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Home My WebLink AboutITEM IV-BAGENDA BILL APPROVAL FORM * SASH IG'Ti Agenda Subject: Resolution No. 4721 Date: June 21, 2011 Department: Attachments: Budget Impact: Police Resolution No. 4721 NIA Administrative Recommendation: City Council adopt Resolution No. 4721 accepting AmeriCorps VISTA volunteers for 201112012. Background Summary: The City of Auburn has a continued need to provide disaster education to the public. For the past five years, we have utilized the AmeriCorps VISTA program to coordinate this function and deliver public education. This year, we applied to the program jointly, with the Cities of Algona and Pacific, who currently have no disaster education programs. The program provides two full-time volunteers to the cities, to be managed by Auburn, but to work 50% in Auburn, 25% in Algona, and 25% in Pacific. The program requires a $3000 local match per position. Auburn's portion of $3000 will be paid using Emergency Management Performance Grant funds, while Algona and Pacific will each remit $1500 to the City of Auburn. A Memorandum of Agreement has been created to define the agreement between the three cities. Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ®Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ®Municipal Serv. ❑Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Peloza Staff: Lee Meetin Date: Jul 5, 2011 Item Number: ` rR~ ~Ae 1 * ~ 4 ~ I { 5 ~ ¢ ti i it. ~ ~ .i J ~ f. :r4 .R4 .1 RESOLUTION No. 4 l 2 'I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF - AUBURN, VI~ASHINGTON, AUTHORIZING THE ACCEPTANCE , OF A GRANT FROM THE WASHINGTON SERVICE CORPS TO :PROVIDE TWO FULL-TIME MEMBERS TO THE C[TY~ OF AUBURN, AND AUTHORI~ING~ THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY AGREEMENTS TO ACCEPT ~SA~D MEMBERS WHEREAS., the City of Auburn has an office of Emergency Management, dedicated to preparing the City and its residents for disaster; and WHEREAS,, the INash.ington Service Corps provides full-time .disaster education volunteers to Iocal programs through the AmeriCorps VISTA - ReadyCorps program; and WHEREAS, the City of Auburn desires to collaborate with the cities of Algona and Pacific in providing disaster education to area residents through a Memorandum of Agreement; and WHEREAS, the pity of .Auburn has been. accepted as a host site for two 2011/2412 VISTA members to be shared between the three cities, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. .Purpose. The City Council of the City of Auburn ~ hereby accepts a grant from the -Washington Service Corps, of two VISTA members, from September 2, 2011 to August. 31, 241~,~ in substantial conformity with the Memorandum of Agreement, marked as Exhibit ~A~ hereto and incorporated herein by this reference. ~ - . Resolution No. 4721 June 21, 2D11 Page 1 ~ ~ , Section 2. Impiementati~n. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carryout the directions of this resolution. . Section 3. Effective Date. This Resolution. shall be in full force and effect upon passage and signatures hereon. ~ l SIGNED and DATED~this . day of July 2011. CITY ~F AUBURN PETER 6: LEINiS MAYS R . ATTEST: Danielle Daskam, City Clerk APP ~ VE TO FARM Daniel B. Heid, City Attorney . ww~ww~w~...rrrw..rrwwMwMwwww...~wwwwwMrrrrrwwiwwww.wr Resolution No. 4121 June 21, 2011 Page ~2 Memorandum ~f Agreement between the . Cities of Auburn, Algona, and Pacific :Relating to AmeriCorps Vi5TA Services This is a Memorandum of Agreement among the Cities of Auburn, Pacific, and Algona the "Cities"~ to allocate among them two AmeriCorps VISTA members to work on Community Disaster Education. Recitals: 1. The Cities all have emergency management responsibilities. Among those responsibilities is disaster education. and volunteer recruitment. While Auburn has full- time dedicated emergency mangagement staff, Algona and Pacific do not. 2. To help. improve readiness .within and among the Cities, they jointly applied tv the Washington State Service Carps far staffing under the .Corps Ready*Corps program. 3. Having been approved for the program in June., 2011, the Cities wish to memorialize their agreement on allocation of the two AmeriCorps VISTA members. N~~V THEREFORE, the Cities ~of Auburn, Algona, and Paciifc hereby agree as follows GENERAL: 1.1. The Cities agree to share ~oi~ntly develop a work and supervisory plan for the Corps members in accordance with the Washignton Service Corps' Request for Application and VISTA. Memorandum of Understanding, 1.2. Auburn will receive 44 Hours per week of member time, while Algona and Pacific will each receive 2D hours per week of member time. 1.3. Each City wil.I ae responsible for transportation costs incurred on their behalf during work hours. Pursuant to the UvSC agreement, each Cifiy is responsible for providing ~transportativn for service related activities, either by providing a vehicle for the. member to use or by reimbursing the member at the current IRS standard mileage rate for use of their~own vehicle. 2~. AUBURN'S RESPGNSiBILITIES: 2.1. Serve as the lead agency. Execute the MCU with the Washington SeNice Corps, and will provide primary training, or~enta~ion, and supervision of the VISTA members.. 2.2. Provide ~ office space, transportation, phone, computer, and other .ancillary support. 2.3. Coordinate scheduling and project work with the other Cities. VISTA Agreement 2011 1 Exhibit A 3. ALGONA AND PACIFIC'S RESPONSIBILITIES 3.1.1. Designate an vn-site supervisor for the VISTA members. 3.1.2. Provide project work descriptions, goals, and deliverables to Auburn nv later than September 3D, 2a11. These may be amended upon agreement of all the porkies. 3.1.3. Provide transportation or reimbursement to members for activities that. require travel on behalf of the respective cities. 4. PERSONNEL AND EC~UIPMENT: . 4.1. Each City is acting hereunder as an independent contractor so that control of personnel., ,standards of ~ performance, discipline and , alb, other aspects of performance of each City's employees shall be governed entirely by each ity. 4.2. Control of.the VISTA members shall be in accordance with. the VISTA MCU. 4.3. The Cities agree that the VISTA members shall not be considered employees . _ ~ of any City, but that they may be treated as volunteers for purposes of worker's background checks, driving history checks, and facility access, 4.4~. Workmen's compensation insurance is provided through the AmeriCorps VISTA program and is not the responsibility of any of the cities. 5. C~I~PENSATI~N: 5.1. The VESTA program requires a cash match of $3,ODD per member assigned to the agency. Auburn will pay $3,~DD, and Algona and Pacific will each pay . $1,5D0. Algona .and Pacific will pay thier share to the City no later than September 15, 2011. Auburn will make the final payment directly to the . Washington State Corps no later than October 15, .2411. fi. DURATION: This agreement begins June 15, 2D11 and will remain in effect until August 31, . 2D12. Any party may terminate.this agreement with g0 days written notice. T. INDE~INIFICATIoN: 1.1. Each City shall .indemnify and hold harmless the. other Cities, and. its offcers,~ agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature ~ whatsoever, by . reason of or arising out of~ any act ar omission of~ the City, its officers, agents and. employees, or any of them, in the performance of this Agreement. 7.2. In the event that any suit based on such a claim, action, loss or damage is brought against one City based on .the actions of an employee of another City, the City for whom the employee wanes shalt defend the same at its sole costs and expense; provided that the City against whom the suit was fled retains the right tv participate in said suit. VISTA Agreement~20I 1 2 Exhibit A 8. AUDITS AND INSPECTIONS: The records and documents with respect to all .matters covered by this contract. shad be subject to inspection; review or audit by any City du.r~ng the term of this contract and for three ~3~ years after~termination. 9. .AMENDMENTS: The Agreement may be amended at any fiime by mutual written agreement of the parties. 1 ENTIRE AGREEMENT: 'The parties agree that this Agreement is the complete expression of the terms hereto and any oral represents#ions or understanding not incorporated herein are excluded. 1 CONTRACT ADMINISTRATION: The parties have each appointed the following representatives to administer this M~U. AUBURN ALGONA ~ PACIFIC Sarah Miller ~ A.UIr: "Buster" McGehee ~ John Calkins Emergency Police Chief ~ Police thief Preparedness Manager 4~~ Vlrarde Street 133 3rd Avenue SE 25 ~!Il., Ma~~n Street Algona, ~A 98491 Pacif c, WA 9847 , Auburn, V1rA 98001 253=833-2143 253-929-1130 253-816-19D9 Police~hief a~cityofalgona.com jcalkins a~ci.pacific.wa.us skmiller a~auburnwa.gov The contract administrators uuil~ meet as needed with an,y of the parties authorized to call a meeting with ten days written notice to the other. , ~2. MISCELLANEOUS: Any problem which cannot be resolved by the parties' designated representatives shall be referred .to the Cities' mayors for settlement, VISTA Agreement 2411 ~ 3 ~ Exhibit A 1N VIJITNESS VVHEREQF; the parties have executed this agreement. ~ . City of Auburn City of Algona Peter B. Lewis, Mayor ~ ~ Mayor ~ ~ ~ T ~ ~ ~ ; - Date ~ ~ Date ~ ~ _ _ _ , _ , Attest: ~ Attest: Danielle Daskam, City Clerk City Clerk Date ~ Date Appr ed , to Approved as #o Form it~r ar y City Attorney ~ . , Date Date ~ ~ ~ ~ ~ ~ ~ ~ . City of Pacific Mayar Date Attest: City Clerk . Date Approved as to Form City Attorney - VISTA Agreement 20I I 4 - ~ Exhibit A