20 2011
Exhibit 1C
Page 11RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4707
Date:
April 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4707 and Supplemental
Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4707.
Background Summary:
Resolution No. 4707 appropriates Federal Highway Administration Demonstration funds in the
amount of $1,234,800 to complete the Construction phase of the City's A Street NW Extension
(A/B Corridor), Project No. C207A. This grant does not require local matching funds.
This project is a 1.47 mile roadway link from 3rd Street NW to 14th Street NW and includes
design, right-of-way acquisition and construction of a new 3-lane and 4-lane roadway aligning
A Street NW in downtown with B Street NW at the northern terminus.
O4.9.1 C207A, F5.2.15
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 2, 2011 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
RESOLUTION NO 4 7 0 7
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYOR TO EXECUTE A LOCAL AGENCY
SUPPLEMENTAL AGREEMENT BETWEEN THE CITY
OF AUBURN AND WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION RELATING TO
PROJECT NO C207A A STREET NW EXTENSION
WHEREAS under City of Auburn Resolution Nos 3852 and 4587 the City
had previously obligated 356754000 in federal grant funds and entered into a
Local Agency Agreement and Supplemental Agreements with the Washington
State Department of Transportation WSDOT to fund the Citys design and right
ofway acquisition phases for roadway improvements on A Street NW between 3d
Street NW and 14th Street NW Project and
WHEREAS the City is now preparing to begin the construction phase of the
Project and
WHEREAS the City has been awarded a Federal Highway Administration
Transportation grant for construction ofthe Project from Demonstration funding
sources in the amount of 123480000 and
WHEREAS the Demonstration grant does not require a local funding
match and
WHEREAS it is in the best interest of the City to use federal monies to
finance capital improvements to the transportation system
Resolution No 4707
April 26 2011
Page 1 of 3
RES.C
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is hereby authorized to execute a Supplemental
Local Agency Agreement between the City and Washington State Department of
Transportation for the Construction Phase in the total amount of 6676515 in
substantial conformity with the agreement attached hereto marked as Exhibit A
and incorporated herein by this reference In addition the Mayor is hereby
authorized to execute any further necessary supplemental agreements for all future
phases of the Project expending up to the total remaining amount of all the federal
grants
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation
Section 3 That this Resolution shall take effect and be in full force upon
passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
Resolution No 4707
April 26 2011
Page 2 of 3
RES.C
ATTEST
Danielle E Daskam
City Clerk
APPR ED TO FORM
Daniel B Hei
City Attorney
Resolution No 4707
April 26 2011
Page 3 of 3
RES.C
Local Agency Agreement Supplement
Supplement Number
Agency 3
Ci of Auburn
Federal Aid Project Number Agreement Number
LA5917
CFDA No 20205
STPUL1069006
The Local Agency desires to supplement the agreement entered into and executed on June 15 2005
All provisions in the basic agreement remain in effect except as expressly modified by this supplement
The changes to the agreement are described as follows
Project Description
Name A Street NW Extension Length 147 miles
Termini 3rd St NW to 14th St NW
Description of Work El No Change
Reason for Supplement
To authorize funds for construction
Estimate of Funding
Type of Work 1 2 3 4 5
PREVIOUS AGREEMENT SUPPLEMENT ESTIMATED TOTAL ESTIMATED ESTIMATED
SUPPLEMENT PROJECT FUNDS AGENCY FUNDS FEDERAL FUNDS
PE a Agency 120249 120249 16234 104015
865 b Other Consultant 853393 853393 115208 738185
Federal Aid C Other
Participation d Other
Ratio for PE e Other
f State 20000 20000 2700 17300
g Total PE Cost Est a thru g 993642 0 993642 134142 859500
Right of Way h Agency 30000 18000 12000 12000
i Other PropertyAcquistion 1886991 1156771 730220 730220
I Other Property Acq nonparticipation
Federal Aid k Other Consultant 47528 0 47528 6416 41112
27472 0 27472 27472
Participation I Other Consultant
Ratio for Rw m Other 5000 5000
n State 5000
of Total RW Cost Est h thru n 1996991 1174771 822220 6416
2
1580
8
Construction p Contract 2710608 2710608
Other NonParticipating Contract 1710322 1710322 1710322
191566 191566 191566
r Other Consultant CE
s Other Non Participating Consul CE 15749 15749 15749
112408 112408 112408
t Other PSE Utiltiy Relocation
u Other
7546 7546 7546
100 v Other Non Participating Agency CE
102454 102454
Federal Aid w AgencyCE 10000 10000 10000
Participation x State
102454
Ratio for CN y Total Const Cost Est p thru x 0 4860653 4860653 1733617 312703
Total Project Cost Estimate goy 2990633 3685882 6676515 1874175 4802340
The Local Agency further stipulates that pursuant to said Title 23 regulations and policies and procedures and as a condition to payment of the
Federal funds obligated it accepts and will comply with the applicable provisions
AGENCY OFFICIAL
Washington State Department of Transportation
By
By
Director of Highways and Local Programs
Title Mayor Date Executed
Resolution No 4707
April 26 2011
Page 1RES.C