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Home My WebLink AboutITEM V-B~ , 1TY F AGENDA BILL APPROVAL FORM Agenda Subject: Date: Shared Resource Conservation Program July 6, 2011 Department: Attachments: Budget Impact: $0 Human Resources Administrative Recommendation: Discussion Item for Municipal Services Committee Background Summary: In June 2010 the City of Auburn entered into an interlocal agreement with the City of Federal Way to hire a Shared Resource Conservation Manager (RCM). The Shared RCM position was filled and began work on July 1, 2010. The RCM currently shares time equally between both Cities, 20 hours each week in each City. The position was and continues to begrant-funded by Washington State Dept of Commerce and administered by the Washington State University Extension Energy Program. Additionally, Puget Sound Energy (PSE) provides ongoing training and support for the RCM program and offers annual financial incentives based on resource savings the RCM program achieves. Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ®Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ❑Public Works ®Legal ❑ Police ❑ Planning Comm. ❑ Other ❑Public Works ®Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I I Referred to Until I I Tabled Until I I Councilmember: Staff: Heineman Meeting Date: July 11, 2011 Item Number: ~r~ Rev. 6/23/11 City of Auburn Resource Conservation Program Background In June 2010 the City of Auburn entered into an interlocal agreement with the City of Federal Way to hire a Shared Resource Conservation Manager (RCM). The Shared RCM position was filled and began work on July 1, 2010. The RCM currently shares time equally between both Cities, 20 hours each week in each City. The position was and continues to begrant-funded by Washington State Dept of Commerce and administered by the Washington State University Extension Energy Program. Additionally, Puget Sound Energy (PSE) provides ongoing training and support for the RCM program and offers annual financial incentives based on resource savings the RCM program achieves. The RCM program fulfills 4 specific functions to achieve measurable energy savings throughout the City: • Identify and help implement Energy Conservation Measures throughout the City • Manage energy use/cost database for City facilities, buildings and infrastructure • Develop and deliver an education/awareness program to promote positive conservation behaviors throughout the City • Administer grants, rebates and reports with partner agencies Additionally, Puget Sound Energy applies specific criteria to the RCM program in order to qualify for financial incentives. Incentive criteria and their current status are as follows: Year 1 • Complete and maintain energy database for all City facilities listed below -completed • Conduct initial building assessments for all City facilities listed below -completed • Develop and distribute acity-wide Resource Conservation Management Plan (this plan will establish operating procedures and energy conservation guidelines that apply to all City departments, facilities and staff -planned completion 6/30/2011 • Achieve 3 percent energy savings - on going Year 2 • Achieve 5 percent energy savings - on going Year 3 (depending on program status) • Achieve 5 percent energy savings - on going Program Status Highlights • City of Auburn RCM program is currently eligible to receive PSE year 1 incentive of $7,000 • Current energy savings for the period from March 2010 thru April 2011 is approximately 3.7 percent compared to the same period in the prior year, dollar savings is $17,050. Please see the following attached items: • Site Energy Use Comparison • Site Utility Cost Comparison • Energy Use Graph Energy Conservation Measures (ECMs) As the RCM program approaches its one-year anniversary, and in anticipation of achieving energy savings in year 2, specific Energy Conservation Measures (ECMs) have been identified through building energy assessments performed by the Resource Conservation Manager, along with PSE and UUashington State University Extension Energy Program staff. These ECMs are typically low-cost, no-cost with some capitol measures. When implemented they can provide an immediate decrease in energy consumption and expense. They typically have a short and measureable payback period. Building assessments and their status are as follows: Assessments & recommendations (completed) Assessments ccompieted) & recommendations (pending) *City Hall City Hall Annex *Justice Center /Evidence Building *GSA *Auburn Senior Center Parks and Recreation Admin Bldg. (PRAB) Auburn Municipal Golf Course Auburn Theatre *Mtn. View Cemetery Gambini Building *Maintenance and Operations Les Gove Park Parks Maintenance Veteran's Memorial * Indicates building where energy conservation measures have been implemented and/or are in progress Highlights • City Hall setback controls for HVAC system scheduled for install with McKinstry, low-cost conservation measures on going • Justice Center scheduled for energy retro-commissioning with McKinstry • Maintenance and Operations implementing lighting and low-cost conservation measures, on-going • Mtn. View Cemetery low-cost measures completed Utility Use and Cost Database (Utility Manager Pro 4.5) Utility data for all City buildings listed above has been established ranging to a 3-year history. This allows monitoring and trending for prior, current and future energy use. By July 30, 2011 an Energy Use Index (EUI) will be established for each building listed above. This will establish a benchmark energy index to evaluate building performance and prioritize future energy conservation measures. Energy Use Indexes will also assist with future compliance and reporting mandates for municipal buildings. Highlights -please see the following attached items • Highest Energy Index -City of Auburn • Lowest Energy Index -City of Auburn • Total Utility Cost -City of Auburn Development and delivery of an educationlawareness program Current and planned efforts to better communicate and inform ALL City staff regarding energy conservation are as follows: • As of June 30, 2011 Directors, Managers and Supervisors who oversee and/or operate programs within specific facilities will receive monthly energy consumption/cost reports along with trending interpretation. These reports are typically 2 pages, (1 graph page and 1 data page) with brief comments to help interpret data. (please see attached example) • City-wide consumption data (simple graph) will be issued quarterly to all city staff • Employee newsletter will be utilized to inform employees of simple conservation "tips", "myths and facts", etc. • Occasional conservation "contests" will be issued to all City staff as a simple, informative and fun way to engage employees in conservation behaviors • Collaborative efforts with the current "Going Green" - Cascadia Consulting project are underway • Planned presentation of Resource Conservation Management Plan and program status to Mayor and Council highlighting program accomplishments and current financial and consumption data • Flyers, signage, posters, etc. will be developed to inform, remind and begin identifying that energy conservation efforts can and will be a priority for the City Administering grants, rebates and reports with partner agencies Current status and highlights of administrative functions of the program are as follows: • PSE rebates of approximately $600 for retrofits performed at Mtn.View Cemetery have been submitted as of 6/21/2011, additional PSE rebates of approx. $2,400 pending for Maintenance and Operations and City Hall • Ongoing reporting as follows: - RCM Combined Cities Activity Report to WSU Extension Energy Program and Washington State Dept. of Energy -monthly on 5t" of month - State of Washington Commerce Report -quarterly - PSE monthly communications and savings status - US Dept. of Energy Status of ARRA Expenditures -quarterly • ICLEI "Green Cities Challenge" Grant - $15,000, applied and declined, 4/2011 • Will be applying to PSE for "mini grant" for $2,500 -customized, city-specific grant targeting education and behavioral change efforts for City of Auburn staff -targeting 8/1 /2011 application O O L O N ~ Q O ~ ~ ~ ~ O ~ ~ O ~ O ~ ~ ~ U N ~ ~ Q ~ o ~ .N ~ ~ o 4~ ~ ~ > o L a, ~ ~ o ~ ~ o ~ ~ ~ ~ o N ~ ~ ~ ~ o ~ ~ ~ ~ ~ o L~ (n ~ ~ oo ~ Q ~ O ~ ~ N ~ O ~ N ~ 0 0 V/ o r ~ ~ o N ~ N ~ O a~ ~ ~ o (n ~ N ~ N ~1 s J o 0 ~N ~--i o 7 N ~ ~ V ~ ~ ~ ~ 0 ~ ~ a~ ° N 0 O 3 a 0 L Z ~ ~ C ~ ~ a \ O ~ N s v L N ~ ~ ~ 3 ~ \ V z W N ~ ~ L ~ N ~ - ~ ~ ~ ~ ~ W o L ~ ~ ~ ~ r ~ ~ Q a~ N ~ a ~ o y o ~o O a ~ o 0 0 0 0 ~ L o 0 0 0 4~ o ~ o ~ o (~j ~ ~ ~ W nle uu N L ~ 0 ~ Q d r U 10 R u~ r r !0 r ~ ~ O N ~ lV ~ N 01 d ~ N 7 N ~ [ ~ N d ~ N ~ d V ~ ~ ~ (a ~ ~ c ~ ~ ~ 3Q c ~ L C a Q ~ N a~~im N Q ~Z ~ ~ N _ m ca r O ~ Q ~ i Uc ca>O~~a~~ ~ O - N ~ C N U~U~.NL~~UCE~ N •-p-_ N pNNc~ ~o so N ~ N ~ ~ cU c~~ ~ m ~ =~~m~U ~ a3_i L ~ Ur O ~ N C C.- N N N ~ a~ ~ L ~ ~4~ ~Q~'•~ ~r ~ (6NN~ ~a1 fA ~p N UQQU' U' ~~~aa~Q L c H~ ~ i i i i i i i i i i i i L 0 L O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 3 v ~ ~ N ~t~oO~I~c~~rO~NO ~ ca > 0000000~0~~~ Qz WoQ> 000000000000 ~ ~o 0 ~ ~ ~ o~ o ~ ~ s~ ~ Qo ~ ~ pp~~ U air L aac c ~ ~ c L ~~aa cn ~ r _m W❑ City of Auburn (Selected Sites) Site Energy Use Comparison 0312010 thru 0412011 Electricity Natural Gas Total Energy Site (kWh) (Therms) (MBtu) Chg Acre kBtulAcre City Hall 1,171,301 40,381 8,035 -8.2% 57,316 140 Justice Center l Evidence Building 1,003,704 618 3,486 -4.4% 36,163 96 GSA -Facilities Management N/A 25,025 2,502 +5.7% 11,837 211 Maintenance and Operations 380,841 6,288 1,928 +1.3% 18,232 106 Auburn Senior Center 452,254 2,650 1,808 +13.1 % 11,667 155 Auburn Municipal Golf Course 475,541 NIA 1,623 -7.5% 14,114 115 Parks and Rec Admin (PRAB) 167,459 550 626 -18.3% 7,804 80 Parks Maintenance 38,766 3,114 444 +8.9% 0 NIA Auburn Theater 50,213 1,096 281 +4.8% 7,590 37 Gambini Building 55,330 NIA 189 -31.6% 15,000 13 Les Gove Park 3,480 1,306 142 -24.0% 1,262 113 Veteran's Memorial 20,073 NIA 68 -6.4% 1,813 38 Mtn View Cemetary 19,905 NIA 68 -14.3% 4,011 17 Company Totals: 3,838,867 81,029 21,201 -4.0% 186,809 113 Total Energy Use Reduction for March 2010 -April 2011 Site Energy Use Comparison --Printed by Utility Manager Pro Wednesday, June 22, 2011 at 2:37 pm Data prorated into calendar month according to billing from and thru dates % Change based on previous year NIA indicates missing data Page 1 d R a N N~I`~InO~QMM~lnln f` U (~t4~O~M~~O~oO~~ ~ NNM~NNNzOO~O~ N ~ ~ ~ ff~ EF} bF} {f} {f} {f} bF} ff~ {f} Ef} {f} O U N tDM~f~Nf`~OOON~M O ~ ~tO~tDMMO OOt4~~ O U M ~ ~ tD N o0 00 In O N O 00 00 Q ~O~~M~~ O lnM~~~~ ~ 00 O o~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U l~I~MO~OoONN~~o0O f~ ~~M~M~I~Ot~~f~oON M ~ ' ' ~ + + ' ~ +N~ ' ' ' ' + + ' ' OO~f`~C4f`OOM~oO~ ~ O ~ ~M~o0W~OO1`MN~O ~ r ~U ~c~~~C4NOOO~MNO M r ~ O~OI~~f~Of`I`tDNNN ~ N ~ ~ o ~ a~N QQQQQQQQQQQQQ ~ O ~ NU ZZZZZZZZZZZZZ ~ ~ ~ ~ ~ N ~ ~ ~ ~ ~ r ~ O ~ n QQQQQQQQQQQQQ ~ ~ ~ N zzzzzzzzzzzzz o ~ M a v0 ~ ~ i ii a~ o o a o 0 0 0 0 0 0 0 0 o a N O U M O In O 00 N N E l~ 00 O f` O ~ /A ~~M~M~I~OM~f~oON M ~ v+ ~ ' ' ~ + + ' ~ + N ~ ' ' ' (v y L ~ a OO~f`~C4f`OOM~oO~ ~ ~ ~ ~ O ~M~o0O~OO1`MN~O ~ ~U ~M~~C4N000~MNO M i ~ O~Of~~f~Of`I`tDNNN ~ ~ r f~}bg~~~ff}ff}{~}bF}ff~6~}Ef} ~ ~ z Q O N ~ ~ ~ ~ V W N 0 y -N ~oQrn~c~oo~~Qc~QQ oo ~ N ~ oON~f`o0~Mo0M~~~~ 00 ~ ~ O OU M~ZN~NOf~tDzoozz ~ E L ~ C ~ a ~ M~ Mf`f~~M~ ~ O G = N ff~ {f} {f} ~ ~ ~ ~ a R~ ~ ~ - 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