HomeMy WebLinkAbout07-05-2011 Agenda
City Council Meeting
July 5, 2011 - 7:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Flag Salute
B. Roll Call
C. Announcements, Appointments, and Presentations
1. Intersection Safety Access Revisions (Wagner/Dowdy)
Public Works Director Dowdy to present information on intersection safety
access revisions.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C. Correspondence
There is no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
1. June 27, 2011 Minutes* (Peloza)
B. Planning & Community Development
1. June 27, 2011 Minutes* (Norman)
C. Public Works
1. June 20, 2011 Minutes* (Wagner)
D. Finance
1. June 20, 2011 Minutes* (Backus)
E. Les Gove Community Campus
F. Downtown Redevelopment
G. Council Operations Committee
IV. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on state, regional and local organizations.
A. From the Council
B. From the Mayor
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the June 20, 2011 City Council Meeting*
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 405246 through 405861 in the amount of $2,462,923.26
and dated July 5, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531610 through 531713 in the amount of $349,345.52 and
electronic deposit transmissions in the amount of $1,153,530.15 for a grand total
of $1,502,875.67 for the period covering June 16, 2011 to June 29, 2011.
D. Public Works Project No. C201A* (Wagner/Dowdy)
City Council award Contract No. 11-17, to Buckley Recycle Center, Inc. on their
low bid of $155,360.00 plus Washington State sales tax of $14,759.20 for a total
contract price of $170,119.20 for Project No. C201A - Residential Buildings
Demolition
E. Public Works Project No. C410A* (Wagner/Dowdy)
City Council approve Change Order No. 1 in the amount of $9,865.34 to Contract
No. 11-12 for work on Project No. C410A, 277th Wetland Mitigation Monitoring
(Annual).
F. Public Works Project No. CP0803* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP0803, 37th
Street SE/R Street SE Pedestrian Connector.
G. Public Works Project No. CP0916* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP0916 - West
Valley Highway Improvements.
H. Public Works Project No. CP1002* (Wagner/Dowdy)
City Council approve Change Order No. 1 in the amount of $75,000 to Contract
No. 10-03 for work on Project No. CP1002 - 2010 Local Street Pavement
Preservation Project.
I. Public Works Project No. CP1108* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP1108, 2011
City Wide Storm Pond Cleaning.
J. Utility Leak Adjustment Request (Wagner/Coleman)
City Council approve a water utility adjustment to account number 015891, for
Libuse Moravec in the amount of $704.51 for a water leak.
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI. UNFINISHED BUSINESS
There is no unfinished business.
VII. NEW BUSINESS
There is no new business.
VIII. ORDINANCES
A. Ordinance No. 6368* (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapters 18.04, 18.26.020, 18.28.020, 18.29.053, 18.30.020, 18.32.020,
18.34.020 of the Auburn City Code for the purpose of allowing the following land
uses in the Downtown Urban Core, and the Commercial and Industrial Zoning
Districts: A Small Craft Distillery, and Small Craft Brewery, a Wine Production
Facility, and to allow Tasting Rooms
(ACTION REQUESTED: City Council introduce and adopt Ordinance No. 6368.)
IX. RESOLUTIONS
A. Resolution No. 4715* (Norman/Snyder)
A Resolution of the City Council of the city of Auburn, Washington, related to the
Auburn Environmental Park Wetlands Trail Boardwalk Project; providing for an
exception to competitive bidding and authorizing the Mayor and City Clerk to
execute an agreement between the City of Auburn and the Washington State
Department of Ecology Washington Conservation Corps
(ACTION REQUESTED: City Council adopt Resolution No. 4715.)
B. Resolution No. 4718* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Cooperative Purchasing Agreement with Houston-Galveston
Area Council for the purpose of purchasing general supplies and equipment
(ACTION REQUESTED: City Council adopt Resolution No. 4718.)
C. Resolution No. 4719* (Wagner/Dowdy)
A Resolutoin of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Cooperative Purchasing Agreement with the U.S.
Communities for the purpose of purchasing general supplies and equipment
(ACTION REQUESTED: City Council adopt Resolution No. 4719.)
D. Resolution No. 4720* (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the State of Washington, Military Department in an amount
not to exceed Eighty Seven and One-half percent (87.5%) of actual expenditures
as reimbursement from the Federal Emergency Management Agency and the
State of Washington for expenses incurred by the City of Auburn during the
January 2011 storm event
(ACTION REQUESTED: City Council adopt Resolution No. 4720.)
E. Resolution No. 4721* (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from the Washington Service Corps to provide two full-time
members to the City of Auburn, and authorizing the Mayor and City Clerk to
execute the necessary agreements to accept said members
(ACTION REQUESTED: City Council adopt Resolution No. 4721.)
F. Resolution No. 4722* (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City to apply for state grant funds in the amount of $9,895 from the Washington
State Department of Transportation to rehabilitate the airport apron, update the
Airport Master Plan, and to improve airport drainage and erosion control, and
authorizing the execution of the grant agreement therefor
(ACTION REQUESTED: City Council adopt Resolution No. 4722.)
G. Resolution No. 4723* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to award and execute an agreement with the lowest responsible bidder for
construction of Public Works Contract Number 11-09 for Project CP1101, 2011
Local Street Pavement Preservation Project - Phase 1
(ACTION REQUESTED: City Council adopt Resolution No. 4723.)
H. Resolution No. 4724* (Backus/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
(ACTION REQUESTED: City Council adopt Resolution No. 4724.)
I. Resolution No. 4725* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to negotiate and execute a Purchase Agreement with
Covington Water District and King County Water District #111
(ACTION REQUESTED: City Council adopt Resolution No. 4725.)
X. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available
for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Intersection Safety Access Revisions
Date:
June 27, 2011
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
There will be an informational memo distributed to the City Council prior to the meeting.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:AN.0
AUBURN * MORE THAN YOU IMAGINEDAN.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 27, 2011 Minutes
Date:
June 28, 2011
Department:
Municipal Services
Attachments:
Municipal Services Draft Minutes -
6/27/11
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:July 5, 2011 Item Number:MS.0
AUBURN * MORE THAN YOU IMAGINEDMS.0
Page 1
MUNICIPAL SERVICES COMMITTEE
June 27, 2011
__
MINUTES
I. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
present: Chair Bill Peloza, Member John Partridge. Members absent :
(excused): Vice Chair Sue Singer. Staff present: Mayor Pete Lewis, Police Chief
Bob Lee, Finance Director Shelley Coleman, Assistant City Attorney Doug Ruth,
Airport Manager Jamelle Garcia, Emergency Preparedness Manager Sarah
Miller, Solid Waste & Recycling Coordinator Joan Nelson, Utilities/Accounting
Services Manager Mark Gregg, Police Secretary/Scribe Kathy Emmert. Others
present: Wayne Osborne, citizen and Waste Management representative Laura
Moser
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the June 13, 2011 Municipal Services
Committee Meeting
Member Partridge moved to accept the Minutes as presented. Chair
Peloza concurred.
MOTION CARRIED: 2-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Resolution No. 4720* (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
Department in an amount not to exceed eighty seven and one-half percent
(87.5%) of actual expenditures as reimbursement from the Federal
Emergency Management Agency and the State of Washington for
expenses incurred by the City of Auburn during the January 2011 storm
event
Member Partridge moved to forward Resolution No. 4720 to the full
Council for acceptance. Chair Peloza concurred.
MS.0
Municipal Services Minutes June 27, 2011
Page 2
MOTION CARRIED: 2-0
B. Resolution No. 4721* (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Washington Service Corps
to provide two full-time members to the City of Auburn, and authorizing the
Mayor and City Clerk to execute the necessary agreements to accept said
members
Member Partridge moved to forward Resolution No. 4721 as amended to
the full Council for acceptance. Chair Peloza concurred.
MOTION CARRIED: 2-0
V. INFORMATION / DISCUSSION ITEMS
A. Solid Waste Contract Implementation* (Coleman)
Solid Waste & Recycling Coordinator Joan Nelson provided a timeline for
the City of Auburn Solid Waste contract implementation with Waste
Management as it relates to billing, outreach and operations. Also
provided was a more detailed summary of the options and implementation
schedule including the vendor’s transition to compressed natural gas
equipment and commercial and multi-family complex communications,
interaction and audits.
B. Resolution No. 4722 - WSDOT Airport Aid Application* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to apply for State grant funds in the amount of
$9,895.00 from the Washington State Department of Transportation to
rehabilitate the airport apron, update the airport master plan and to
improve airport drainage and erosion control, and authorizing the
execution of the grant agreement therefor
Airport Manager Garcia and Finance Director Coleman requested that the
Committee take action on this item as the grant application process now
requires the formal support of the City prior to the awarding of the grant.
Member Partridge moved to forward Resolution No. 4722 to the full
Council for acceptance. Chair Peloza concurred.
MOTION CARRIED: 2-0
C. Matrix*
The Matrix was amended to reflect a January 2012 review date for the
Police Chaplain’s program.
MS.0
Municipal Services Minutes June 27, 2011
Page 3
VI. ADJOURN
The meeting adjourned at 4:22 p.m.
Signed this _______ day of ________, 2011
____________________________________ ________________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
MS.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 27, 2011 Minutes
Date:
June 29, 2011
Department:
Planning and Development
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Information Only
Background Summary:
Reviewed by Council Committees:
Councilmember:Norman Staff:
Meeting Date:July 5, 2011 Item Number:PCD.0
AUBURN * MORE THAN YOU IMAGINEDPCD.0
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
June 27, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room
2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member John Partridge.
Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Planning
Manager Elizabeth Chamberlain, Environmental Protection Manager Chris Andersen,
Development Review Engineer Kim Truong, Senior Planner Hillary Taylor,
Environmental Planner Jamie Kelly, Public Works Director Dennis Dowdy, and Planning
and Community Development Secretary Tina Kriss.
Audience members present included: Wayne Osborne and Robert Whale of the Auburn
Reporter.
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
There were no agenda modifications or announcements.
III. CONSENT AGENDA
A. June 13, 2011
Vice Chair Backus moved and Member Partridge seconded to approve the Consent
Agenda as presented.
MOTION CARRIED UNANIMOUSLY 3-0
IV. ACTION
A. Resolution No. 4715 – Environmental Park Wetlands Trail Boardwalk
Environmental Protection Manager Chris Andersen provided the briefing for
Resolution No. 4715. Mr. Andersen distributed a revised Resolution showing
underlined changes made by the legal department. The City of Auburn proposes to
construct the Auburn Environmental Park (AEP) Wetlands Trail Boardwalk. The
majority of the trail will consist of an approximately 1,100-foot elevated wooden
boardwalk that is designed to minimize impacts to AEP wetlands, and will allow for
year-round use of the trail. The boardwalk is designed as a six foot wide, elevated
wooden structure supported on pin pile foundations, with curbing on both sides, and
guard rails in locations where the boardwalk is more than 30 inches above ground
surface and/or where there are areas of seasonal standing water.
Vice Chair Backus moved and Member Partridge seconded to move Resolution No.
4715 to full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
PCD.0
Planning and Community Development Committee Minutes June 27, 2011
Page 2
V. DISCUSSION and INFORMATION
A. Bicycle Task Force Recommendations for Sharrows Pilot Program and Bike
Lane Striping.
Director Dennis Dowdy reviewed the recommendations of the Bicycle Task Force for
the sharrows pilot program and bike lane striping as presented at the June 20, 2011
Public Works Committee meeting by Terry Davis of the Bicycle Task Force.
Director Dowdy then reviewed the Public Works Committee’s modified
recommendations to assess if the City can stripe two bicycle lanes on R Street SE,
between 8th Street NE and E Main Street, without removing parking restrictions on
either side of the roadway. In the event that parking would be impacted, the
committee & the Bicycle Task Force were in consensus that this segment would best
be added to the Sharrows /share the road pilot project. Once staff have an
assessment to review with the Mayor, the City will move forward this fall to crack seal
the pavements before installing signage on E Main Street, between A Street NW and
M Street NE, on E Main Street, between R Street NE and M Street NE, and on R
Street SE to 8th St NE and from E Main Street to the railroad tracks at Auburn-Black
Road.
Committee and staff discussed funding. Staff intends to use this year’s bicycle
funding to install the Sharrow Pilot project. Director Synder indicated that the Task
Force has been working with our outreach staff to develop educational materials that
can be helpful to inform the community in about the Sharrows Pilot in advance of
implementation this fall.
Planning and Community Development Committee and staff discussed safety issues
and concurred that the Pilot should improve overall biking safety. There was general
consensus among the Committee that the city should proceed with the Sharrows
Pilot as discussed. Director Dowdy stated he will keep Committee informed of
progress.
B. Ordinance No. 6368 – Code Amendment to Allow Small Craft Breweries and
Distilleries
Senior Planner Hillary Taylor provided the staff report for Ordinance No. 6368.
Ordinance No. 6368, allowing small craft breweries and distilleries was brought
before Planning and Community Development Committee (PCDC) on October 11,
2010 and March 28, 2011 for discussion and feedback. Revisions were made based
on PCDC feedback and information was presented to Planning Commission on May
17, 2011 for discussion. Staff added a definition for wine production and modified
the definition for tasting rooms based on Planning Commission recommendations.
On June 7, 2011 the Planning Commission held a public hearing and recommended
that City Council approve ZOA11-0001 as presented by staff. Ms. Taylor reviewed
the proposed ordinance with the Committee. It was determined that Ordinance No.
6368 was ready for a vote by the Committee to move forward to City Council.
Vice Chair Backus moved and Member Partridge seconded to move Ordinance No.
6368 to full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
PCD.0
Planning and Community Development Committee Minutes June 27, 2011
Page 3
C. 2011 Comprehensive Plan Amendment
Planning Manager Elizabeth Chamberlain reviewed the 2011 Comprehensive Plan
Amendment docket and schedule outlining the timeline of submitted 2011
amendments.
D. Director’s Report
Planning Manager Elizabeth Chamberlain referenced a Downtown Parking Permit
and Public Parking Map (presented at the May 23, 2011 meeting) during the
discussion. Ms. Chamberlain stated the parking modifications detailed below have
been implemented with new signage:
• Red sections – three (3) hour public parking from 6:00 a.m. to 6:00 p.m.
Monday through Friday, open nights and weekends
• Blue sections – downtown business and auburn resident permit parking,
$10.00/month
• Yellow section – Green River Community College parking
• Green section – South Division Street Promenade project construction
staging parking.
This Committee inquired about the “Kiss and Ride” lot that is operated by Sound
Transit. The signage was re-installed stating 15 minute parking from 5:00 a.m. to
9:00 a.m. and three hour parking from 9:00 a.m. to 3:00 p.m. The removal of the
signage was conditioned on any complaints received. A complaint was received so
the signs were reinstalled.
Director Kevin Snyder stated staff is working on a draft scope of work for a
comprehensive parking work plan to share with Mayor Lewis before bringing to the
Committee for review. In an effort to draw ideas, create the comprehensive parking
plan, and move forward Committee would like to hear from The Downtown Auburn
Association (TADA), Citizens, and Business Owners.
E. PCDC Status Matrix
Due to scheduling conflicts the Green Zone Summit for July, 2011 will be moved to
fall.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 5:52 p.m.
APPROVED THIS ________ DAY OF ______________.
Lynn Norman, Chair Tina Kriss, Planning and Development
Secretary
PCD.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 20, 2011 Minutes
Date:
June 27, 2011
Department:
Public Works
Attachments:
June 20, 2011 Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:July 5, 2011 Item Number:PW.0
AUBURN * MORE THAN YOU IMAGINEDPW.0
Public Works Committee
June 20, 2011 - 3:30 PM
Annex Room 2
MINUTES
I.CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room
#2, located on the second floor of Auburn City Hall, One East Main Street, Auburn,
Washington.
A.Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis, Public
Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer
Pablo Para, Engineering Aide Amber Mund, Street Systems Engineer Seth
Wickstrom, Project Engineer Jacob Sweeting, Maintenance and Operations
Manager Randy Bailey, Utility and Accounting Services Manager Mark Gregg,
Finance Accounting Manager Rhonda Ewing, Planning Manager Elizabeth
Chamberlain, Planner Hillary Taylor, Project Engineer Leah Dunsdon, Project
Engineer Ryan Vondrak, Water Utility Engineer Cynthia Lamothe, and Public
Works Secretary Jennifer Rigsby. Members of the public in attendance
included: Largo Wales, Corey League with Earth Sound Strategies, Terry Davis
with the Bicycle Task Force, Nick Perrius, and Robert Whale with the Auburn
Reporter.
B.Announcements
There were no announcements.
C.Agenda Modifications
The following discussion occured following Discussion Item G.
Vice-Chair Peloza asked that staff investigate the timing of the left turn signal at
3rd Street NE and Auburn Avenue, eastbound and the left turn signal on 15th
Street NW at C Street NW, westbound. The Committee and staff discussed the
yellow permissive left turn arrow signals that are being used in the City of Federal
Way.
Assistant Director/City Engineer Selle addressed questions about stormwater
drainage in alleys in the Downtown that were asked by Member
Haugen. Assistant Director/City Engineer Selle stated that staff tries to correct
drainage problems in older alleys while doing utility projects. Assistant
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Director/City Engineer Selle described some of the engineering solutions that may
be used.
The Committee and staff reviewed the plans for the Activity Center parking
lot. Member Haugen asked if the owners of the properties adjacent to the parking
lot will be responsible for the maintenance of the proposed trees. Assistant
Director/City Engineer Selle answered that the Project Manager, Steve Burke, is
aware of issues regarding the trees and has been working with the contractor to
make some modifications to the potential landscaping and still meet the code
requirements.
II.CONSENT AGENDA
A.Approval of Minutes (Dowdy)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve as amended , the minutes from the June 6, 2011
Public Works Committee Meeting.
Member Haugen asked that Consent Item C, first sentence of the fifth paragraph
be amended to read, “Member Haugen asked how staff determines when streets
should be treated with chip seal versus thin overlay,” so as not to imply she
prefers one treatment over the other.
Motion Carried Unanimously. 3-0.
B.Right-of-Way Use Permit No. 11-08 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve Right-of-Way Use Permit No. 11-08 for TOC
Holdings/Sound Earth Strategies.
Engineering Aide Mund stated that Right-of-Way Use Permit 11-08 is for
monitoring wells that are already in the City Right-of-Way on Auburn Way N and
Auburn Avenue. TOC Holdings and Sound Earth Strategies have applied for the
permit which is essentially a renewal of their existing Right-of-Way Use Permit
No. 05-49, which has recently expired.
Chairman Wagner asked if the City received copies of the monitoring
reports. Engineering Aide Mund stated that the City does receive copies of all
reports as it is required by the conditions of the permit.
Motion Carried Unanimously. 3-0.
C.Public Works Project No. CP1102 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve that the Committee recommend the City Council
grant permission to advertise for bids for Project No. CP1102, 2011 Arterial and
Page 2 of 11
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Collector Street Pavement Preservation as discussed by the Committee.
Street Systems Engineer Wickstrom stated that the 2011 Arterial and Collector
Street Pavement Preservation project is ready to be advertised for bids and the
locations included in the project’s scope are the same as those that were
approved by the Committee in November 2010.
Vice-Chair Peloza spoke about the poor condition of M Street SE, from Main
Street to 4th Street SE and asked why that street was not considered for the
project. Street Systems Engineer Wickstrom answered that in order to rehabilitate
that portion of M Street, the street will need to be rebuilt. The focus of this year’s
preservation project is to prevent continued deterioration of streets that have not
yet failed to a rebuild condition by patching areas of damaged pavement.
Assistant Director/City Engineer Selle spoke about past discussions with the
Committee when it was determined that staff should use the limited funds
available to complete patching work until there are more funds available to
complete overlay or reconstruction of the roadways. This has been our strategy
since we passed the 1% Utility Tax to partially fund the arterial preservation
program with the understanding that we need to prevent as much as possible
acceleration of pavement failures by performing deep patching where the
roadway has not already reached a failed condition.
Vice-Chair Peloza asked staff to reconsider including portions M Street SE in the
project and possibly patching just the areas of the roadway that show the most
wear in the wheel tracks. Chairman Wagner suggested that since that section of
M Street SE will be closed during the construction of the M Street Underpass,
staff wait until the underpass project is complete and then focus on making
repairs to M Street SE. Chairman Wagner asked when staff anticipates the
closing of that section of M Street. Project Engineer Sweeting answered that there
is not an exact schedule for the closure but it should be in Spring or Summer of
2012. Chairman Wagner commented that maybe a year is too long to wait without
doing something to temporarily improve the condition of M Street SE. Vice-Chair
Peloza agreed.
Assistant Director/City Engineer Selle said that after the bids for the preservation
project are received, if the bids are good, staff may be able to add limited patching
for M Street SE to the scope of the project. Selle also stated that due to the poor
pavement condition of this portion of M Street, such limited patching versus a
rebuild, would likely not hold up very long.
The Committee and staff discussed using Change Orders to add or make
substitutions to the scope of the project to keep the project on schedule.
Chairman Wagner reiterated, that if the bid received for the project is low enough,
patching of the section of M Street SE, from Main Street to 4th Street SE, will be
added to the construction contract scope and if the bids are not low enough staff
Page 3 of 11
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will reduce the work scope at other locations so that the M Street patching can be
added to the construction contract.
Assistant Director/City Engineer Selle answered questions asked by Member
Haugen regarding the use of concrete panels when rebuilding 4th Street
NE. Assistant Director/City Engineer Selle stated that limited patching of the
roadway would likely include matching the existing pavement (asphalt or
concrete) but if 4th Street NE were being completely rebuilt staff would design the
new pavement using either asphalt or concrete to insure it is adequate for the
roadway and traffic conditions.
Chairman Wagner asked Street Systems Engineer Wickstrom to provide the
Committee with the costs per square yard for the various pavement preservation
options (asphalt, double chipseal, thin overlay, and concrete, etc.).
Assistant Director/City Engineer Selle answered a question asked by Member
Haugen regarding the different types of asphalt mixtures used. Chairman Wagner
asked staff to see if they still have the asphalt technology video that was made
available to Public Works Committee members several years ago and if they do
have it, to make it available to Members Haugen and Peloza since they were not
Public Works Committee Members when it was previously distributed.
Motion Carried Unanimously. 3-0.
D.Public Works Project No. CP0756 (Sweeting)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve that the Committee recommend City Council award
Contract No. 11-02 to Hoffman Construction Inc. on their low bid $498,886.40
plus Washington State sales tax of $47,394.21 for a total contract price of
$546,280.61 for Project No. CP0756 - Lea Hill Pump Station Decommissioning
Phase 2.
Project Engineer Sweeting reported that the bid came in 10% below the
engineer’s estimate.
Chairman Wagner asked what was included in Phase 1 of the project, at the
City’s expense. Sweeting answered that Phase 1 installed the gravity sewer lines
on 124th Avenue SE from Rainier Shadows Lift Station to the roundabout and
from the roundabout midway to 118th Avenue SE and constructed a portion from
the White Mountain Trails Lift Station to 118th Avenue SE to the unimproved
section of 118th Avenue SE.
Project Engineer Sweeting highlighted the location where the line goes into the
Verdana development in response to a question asked by Member Haugen.
Motion Carried Unanimously. 3-0.
Page 4 of 11
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III.RESOLUTIONS
A.Resolution No. 4717 (Gaub)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing
the Mayor to Award and Execute an Agreement with the Lowest Possible
Responsible Bidder for Construction of Public Works Contract Number 11-13 for
Project C207A, A Street NW Extension (A/B Corridor)
Councilmember Peloza moved and Councilmember
Wagner seconded to Approve that the Committee recommend City Council
introduce and adopt Resolution No. 4717.
Assistant City Engineer Gaub distributed the Bid Tabulation Summary to the
Committee and reported the bid came in about 7% below the engineer’s estimate
which puts the project within budget.
Assistant City Engineer Gaub stated that staff is asking the Council to grant the
Mayor the authority to award and execute the construction contract to the lowest
responsible bidder and avoid delaying the construction start date by two
weeks. Assistant City Engineer Gaub stated that the City is waiting for one final
approval.
Chairman Wagner asked how the funds for the Multicare half street improvements
on 10th Street were separated from the rest of the project funding. Assistant City
Engineer Gaub stated that the estimated amount of $430,855.00 for the
improvements is a separate line item on the budget status sheet. Gaub stated that
the cost of the half street improvements, which are in a separate bid schedule,
was reduced by approximately 6%.
Assistant City Engineer Gaub responded that if Multicare were to decide not to
complete the half street improvements then only certain schedules of the contract
would be awarded, in response to a question asked by Chairman Wagner. Gaub
stated that Multicare has verbally indicated that they plan to proceed but the City
has not received approval in writing.
The Committee and staff discussed the construction contract and the pending
approval of the half street improvements by Multicare. Gaub stated that the
contract included the half street improvements as a separate additive scheduled
so that if Multicare decided not to move forward with the improvements, the
contract could be awarded without this additional work.
The Committee and staff discussed the possibility of including the conditions of
the contract with the permission to award Public Works Committee agenda item
documents when the contact includes private parties. This would include only the
highlights of the conditions since theses type of contracts are usually have many
pages covering many aspects in addition to the conditions.
Using the aerial location map, Assistant City Engineer Gaub highlighted the future
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location of the sound wall that is part of the project’s scope, in response to a
question asked by Member Haugen.
Member Haugen stated that she will not be voting in favor of adoption of
Resolution No. 4717 because of the location of the sound wall.
Motion Carried. 2-1. Those voting no: Haugen .
IV.DISCUSSION ITEMS
A.Bicycle Task Force Presentation (Terry Davis)
Director Dowdy introduced Terry Davis from the Bicycle Task Force.
Mr. Davis stated that since the Task Force’s meeting with the Committee of the
Whole, the group produced a bicycle map and has been working with the school
districts to identify key bicycle routes around the schools. The group also
developed a list of locations for possible pilot projects. A bicycle event is also
being planned by the Task Force for Earth Day 2012.
Mr. Davis presented the Task Force’s recommendations for a pilot project for
sharrows/share the road signs and other suggestions for bicycle lane
improvements.
The Task Force recommends the installation of sharrows/share the road signs on
R Street SE, from E Main Street to the railroad tracks at Auburn-Black Road. This
improvement would require shoulder improvements on both sides of R Street NE.
The Task Force also recommends the installation of striped bicycle lanes on both
sides of R Street NE between 8th Street NE and E Main Street. Parking may need
to be restricted to one side of the street to accommodate two bicycle lanes.
Sharrows/share the road signage were recommended on E Main Street, between
A Street NW and M Street NE, on E Main Street, between R Street NE and M
Street NE, and on Green River Road, between 277th Street and 8th Street NE.
Chair Wagner asked whether the sharrows images that will be on the pavement in
the travel lane will be made with paint or with thermoplastic material for longer
life. Staff answered that for this pilot project, paint will be used, both to save
money and to make removal easier if necessary.
The recommendations are to be part of a pilot program. Mr. Davis stated that the
Task Force would plan outreach meetings in September or October 2011 to
gather feedback, following the implementation of the recommendations.
The Committee, staff, and Mr. Davis discussed the safety concerns being
addressed by the installation of the bicycle lanes, the cost of the shoulder work
that would be needed on R Street SE in order to create wide enough lanes for
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sharrows, and the recommended locations for the sharrows and signage.
The Committee agreed to support a pilot program that included: the striping of the
two bicycle lanes on R Street SE, between 8th Street NE and E Main Street, with
parking restrictions on one side of the roadway, provided a neighborhood meeting
be held to discuss the parking restrictions. Sharrows /share the road signage on E
Main Street, between A Street NW and M Street NE, on E Main Street, between R
Street NE and M Street NE, and on R Street SE, from E Main Street to the
railroad tracks at Auburn-Black Road.
B.Resolution No. 4716 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington, Declaring
Certain Items of Property as Surplus and Authorizing Their Disposal
Maintenance and Operations Manager Bailey stated that the Honda Stow Trash
Pump is used for pumping stormwater that contains debris, in response to a
question asked by Member Haugen.
The Committee supported introduction and adoption of Resolution No. 4716.
C.Moravec Leak Adjustment Appeal (Gregg/Coleman)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the leak adjustment appeal in the amount of
$704.51 for account number 015831-000.
Utilities and Accounts Manager Gregg discussed the circumstances that lead the
customer to detecting the water leak. Chairman Wagner stated that the customer
appeared to be very diligent in repairing the leak.
Utilities and Accounts Manager Gregg explained that the total adjustment
available to the customer is $1,909.01, of which $500.00 has already been
credited. The remaining balance for consideration by the Committee is $1,409.01,
of which the maximum adjustment is 50%, $704.51.
The Committee supported granting the 50% adjustment of $704.51.
Motion Carried Unanimously. 3-0.
D.Ordinance No. 6365 (Taylor)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 18.04 of the Auburn City Code and creating a new Chapter 18.47 of the
Auburn City Code for the purpose of compliance with RCW 35.63.126 to allow the
development of electric vehicle infrastructure.
Planning Manager Chamberlain provided the Committee with background
information on Ordinance No. 6365. In 2009 the State passed legislation requiring
that jurisdictions have code which allows electric vehicle infrastructure. The code
changes are required to be approved by July 1, 2011.
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Chamberlain explained that the ordinance makes code changes that allows for
infrastructure for electric vehicles to be built on private property, however it does
not require installation of such infrastructure.
Planner Taylor answered questions asked by Chairman Wagner regarding
Section No. 18.41.020 – Permitted locations, item 5. Planning Manager
Chamberlain noted an error in the section reference “18.47.028”.
Planner Taylor confirmed that rapid charging stations could not be installed in a
private garage and must be part of an EV charging station, in response to a
question asked by Chairman Wagner. Taylor explained that based on industry
data about electrical vehicles, rapid charging stations will not be needed at private
residences.
Vice-Chair Peloza asked how people would install the necessary electrical port for
an electrical vehicle in their homes. Taylor answered that the same connection
and wiring that is used for ovens is used for electric vehicles. Vice-Chair Peloza
suggested more research be done and information be provided to the Committee
in order to answer questions from citizens.
Planning Manager Chamberlain pointed out that in the definition of “vehicle
charging station restrictions” is that the station is privately owned with restricted
access.
Member Haugen spoke about encouraging charging stations in all new
construction in the future. Planning Manager Chamberlain stated that the
Downtown development code requirements do encourage, but do not specifically
require, the use of green technology, which could include the incorporation of
charging stations.
Planner Taylor discussed the primary locations that the electrical vehicle industry
recommends for charging stations with the Committee. Taylor pointed out that
additional elements can be added to the ordinance following its adoption.
The Committee supports introduction and adoption of Ordinance No. 6365.
E.Public Works Project No. CP1006 (Dunsdon)
Lakeland Hills Reservoir 6 - Mural Discussion
Project Engineer Dunsdon provided the Committee with a sample of the design
for the mural which will be painted on the Lakeland Hills Reservoir 6. Dunsdon
also showed the Committee samples of the three colors that will be used.
Project Engineer Dunsdon stated that the addition of 3-6 birds to the mural would
cost $1,200.00. The Committee discussed the possible addition of birds and
potential locations for the birds on the reservoir.
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Member Haugen spoke in favor of adding birds and Chairman Wagner stated that
his preference was to have the mural without birds. Project Engineer Dunsdon
showed the Committee examples of the types of birds available and explained
that the birds, if included, would not be visible from all angles when looking at the
reservoir.
It was decided that the mural would not contain birds.
F.Promenade Presentation (Chamberlain/Vondrak)
Using a PowerPoint presentation, Project Engineer Vondrak provided the
Committee with a detailed breakdown of the construction costs for the S. Division
Street Promenade Project.
Project Engineer Vondrak reviewed all the utility costs within the project starting
with the improvements to the water utility. Water mains will be installed down
Division Street, from E Main Street to just past 2nd Street and down portions of W
Main Street, 1st Street SW, 2nd Street SW and 2nd Street SE. The cost for the
water utility improvements is $411,248.00 which is 10% of the overall project cost
and includes 1,670 LF of water lines to be installed.
The project also includes the installation of sanitary sewer lines down Division
Street, from E Main Street to just past 2nd Street and down portions of W Main
Street 1st Street SE and 1st Street SW. Chairman Wagner asked if any of the
sewer lines are trunk lines. Project Engineer Vondrak answered that sewer lines
in the alleys are being replaced with a new line in the roadway. The cost of the
sanitary sewer improvements is $188,290.00 which is 5% of the overall project
cost and includes 1,660 LF of sanitary sewer lines to be installed.
Chairman Wagner asked if the sewer lines being installed will be able to
accommodate an increase in use in the future. Project Engineer Vondrak
answered the sewer lines will be able to accommodate the future development of
all four blocks. This was evaluated through modeling of the sewer system
incorporating the potential future development of the area as allowed by the City’s
comprehensive planning.
In addition, the project includes a 7,600 cubic feet stormwater detention facility,
705 LF of detention piping, the installation of 1,100 LF of storm lines and a 15,000
cubic feet rock stormwater storage reservoir under the pervious pavement. The
cost of the storm utility improvements is $921,906 and is 22% of the overall
project cost.
Chairman Wagner asked why a detention facility was not installed on 2nd Street
as well as 1st Street. Project Engineer Vondrak answered 2nd Street has recently
been reconstructed and there are existing utilities within 2nd Street that make
detention piping less cost effective.
The project also includes street improvements. Portions of Main Street, 1st Street,
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2nd Street and N. Division Street will be reconstructed following the utility
improvements. Alternating sections of impervious and regular concrete will be
used to construct the promenade, along Division Street, from Main Street to 3rd
Street. The cost of the street improvements is $2,169,592.00 which is 53% of the
overall project cost. The street improvements include 11,618 SY of pavement,
1,650 LF of sidewalk, street trees, street lights, replacement of the signal at Main
Street, and all of the other electrical work associated with the project.
The cost of the streetscape enhancements is $403,875.00 and is 10% of the
overall project costs. The enhancements include the Downtown gateway arch,
benches, bicycle racks, trash/recycling receptacles, and the coloring of the
concrete and sidewalks.
Planning Manager Chamberlain answered questions asked by Vice-Chair Peloza
regarding the design of the benches.
Chairman Wagner asked if all of the trees will be planted in receptacles or in the
ground. Project Engineer Vondrak answered that the street trees will be planted in
tree pits and that there will be additional plantings within the planter
beds. Member Haugen asked if the trees may damage the sidewalks in the
future. Vondrak said that staff coordinated with the Parks Department to select
appropriate trees for confined space and that root barriers will also be installed.
Project Engineer Vondrak said that the street enhancement costs also include the
irrigation for the planter beds. Chairman Wagner asked how many irrigated
planting beds are included in the project scope. Vondrak answered approximately
12-20.
In summary, the overall construction cost for the project is $4,094,911.33. The
street infrastructure improvements are 53% of the cost at $2,169,592.00. The
utility infrastructure improvements, including water, sanitary sewer, and storm, are
37% of the cost at $1,521,444.00 and the streetscape enhancements are 10% of
the overall project cost at $403,875.00.
Chairman Wagner asked if funds for the project had to be transferred between the
enterprise accounts. Planning Manager Chamberlain answered that the project
is funded by an EDA grant and Local Revitalization Financing bond funds, which
are in an account separate from the enterprise accounts. Assistant Director/City
Engineer Selle added that the plantworth, or infrastructure, will be documented as
an asset for each utility enterprise.
The Committee asked for copies of the PowerPoint presentation.
Planning Manager Chamberlain and Project Engineer Vondrak answered
questions asked by Chairman Wagner about the width of the promenade.
Chairman Wagner asked if the signal being replaced on Main Street can be
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salvaged. Assistant Director/City Engineer Selle answered that the controller may
be able to be salvaged and the poles and mast arms may be able to be used as
replacements at other locations. Chairman Wagner asked if the street lamps
being replaced will be reused. Chamberlain answered that the lamps on Main
Street are very old and will not be reused.
Project Engineer Vondrak stated that there will be isolated portions of the
sidewalks on Main Street, 1st Street, and 2nd Street that will be patched following
the utility work, in response to a question asked by Chairman Wagner.
Chairman Wagner asked how far north from 3rd Street will the gateway arch be
constructed. Project Engineer Vondrak answered approximately 65-75 feet from
the northern sidewalk on 3rd Street.
The Committee and staff discussed graffiti prevention along the project
corridor. Project Engineer Vondrak responded to questions asked by Chairman
Wagner regarding the curb-less design of the promenade. Chairman Wagner
asked if the handicap ramp truncated domes will be yellow or a different
color. Planning Manager Chamberlain answered that the truncated domes on the
ramps will be red instead of yellow.
Chairman Wagner asked when construction will start. Project Engineer Vondrak
answered that construction has already started.
G.Capital Status Report (Gaub)
Item 19 – C201A – M Street Underpass: Member Haugen asked about the
funding for the project. Chairman Wagner answered that the City has received the
Public Works Trust Fund monies and staff is waiting to find out if a grant can be
secured to reduce the amount of debt from that loan. Assistant City Engineer
Gaub answered questions asked by the Committee regarding the cost of the
project to the City. Gaub stated that the final costs will be known better at the time
bids are received but it is unlikely that they City will be funding more then half of
the project based on the known costs at this time.
V.ADJOURNMENT
There being no further business to come before the Public Works Committee, the
meeting was adjourned at 5:33 p.m.
Approved this 5th day of July, 2011.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
June 20, 2011 Minutes
Date:
June 29, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:
Meeting Date:July 5, 2011 Item Number:FN.0
AUBURN * MORE THAN YOU IMAGINEDFN.0
Finance Committee
June 20, 2011 - 6:00 PM
Annex Room 1
MINUTES
I.CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A.Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present.
Also present during the meeting were City Attorney Daniel B. Heid, Public Works
Director Dennis Dowdy, Chief of Police Bob Lee, Human Resources/Risk
Management Director Brenda Heineman, Financial Services Manager Rhonda
Ewing, Planning Manager Elizabeth Chamberlain, Environmental Protection
Manager Chris Andersen, Development Review Engineer Kim Truong, and
Deputy City Clerk Cathy Richardson. Members of the public in attendance
included Wayne Osborne.
B.Announcements
There was no announcement.
C.Agenda Modifications
Ordinance No. 6342 was moved to discussion items under Item IV.A.
II.CONSENT AGENDA
A.June 6, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approve the June 6,
2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Claims Vouchers (Coleman)
Claims check numbers 404826 through 405245 in the amount of $4,035,745.78
and dated June 20, 2011.
See Item II.C for action on claims vouchers.
C.Payroll Vouchers (Coleman)
Payroll check numbers 531511 to 531609 in the amount of $830,101.74 and
electronic deposit transmissions in the amount of $1,159,986.82 for a grand total
of $1,990,088.56 for the pay period covering June 2, 2011 to June 15, 2011.
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Committee members reviewed the claims and payroll vouchers and briefly
discussed claims voucher numbers 404840, 404870, 404925, 404931, 404952,
404957, 405055, 405122, 405190, and 405192.
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III.ORDINANCES
A.Ordinance No. 6361* (Heid)
An Ordinance of the City of Auburn, Washington, amending Ordinance No. 5250
adopted June 21, 1999, prohibiting social card games conducted as a commercial
stimulant except for those establishments currently licensed by the Washington
State Gambling Commission and/or lawfully operating in the City as of June 7,
1999; establishing penalties for violations; and providing that the moratorium on
social card games conducted as a commercial stimulant as established under
Ordinances 5249 and 5198 be terminated unless this ordinance is determined to
be invalid or unenforceable for any reason
Chair Backus noted that staff is currently aware of only Emerald Downs who may
have the benefit of the clarification under Ordinance No. 6361.
Member Wagner moved and Chair Backus seconded to forward Ordinance No.
6361 to the Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV.RESOLUTIONS
A.Resolution No. 4713 (Heineman)
A Resolution of the City Council of the City of Auburn, Washington, approving the
collective bargaining agreement between the City of Auburn and the Auburn
Police Guild for 2011-2012
Director Heineman reported that the collective bargaining agreement includes
zero COLA increases for 2011 and 2012. In an effort to support the City, there
was an overwhelming majority for approval of the agreement by the Police Guild.
Vice Chair Norman moved and Member Wagner seconded to forward Resolution
No. 4713 to the Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Resolution No. 4716 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington declaring
certain items of property as surplus and authorizing their disposal
Committee members briefly discussed Resolution No. 4716.
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Vice Chair Norman moved and Member Wagner seconded to forward Resolution
No. 4716 to the Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
V.DISCUSSION ITEMS
A.Ordinance No. 6342 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 3.60.035 of the Auburn City Code regarding construction sales tax
exemption
Planning Manager Elizabeth Chamberlain explained that Ordinance No. 6342
allows for a construction sales tax exemption for certain types of businesses
including new construction, redevelopment of existing vacant buildings of 25,000
square feet or greater, or expansion of an existing commercial building that
creates new floor area that generates sales tax. It applies to specific zone
districts within the City including the Downtown Urban Center (DUC), C3 (Heavy
Commercial District), and C4 (Mixed Use Commercial). The exemption is for a
maximum of $100,000 and is for construction materials, fixed equipment, and
labor and services. The costs are paid up front by the applicant, who would then
go through a reimbursement process in order to regain those costs. Ordinance
No. 6342 is geared towards sales tax generating businesses which enables the
City to recoup the cost of the exemption over time. Manager Chamberlain
reviewed the highlighted changes to Ordinance No. 6342 including clarification for
existing structures and the addition of hotels.
Committee members briefly discussed Ordinance No. 6342.
B.Resolution No. 4715 (Snyder)
Auburn Environmental Park Boardwalk Trail Informational Briefing
Environmental Protection Manager Chris Andersen distributed draft Resolution
No. 4715 and proposed contract and explained that, in 2007, the City received
approximately $572,000 in grant funds for the Auburn Environmental Park
(AEP) Boardwalk Trail project from the Washington State Recreation and
Conservation Office under an urban wildlife grant program. The funds were to be
used for development of a mitigation bank and trail system through the park. As
the City evaluated the mitigation bank concept, it was determined that there was
not enough uncommitted land available to make a certified mitigation bank viable.
In 2008, the City received authorization to use a portion of the grant funds for
design and construction of the bird observation tower, which was constructed in
2009. In 2010, the City received authorization to use the balance of grant
proceeds for acquiring the Auburn Land Company property of approximately 29
acres located on the north end and east side of the AEP. The acquisition was
completed in the Fall of 2010. The remaining balance of the grant was
approximately $127,350 which, with the City match, left an approximate balance
of $255,000 for the project. The remaining component of the project entails the
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design and construction of a boardwalk, trail system, and native buffer plantings
along State Route (SR) 167.
Project Engineer Kim Truong displayed a vicinity map and rendering of the
boardwalk and reviewed the preliminary cost estimate, which was originally
approximately $700,000. Staff has reviewed both design and construction in an
effort to reduce costs to allow completion of the project with the available funding.
Some cost cutting measures include a reduction in curbing and minimizing overall
length, curvature and width of the boardwalk. It was originally proposed to have
handrails the entire length of the boardwalk, which has also been reduced to
those areas including standing water or elevation greater than 30 inches above
the surface. The entire length of the boardwalk is approximately 1,200 lineal feet,
which includes about 1,100 lineal feet of elevated boardwalk with 600 lineal feet of
handrail and includes the ramp to the birding tower. Three platforms were also
added and there are kicker curbs along the length of the boardwalk. Staff
anticipates beginning the project August 1, 2011 with completion of the main
portion of the boardwalk anticipated around mid-September. The landscape
buffer along the east side of SR 167 will be the second component and includes
approximately 2,500 native trees and shrubs covering approximately 93,000
square feet of planting area with planting anticipated to begin this fall.
Manager Andersen stated that a number of citizens and community groups have
expressed an interest in contributing or participating in the project. Additional cost
cutting efforts include a proposed contract with the Washington Conservation
Corps (WCC) with regard to boardwalk construction. WCC utilizes young adults
of 18 to 25 year of age which are funded, in part, by AmeriCorps and
sponsorships, which in this case would be the City of Auburn. WCC participants
have constructed hundreds of miles of trails, bridges, and boardwalks throughout
Washington and are very familiar with the scope of the project. If approved by
Council, staff proposes the interlocal agreement with WCC, subject to a finding of
special market condition which provides an exception to the competitive bidding
process.
Manager Andersen explained that staff is working with Mayor Lewis with regard to
donations and sponsorships for the AEP boardwalk project. There are a number
of ancillary elements to the trail that were removed from the original professional
design firm's contract in order to save money. These include items such as
bicycle racks, entry landscaping, picnic lunch area near the birding tower,
benches on the boardwalk and/or trailheads, and an interpretive signage program
element. Such features offer great opportunities for contributions by the
community and organizations.
In response to questions by Vice Chair Norman, Manager Andersen stated that
staff originally anticipated a 10 foot wide boardwalk, including railing which would
have accommodated bicyclists. Due to monetary constraints and reduction of the
width of and railing for the boardwalk, it will no longer accommodate bicyclists
safely. Bicycle racks will be installed at both ends of the trail.
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In response to questions by Member Wagner, Manger Andersen explained
that WCC staff will be supervised by a WCC team member, but the City's
consultant contract with AHBL provides for project construction oversight. City
staff will also monitor construction and provide technical input as needed.
Discussion followed regarding dispute resolution.
C.Resolution No. 4717 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to award and execute an Agreement with the lowest possible
responsible bidder for construction of Public Works Contract Number 11-13 for
Project C207A, A Street NW Extension (A/B Corridor)
Public Works Director Dennis Dowdy distributed a bid tabulation for Project No.
C207A, A Street NW Extension. There is one remaining component to be
completed prior to award of Project No. C207A which is the completion of half
street improvements on 10th Street by Multicare. Staff anticipates
correspondence from Multicare indicating that they would like to include their bid
schedule in the contract award in the next few days. Resolution No. 4717
provides authorization for the Mayor to award the project once this last item is
received. All permits have been acquired and the bids received are competitive,
some of which were below the engineer's estimate.
D.Ordinance No. 6364 (Lee)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.360 of the Auburn City Code and creating new Sections 10.36.215
and 10.36.216 of the Auburn City Code, relating to parking
Police Chief Bob Lee reported that complaints have been received with regard to
people blocking in their cars to avoid impoundment. Ordinance No. 6364 allows
for a two foot setback from vehicles already parked, both in front and in back of
the vehicle, that would enable vehicles to be towed if necessary. Before a vehicle
is cited or towed for violation, staff must receive a complaint regarding vehicles
that are illegally parked.
City Attorney Daniel B. Heid explained that there are two parts to Ordinance No.
6364. One entails issues where an individual is blocked in by someone else
making it impossible for that individual to leave or move and the other issue
entails vehicle owners who intentionally block another of their vehicles in order to
prevent it from being towed.
E.Ordinance No. 6366 (Lee)
An Ordinance of the City Council of the City of Auburn, Washington, creating a
new section 10.04.015 of the Auburn City Code and a new Chapter 3.90 of the
Auburn City Code, relating to the recoupment of law enforcement costs for
responding to incidents involving intoxicated persons
Chief Lee reported that State law allows law enforcement to recoup some
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emergency response costs for response to those incidents involving individuals
driving while under the influence (DUI) of alcohol. The recoupment is provided
through the court by asking the court to assess an additional fine of up to $1,000
in addition to the sentencing of offenders. Chief Lee stated that DUI
investigations are lengthy and costly. Ordinance No. 6366 provides a mechanism
to recoup some of those costs.
City Attorney Heid pointed out that Ordinance No. 6366 includes Revised Code of
Washington (RCW) code authorizing recovery of costs from convicted persons.
Committee members briefly reviewed statutory regulations with regard to the DUI
cost recovery program.
F.Auburn School District Impact Fees (Coleman)
Committee members briefly reviewed the Auburn School District annual report
regarding impact fees.
G.April 2011 Financial Report (Coleman)
Financial Services Manager Rhonda Ewing distributed a sales tax summary sheet
and reviewed the April 2011 financial report including General Fund
revenues, sales tax revenues, developmental revenues, recreational class fees,
and revenues collected from fines. Expenses are running below budget by
approximately $3.1 million primarily due to the timing of payments to SCORE,
debt service, and under expenditures in professional fees.
Manager Ewing reported that the Water Utility Enterprise Fund, is operating at a
loss primarily due to the loss of the City of Covington as a wholesale customer
and a general decline in water sales. The Sewer Utility is also running at a loss
primarily due to a one time adjustment in April to correct prior years' consumption
reads and timing of payments to Metro for sewer services. Golf Course revenues
are trailing 2010 revenues due to the current economic climate and inclement
weather conditions.
Member Wagner referred to page 12 of the financial report and requested that
reports for Enterprise Funds include working capital in addition to beginning fund
balances.
Chair Backus requested that staff provide an update on the shared Resource
Conservation Manager.
VI.ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 7:05 p.m.
APPROVED THE _____ DAY OF JULY, 2011.
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___________________________ _____________________________
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
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FN.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 20, 2011 City Council Meeting
Date:
June 29, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the June 20, 2011 City Council minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 5, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
June 20, 2011 - 7:30 PM
Auburn City Hall
MINUTES
I.CALL TO ORDER
A.Flag Salute
Deputy Mayor Sue Singer called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B.Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Lynn
Norman, and Virginia Haugen. Councilmember Bill Peloza arrived at 7:31 p.m.
Councilmember John Partridge arrived at 7:32 p.m.
Directors and staff members present: Public Works Director Dennis Dowdy, City
Attorney Daniel B. Heid, Planning Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, Financial Planning Manager Rhonda Ewing,
Parks, Arts and Recreation Director Daryl Faber, and Deputy City Clerk Cathy
Richardson.
C.Announcements, Appointments, and Presentations
There were no announcements, appointments or presentations.
D.Agenda Modifications
There was no change to the agenda.
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
There was no public hearing scheduled.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
Councilmember Peloza arrived at this time.
Bob Darrigan, 104 South 305th Place, Federal Way
On behalf of the Lions Club, Mr. Darrigan thanked Councilmembers, Director
Faber and Parks Maintenance Manager Mike Miller for their
contributions, assistance, and facilitation of the special needs fishing derby. Mr.
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CA.A
Darrigan reported on participation in the event by the Washington State
Department of Fish and Wildlife and contributions by Auburn Sports and Marine
and various businesses. It was a very successful event and there were
approximately 150 participants. Mr. Darrigan displayed pictures of some of the
participants and the large fish they caught. Mr. Darrigan thanked Councilmembers
and the City of Auburn for their support of this event.
Councilmember Partridge arrived at this time.
David Bryan, Lions Club Alliance Zone 19C3 Chairman
On behalf of the Lions Club, Mr. Bryan presented a certificate to the City of Auburn
expressing their appreciation for the City's support of the Special Needs Fishing
Derby.
Vernon Hill, 635 7th Street NE #207, Auburn
Mr. Hill stated that he is a supporter of Working Washington. Mr. Hill distributed
and read an open letter on behalf of Working Washington. Mr. Hill urged Council
to promote policies that create good jobs within the Auburn community. Mr. Hill
was accompanied by a number of supporters of Working Washington.
Sam Pace, 29839 - 154th Avenue SE, Kent
Mr. Pace spoke on behalf of the Seattle/King County Realtors and expressed their
support of Ordinance No. 6342 regarding construction sales tax exemption and
Ordinance No. 6365 regarding development of electric vehicle infrastructure. With
regard to Ordinance No. 6342, Mr. Pace spoke of the downturn in the financial
market and the lack of financing for project development. Mr. Pace commended
the actions by the City of Auburn with regard to expanding their means to
encourage development within the city and spoke regarding the benefits that the
ordinance will provide, if adopted. Mr. Pace also commended the City Council for
consideration of Ordinance No. 6366 and the common-sense approach to be part
of the solution with regard to new vehicle technology.
C.Correspondence
There was no correspondence.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1.June 13, 2011 Minutes (Peloza)
Chair Peloza reported that the Municipal Services Committee met on June
13, 2011 at 3:30 p.m. The Committee approved the consent agenda and
discussed Ordinance No. 6364 regarding amendment of the parking code
which authorizes police officers to issue citations and impound vehicles for
violations with regard to obstructing other parked vehicles on public streets.
The Committee also discussed Ordinance No. 6366 relating to law
enforcement cost recovery for emergency responses to incidents involving
citizens driving while under the influence of alcohol. The Committee also
Page 2 of 10
CA.A
discussed animal control and rescue and was advised that a draft
professional services agreement is being reviewed by the Auburn Valley
Humane Society. The Committee received a report on the Airport Master
Plan, which was established in 2001. The plan is currently being reviewed by
the Airport Advisory Board. The Committee also addressed noise concerns
of residents living near the Muckleshoot Indian Tribe (MIT) fireworks stands
and pyrotechnic discharge area with regard to recent vendor demonstrations
of fireworks. The Committee discussed the noise issues including possibly
banning fireworks within the City. Mayor Lewis corresponded with the MIT
addressing this issue and MIT reminded those selling fireworks to adhere to
MIT regulations governing fireworks sales and discharge. City Council
representatives will also be meeting with the Muckleshoot Tribal
Council regarding this issue in the near future. The Committee matrix was
also reviewed and revised. The next meeting of the Municipal Services
Committee is scheduled for June 27, 2011 at 3:30 p.m.
B.Planning & Community Development
1.June 13, 2011 Minutes (Norman)
Chair Norman reported that the Planning and Community Development
Committee met on June 13, 2011 at 5:00 p.m. The Committee approved
Ordinance No. 6365 regarding development of electric vehicle infrastructure
and Ordinance No. 6342 regarding construction sales tax exemption. The
Committee also received a report on various parks projects, events such as
the Special Olympics and Petpalooza, Auburn Senior Center, Discovery Park,
Auburn Activity Gymnasium, a pilot project for an off-leash dog park, and
Park Board volunteers. Chair Norman reported that it has been a successful
year despite current economics. The Committee also received a report from
the Urban Tree Board which has done a great job working with the public and
assisting residents in obtaining protection of significant or historical trees.
The Urban Tree Board is currently developing a quarterly article to be
published online and in the Auburn Reporter regarding proper techniques for
tree pruning and care. The Committee also discussed Resolution No. 4715
regarding the Environmental Park Wetlands Trail boardwalk which will
provide an opportunity for visitors to get an up-close view of vegetation and
wildlife. Chair Norman commended staff efforts to reduce construction costs
for the boardwalk project which includes, among other savings, obtaining
participation in the project by the Washington Conservation Corps. The
Committee also discussed the Planning and Community Development
Committee matrix. The next regular meeting of the Planning and Community
Development Committee is scheduled for June 27, 2011 at 5:00 p.m.
C.Public Works
1.June 6, 2011 Minutes (Wagner)
Chair Wagner reported that the Public Works Committee met this afternoon at
3:30. The Committee approved a right-of-way use permit for groundwater
monitoring for wells located in the City's right-of-way. The Committee also
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CA.A
approved contract administration items including CP1102, 2011 Arterial and
Collector Street Pavement Preservation project, and CP0756, Lea Hill Pump
Station Decommissioning Phase 2 project. The Committee also approved
Resolution No. 4717 regarding the A Street NW Extension project which is
approximately 85% federally funded. Improvement of approximately 1 1/2
miles of A Street NW will greatly improve north/south access into the City.
The Committee also received a presentation from the Bicycle Task
Force which included suggestions for areas where the City might test the
"Sharrow" concept, which is a signage system that is installed to alert
citizens that the road is being shared by bicycles. Also presented were
potential locations for additional bike lanes. The test project for the "Sharrow"
concept will be located on East Main Street, then turn and go partially down R
Street. If successful, the City will consider installing "Sharrow" signage in
many parts of the City used by bicyclists. The Committee also approved a
water leak adjustment and discussed surplus property Resolution No. 4616,
Ordinance No. 6365 regarding electric vehicle infrastructure, and a mural at
the new reservoir in the Lakeland area. The Committee also received
a presentation on the Division Street Promenade project and reviewed the
capital status report. The next regular meeting of the Public Works
Committee is scheduled for Tuesday, July 5, 2011 at 3:30 p.m.
D.Finance
1.June 6, 2011 Minutes (Backus)
Chair Backus reported that the Finance Committee met this evening at 6:00.
The Committee approved claims and payroll vouchers. Chair Backus
reported that there were 419 claims which included payables to Waste
Management for $633,000, Association of Washington Cities for $64,000,
King County Finance for $82,000, and RW Scott for $158,000 for the Save
Our Streets (SOS) program. The Committee also approved Ordinance
No. 6361 which provides clarification on the moratorium on social card
games, Resolution No. 4713, a Collective Bargaining Agreement with the
Police Department, and surplus property Resolution No. 4716. Chair Backus
commended the significant negotiation and mediation efforts by the Police
Guild, Director Brenda Heineman and Human Resources staff. The
Committee also discussed Ordinance No. 6342 regarding construction sales
tax exemption, Resolution No. 4715 regarding the Auburn Environmental
Park Boardwalk Trail and an agreement with the Washington Conservation
Corps, Resolution No. 4717 regarding the A Street NW Extension, Ordinance
No. 6364 regarding amendment to the parking code, Ordinance No. 6366
regarding recoupment of law enforcement costs, Auburn School District
impact fees, and the April 2011 financial report. The next regular meeting of
the Finance Committee is scheduled for Tuesday, July 5, 2011 at 6:00 p.m.
E.Les Gove Community Campus
The Les Gove Community Center meeting has not met since the last Council
meeting.
Page 4 of 10
CA.A
F.Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment Committee has not met
since the last Council meeting. The next meeting of the Downtown
Redevelopment Committee is scheduled for July 12, 2011 at 4:00 p.m.
G.Council Operations Committee
The Council Operations Committee has not met since the last Council meeting.
IV.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on state, regional and local organizations.
A.From the Council
Councilmember Wagner reported that he attended the Pierce County Regional
Council meeting at which the City of Auburn received an endorsement for an
additional representative on the Puget Sound Regional Council advisory boards for
the suburban cities of King County.
Councilmember Norman reported that she attended the grand opening of Mary
Olson Farm which was well attended even though it was raining. She also
attended the groundbreaking for the South Division Street Promenade project
which was also well attended. Councilmember Norman also reported that the
Campus Corner Apartments at Green River Community College honored Charles
Poe for his participation and responsibility for that project. Councilmember
Norman also commended all the dance companies in the area for their efforts and
dedication on behalf of the youths in the Auburn community.
Councilmember Backus reported that she and Councilmember Partridge attended
the Leadership Institute of South Puget Sound graduation ceremony.
Councilmember Backus commended Councilmember Norman for her leadership
as the Director of the Leadership Institute of South Puget Sound for the past
thirteen years and congratulated her on her upcoming retirement. She also
attended the Senior Center Coffee Hour, South Division Street Promenade
groundbreaking, Valley Regional Fire Authority Board meeting, Auburn
International Farmers Market, and the Association for Persons in Supported
Employment (APSE) Employers Leadership Forum at which King County
Executive Dow Constantine gave the keynote address on the importance of
including persons with disabilities in our workforce and the benefits received by
doing so. Auburn School District Superintendent Dr. Kip Herren served as a
panelist at the Forum and provided a great deal of information on individuals with
disabilities hired by the School District and the rewards gained by the employer
and the community. Councilmember Backus noted that Auburn High School
former student and current volunteer, Bobby Vogel, received an honorary diploma
from Auburn High School. She also attended the Washington Elementary School
DARE graduation.
Page 5 of 10
CA.A
Councilmember Peloza reported that he attended a Suburban Cities Association
(SCA) Public Issues Committee meeting to discuss the Veterans and Human
Services levy, flood control on the Seattle seawall, the Ten Year Plan to End
Homelessness, and levee certifications. He also attended a Solid Waste Advisory
Committee meeting to discuss the King County capital projects schedule, including
the Cedar Hills Landfill which will close in 2024. Councilmember Peloza urged
citizens to recycle in order to extend the life of the landfill and reported on the King
County interlocal agreement for waste disposal. Councilmember Peloza also
reviewed the direct disposal payment system. He also attended an Airport
Advisory Board meeting at which they reviewed policy on parking of vehicles at the
Airport, the Airport Master Plan, hangar rows 9 and 10 roofing, runway lighting
project completion, annual hangar inspection report, Airport security procedures,
and best environmental practices for the washing of airplanes. He also attended a
King County Flood Control District meeting to discuss the 2012 Budget and 2017
Capital Projects plans, the South Division Street Promenade project
groundbreaking, an ecology meeting on the total maximum daily load on the Green
River, and the Mary Olson Farm grand opening. Councilmember Peloza also
reported on the grand opening of the 2011 Auburn International Farmers Market.
Councilmember Haugen reported that she attended the Mary Olson Farm grand
opening.
Deputy Mayor Singer reported that she attended DARE graduations at Dick
Scobee and Chinook Elementary Schools. She also visited the Puget Sound
Regional Council to introduce Auburn City Council candidate Largo Wales and to
attend a Transportation Priorities Workshop at which they made great strides on
making maintenance a priority in the regional transportation planning process.
She chaired the Auburn Tourism Board meeting at which they discussed ways to
utilize Mary Olson Farm for various events. She also attended the grand opening
of the Mary Olson Farm and commissioned two new police officers this morning.
Deputy Mayor Singer reported that letters of intent have been signed by new
tenants for the old Wal-Mart building. Deputy Mayor Singer also pointed out that
there is a great newspaper article about Bobby Vogel receiving an honorary
diploma in the Seattle Times this morning.
B.From the Mayor
Mayor Lewis was not present as he is attending the United States Conference of
Mayors this week.
V.CONSENT AGENDA
A.Minutes of the June 6, 2011 City Council Meeting
B.Claims Vouchers (Backus/Coleman)
Claims check numbers 404826 through 405245 in the amount of $4,035,745.78
and dated June 20, 2011.
C.Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531511 to 531609 in the amount of $830,101.74 and
Page 6 of 10
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electronic deposit transmissions in the amount of $1,159,986.82 for a grand total of
$1,990,088.56 for the pay period covering June 2, 2011 to June 15, 2011.
D.Public Works Project No. CP0756 (Wagner/Dowdy)
City Council award Contract No. 11-02 to Hoffman Construction Inc. on their low
bid $498,886.40 plus Washington State sales tax of $47,394.21 for a total contract
price of $546,280.61 for Project No. CP0756 - Lea Hill Pump Station
Decommissioning Phase 2.
E.Public Works Project No. CP1102 (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP1102, 2011
Arterial and Collector Street Pavement Preservation.(ACTION REQUESTED: City
Council approve the Consent Agenda.)
Councilmember Wagner moved and Councilmember Backus seconded to approve
the Consent Agenda.
Councilmember Wagner reviewed the items on the consent agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI.UNFINISHED BUSINESS
There was no unfinished business.
VII.NEW BUSINESS
There was no new business.
VIII.ORDINANCES
A.Ordinance No. 6342 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
section 3.60.035 of the Auburn City Code regarding construction sales tax
exemption
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6342.
Councilmember Haugen expressed opposition to Ordinance No. 6342.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
B.Ordinance No. 6361 (Backus/Heid)
An Ordinance of the City of Auburn, Washington, amending Ordinance No. 5250,
adopted June 21, 1999, prohibiting social card games conducted as a commercial
stimulant except for those establishments currently licensed by the Washington
State Gambling Commission and/or lawfully operating in the City as of June 7,
1999; establishing penalties for violations; and providing that the moratorium on
social card games conducted as a commercial stimulant as established under
Ordinances 5249 and 5198 be terminated unless this ordinance is determined to
Page 7 of 10
CA.A
be invalid or unenforceable for any reason
Councilmember Backus moved and Councilmember Wagner seconded to
introduce and adopt Ordinance No. 6361.
MOTION CARRIED UNANIMOUSLY. 7-0.
C.Ordinance No. 6364 (Peloza/Lee)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.360 of the Auburn City Code and creating new Sections 10.36.215
and 10.36.216 of the Auburn City Code, relating to parking
Councilmember Peloza moved and Councilmember Partridge seconded to
introduce and adopt Ordinance No. 6364.
MOTION CARRIED UNANIMOUSLY. 7-0.
D.Ordinance No. 6365 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
chapter 18.04 of the Auburn City Code and creating a new Chapter 18.47 of the
Auburn City Code for the purpose of compliance with RCW 35.63.126 to allow the
development of electric vehicle infrastructure(
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6365.
MOTION CARRIED UNANIMOUSLY. 7-0.
E.Ordinance No. 6366 (Peloza/Lee)
An Ordinance of the City Council of the City of Auburn, Washington, creating a
new section 10.04.015 of the Auburn City Code and a new Chapter 3.90 of the
Auburn City Code, relating to the recoupment of law enforcement costs for
responding to incidents involving intoxicated persons
Councilmember Peloza moved and Councilmember Partridge seconded to
introduce and adopt Ordinance No. 6366.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX.RESOLUTIONS
A.Resolution No. 4713 (Backus/Heineman)
A Resolution of the City Council of the City of Auburn, Washington, approving the
collective bargaining agreement between the City of Auburn and the Auburn Police
Guild for 2011-2012
Councilmember Backus moved and Councilmember Norman seconded to adopt
Resolution No. 4713.
Councilmember Haugen expressed opposition to Resolution No. 4713.
Page 8 of 10
CA.A
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
B.Resolution No. 4716 (Backus/Coleman)
A Resolution of the City Council of the City of Auburn, Washington declaring
certain items of property as surplus and authorizing their disposal
Councilmember Backus moved and Councilmember Norman seconded to adopt
Resolution No. 4716.
MOTION CARRIED UNANIMOUSLY. 7-0.
C.Resolution No. 4717 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to award and execute an agreement with the lowest possible responsible
bidder for construction of Public Works Contract Number 11-13 for Project C207A,
A Street NW Extension (A/B Corridor)
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4717.
Councilmember Wagner expressed appreciation for the efforts of Senator Patty
Murray and Representative Dave Reichert in obtaining federal funding for this
project. The project, improving approximately 1 1/2 miles of A Street NW, will
greatly improve north/south access into the City and will alleviate some traffic off of
Auburn Way.
Councilmember Haugen expressed opposition to the sound wall portion of this
contract and expressed concerns about the single-family residential neighborhood
in that area.
Deputy Mayor Singer pointed out that the sound barrier is a federal requirement .
Councilmember Wagner stated that the City is using a high-tech material that has
rubber and plastic embedded in it which enables it to absorb sound better than
materials previously used for sound barriers. The City opted to build the sound
barrier at a greater height than federal requirements dictate. The sound barrier will
be located near a multi-family housing neighborhood.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
X.EXECUTIVE SESSION
There was no executive session.
XI.ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at 8:42
p.m.
APPROVED THE ______ DAY OF JULY, 2011.
Page 9 of 10
CA.A
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
Page 10 of 10
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
June 29, 2011
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:July 5, 2011 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
June 29, 2011
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:July 5, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C201A
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 11-17, to Buckley Recycle Center, Inc. on their low bid
of $155,360.00 plus Washington State sales tax of $14,759.20 for a total contract price
of $170,119.20 for Project No. C201A Residential Buildings Demolition
Background Summary:
The City has purchased and vacated eight residential properties for the M Street SE
Underpass project. All Structures on these properties are to be demolished as part of
the City's property management efforts and will help the City maintain a safe and secure
area. Trees, shrubs, and other vegetation will be left in place and gravel will be set
where the existing structures are removed.
The City will also demolish the City owned residential structure at 9404 South 352nd
Street, which is in Cedar Lane Park. This structure formerly housed the park's caretaker
but since the caretaker is no longer needed, the residence has been vacated. The cost
to bring the structure up to standards where it may be rentable is $50,000 - $60,000,
which exceeds the cost of demolition. The property will return to park land upon
demolishing the structure.
The total cost of demolitions is anticipated to be $271,119 of which $30,000 is from the
City's facilities management budget and $250,000 is from the overall budget for the M
Street SE Underpass project. A project contingency of $8,881 remains in the M Street
SE Underpass project budget.
O4.9.1 C201A Contract 11-17
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINEDCA.D
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: C201AProject Title:
Project Manager: Jacob Sweeting
Initiation/Consultant Agreement
Initiation Date: 2/24/2003 (M St Underpass) Permision to Advertise
Advertisement Date: 6/14/2011 Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
102 Fund - Traffic Impact Fees (M Street
Underpass)250,000 250,000
Facilities Demolition Budget 30,000 30,000
0
Total 0280,00000280,000
ActivityPrior Years 20112012 Future Years Total
Demolition Construction Contract 170,119 170,119
Authorized Contingency 50,000 50,000
Demolition - City Inspection and Mangement10,000 10,000
Demolition - Asbestos Abatement 41,000 41,000
Total 0271,11900271,119
Prior Years 20112012 Future Years Total
*102 Funds Budgeted ( )0(250,000)00(250,000)
102 Funds Needed 0241,11900241,119
*102 Fund Project Contingency ( )0 (8,881)00(8,881)
102 Funds Required 00000
Prior Years 20112012 Future Years Total
*Funds Budgeted ( )0(30,000)00(30,000)
Funds Needed 030,0000030,000
*Fund Project Contingency ( )00000
Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Residential Buildings Demolition
Date: 6/28/11
The "Future Years" column indicates the projected amount to be requested in future budgets.
102 Arterial Street Budget Status
Facilities Management Budget
CA.D
CA.D
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C410A
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Change Order No. 1 in the amount of $9,865.34 to Contract No.
11-12 for work on Project No. C410A, 277th Wetland Mitigation Monitoring (Annual).
Background Summary:
The purpose of this project is to monitor and maintain the wetlands created under the S.
277th St Reconstruction Project, Project No. PR562, in order to meet permit
requirements during the 10 year monitoring period. The project is currently in year 8 of
the monitoring period. The City has been working with the Watershed Company and
Raedeke Associates to evaluate the performance of the wetlands and prepare
construction and permit documents to address the deficiences.
In May 2011, Contract No. 11-12 was awarded to Nordic Construction to implement a
supplemental mitigation plan for the main site located southeast of West Main Street
and West Valley Highway. In June, the Department of Ecology (DOE) met with the City
and as a result, several changes were made to the supplemental mitigation plan for the
main site and a supplemental mitigation plan was prepared for the Frontage Road site.
Change Order No. 1 includes the DOE recommended changes to the main site and also
adds the recommended work for the Frontage Road site. The work is anticipated to be
completed in late fall, 2011.
A project increase of $14,000 within the 102 (Arterial Street) Fund will be necessary,
however it will not require a budget adjustment since it is anticipated that the budgeted
expenditures in the 102 (Arterial Street) Fund will not be exceeded this year.
O4.9.1 C410A
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDCA.E
Meeting Date:July 5, 2011 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: C410A Title:
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: _July 19, 2010___ Permision to Advertise
Advertisement Date: _April 21, 2011__ Contract Award
Award Date: May 16, 2011_ Contract Final Acceptance
Monitoring Period
FundingPrior Years20112012Future YearsTotal
102 Fund - Unrestricted126,220102,40025,00025,000278,620
Total126,220102,40025,00025,000278,620
ActivityPrior Years20112012Future YearsTotal
Design Engineering & Monitoring - City Costs15,6186,5005,000 5,00032,118
Design Eng. & Monitoring - Consultant Costs66,28524,5007,5007,500105,785
Construction Estimate33,2637,5007,50048,263
Construction Contract Bid 53,605 53,605
Authorized Contingency (20%)10,721 10,721
Change Order #1 9,865 9,865
Other - Anticipated payment from PSE (1,291)(1,291)
Other - Water Meter Permit Fees6,464 6,464
Construction Engineering - City Costs4,2707,5003,0003,00017,770
Construction Engineering - Consultant Costs3205,0002,0002,0009,320
Total126,220116,40025,00025,000292,620
Prior Years20112012Future YearsTotal
102 Funds Budgeted(126,220)(102,400)(25,000)(25,000)(278,620)
102 Funds Needed126,220116,40025,00025,000292,620
(102 Fund Project Contingency) 00000
102 Funds Required 0 14,000 0 0 14,000
102 Arterial Street Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
277th Wetland Mitigation Monitoring (Annual)
Date: June 27, 2011
CA.E
CA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0803
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP0803, 37th Street
SE/R Street SE Pedestrian Connector.
Background Summary:
The purpose of this project is to design and construct a 10-foot wide, non-motorized trail
from the end of 37th Street SE approximately 400 feet to connect to the existing
sidewalk along R Street SE.
A budget of $40,000 from the 102 (Arterial Street) Fund is included in proposed Budget
Amendment No. 3, which is anticipated to go to City Council for approval on July 18,
2011.
With Budget Amendment No. 3, a project budget contingency of $7,915 will remain in
the 102 (Arterial Street) Fund.
O4.9.1 CP0803
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
Project No: CP0803Project Title:
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: September 8, 2009 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
102 Fund - State Grant 11,57116,31496,415124,300
102 Fund 9,41943,00052,419
**102 Fund (Proposed Budget Amendment #3)40,00040,000
Total20,99016,314179,4150216,719
Activity Prior Years 20102011 Future Years Total
Design Engineering - City Costs20,99016,31420,00057,304
Construction Estimate 130,000130,000
Project Contingency (10%)13,00013,000
Other (WSDOT Design & Construction Costs)1,0001,000
Construction Engineering - City Costs 7,5007,500
Total20,99016,314171,5000208,804
Prior Years 20102011 Future Years Total
*102 Funds Budgeted ( )(20,990)(16,314)(179,415)0(216,719)
102 Funds Needed 20,99016,314171,5000208,804
*102 Fund Project Contingency ( )00(7,915)0(7,915)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
** Budget Amendment #3 is anticipated to be approved at the July 18, 2011 City Council meeting.
102 Arterial Street Fund Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
37th Street SE / R Street SE Pedestrian Connector
Date: June 27, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
H:\PROJ\CP0803 37th Street SE, R Street SE Ped. Connector\Budget\CP0803.BudgetStatusSheet.xls1 of 1
CA.F
CA.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0916
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP0916 West Valley
Highway Improvements.
Background Summary:
The West Valley Highway Improvement Project will re-construct and widen West Valley
Highway between West Main Street and the SR18 off-ramp. The improved roadway will
include a sidewalk, bicycle lanes, lighting, center landscaped median, and low impact
development (LID) drainage features such as pervious sidewalks, bio-retention swales,
and compost amended vegetated filter strips (CAVFS). The project will improve
drainage to allow hillside runoff to drain through an improved conveyance system and
prevent water from damaging the roadway. The existing traffic signal at the intersection
of West Valley Highway and Main Street will be replaced and the intersection widened to
improve turning movements.
The roadway construction requires the full closure of West Valley Highway for up to 2
months while the existing roadway and roadbed is removed, widened, and replaced. An
incentive is proposed for the Contractor to work double shifts to shorten the closure
duration. Signs will be placed on West Valley Highway at least two weeks prior to the
closure. The City has secured a permit with WSDOT to place signs on SR18 and SR167
to warn drivers of the closure. Detour routes will be posted on West Main Street, C
Street SW, and 15 Street SW.
The total anticipated project costs are $3,842,710. The total project budget is
$3,912,336, of which $2,323,626 is funded by a State Transportation Improvement
Board (TIB) safety grant, $800,000 is funded by bond proceeds from the 432 Storm
Utility Fund, and $705,000 is funded from the 102 Arterial Street Fund and $83,710 is
funded from the 124 Traffic Mitigation Fund. A project contingency of $14,626 is
anticipated in the 102 Arterial Street Fund.
AUBURN * MORE THAN YOU IMAGINEDCA.G
O4.9.1 CP0916
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G
Project No: CP0916
Project Manager: Jacob Sweeting Date: June 27, 2011
Consultant Agreement
Initiation Date: January 17, 2008 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011
Future
Years Total
102 Fund - Unrestricted Street Revenue 55,00055,000
102 Fund - TIB Grant 261,3002,062,3262,323,626
102 Fund - Traffic Impact Fees 25,000530,000555,000
124 Fund - Traffic Mitigation Fund8,71075,000 83,710
432 Fund - Storm Utility Fund 800,000800,000
102 Fund - from REET2 (Budget Amendment #1)95,000 95,000
Total8,710456,3003,447,32603,912,336
Activity
2009
(Actual)2010 2011
Future
Years Total
BUDGET STATUS SHEET
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Costs (Funds Needed)
Activity (Actual)2010 2011 Years Total
Design Engineering (Consultant)261,320313,680575,000
Design Engineering (City)8,71023,00050,00081,710
Right of Way 0
Construction Estimate 2,660,0002,660,000
Contractor Incentive 140,000140,000
Construction Contingency (10%)266,000266,000
Construction Engineering 120,000120,000
Total8,710284,3203,549,68003,842,710
2009 20102011
Future
Years Total
*102 Funds Budgeted ( )(8,710)(381,300)(2,592,326)0(2,982,336)
102 Funds Needed 8,710209,3202,749,68002,967,710
*102 Fund Project Contingency ( )0(171,980)00(14,626)
102 Funds Required 00157,35400
Prior Years
(Actual)20102011
Future
Years Total
*124 Funds Budgeted ( )0(75,000)00(75,000)
124 Funds Needed 075,000075,000
*124 Fund Project Contingency ( )00000
124 Funds Required 00000
102 Arterial Street Budget Status
124 Traffic Mitigation Funds Budget Status
432 Storm Budget Status
1 of 2
CA.G
Project No: CP0916
Project Manager: Jacob Sweeting Date: June 27, 2011
BUDGET STATUS SHEET
Prior Years
(Actual)20102011
Future
Years Total
*432 Funds Budgeted ( )00(800,000)0(800,000)
432 Funds Needed 00800,0000800,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
2 of 2
CA.G
CA.G
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1002
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Change Order No. 1 in the amount of $75,000 to Contract No. 10-
03 for work on Project No. CP1002 2010 Local Street Pavement Preservation Project.
Background Summary:
The 2010 Local Street Pavement Preservation project is rehabilitating deficient
pavement on 1.4 miles of local streets in and around the City's downtown area. This
rehabilitation is being accomplished by replacing damaged concrete pavement panels
on 0.9 miles of streets, overlaying 0.3 miles of streets, and reconstructing the pavement
on 0.1 miles of streets. This work is funded by the 103 (Local Street Fund).
This project is also replacing the damaged concrete pavement panels on 1st St NE
between Auburn Way N and Auburn Ave (0.1 miles). This work was funded by the 105
(Arterial/Collector Street Preservation) fund.
This project includes replacing the undersized water main and storm drainage lines on
3rd St NE between K St NE and M St NE and replaced a portion of the shallow water
mains on 1st and 3rd St NE between Auburn Way N and D St NE. This work is funded
by the 430 (Water) fund and the 432 (Storm) fund.
Change Order No. 2 includes the following additional items of work:
1) Removal of broken concrete pavement panels and unsuitable soil material that was
discovered under existing asphalt pavement during the pavement patching work on 3rd
St NW (between C St NW and D St NW) and A/2nd St NE (between 3rd St NE and
Auburn Avenue).
2) Adjustment of catch basins and regrading of pavement to address drainage issues
along 3rd St NE between Auburn Way N and D St NE.
AUBURN * MORE THAN YOU IMAGINEDCA.H
3) Additional saw cutting at various locations required as part of the concrete pavement
panel replacement work that was previously unanticipated.
A project increase of $79,267 within the 103 (Local Street Preservation) fund will be
necessary, however it will not require a budget adjustment since these costs were
previously anticipated and the budget needed has already been accounted for in the 103
fund this year.
A project budget contingency of $2,405 remains in the 105 (Arterial/Collector Street
Preservation) fund.
A project budget contingency of $149,636 remains in the 430 (Water) fund.
A project budget contingency of $11,792 remains in the 432 (Storm) fund.
O4.9.1 CP1002
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 7, 2010____ Permision to Advertise
Advertisement Date: _July 27, 2010___ Contract Award
Award Date: _August 16, 2010______ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
103 Fund - Local Street Preservation 291,572 400,000 691,572
105 Fund - Arterial/Collector Street Preservation Fund 131,0136,000137,013
430 Fund - Water 2,327310,700313,027
432 Fund - Storm 2,49355,00057,493
328 Fund - Traffic Signal Budget 18,50018,500
Total 0427,405790,20001,217,605
Activity Prior Years 20102011 Future Years Total
Design Engineer - City Costs*4,095 4,095
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
Date: June 24, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Construction Estimate 420,663498,086918,748
Authorized Contigency 35,55535,555
Change Order No. 1 85,99385,993
Change Order No. 2 75,00075,000
Construction Engineering - City Costs*2,64711,00013,647
Total 0427,405705,63401,133,039
* City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
Prior Years 20102011 Future Years Total
**103 Funds Budgeted ( )0(291,572)(400,000)0(691,572)
103 Funds Needed 0291,572479,2670770,839
**103 Fund Project Contingency ( )00000
103 Funds Required 0079,267079,267
Prior Years 20102011 Future Years Total
**105 Funds Budgeted ( )0(131,013)(6,000)0(137,013)
105 Funds Needed 0131,0133,5950134,608
**105 Fund Project Contingency ( )00(2,405)0(2,405)
105 Funds Required 0 0 0 0 0
Prior Years 20102011 Future Years Total
**430 Funds Budgeted ( )0(2,327)(310,700)0(313,027)
430 Funds Needed 02,327161,0640163,391
**430 Fund Project Contingency ( )00(149,636)0(149,636)
430 Funds Required 0 0 0 0 0
105 Arterial and Collector Preservation Budget Status
430 Water Budget Status
103 Local Street Preservation Budget Status
1 of 2CA.H
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
432 Storm Budget Status
Prior Years 20102011 Future Years Total
**432 Funds Budgeted ( )0(2,493)(55,000)0(57,493)
432 Funds Needed 02,49343,208045,701
**432 Fund Project Contingency ( )00(11,792)0(11,791)
432 Funds Required 0 0 0 0 0
328 Traffic Signal Budget Status
Prior Years 20102011 Future Years Total
**328 Funds Budgeted ( )0(18,500)0(18,500)
328 Funds Needed 018,500018,500
**328 Fund Project Contingency ( )00000
328 Funds Required 0 0 0 0 0
** ( # ) in the Budget Status Sections indicates Money the City has available.
2 of 2CA.H
CA.H
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1108
Date:
June 28, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1108, 2011 City Wide
Storm Pond Cleaning.
Background Summary:
This project is part of the 2011 Storm Drainage Repair and Replacement Program and will
remove vegetation and accumulated sediments/debris in the detention cells at the following
Storm Drainage sites:
Lakeland Hills Way Detention Ponds, Lake Tapps Parkway Detentions Pond, Trillium
Detention Ponds, 21st Street SE Detention Pond, Mill Pond Bioswale, Hillcrest East
Detention Pond, and Royal Detention Pond
This project is anticipated to be completed October, 2011.
The project is within the proposed budget for 2011.
O4.8.1 CP1108
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:CA.I
AUBURN * MORE THAN YOU IMAGINEDCA.I
Project No: CP1108Project Title:
Project Manager: Robert Lee
Project Initiation
Initiation Date: _________ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
432 Fund - Storm Drainage0450,00000450,000
Total 0450,00000450,000
Activity Prior Years20112012Future Years Total
Design Engineering - City Costs050,0000050,000
Construction Estimate 0325,00000325,000
Project Contingency (10%)032,5000032,500
Construction Engineering - City Costs042,5000042,500
Total 0450,00000450,000
Prior Years20112012Future Years Total
*432 Funds Budgeted ( )0 (450,000)00(450,000)
432 Funds Needed 0450,00000450,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates money the City has available.
432 Storm Drainage Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
2011 City Wide Storm Pond Cleaning
Date: June 27, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
H:\PROJ\CP1108-2011 Citywide Storm Pond Cleaning\Budget\Pond R&R Budget Status.xls 1 of 1
CA.I
CA.I
CA.I
CA.I
AGENDA BILL APPROVAL FORM
Agenda Subject:
Utility Leak Adjustment Request
Date:
June 27, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve a water utility adjustment to account number 015891, for Libuse
Moravec in the amount of $704.51 for a water leak.
Background Summary:
Linda Moravec submitted a request for leak adjustment on behalf of her mother, Libuse
Moravec, on May 2, 2011. The leak adjustment was approved by Utility Billing staff for
the maximum $500.00 initial adjustment. An appeal was filed on May 27, 2011
requesting additional relief on the remaining amount. Public Works Committee
recommended the account be further adjusted for the maximum additional adjustment
available under the Policy. The calculated maximum adjustment is $704.51.
F4.5.2
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Coleman
Meeting Date:July 5, 2011 Item Number:CA.J
AUBURN * MORE THAN YOU IMAGINEDCA.J
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6368
Date:
June 28, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6368
Environmental Checklist
Determination of Non-Significance
10-day Expedited Review
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6368.
Background Summary:
Ordinance No. 6368 contains amendments to Chapter 18.04 and Sections 18.26.020,
18.28.020, 18.29.053, 18.30.020,18.32.020 and 18.34.020 of the Auburn City Code for
the purposes of allowing small craft distilleries , small craft breweries, wine production
facilities and tasting rooms in the Downtown Urban Center, C1 (Light Commercial
District), C2 (Central Business District), C3 (Heavy Commercial District), M1 (Light
Industrial District) and M2 (Heavy Industrial District) zoning districts.
The Planning and Community Development Committee initially discussed ideas and
issues for the potential allowance of small craft breweries in October 2010 and gave
direction to staff to proceed with initial policy development. In March 2011, staff
presented initial policies to the Planning and Community Development Committee and
received input and direction to proceed to Planning Commission. The Planning
Commission conducted a policy review work session on May 17, 2011 and a duly
noticed public hearing on June 7, 2011. Following the close of the public hearing, the
Planning Commission recommended to the City Council on a 7-0 vote with one member
absent approval of the policy changes contained in the Ordinance.
The Planning and Community Development Committee considered the Planning
Commission's recommendation on June 27, 2011 and on a unanimous motion
recommended approval of Ordinance No. 6368 to the City Council.
City staff completed an environmental review of the proposed policy changes pursuant
to the City's adopted SEPA standards and issued a Determination of Non-Significance
on June 1, 2011. The City also completed and submitted a 10-day expedited review on
May 26, 2011 to the Washington State Department of Commerce Growth Management
AUBURN * MORE THAN YOU IMAGINEDORD.A
Services Division in accordance with RCW 36.70A.106.
O3.4.2.1.2
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal, Planning Commission
Councilmember:Norman Staff:Snyder
Meeting Date:July 5, 2011 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO 6 3 68
AN ORDINANCE OF THECITY COUNCIL OF THE CITY OF
AUBURN V1IASHINGTON REPEALING SECTION 1804185
OF THE CITY CODE CREATING SECTIONS 1804623
1804855 1804894 AND 1804911 OF THECITY CODE
AND AMENDING SECTIONS 1826020 1828020 1829053
1830020 1832020 1834020 OF THE AUBURN CITY
CODE FOR THE PURPOSE OF ALLOWING THE
FOLLOWING LAND USES IN THE DOWNTOWN URBAN
CORE AND THE COMMERCIAL AND INDUSTRIAL ZONING
DISTRICTS SMALLCRAFT DISTILLERIES SMALL CRAFT
BREWERIES WINE PRODUCTION FACILITIES AND
TASTING ROOMS
WHEREAS there is currently what is referred to as abeer renaissance which is
all about choice flavor and the art of brewing and
WHEREAS the Pacific Northwest is one of the major areas of baHey production in
the country it is expected that the support for small craft breweries and distillerieswill remain
and
WHEREAS the industry has an associated elementof tourism small business
promotion and local economy of buying and selling products and
WHEREAS the question of whether to allow small craftbreweries was raised by
staff to fhe Planning and Community Development Committee in October of 2010 and
WHEREAS staff gained further direction from the Planning and Community Devel
opment Committee at the March 28 2011 meeting and
WHEREAS staff presenfed tFie proposed ordinance to the Planning Commission on
May 3 2011 as a workshop andatthe May 17 2011 meeting as a public hearing and
WHEREAS the Planning Commission recommended that the Cify Council adopt the
proposed ordinance amendments
Ordinance No 6368
June 29 2011
Page 1 of 15
ORD.A
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN WASHING
TON DO ORDAIN as follows
Section 1 Repeal of City Code Section That Section 1804185 of the Auburn
City Code be and the same hereby is repealed
Section 2 Creation of new Sections to City Code That a new Section 1804623
of the Aubum City Code Microbrewery or a small craft brewery be and the same hereby is
created to read as follows
1804623 Microbrewery or a small craft brewery
Microbrewery or a small craft brewery means a production facility that
manufactures beer A microbrewery may sell beer of its own production at refail for on
and offpremises consumption and may act as a distributor for beer of its own
production
Section 3 Creation of new Sections to City Code That a new Section 1804855
of the Aubum City Code Small craft distillery be and the same hereby is created to read as
follows
1804855 Small craftdistillery
Small craft distillery means a production facility that manufactures distilled
spirits thaf can contract distilled spirits for and sell distilled spirits to holders of distillery
license manufacturers licenses and growers licenses
Section 4 Creation of new Sections to City Code That a new Section 1804894
of the Aubum City Code Tasting room be and the same hereby is created to read as follows
1804894 Tasting room
Tasting room means a location separate from or on the same site as the
productionmanufacturing site that allows customers to taste samples of wine beer or
other alcoholic beverage and has a State of Washington issued liquor license to
operate a tasting room In addition to sampling of alcoholic beverages a tasting room
may include refail sales for offpremise consumption
Ordinance No 6368
June 29 2011
Page 2 of 15
ORD.A
Section 5 Creation of new Sectiores to City Code That a new Section 1804911
of the Aubum City Code Wine pcoduction facility be and the same hereby is created to read as
follows
1804911 Wine production facility
Wine production facility means a productiqn facility that manufactures wine A
wine production facility may sell wine of its own production at retail for on and off
premises consumption and may act as a distributor for wine of its own production
Section 6 Amendment to Section 1826020 C1 Light Commercial District That
Section 1826020 of the Auburn City Code be and the same hereby is amended to read as fol
lows
1826020 Permitted uses
Hereafter all buildings structures or parcels of land shall only be used for the fol
lowing unless otherwise provided for in this title
A Art music and photography studios
B Automobile parking facilities
C Bakery and pasfry shops products made must be sold at retail on premises
D Banking and related financial institutions excluding drivein facilities
E Bowling alleys
F Caretaker aparfinent
G Civic social and fraternal clubs
H Daycare including homebased mini daycare daycare center preschools or
nursery schools
1 Delicatessens
J Dry cleaning and laundry services
K Funeral homes
L Grocery stores
M Hobby shops
N Hospitals to include small animal but does not allow outside runs or kennels
0 Hotels
P Laundry self service
Q Liquor store
R Massage parlors
S Meeting roomsandorreception facilities
T Motels
U Newsstands
V News syndicate services
W Nursing home
X Personal serviceshops
Y Pharmacies
Z Printing and publishing
AA Professional offices
Ordinance No 6368
June 29 2011
Page 3 of 15
ORD.A
BB Radio and television broadcasting studios
CC Retail stores and shops including department and variety stores which offer
for sale the following and similar related goods
1 Antiques
2 Art supplies
3 Automobile parts and accessories excluding service and machine shops
4 Baked goods
5 Beverages
6 Bicycles
7 Books and magazines
8 Candy nuts and confectionery
9 Clothing
10 Computers
11 Dairy products
12 Dry goods
13 Flowers and house plants
14 Fruits and vegetables
15 Fumiture and home fumishings
16 Hardware ineluding electrical heating plumbing glass paint wallpaper and
related goods
17 Home garden supplies
18 Household appliances
19 Household pets
20 Housewares
21 Jewelry and clocks
22 Meat fish and poultry preprocessed
23 Notions
24 Office supplies and equipment
25 Photographic equipment including finishing
26 Radio television and stereos
27 Shoes
28 Sporting goods
29 Stationery
30 Toys
DD Religious institutions
EE Restaurant including oufdoor seating but excluding drivein facilities Sale of
alcoholic beverages is a secondary use and is limited to onpremises consumption
FF Schools including art business barber beauty dancing martial arts and
music
GG Secretarial services
HH Theaters except drivein
II Other uses may be permitted by the planning director or designee if the use is
determined to be consistent with the irrtent of the zone and is of the same general char
acter of the uses permitted in this section
JJ Apartments within the North Aubum Business Area as established by Reso
lution 2283 provided they are located in a multistory building and at least 50 percent of
the gross floor area of the ground floor must contain a permitted use orcombination of
uses other than parking as listed in this section The remaining 50 percent or portion
thereofl of the ground floor may be apartments conditionally permitted uses lobby area
Ordinance No 6368
June29 2011
Page 4 of 15
ORD.A
recreation or other uses needed to maintain the building There are no minimum lot area
per dwelling unit density calculations to apply to determine the maximum number of
dwelling units allowed rather density shall be limited by the application of other required
development regulations to the proposal including but not limited to offstreet parking
setbacks and landscaping
KK Mixeduse development provided that each use is a permitted or conditional
use withinthe zone
LL Multiplefamily dwellings as part of a mixeduse developmentprovided that
compliance to all of the following is demonstrated
1 Multiplefamily dwellings shall only occur concurrent with or subsequent to the
development and construction of nonresidential components of the mixeduse develop
ment
2 Applications for mixeduse development inclusive of multiplefamily residential
dwellings shall include transportation and traific analyses appropriate to the type and
scale of the proposed development based on the concurrent deteRnination of the plan
ning direcfor and city engineer The planning director and city engineer may require the
analysis to address including but notiimited to am or pm traffic impacts andor area
circulation planning for motorized and nonmotorized modes of travel and connectivity
andor transportation demand management TDM strafegies
3 Applications for the mixeduse development inclusive of multifamily residential
dwellings shall include written and plan information demonstrating compliance to appli
cable design standards for mixeduse development contained in the city of Aubum multi
family and mixeduse design standards
4 Applications for the mixeduse development inclusive of multifamily residential
dwellings shall comply as applicable with the neighborhood review meeting require
ments of ACC 1802130 Neighborhood review meeting
5 Mixeduse development comprised of a maximum of one building on a devel
opment site shall have the entire ground floor comprised of one or more commercial re
tail entertainment or office uses that are permitted outright or conditionally provided
that uses normal and incidental to the building including but not limited to interior en
trance areas elevators and associated waiting areas mechanical rooms and gar
bagerecycling areas may be allowed on the ground floor except that nonstreet front
age vehicle garages located on the ground floor together with all other normal and inci
dental uses shall occupy a maximum of 50 percent of the ground floor space and
6 Mixeduse development that is geographically distributed on a development
site amongst two or mote buildings shall have a minimum of 50 percent of the cumula
tive building ground floorsquare footagecomprised of one or more commercial refail
entertainment or office uses that are permitted outright or conditionally
MM BFew pubsWine production facilitv Small craft distillerv Small craft brew
erv and tastinq room
NN Household goods storage provided the following requirements are met
1 No more than finro main enfrances andor exits to the building and access to
the individual storage areas shall bq from the inside of the building
2 Landscaping and architecturaf improvements required to ensure compatibility
with present and potentialC1 uses in the vicinity Ord 6269 8 2009 Ord 6253 1
2009 Ord 5666 1 2002 Ard 4547 4Exh B 1992 Ord 4229 2 1987
Ordinance No 6368
June 29 2011
Page 5 of 15
ORD.A
Section 7 Amendment to Section 1828020 C2 Central Business District That
Section 1828020 of the Auburn City Code be and the same hereby is amended to read as fol
lows
1828020 Permitted uses
Hereaffer all buildings structures or parcels of land shall only be used for the
following unless otherwise provided for in this title
A Apartments provided they are located in a multisfory building the ground floor
of which must contain a permitted use as listed in subsections B through HH of this sec
tion No density limitations shall apply
B Art music and photography studios
C Automobile parking facilities
D Bakery and pastry shops products made must be sold at retail on premises
E Banking and related financial institutions For drivein facilities see ACC
1828025C
F Caretaker apartment
G Civic social and fraternal clubs
H Daycare including homebased mini daycare daycare center preschools or
nursery schools
1 Delicatessens
J Dry cleaning and laundry services
K Grocery stores
L Healthand physical fitness clubs
M Hobby shops
N Hospitals to include small animal but does not allow outside runs or kennels
0 Hotels
P Laundry self service
Q Liquor store
R Massage therapy
S Meeting rooms andor reception facilities
T Motels
U Newsstands
V News syndicate services
W Nursing homes
X Personal service shops
Y Pharmacies
Z Printing and publishing
AA Professional offices
BB Radio and television broadcasting studios
CC Retail stores and shops including department and variety stores which offer
for sale the following and similar related goods
1 Antiques
2 Art supplies
3 Automobile parts and accessories excludes sencice and machine shops
4 Baked goods
5 Beverages
6 Bicycles
Ordinance No 6368
June 29 2011
Page 6 of 15
ORD.A
7 Booksand magazines
8 Candy nuts and confectionery
9 Clothing
10 Computers
11 Dairy products
12 Dry goods
13 Flowers and houseplants
14 Fruits and vegetables
15 Fumiture and home furnishings
16 Hardware including electrical heatingplumbing glass paint wallpaper and
related goods
17 Home garden supplies
18 Household appliances
19 Household pets
20 Housewares
21 Jewelryand clocks
22 Meat fish and poultry preprocessed
23 Notions
24 Office supplies and equipment
25 Photographic equipment including finishing
26 Radio television and stereos
27 Shoes
28 Sporting goods
29 Stationery
30 Toys
DD Religious institutions
EE Restaurants including outdoor seating For drivein facilities see ACC
1828025C Sale of alcoholic beverages is only allowed pursuant to ACC 1804804
FF Schools including art business barbec beauty dancing martial arts and
music
GG Secretarial services
HH Theaters except drivein
II Other uses may be permitted by the planning director or designee if the use is
defermined to be consistent with the intent of the zone and is of the same general cha
racter of the uses permitted in this section
JJ Commuter rail sfations and bus transfer stations
KK Commercial recreation Outdoor recreation areas may be allowed but must
be part ofi and incidental to the principally permitted commercial recreation use The out
door area can be no larger than 25 percent of the floor area of the building of the asso
ciated commercial recreation use The entire perimeter of the outdoor recreation area
must be landscaped with a fivefoot width ofType III landscaping pursuant to ACC
1850040C unless existing building walls are used
I LL BFew pubsffne production facilitv SmaU craft distillerv Small craft brewerv
and tastinQ room
MM Apartments no density limitations are applied The first floor of any apart
ment building that has frontage on Main Street shall contain a use other than residential
or parking which is otherwise permitted by the G2 zone Only that portion of the first
floor that fronts on Main Streefi needs to be occupied by the nonresidential use All
apartment projects on Main Street mustmeet these requirements and then will be consi
Ordinance No 6368
June 29 2011
Page 7 of 15
ORD.A
sidered a permitted use and therefore a conditional use permit is not required Ord
6269 102009 Ord 5555 1 2001 Ord 5510 1 2001 Ord 5193 1 1998 Ord
4914 1 1996 Otd 4229 2 1987
Section 8 Amendment to Section 1829053 Usesactivites requiring an admin
isfrative use permit in the DUC Downtown Urban Center District That Section 1829 of the
Aubum City Code beand the same hereby is amended to read as follows
1829053 Usesactivities requiring an administrative use permit
The following usesactivifies may be permitted when an administrative use permit
has been issued pursuant to the provisions of Chapter 1864 ACC
A Expansions of existing automobile maintenance and repair businesses
B Expansions of existing gasoline stations
C Animal daycare businesses that feature outdoor exercise areas andor ken
nelsi
D Wine production facilitv Small craft distillerv Small craft brewerv a tastinq
room is an outriqht allowed use in the DUG zone Ord 6269 32 2009
Section 9 Amendment to Section 1830020 permitted uses in the C3 Heavy
Commercial District That Section 1830020 of theAuburn City Code be and the same hereby
is amended to read as follows
1830020 Permitted uses
Hereafter all buildings structures or parcels of land in the C3 district shall only
be used for the following unless otherwise provided for in this title
A Arcades
B Art music and photography studios
C Auction houses exclading animals
D Automobile parking facilities
E Automobile repair services
F Automobile sales new andor used
G Automobile and triack rental
H Automobile seryice stations
1 Automobile washes
J Bakery and pastry shops products made must be sold at retail on the prem
ises
K Banking andrelated financial institutions
L Bingo halls
M Building contractor services including storage yards
N Bus passenger terminals
0 Caretaker apartments
P Civic social and frafemal associations
Q Commercial recreation
Ordinance No 6368
June 29 2011
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R Dancehalls
S Daycare including home based mini daycare daycare centers preschool or
nursery schools
T Delicatessens
U Drycleaning and laundry services
V Equipment rental and leasing does not include heavy constru ction equipment
W Food locker services
X Funeral homes
Y Grocery stores
Z Health and physical fitness clubs
AA Hobby shops
BB Hospitals to include small animal but does not allow outside runs or ken
nels
CC Notels
DD Laundry selfservice
EE Liquor store
FF Lumber yards
GG Manufacturedmobile home sales lots
HH Massage parlor
II Meeting rooms andor reception facilities
JJ Ministorage warehouses
KK Motels
LL Motorcycle sales and service
MM Newsstands
NN News syndicate services
00 Personal secvice shops
PP Pharmacies
QQ Printing and publishing
RR Professionaloffices
SS Radio and television broadcasting studios
TT Recreational vehicle parks
UU Recreational vehicle sales lots
W Restaurants
W1N Retail stores and shops including department and variety stores which of
ferfor sale fhe following and similar related goods
1 PAntiques
2 Art supplies
3 Automobile parts and accessories
4 Baked goods
5 Beverages
6 Bicycles
7 Books and magazines
8 Candy nuts and confectionery
9 Clothing
10 Computers
11 Dairy producfs
12 Dry goods
13 Flowers and house plants
14 Fruitsand vegefables
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June 29 2011
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15 Fumiture and home furnishings
16 Garden and farm supplies
17 Hardware including electrical heating plumbing glass paint wallpaper and
related goods
18 Home garden supplies
19 Household appliances
20 Household pets
21 Housewares
22 Jewelry and clocks
23 Meat fish and poultry preprocessed
24 Notions
25 Nursery and horticultural products
26 Office supplies and equipment
27 Photographic equipment including fihishing
28 Radio television and stereos
29 Shoes
30 Sporting goods
31 Stationery
32 Toys
XX Reupholstery and fumiture repair
YY Schools including ait business barber beauty dancing driving martial arts
and music
ZZ Secretarial services
AAA Skating arenas
BBB Storage warehousing limited to being incidental to principal permitted use
on property
CCC Suntanning beds
DDD Tavems
EEE Theaters including drivein
FFF Truck sales with repair as a secondary use
GGG Otheruses may be permitted by the planning director if the use is deter
mined to be consistent withthe intent of the zone and is of the same general character
of the uses permitted in this section
HHH 13Fewp6U Wine production facilitv Small craft distillerv Smallcraft brew
erv and tasting room
III Sexually oriented businesses as provided in Chapter 1874 ACC Ord 5835
3 2004 Ord 5383 1 2000 Ord 4910 1 1996 Ord 4229 2 1987
Section 10 Amendment to Section 1832020 permitted uses in the M1 Light In
dustrial District That Section 1832020 of he Aubum Cify Code be and the same hereby is
amended to read as follows
1832020 Permitted uses
Hereafter all buildings strucfures or parcels of land in an M1 light industrial dis
trict shall only be used for the following unless othecwise provided for in this title
A Automobile service and repair
Ordinance No 6368
June 29 2011
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B Automobile washes
C Banks and financial institutions
D Building and construction contractor services
E Caretaker quarters not more than one per establishment
F Cold storage plants
G Daycare including mini daycare centers daycare centers preschools or nur
sery schools
H Equipment rental and leasing
1 Gasoline filling station
J General offices
K Health and physical fitness clubs
L Horticultural nurseries excluding soil mixing
M Household movers and storage
N Janitorial services
0 Job training and vocational rehabilitation
P Manufacturing assembling and packaging of articles products and merchan
dise when conducted entirely within an enclosed building
Q Ministorage warehouses
R Motels and hotels
S Multiplefamily dwellings provided they are located in a multistory building the
ground floor of which must contain one of the following uses listed in subsections C J
K T W X Z and AA of this section The ground floor may contain entrance and lobby
areas which serve the dwellings
T Personal service shops
U Printing publishing and allied industries including such processes as lithog
raphy etching engraving binding blueprinting photocopying and film processing
V Research development and testing
W Restaurants
X Retail sales of all types
Y Retail sales and rental of automobiles trucks motorcycles recreational vehi
cles and boats
Z Reupholstery and fumiture repair
AA Small appliance repair
BB Warehousing and distribution facilities to include wholesale trade not open
to the general public This includes motor freight transportation as an incidental use but
specifically excludes motor freight transportation as the principal use of the property
CC Other similar uses and accessory uses and buildings appurtenarrt to a prin
cipal use whichthe planning direcfor or designee finds compatible with the principal
permitted uses described in this chapter and consistent with the purpose and intent of
the M1 zone
bD Sexually oriented businesses as provided in Chapter 1874 ACC
EE Commercial recreation including animal race tracksi
FF Wine production facilitv Small craft distillerv Smallcraft brewerv and tastinq
room Ord 6269 14 2009 Ord 6120 1 2007 Ord 6033 1 2006 Ord 5863 1
2004 Ord 5835 5 2004 Ord 4910 1 1996 Ord 4294 115 1988 Ord 4249
1 1987 Ord 4229 2 1987
Ordinance No 6368
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Section 11 Amendment to Section 1834020 permitted uses in the M2 Heavy In
dustrial District That Section 1834 of the Aubum City Code be and the same hereby is
amended to read as follows
1834020 Permitted uses
Hereafter all buildings stnictures or parcels of land in an M2 district shall only
be used for the following unless otherwise provided for in this title
A Automobile and vehicle sales service and repair
B Automobile washes
C Banks and financial institutions
D Basic wood processing including sawmills planing mills veneering and lami
nating of wood
E Building and construction contractor services including storage yards
F Building movers
G Caretaker quarters not more than one per establishment
H Convenience grocery stores
1 Enameling galvanizing and electroplating
J Equipment rental and leasing and sales
K Equipment repair and storage
L Gasoline filling station
M General offices including corporate headquarters
N Health and physical fitness clubs
0 Heavy equipment and truck repair
P Household movers and storage
Q Janitorial services
R Job training and vocational education
S Lumber yards
T Manufacturing assembling and packaging of articles products or merchan
dise
U Ministorage warehouses
V Motor freight terminals and transportation
W Onsite daycare serving a specified permitted use
X Outside storage yards
Y Personal service shops
Z Printing publishing and allied industries including such processes as lithogra
phy etching engraving binding blueprintingphotocopying and film processing
AA Research development and testing
BB Restaurants
CC Retail sales of the foqowing and similar related products
1 Bottled gas
2 Computers
3 Farm and garden supplies
4 Hardware and equipment
5 Lumber and building materials
6 Office supplies
DD Refail and wholesale trade of products manufactured processed or assem
bled onsite
Ordinance No 6368
June 29 2011
Page 12 of 15
ORD.A
EE Reupholstery and fumiture repair
FF Small appliance repair
GG Warehousing and distribution facilities to include wholesale trade not open
to general public
HH Other similar uses and accessory uses and buildings appurtenant to a prin
cipal use which the planning director finds compatible with the principal permitted uses
described inthis chapter and consistent with the purpose and intent of the M2 zone
11 Sexually oriented businesses as provided in Chapfer 1874 ACC
LL Wine qroduction facilitv Small craft distillery Small craft brewerv and tastinQ
room Ord 6033 2 2006 Ord 5835 7 2004 Ord 4910 1 1996 Ord 4662 2
1994 Ord 4304 120 23 1988 Ord 4229 2 1987
Section 12 Imalementation The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry outthe directions of this legislation
Section 13 Severabilitv The provisions of this ordinance are declared to be sepa
rate and severable The invalitlity of any clause sentence paragraph subdivision section or
portion of this ordinance or the invalidity of the application thereof to any person or circum
stance shall not affeeC the validity of the remainder of this ordinance or the validity of its applica
tion to other persons or circumstances
Section 14 Effective date This ordinance shall take effect and be in force five days
from and after its passage approval and publication as provided by law
INTRODUCED
PASSED
APPROVED
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
Ordinance No 6368
June 29 2011
Page 13 of 15
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APPRO AS TO FORM
DamreflB ei ity Attomey
Published
Ordinance No 6368
June 29 2011
Page 14 of 15
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TEXT OF CODE SECTION BEING REPEALED
1804185 Brew pub
Brew pubn alsoknown as amicrobrewery means an eating and drinking estabiish
ment whicfi includes the brewing of beer ale or malt beverage as an accessory use to a
fullservice restaurant The amount of beverage produced on the premises cannot be
less than 240 barrels or exceed 2400 barrels in any calendar year No more than 30
percent of the prodact brewed may be sold offpremises in either bottles or kegs A
loading and unJoading area must then be provided for A fullservice testaurant as de
fined by ACC 1804804 must occupy at least 54 percent ofthe gross floor area of the
brew pub and restaurarrt combined Any brew pub that does not meet the requirements
of this definition will be considered a tavern as defined by ACC 1804895 Ord 6245
3 2009 Ord 5382 1 2000
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4715
Date:
June 28, 2011
Department:
Planning and Development
Attachments:
Resolution No. 4715
Draft WCC Contract
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4715.
Background Summary:
The City of Auburn proposes to construct the Auburn Environmental Park (AEP)
Wetlands Trail Boardwalk as an element of City project # C412A0, funded in part with a
Washington Wildlife and Recreation Program Urban Wildlife Grant from the Washington
State Recreation and Conservation Office. The boardwalk trail is an approximately
1,200-foot pedestrian trail through the AEP that will run between and connect West Main
Street with the AEP bird and wildlife viewing tower located on Western Avenue. The
majority of the trail will consist of an approximately 1,100-foot elevated wooden
boardwalk that is designed to minimize impacts to AEP wetlands, and will allow for year-
round use of the trail, including the seasonal periods when water levels in the AEP
wetlands are elevated. The boardwalk is designed as a six foot wide, elevated wooden
structure supported on pin pile foundations, with curbing on both sides, and guard rails
in locations where the boardwalk is more than 30 inches above ground surface and/or
where there are areas of seasonal standing water. The boardwalk project also includes
the planting of approximately 2,500 native trees and shrubs in seven planting zones
covering approximately 93,000 square feet along portions of the AEP bordering the east
side of State Route 167 and the north side of West Main Street.
For construction of the boardwalk trail, staff proposes to contract with the Washington
Conservation Corps (WCC). The WCC was established by the state legislature in 1983
to conserve, rehabilitate, and enhance the state's natural and environmental resources
while providing educational opportunities and meaningful work experiences for young
adults (ages 18 to 25). The WCC is administered by the Washington State Department
of Ecology, and has worked with local, state, and federal agencies to complete
numerous restoration, recreation, and stewardship projects across the state, including a
number of elevated wooden bridges and boardwalks. WCC currently has 180 Corps
AUBURN * MORE THAN YOU IMAGINEDRES.A
members working state-wide throughout the year, and is funded by sponsor
organizations, state funding, and an AmeriCorps grant from the Corporation for National
and Community Service.
Resolution No. 4715 establishes the existence of a special market condition pursuant to
the public works competitive bidding exemptions in RCW 39.04.280, and authorizes the
execution of an agreement between the City of Auburn and WCC for construction of the
boardwalk trail.
O5.2 C412A0
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:July 5, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTIOPI NO 4 7 15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON RELATED TO THE
AUBURN ENVIRONMENTAL PARK WETLANDS TRAIL
BOARDWALK PROJECT PROVIDING FOR AN
EXCEPTION TO COMPETITIVE BIDDING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE WASHINGtON STATE
DEPARTMENT OF ECOLOGY WASHINGTON
CONSERVATION CORPS
WHEREAS the Auburn Environmental Park AEP is an innovative project that
seeks to create a regionally signifcant open space in an urbanized area that offers
opportunities for wetland ecosystem restoration fish and wildlife enhancement water
quality improvement economic development stormwater detention and flood control
public education and recreation and
WHEREAS as part of its ongoing management of the AEPthe City proposes to
construct a boardwalk in order allow greater access through the AEPwhile protecting
and preserving its natural functions the Boardwalk Project and
WHEREAS as they have in the past several local community and service
organizations have expressed interest in contributing funds materials and labor to this
project as a community or service project and
WHEREAS the Washington State Department of Ecologys Washington
Conservation Corps Corps is organized under the provisions of chapter 43220 RCW
to provide a program that enables youth to learn the values of hard work public
spiritedness group achievement and cooperation resource conservation and
environmental appreciation by working on public works projecfs relafed to natural
historic environmental and recreational resources and
Resolution No 4715
June 15 2011
Page 1
RES.A
WHEREAS the wock that would be involved in connection with Auburn
Environmental Park Wetlands Trail Boardwalk Project is the specific type of workthat
the Corps was set up to provide in that it wilf addresses statewide priorities by
enhancing natural resources creating recreational trails and making outdoor resources
available for public enjoyment
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN KING
COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The City Council of the City of Auburn finds as follows
1 The unique community recreation and educational nafure of the AEP lends
itself to joint publicprivafe projects hat enhance the accessibility of the AEP while
creating a sense of community ownership in the AEP and
2 The Corps mission complements the purpose and goals of the AEP in that
they both enhancethe publics access to environmental resources and working
together on the Boardwalk Project will benefit both the Corps and the City and
3 Allowing community organizations to participate in the Boardwalk Project
through donations of money materials and labor will enhance the AEPs status as a
community asset
Section 2 The City Council concludes that the findings adopted in Section 1
create a special rnarket condition justifying awarding project contracts for labor andor
materials without competitive selecion
Section 3 The Mayor of the Cify of Auburn and theAuburn City Clerk are hereby
authorized to execute an Agreement befinreen the City of Auburn and the Washington
State Department of Ecology Washington Conservation Corps for construction of the
Aubum Environmental Park Wetlands Trail Boardwalk Project in an amount not to
exceed FortyFive Thousand Dollars 4500000 wfiich agreement shall be in
Resolution No 4715
June 15 2011
Page 2
RES.A
substantial conformity with the Agreement a copy of which is attached hereto marked
as Exhibit A and incorporated herein by this reference
Section 4 The Mayor is hereby authorized to implement such administrative
procedures as may be necessaryto carry out the directives of this legislation
Section 5 This resolution shall be in full force and effect upon passage and
signafures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS MAYOR
ATTEST
Danielle E Daskam City Clerk
APPR D S TO FORM
Da el B Ci ttorn
Resolution No 4715
June 15 2011
Page 3
RES.A
Page 1 of 5 (excluding Figures)
EXHIBIT “A”
WCC AGREEMENT NO.
THIS CONTRACT made by and between the State of Washington Department of Ecology Conservation Corps, hereinafter
referred to as the "DEPARTMENT," and that entity whose name appears in item 1, below, hereinafter referred to as the
"SPONSOR."
1 .S P O N S O R :C i t y o f A u b u r n 2
.C O N T A C T S
3 .A D D R E S S :2 5 W e s t M a i n S t . DEPT. PROJECT LEADER Nicholas Mott (360) 407-6946
Auburn, WA 98001 SPONSOR CONTACT Chris Andersen, Environmental Mgr. (253) 876-1962
CREW SUPERVISOR
OTHER
SPONSOR FISCAL OFFICER Shelley Coleman, Finance Director (253) 804-5019
4 .P R O J E C T T I T L E /D E S C R I P T I O N :A u b u r n E n v i r o n m e n t a l P a r k W e t l a n d s T r a i l B o a r d w a l k
5 .P R O J E C T L O C A T I O N : 413 Western Avenue NW, Auburn, WA
6 .S C O P E O F W O R K :SEE ATTACHMENT ‘A’
7 .P E R I O D O F P E R F O R M A N C E :
CONTRACT BEGINS: July 15, 2011 CONTRACT ENDS: October 31, 2011
8 .M A X I M U M B U D G E T REIMBURSED
to DEPARTMENT
by Sponsor
Provided by DEPARTMENT Cost Provided by SPONSOR/DONATIONS COST
WCC Crew
$ 45,000
Total DEPARTMENT Cost $ Total SPONSOR COST $ 45,000
TOTAL
Above cost
Not to be
Exceeded
1 0 .S p e c i a l T e r m s a n d C o n d i t i o n s
No ⌧ Yes (See VII.)
11. B i e n n i a l C l o s u r e s : In accordance with biennial closing procedures, the sponsor must reimburse
the DEPARTMENT no later than June 30, 2012 for services or material supplied under this
contract when submitted for payment on properly itemized vouchers (Form A-19).
REMARKS
A F R S A C C O U N T C O D E
TRANS
CODE
FUND
APPN
INDEX
PROG
INDEX
PROJECT SUB
PROJ
PROJ
PHAS
ORG
INDEX
CO. OBJ SUB
OBJ
AMOUNT
RES.A
Page 2 of 5 (excluding Figures)
IN CONSIDERATION OF THE GENERAL TERMS AND CONDITIONS OF THIS CONTRACT, THE PARTIES AGREE AS FOLLOWS:
I. All rights and obligations of the parties to this contract shall be subject to and governed by those General Terms and Conditions contained in
the text of this contract instrument and Section XVII. 'SPECIAL TERMS AND CONDITIONS."
II. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in
the following order: (a) Applicable Federal & State Statutes & Regulations, (b) Special Terms and Conditions, and (c) General Terms and
Conditions.
III. This contract and its appendices, if any, contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto.
IV. This contract shall be subject to the written approval of the authorized representative of the DEPARTMENT and shall not be binding until so
approved. Only the authorized representative by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or
waiver of any clause or condition of this contract is not effective or binding unless made in writing and signed by the authorized
representative.
V. AUTHORITY AND PURPOSE:
A. Authority
The Legislature enacted Chapter 43.220 RCW which created the Washington Conservation Corps, hereinafter referred to as the "WCC,"
and named the DEPARTMENT as one of six state agencies having implementation authority.
B. Purpose
The purpose of this contract is to establish a formal understanding between the DEPARTMENT and the SPONSOR to accomplish the
project described in Section 7. "SCOPE OF WORK."
This contract is designed to specify the kinds and amounts of goods and services to be used and/or exchanged by the DEPARTMENT
and the SPONSOR to their mutual benefit through a WCC project.
The SPONSOR acknowledges that participation in the WCC program shall not result in the displacement of currently employed workers,
including partial displacement such as reduction in hours of nonovertime work, wages, or other employment benefits, nor in the
impairment of existing contracts for services.
VI. DEFINITIONS:
A. "SPONSOR Contact" shall mean the person who serves as the SPONSOR's lead on the project and shall cooperate with all parties
concerned to promote successful completion of the project described in Section 7. 'SCOPE OF WORK.'
B. "SPONSOR Work Director" shall mean the person who specifies work to be performed onsite; outlines, describes, and delegates work to
be accomplished; supplies necessary orientation and training for use of special equipment and procedures; and is responsible for
directing WCC crew supervisor(s) regarding specific project tasks as described in Section 7. "SCOPE OF WORK."
C. "DEPARTMENT Project Leader' shall mean the person who is responsible for developing and facilitating the project and shall serve as
liaison between the DEPARTMENT and SPONSOR. PROJECT LEADER assumes ultimate responsibility to ensure adequate
coordination of the project.
D. "Corps Member" shall mean an individual enrolled in the WCC program. Corps members shall not be considered regular state employees.
Provisions of law relating to civil service, hours of work, rate of compensation, sick leave, unemployment compensation, state retirement
plans, and vacation leave do not apply to the Corps members. However, medical aid and state industrial insurance will be provided by the
DEPARTMENT for each Corps member.
E. "Crew Supervisor" shall mean the person who is responsible for matters relating to personnel administration and overall project direction.
He/she supervises Corps members (generally four or more) regarding work to be accomplished and is responsible for individual crew
safety, daily crew supervision and discipline, completes Corps member training plans, and provides a written evaluation of each Corps
member's job performance and skills acquired after two months and at termination of employment.
VII. SCOPE OF WORK:
Both parties agree to compete in a satisfactory and proper manner the services described under the Section "SCOPE OF WORK" of this
contract, and to provide materials and supplies necessary to ensure satisfactory completion of the project, including any special
equipment required by special work conditions, and to procure any necessary permits such as right of entry. The DEPARTMENT agrees
to provide Corps members who will be used to complete said work. All equipment provided by either the DEPARTMENT or the
SPONSOR shall be returned to the provider within fifteen (15) days after termination of this contract, unless otherwise specified in Section
XVII, "SPECIAL TERMS AND CONDITIONS."
RES.A
Page 3 of 5 (excluding Figures)
VIII. PERFORMANCE:
A. Time for Performance: Any work performed prior to the effective date of this SPONSOR CONTRACT, or continuing after the completion
date of same, unless otherwise agreed upon in writing herein, will be in violation of this contract and will be at the SPONSOR's expense.
B. Compliance With All Laws: The SPONSOR agrees to observe all federal and state laws, regulations, and policies affecting performance
under this contract.
C. Release of Information or Materials: The SPONSOR will not release any information or materials developed pursuant to this contract
without prior written authority from the DEPARTMENT.
D. Final Report Evaluation: Within 15 days after termination of this contract, the SPONSOR shall provide the DEPARTMENT with a written
evaluation of the project. At a minimum, the following shall be evaluated:
1. Benefit to Corps members 4. Whether the overall goals and objectives of the project were obtained
2. Environmental benefits 5. Suggestions for program improvement
3. Department cooperation/coordination 6. Revised estimates of alternate supplier cost and SPONSOR
cost/donation
IX. TERMINATION OF CONTRACT:
A. Termination by SPONSOR for Cause: If the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under this contract,
or if DEPARTMENT shall violate any of the covenants, agreements, assurances, or stipulations of the contract, SPONSOR shall have the
right to terminate this contract by giving written notice specifying the effective termination date to the DEPARTMENT at least seven (7)
days before such date.
B. Termination by DEPARTMENT for Cause: If SPONSOR fails to fulfill in a timely and proper manner its obligations under this contract, or if
SPONSOR shall violate any of the covenants, agreements, assurances, or stipulations of the contract, DEPARTMENT shall have the
right to terminate this contract by giving written notice specifying the effective termination date to the SPONSOR at least seven (7) days
before such date.
C. Termination by DEPARTMENT for Convenience: The DEPARTMENT may terminate this contract by giving written notice to SPONSOR of
such termination and specifying the effective date thereof at least ten (10) days before the effective date of such termination. In that event,
all finished or unfinished documents and other materials as described above shall be delivered to DEPARTMENT for its review. After the
review at the option of DEPARTMENT such documents or material or portions thereof shall become its property.
D. Insufficient Funding: In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the after
the effective date of this contract and prior to normal completion, the DEPARTMENT may terminate the contract under Section IX.C
"Termination by DEPARTMENT for Convenience" clause, subject to renegotiation under those new funding limitations and conditions.
X. LIABILITY:
A. When direct supervision is provided by the DEPARTMENT employed crew supervisor, the DEPARTMENT agrees that WCC members
working under this contract are agents of the DEPARTMENT, and therefore the DEPARTMENT shall be liable for personal injury or
property damage caused by WCC Corps member negligence.
B. When direct supervision is provided by the SPONSOR, the SPONSOR agrees that WCC Corps members working under this contract are
agents of the SPONSOR, and therefore the SPONSOR shall be liable for personal injury or property damage caused by WCC Corps
member negligence.
C. To the extent that the Constitution and laws of the State of Washington permit, all parties to this contract shall be responsible for damage
to persons or property resulting from the negligence on the part of itself, its employees, its agents, or its officers. None of the parties
assume any responsibility to the other parties for the consequences of any act or omission of any person, firm, or corporation not a party
to this contract.
XI. NON-DISCRIMINATION:
The DEPARTMENT and the SPONSOR agree to be bound by all federal and state laws, regulations, and policies against discrimination and
agree not to discriminate in employment, either directly or indirectly, because of a person's age, sex, sexual orientation, marital status, creed,
color, national origin, or the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification.
RES.A
Page 4 of 5 (excluding Figures)
XII. DISPUTES:
Except as otherwise provided in this contract, when a bona fide dispute arises between the DEPARTMENT and the SPONSOR and it cannot
be resolved, either party may request a dispute resolution with the DEPARTMENT The parties agree that this dispute resolution process shall
precede any action in a judicial tribunal. Either party's request for a dispute resolution must:
A. be in writing;
B. state the disputed issues;
C. state the relative positions of the parties;
D. state the SPONSOR's name, address, and WCC Agreement number;
E. be mailed to the DEPARTMENT within thirty (30) days after the party could reasonably be expected to have knowledge of the issue(s)
which are now in dispute.
XIII. INVOICE VOUCHERS:
Reimbursable expenditures under the terms and conditions of this contract shall in no event exceed the amount set forth herein. The
SPONSOR shall reimburse the DEPARTMENT for services performed when submitted on a properly itemized voucher (Form A-19) in
accordance with Section 9. "MAXIMUM BUDGET' Reimbursement shall be made by the SPONSOR within thirty (30) days of receipt of
said voucher.
XIV. AMENDMENTS:
Changes in the scope of this contract which cause an increase or decrease in the cost of, or the time required for the performance of any
part of the scope of work under this contract, shall be accomplished by written amendment and executed by both parties prior to
implementation.
XV. SUBCONTRACTS:
The SPONSOR shall not enter into subcontracts for any of the work contemplated under this contract without obtaining prior written
approval of the DEPARTMENT'S PROJECT LEADER.
XVI. RECORDS RETENTION:
Both parties shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and
properly reflect all direct and indirect costs of any nature expended in the performance of the SPONSOR CONTRACT These records shall
be subject at all reasonable times to inspection, review, or audit by duly authorized personnel for six years after the contract end date.
XVII. SPECIAL TERMS AND CONDITIONS:
Special terms and conditions of this contract contained in the box below are made a part of this contract (requires initials).
Department Sponsor
XVII. ENTIRE CONTRACT:
This document contains the entire and integrated contract between the parties, and no statement, promise, inducement or agreement
made by the DEPARTMENT or its agents or employees that are not contained in this written contract shall be valid or binding. No
alteration, addition, or modification of any of the terms or conditions of this contract shall be effective if not in writing and signed by the
authorized representatives of the SPONSOR and the DEPARTMENT
SIGNATURES:
SPONSOR DEPARTMENT
BY: BY:
TITLE: Mayor, City of Auburn TITLE: Field Operations Coordinator
DATE: DATE:
Pre-Approved as to form by the Assistant Attorney General
Ecology is an Equal Opportunity and Affirmative action employer. For special accommodation needs, contact the Washington Conservation Corps at (206) 407-6947.
The TDD number is (206) 407-6006.
A t t a c h m e n t ‘A ’S c o p e o f S e r v i c e s .
RES.A
Page 5 of 5 (excluding Figures)
ATTACHMENT ‘A’
Scope of Services
In the event of a conflict between the provisions of Attachment ‘A’ and other portions of this contract, the provisions of this Attachment ‘A’ shall
control.
1. The contract is for services for an amount not to exceed $45,000.00. Services will be paid at a rate of $3,500 per crew per week.
2. DEPARTMENT shall construct a pedestrian trail and elevated boardwalk per attached plan set [Figure A: Auburn Environmental Park –
Boardwalk by AHBL Inc. (Daniel E. Wojtala), April 25, 2011] including all related components such as, but not limited to gravel ramp,
concrete headwall, concrete pad, bollards, and viewing platforms, but not including the two entry signs (sheet L1.04, Detail 1) and
native planting work shown on sheet L2.01 (Planting Plan).
3. DEPARTMENT shall provide all necessary transportation, tools, equipment, and general training to perform work as specified in this
contract.
4. SPONSOR shall provide all materials specified in the material list (Figure B), but not including the two entry signs (sheet L1.04, Detail
1) and the native planting materials shown on sheet L2.01 (Planting Plan)
5. DEPARTMENT and SPONSOR will not be using each others equipment, unless consent by both parties.
6. DEPARTMENT shall complete the work as specified in this contract by the end of the period of performance (page 1).
7. SPONSOR to obtain all necessary development permits and rights of entry to construct trail and boardwalk in accordance with Figure
A.
8. SPONSOR shall not provide direct supervision. However, Sponsor’s architect/engineer may provide technical guidance, such as
answering questions regarding interpretation of plans. This technical guidance shall not be considered as “direct supervision of the
work” as set forth in Section X, and shall not affect the parties’ respective liability as set forth in Section X of this Agreement.
9. SPONSOR will not release any information or materials developed pursuant to this contract without prior written authority from the
DEPARTMENT, except as required by law.
10. Typically crew weeks are Monday – Thursday 7:00am – 4:00pm. Alternative work schedules may be coordinated if necessary.
11. DEPARTMENT and SPONSOR shall attend a site orientation/pre-construction meeting one week prior to the start of construction.
12. DEPARTMENT shall provide SPONSOR no less than 4 weeks notice for crew scheduling to allow for SPONSOR sufficient time to
procure any materials needed.
13. DEPARTMENT shall obtained an Auburn Business License and L&I Registration prior to the start of construction.
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4718
Date:
June 27, 2011
Department:
Public Works
Attachments:
Resolution No. 4718
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4718.
Background Summary:
The City of Auburn has an ongoing need to purchase goods and equipment and staff is
recommending that the City enter into an agreement to cooperatively purchase supplies
and equipment from the HGACBuy Program at a cost savings.
The intended use of this purchasing agreement will be for procuring equipment and
vehicles, such as vacuum trucks, sweepers, etc, that can not be purchased from local
vendors within the City of Auburn. This agreement provides a nation wide system to
allow multiple vendors to have an approved bid for each type of equipment unlike
Washington State General Services Administration (State Contract) which normally has
only one bid from one vendor for each type of equipment approved. The proposed
agreement provides the City more flexibility to secure lower bids for some of our
specialized equipment.
This agreement is similar to the agreement proposed in Resolution 4719 because
neither system covers all types of equipment the City may purchase. One may cover
combination vacuum trucks but not sweepers and the other may cover one, both, or
neither.
The Houston-Galveston Area Council is a regional council of governments operating
under the laws of the State of Texas and governed by a board comprised of 35 elected
officials from the 13 county regions. The HGACBuy Program is over 30 years old and
specializes in high ticket, capital intensive products and services that require technical,
detailed specifications and extensive professional skills to evaluate bid responses.
All products offered through HGACBuy have been awarded by virtue of a public
competitive process that complies with Washington State requirements. RCW 39.34.020
AUBURN * MORE THAN YOU IMAGINEDRES.B
allows the City to enter into agreements with other public agencies, including those from
other states, to cooperatively purchase supplies and equipment.
Participation in the HGACBuy program does not obligate the City to make any
purchases, and there is no cost for the City to participate.
A copy of the Cooperative Purchasing Agreement with the Houston-Galveston Area
Council is attached to the resolution as Exhibit "A".
F4.8
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
RESOLUTION NO 4 7 1 8
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYORTO EXECUTE A COOPERATIVE
PURCHASING AGREEMENT WITH THE
HOUSTONGALVESTON AREA COUNCIL FOR THE
PURPOSE OF PURCHASING GENERAL SUPPLIES
ANDEQUIPMENT
WHEREAS The City of Auburn has an ongoing need to purchase goods
and equipment and
WHEREAS the HoustonGalveston Area Council is a regional council of
governments operating under the laws of the State of Texas and governed by a
board comprised of 35 elected officials from the 13 county regions The
HGACBuy Program is over 30 years old and specializes in high ticket capital
intensive products and services that require technical detailed specifications and
extensive professional skills to evaluate bid responses All products offered
through HGACBuy have been awarded by virtue of a public competitive process
thaf complies with Washington State requirements and
WHEREAS RC1N 3934020 allows the City to enter into agreements with
other public agencies including those from other sfates to cooperative purchase
supplies and equipment and
WHEREAS participation in the HGACBuy program does not obligate the
City to make any purchases and does not cost the City anything to participate
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
HEREBY RESOLVES as follows
Resolution No 4718
June 15 2011
Page 1 of 2
RES.B
Section 1 That the Mayor is hereby authorized to execute a
Cooperative Purchasing Agreement with the HoustonGalveston Area Council in
substantial conformity with the agreement attached hereto as Exhibit A and
incorporated herein for the purpose of utilizing the CounciPs contracts with
various vendors
Section 2 That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APPR VE S TO FO
an I B Her Cify Att ney
Resolution No 4718
June 15 2011
Page 2 of 2
RES.B
INTERLOCAL CONTRACT
ILC
FOR COOPERATIVE PURCHASING
No.:
Permanent Number assigned by H
-
GAC
THISINTERLOCALCONTRACT (Contract), made and entered into pursuant to the Texas Interlocal Cooperation Act,
Chapter
91, Texas Government Code (the Act), by and between the Houston- Galveston Area Council, hereinafter referred to as "H-GAC,"
having its principal place of business at 3555 Tim
mons Lane, Suite 120, Houston, Texas 77027, and
*
, a local government, a state agency, or a non
-
profit
corporation
created and operated to provide one or more governmental functions and services, hereinafter referred to as End User, having its
principal place of business at
*
W I T N E S S E T H
WHEREAS
, H
-
GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391,
Texas Local Government Code; and
WHEREAS
, pursuant to the Act, H
-
GAC is authorized to contract with el
igible entities to perform governmental functions and
services, including the purchase of goods and services; and
WHEREAS
, in reliance on such authority, H
-
GAC has instituted a cooperative purchasing program under which it contracts with
eligible entities under the Act; and
WHEREAS,
End User has represented that it is an eligible entity under the Act,
that its gove
rning body has authorized this Contract on
*
(Date),
and
that it
desires to contract with H
-
GAC on the terms set forth below;
NOW, THEREFORE
, H
-
GAC and the End User do hereby agree as follows:
ARTICLE 1:LEGAL AUTHORITY
The
End User represents and warrants to H
-
GAC that
(1)
it is eligible to contract with H
-
GAC under the Act because it is one of the
following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the
State of Texas or any other state),
or a combination of two or more of those entities, a state agency (an agency of the State of Texas as
defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created
and operated to provide one or more governmental functions and services, and
(2)
it possesses adequate legal authority to enter into this
Contract.
ARTICLE 2:APPLICABLE LAWS
H
-
GAC and the End User agree to conduct all activities
under this Contract in accordance with all applicable rules, regulations,
and
ordinances
and laws in effect or promulgated during the term of this Contract.
ARTICLE 3:WHOLE AGREEMENT
This Contract and any attachments, as provided herein, constitute the
complete contract between the parties hereto, and supersede any
and all oral and written agreements between the parties relating to matters herein.
ARTICLE 4:PERFORMANCE PERIOD
The period of this Contract shall be for the balance of the fiscal year of
the End User, which began
*
and
ends
*
. This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year,
provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H-
GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract.
ARTICLE 5:SCOPE OF SERVICES
The End User appoints H
-
GAC its true and lawful purchasing agent fo
r the purchase of certain products and services through the H
-
GAC Cooperative Purchasing Program. End User will access the Program through
HGACBuy.com
and by submission of any duly
executed purchase order, in the form prescribed by H
-
GAC to a contractor ha
ving a valid contract with H
-
GAC. All purchases
hereunder shall be in accordance with
specifications
and contract
terms
and pricing
established by H
-
GAC
.
Ownership (title) to
products purchased through H
-
GAC shall transfer directly from the contractor to
the End User.
(over)
EXHIBIT A
Resolution No. 4718
Exhibit A
July 15, 2011
Page 1 of 3
RES.B
ARTICLE 6:PAYMENTS
H
-
GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and
presentation of a properly documented invoice, the End User shall promptly, and in any
case within thirty (30) days, pay H
-
GACs
contractor the full amount of the i
nvoice
. All payments for goods or services will be made from current revenues available to the paying
party.In no event shall H
-
GAC have any financial liability to the End User for any goods or services End User procures from an H-
GAC contractor.
ARTICLE 7:CHANGES AND AMENDMENTS
This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or
deletions to the term
s of this Contract which are required by changes in Federal and State law or regulations are automatically
incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such la
w or
regulation.
H
-
GAC
reserves the right to make changes in the scope of products and services offered through the H
-
GAC Cooperative Purchasing
Program to be performed hereunder.
ARTICLE 8:TERMINATION PROCEDURES
H
-
GAC or the End User may cancel this Contract at any time upon
thirty (30) days written notice by certified mail to the other party to
this Contract.The obligations of the End User, including its obligation to pay H
-
GACs contractor for all costs incurred under this
Contract prior to such notice shall survive such
cancellation, as well as any other obligation incurred under this Contract, until
performed or discharged by the End User.
ARTICLE 9:SEVERABILITY
All parties agree that should any provision of this Contract be determined to be invalid or unenforceable,
such determination shall not
affect any other term of this Contract, which shall continue in full force and effect.
ARTICLE 10:FORCE MAJEURE
To the extent that either party to this Contract shall be wholly or partially prevented from the performance wit
hin the term specified of
any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of wa
r, insurrection,
accident, order of any court, act of God, or specific cause reasonably beyond the party’
s control and not attributable to its neglect or
nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is
removed; provided, however, force majeure shall not excuse an obliga
tion solely to pay funds.Determination of force majeure shall
rest solely with H
-
GAC.
ARTICLE 11:VENUE
Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase.
THIS INSTRUMENT H
AS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS:
*
Name of End User
(local government, agency, or non
-
profit corporation)
*
Mailing Address
*
City
State
ZIP Code
*
By:
Signature of chief elected or appointed official
*
Typed Name & Title of Signatory
Date
Houston
-
Galveston Area Council
3555 Timmons Lane, Suite 120, Houston, TX77027
By:
Executive Director
Attest:
Manager
D
ate:
*
Denotes required fields
rev.
03/11
Resolution No. 4718
Exhibit A
July 15, 2011
Page 2 of 3
RES.B
*
Request for Information
To expedite service, please complet
e the following blanks relevant to your agencys administrative/elective
personnel and return the completed form
to
H
-
GAC,
Cooperative Purchasing Program,
P.O. Box 22777,
Houston, TX77227
-
2777
.
Name of End User Agency
:
__
County Name
:
(Municipality / County / District / etc.)
Mailing Address
:
(Street Address/P.O. Box)
(City)
(State)
(ZIP Code)
Main Telephone Number
:
FAX Number:
Physical Address
:_
(Street Address, if
different from mailing address)
(City)
(State)
(ZIP Code)
Web Site Address:
Authorized Official:
Title
:
_
(City manager / Executive Director / etc.)
Ph No.:
Mailing Address:
Fx No.:
(Street Address/P.O. Box)
E
-
Mail Address
:
(City)
(State)
(ZIP Code)
Official Contact:
Title:
(Purchasing Agent/Auditor etc.)
Ph No.:
Mailing Address:
Fx No.:
(Street Address/P.O. Box)
Email Address
:
(City)
(State)
(ZIP Code)
Official Contact:
Title:
(Public Works Director/Police Chief etc.)
Ph No.:
Mailing Address:
Fx No.:
(Street Address/P.O. Box)
Email Address
:
(City)
(State)
(ZIP Code)
Official Contact:
Title:
(EMS Director/Fire Chiefetc.)
Ph No.:
Mailing Address:
Fx No.:
(Str
eet Address/P.O. Box)
Email Address
:
(City)
(State)
(ZIP Code)
Resolution No. 4718
Exhibit A
July 15, 2011
Page 3 of 3RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4719
Date:
June 27, 2011
Department:
Public Works
Attachments:
Resolution No. 4719
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4719.
Background Summary:
The City of Auburn has an ongoing need to purchase goods and equipment and staff is
recommending that the City enter into an agreement to cooperatively purchase supplies
and equipment from the U.S. Communities Government Purchasing Alliance program.
The intended use of this purchasing agreement will be for procuring equipment and
vehicles, such as vacuum trucks, sweepers, etc, that can not be purchased from local
vendors within the City of Auburn. This agreement provides a nation wide system to
allow multiple vendors to have an approved bid for each type of equipment unlike
Washington State General Services Administration (State Contract) which normally has
only one bid from one vendor for each type of equipment approved. The proposed
agreement provides the City more flexibility to secure lower bids for some of our
specialized equipment.
This agreement is similar to the agreement proposed in Resolution 4718 because
neither system covers all types of equipment the City may purchase. One may cover
combination vacuum trucks but not sweepers and the other may cover one, both, or
neither.
The U.S. Communities Government Purchasing Alliance is a nonprofit government
purchasing cooperative, founded by the National Association of Counties, National
League of Cities, Association of School Business Officials International, the United
Conference of Mayors, and the National Institute of Governmental Purchasing.
As part of the alliance, certain public agencies agree to act as "lead public agencies"
that enter into competitively-bid contracts for general supplies and equipment. RCW
39.34.020 allows the City to enter into agreements with other public agencies, including
AUBURN * MORE THAN YOU IMAGINEDRES.C
those from other states, to cooperatively purchase supplies and equipment.
Participation in the U.S. Communities program does not obligate the City to make any
purchases, and there is no cost for the City to participate.
A copy of the Cooperative Purchasing Agreement with the U.S. Communities
Government Purchasing Alliance is attached to the resolution as Exhibit "A".
F4.8
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
RESOWTION NO 4 7 1 9
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYOR TO EXECUTE A COOPERATIVE
PURCHASING AGREEMENT WITH THE US
COMMUNITIES FOR THE PURPOSE OF
PURCHASING GENERAL SUPPUES AND
EQUIPMENT
WHEREAS The City of Auburn has an ongoing need to purchase goods
and equipment and
WHEREAS the US Communities govemment purchasing alliance is a
nonprofit govemment purchasing cooperative founded by the National
Association of Counties National League of Cities Association of School
Business Officials International the United Conference of Mayors and the
National Institute of Governmental Purchasing As parfi of the alliance certain
public agencies agree to act as lead public agencies that enter into
competitivelybid contracts for general supplies and equipment and
WHEREAS RCW 3934020 allows the City to enter into agreements with
other public agencies including those from other states to cooperatively
purchase supplies and equipment and
WHEREAS participation in the US Communities program does not
obligatethe City to make any purchases and does not costhe Cityanything to
participate
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
HEREBY RESOLVES as follows
Resolution No 4719
June 15 2011
Page 1 of 2
RES.C
Section 1 That the Mayor is hereby authorized to register the City as a
Participating Public Agency with the US Communities program on terms in
substantial confocmity with the terms attached hereto as ExhibitA and
incorporatedherein for fhe purpose of utilizing US Communities contracts with
various vendors
Section 2 That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APP
aTO
R M
Dan el B Heid City Atto
Resolution No 4719
June 15 2011
Page 2 of 2
RES.C
MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
7KLV0DVWHU,QWHUJRYHUQPHQWDO&RRSHUDWLYH3XUFKDVLQJ$JUHHPHQW ³$JUHHPHQW´ LVPDGHEHWZHHQFHUWDLQJRYHUQPHQW
DJHQFLHVWKDWH[HFXWHD/HDG3XEOLF$JHQF\&HUWLILFDWH FROOHFWLYHO\³/HDG3XEOLF$JHQFLHV´ WREHDSSHQGHGDQGPDGHD
SDUWKHUHRIDQGRWKHUJRYHUQPHQWDJHQFLHV ³3DUWLFLSDWLQJ3XEOLF$JHQFLHV´ WKDWDJUHHWRWKHWHUPVDQGFRQGLWLRQVKHUHRI
through the U.S. Communities registration process and made a part hereof.
RECITALS
WHEREAS, after a competitive solicitation and selection process by Lead Public Agencies, in compliance with their own
policies, procedures, rules and regulations, DQXPEHURIVXSSOLHUV HDFKD³&RQWUDFW6XSSOLHU´ KDYHHQWHUHGLQWR0DVWHU
Agreements with Lead Public Agencies to provide a variety of goods, products and services based on national and
LQWHUQDWLRQDOYROXPHV KHUHLQ³3URGXFWVDQG6HUYLFHV´
WHEREAS, Master Agreements are made available by Lead Public Agencies through U.S. Communities and provide that
Participating Public Agencies may purchase Products and Services on the same terms, conditions and pricing as the Lead
Public Agency, subject to any applicable local purchasing ordinances and the laws of the State of purchase;
WHEREAS, the parties desire to comply with the requirements and formalities of the Intergovernmental Cooperation Act as
may be applicable to the laws of the State of purchase;
WHEREAS, the parties hereto desire to conserve resources and reduce procurement cost;
WHEREAS, the parties hereto desire to improve the efficiency, effectiveness and economy of the procurement of necessary
Products and Services;
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, and of the mutual benefits to result,
the parties agree as follows:
1. That each party will facilitate the cooperative procurement of Products and Services.
2. That the procurement of Products and Services subject to this Agreement shall be conducted in accordance with and subject
to the relevant statutes, RUGLQDQFHVUXOHVDQGUHJXODWLRQVWKDWJRYHUQHDFKSDUW\¶VSURFXUHPHQWSUDFWLFHV
3. That the cooperative use of solicitations obtained by a party to this Agreement shall be in accordance with the terms and
conditions of the solicitation, except as modification of those terms and conditions is otherwise allowed or required by
applicable law.
4. That the Lead Public Agencies will make available, upon reasonable request and subject to convenience, information which
may assist in improving the effectivenessHIILFLHQF\DQGHFRQRP\RI3DUWLFLSDWLQJ3XEOLF$JHQFLHV¶SURFXUHPHQWRI
Products and Services
5. That the Participating Public Agency will make timely payments to the Contract Supplier for Products and Services receive d
in accordance with the terms and conditions of the procurement. Payment, inspections and acceptance of Products and
Services ordered by the Participating Public Agency shall be the exclusive obligation of such Participating Public Agency.
Disputes between the Participating Public Agency and Contract Supplier are to be resolved in accord with the law and
venue rules of the State of purchase.
6. The Participating Public Agency shall not use this Agreement as a method for obtaining additional concessions or reduced
prices for similar products or services.
7. The Participating Public Agency shall be responsible for the ordering of Products and Services under this Agreement. A
Lead Public Agency shall not be liable in any fashion for any violation by a Participating Public Agency, and the
Participating Public Agency shall hold the Lead Public Agency harmless from any liability that may arise from action or
inaction of the Participating Public Agency.
8. The exercise of any rights or remedies by the Participating Public Agency shall be the exclusive obligation of such
Participating Public Agency.
9. This Agreement shall remain in effect until termination by a party giving thirty (30) days prior written notice to U.S.
Communities at 2033 N. Main Street, Suite 700, Walnut Creek, CA 94596.
10. This Agreement shall become effective after execution of the Lead Public Agency Certificate or
Participating Public Agency registration, as applicable.
EXHIBIT A
Resolution No. 4719
Exhibit A
July 15, 2011
Page 1 of 16
RES.C
Resolution No. 4719
Exhibit A
July 15, 2011
Page 2 of 16
RES.C
Resolution No. 4719
Exhibit A
July 15, 2011
Page 3 of 16
RES.C
Resolution No. 4719
Exhibit A
July 15, 2011
Page 4 of 16
RES.C
Resolution No. 4719
Exhibit A
July 15, 2011
Page 5 of 16
RES.C
EXAMPLEOFLEADPUBLICAGENCYCER'
Iherebyacknowledge,onbehalfafthepublic agel1cy identified (the"~PublicAgency")thatIhave
readandagreetothegeneraltermsandconditionssetforthintheencldsedMa.~terIntergovernmental
CooperativePurchasingAgreement(MICPA)regulatingtheuseoftheMas
~
rAgreementsandpurchaseof
ProductsthatfromtimetotimearemadeavailablebyLeadPublicAgency.ParticipatingPublicAgencies
nationwidethroughU.S.Communities.CopiesofMasterAgreementsandoyamendmentsthereto made
available by LeadPublicAgencywillbeprovidedtoSuppliersand u.s.C~nnmunitiegtofacilitateuse by
ParticipatingPublicAgencies.
IunderstandthatthepurchaseofoneormoreProductsundertheprovisionsloftheMICPAisatthesole
andcompletediscretionoftheParticipatingPublicAgency.
,eadGovemInentAgency
Q.y:
JoeSandoval,DivisioqManager
Purchasing &Contra~Services
CountyofLosAngele~
/-2-{)(c
Date
VOt,I.O
Resolution No. 4719
Exhibit A
July 15, 2011
Page 6 of 16
RES.C
LEADPUBLICAGENCYCERTIFICATE
i herebyacknowledge,onbehalfofUSD259,WichitaPublicSchools,KS(the"LeadPublicAgency")that
IhavereadandagreetothegeneraltermsandconditionssetforthintheenclosedMaster
IntergovernmentalCooperativePurchasingAgreement(MICPA)regulatingtheuseoftheMaster
AgreementsandpurchaseofProductsthatnomtimetotiffiearemadeavailablebyLeadPublicAgencyto
ParticipatingPublicAgenciesnationwidethroughU.S.Communities.CopiesofMasterAgreementsand
anyamendmentstheretomadeavailablebyLeadPublicAgencywillbeprovidedtoVendorsandU.s.
CommunitiestofacilitateusebyParticipatingPublicAgencies.
IunderstandthatthepurchaseofoneormoreProductsundertheprovisionsoftheMICPAisatthesole
andcompletediscretionoftheParticipatingPublicAgency.
RequestforProposal
ROOFINGSUPPLIESANDRELATEDSERVICES
No.06-40021
UnifiedSchoolDistrict259-
Wichita(KS)PublicSchools
BOEApproval06/12/2006
AuthorizedSignature.
DarrenMuci,DivisionDirector
NameandTitleofSigner
June14,2006
Date
Resolution No. 4719
Exhibit A
July 15, 2011
Page 7 of 16RES.C
LEADPUBLICAGENCYCERTIFICATE
Iherebyacknowledge,onbehalfoftheCityofLosAngeles(the"LeadPublicAgency")thatIhaveread
andagreetothegeneraltermsandconditionssetforthintheenclosedMasterIntergovernmental
CooperativePurchasingAgreement(MICPA)regulatingtheuseoftheMasterAgreementsandpurchaseof
ProductsthatfromtimetotimearemadeavailablebyLeadPublicAgencytoParticipatingPublicAgencies
nationwidethroughU.S.Communities.CopiesofMasterAgreementsandanyamendmentstheretomade
availablebyLeadPublicAgencywillbeprovidedtoSuppliersandU.S.Communitiestofacilitateuseby
ParticipatingPublicAgencies.
IunderstandthatthepurchaseofoneormoreProductsundertheprovisionsoftheMICPAisatthesole
andcompletediscretionofthePaJiicipatingPublicAgency.
.xo'~-*ll ~w;wi1_
AuthorizedSignature,LeadGovern~entAgency
J?'&-01
Date
Resolution No. 4719
Exhibit A
July 15, 2011
Page 8 of 16
RES.C
Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
July 15, 2011
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Resolution No. 4719
Exhibit A
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Resolution No. 4719
Exhibit A
July 15, 2011
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RES.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4720
Date:
June 23, 2011
Department:
Police
Attachments:
Resolution No. 4720
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4720.
Background Summary:
The City of Auburn incurred expenses due to a severe winter storm that occurred in
January 2011. The severity of the storm caused the Governor to declare a disaster that
included King County and to request a Presidential Disaster Declaration. This request
was granted, making money available to local jurisdictions for reimbursement of storm
related expenses. The Federal government has approved reimbursement of 75% of
local expenses and the State of Washington legislature has approved an additional
12.5% reimbursement. Reimbursement is expected to be approximately $73,200, based
on the expenses the City has submitted for consideration.
F5.2
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:July 5, 2011 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D
RESOWTION NO 4 7 2 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON FORMALLY ACCEPTING A GRANT
FROM THE STATE OF WASHINGTON MILITARY DEPARTMENT
IN AN AMOUNT NOT TO EXCEED EIGHTY SEVEN AND ONE
HALF PERCENT 875 OF ACTUAL EXPENDITURES AS
REIMBURSEMENT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY AND THE STATE OF WASHINGTON
FOR EXPENSES INCURRED BY THE CITY OF AUBURN
DURING THE JANUARY 2011 STORM EVENT
WHEREAS the City incurred expenses for emergency response
activities related to a severe storm event in January 2011 and
WHEREAS the President of the United States declared a major disaster
for that event making aVailable monetary assistance through the Federal
EmergencyManagement Agency and the Washington State Legislature
included additional funds for said event in the 2011 State budget and
WHEREAS the Washington State Milifary Department Emergency
Management Division will approve payment to the City of Auburn in an amount
not to exceed Eighty Seven and OneHalf Percenf 875 from both sources
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES AS FOLLOWS
Section 1 Purpose The Auburn Cify Council does hereby accept the
Washington State Military Department Emergency Management Division offer
of a grant in an amount not to exceed Eighty Seven and One Half Percent
875 as reimbursement of expenses incurred during the January 2009 storm
event
Resolution No 4720
June 21 2011
Page 1 of 2
RES.D
Section 2 Implementation The Mayor of the City of Aubum is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution
Section3 Effective Date This Resolution shall take effect and be in
full force upon passage and signatures hereon
DATED and SIGNED THIS DAY OF 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
AP VE TO FOR
aniel B Hei
City Attomey
Resolution No 4720
June 21 2011
Page 2 of 2
RES.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4721
Date:
June 23, 2011
Department:
Police
Attachments:
Resolution No. 4721
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4721.
Background Summary:
The City of Auburn has a continued need to provide disaster education to the public. For
the past five years, we have utilized the AmeriCorps VISTA program to coordinate this
function and deliver public education. This year, we applied to the program jointly, with
the Cities of Algona and Pacific, who currently have no disaster education programs.
The program provides two full-time volunteers to the cities, to be managed by Auburn,
but to work 50% in Auburn, 25% in Algona, and 25% in Pacific.
The program requires a $3000 local match per position. Auburn's portion of $3000 will
be paid using Emergency Management Performance Grant funds, while Algona and
Pacific will each remit $1500 to the City of Auburn. A Memorandum of Agreement has
been created to define the agreement between the three cities.
F5.2.18
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:July 5, 2011 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E
RESOLUTION NO 4 7 21
A RESOLUTION OF THECITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE ACCEPTANCE
OF A GRANT FROM THE WASHINGTON SERVICE CORPSTO
PROVIDE TWO FULLTIME MEMBERS TO THE CITYOF
AUBURN AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE THE NECESSARY AGREEMENTS TO ACCEPT
SAID MEMBERS
WHEREAS the City of Auburn has an Office of Emergency Management
dedicated to preparing the City and its residents for disaster and
WHEREAS the Washington Service Corps provides fulltime disaster
education volunteers to 1ocal programs through the AmeriCorps VISTA
ReadyCorps program and
WHEREAS the City of Auburn desires to collaborate withthe cities of
Algona and Pacific in providing disaster education to area residents through a
Memorandum of Agreement and
WHEREAS the City of Aubum hasbeen accepted as a host site for two
20112012 VISTA members to be sharedbetween he three cities
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN AS FOLLOWS
Section 1 Purpose The City Council of the City of Auburn hereby
accepts a grant from the Washington Service Corps of two VISTA members
from September 2 2011 to August 31 2012 in substantial conformity with the
Memorandum of Agreement marked as Exhibif A hereto and incorporated
herein by this reference
Resolution No 4721
June 21 2011
Page 1
RES.E
Section 2 Implementation The Mayor of the City of Auburnis hereby
authorized to implement such administrative procedures as may be necessary to
carry out the directions ofthis resolution
Section 3 Effective Date This Resolution shall be in full force and effect
upon passage and signatures hereon
SIGNED and DATED this day of July 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle Daskam
City Clerk
APP VE TO FORM
Daniel B Heid
City Attorney
Resolution No 4721
June 21 2011
Page 2
RES.E
Memorandum Of Agreement between the
Cities of Auburn Algona anc Pacific
Relating to AmeriCorps VISTA Services
This is a Memorandum of Agreement among the Cities of Auburn Pacifc and Algona
the Cities to allocate among them finro AmeriCorps VISTA members to work on
Community Disaster Education
Recitals
1 The Cities all have emergency management responsibilities Among those
responsibilities is disaster education and volunteer recruitment While Auburn has full
time dedicated emergency mangagement staff Algona and Pacific do not
2 To helpimprove readiness within and among the Cities they jointly applied to
the Washington State Service Corps for staffing under the Corps ReadyCorps
program
3 Having been approved for the program in June 2011 the Citieswish to
memorialize their agreement on allocation of the finro AmeriCorps VISTA members
NOW THEREFORE the Cities of Aubum Algona and Paciifc hereby agree as
follows
1 GENERAL
11 The Cities agree to share jointly develop a work and supervisory plan for the
Corps members in accordance with the Washignton Service Corps Request
for Application and VISTA Memorandum of Understanding
12 Auburn will receive 40hours per week of member time while Algona and
Pacific will each receive 20 hours per week of member time
13 Each City will be responsible for transportation costs incurred on theic behalf
during work hours Pursuant to the WSC agreement each City is responsible
for providing transportation for senrice related activities either by providing a
vehicle for the member to use or by reimbursing the member at the current
IRS standard mileage rate for use of their own vehicle
2 AUBUR9VS RESPONSIBILITIES
21 Serve as the lead agency Execute the MOU with the Washington Service
Corps and will provideprimary training orientation and supervision of the
VISTA members
22 Provide office space transportation phone computer and other ancillary
support
23 Coordinate scheduling and project work with the other Cities
VISTA Agreement 2011 1 Exhibit A
RES.E
3 ALGONA AND PACIFICS RESPONSIBILITIES
311 Designate an onsite supervisor for the VISTA members
312 Provide project work descriptions goals and deliverables to Auburn no
later than September 30 2011 These may be amended upon
agreement of all the parties
313 Provide fransportation or reimbursement to members for activities that
require travel on behalf of the respective cities
4 PERSONNEL AND EQUIPMENT
41 Each City is acting hereunder as an independent contracfor so that control of
personnel standards of performance discipline and all other aspects of
performance of each Citys employees shall be goVerned entirely by each
City
42 Control ofthe VISTA members shall be in aceordance with the VISTA MOU
43 The Cities agree that the VISTA members shall not be considered employees
of any City but that they may be treated as volunteers for purposes of
workers tiackground checks driving history checks and facility access
44 Workmens compensation insurance is provided through the AmeriCorps
VISTA program and is not the responsibility ofiany of the cities
5 COMPENSATION
51 The VISTA program requires a cash match of 3000 per member assigned
to the agency Auburn will pay 3000 and Algona and Pacific will each pay
1500 Algona and Pacifc will pay thier share to the City no later than
September 15 2011 Aubum will make the fnal payment directly to the
Washington State Corps no later than October 15 2011
6 DURATION
This agreement begins June 15 2011 and will remain in effect until August 31
2012 Any party may terminatethis agreement with 90 days written notice
7 INDEMNIFICATION
71 Each City shall indemnify and hold harmless the other Cities and its officers
agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and darriages of any nafure whatsoever by
reason of or arising out of any act or omission of the City its officers agents
and employees or any of them in the performance of this Agreement
72 In the event that any suit based on such a claim action loss or damage is
brought against one City based on the actions of an employee ofanother
City the City for whom the employee works shall defend the same at its sole
costs and expense provided that the City against whomthe suit was filed
retains the right to participate in said suit
VISTA Agreement 2011 2 Exhibit A
RES.E
8 AUDITS AND INSPECTIONS
The records and documents with respect to all matters covered by this contract
shall be subject to inspection review or audit by any City during the term of this
contract and for three 3 years after termination
9 Al1AENDMENTS
The Agreement may be amended at any time by mutual written agreement of the
parties
10 ENTIRE AGREEIVIENT
The parties agree that this Agreemenf is the complete expression of the terms
hereto and any oral representations or understanding not incorporated herein are
excluded
11 CONTRACT ADIIAINISTRATIOIV
The parties have each appointed the following representatives to administer this
MOU
AUBURN ALGONA PACIFIC
Sarah Miller AW Buster McGehee John Calkins
Emergency Police Chief Police Chief
Preparedness
Manager
402Warde Street 133 3rd Avenue SE
25 W Main Street Algona WA 98001 Pacific WA 98047
Auburn WA 98001 2538312743 2539291130
2538761909 PoliceChief@cityofalgonacom jcalkins@cipacificwaus
skmiller@auburnwagov
The contract administrators will meet as needed with any of the parties authorized to
call a meeting with ten days written notice to the other
12 MISCELLAIVEOUS
Any problem which cannot be resolved by the parties designated representatives
shall be referred to the Cities mayors for settlement
VISTA Agreement 2011 3 Exhibit A
RES.E
IN WITNESS WHEREOF the parties have executed this agreement
City of Auburn City of Algona
Petec B Lewis Mayor Mayor
Date Date
Attest Attest
Danielle Daskam City Clerk City Clerk
Date Date
Appr ed to m Approved as to Form
City AttomeyityoyVYC
Dafe Date
City of Pacific
Mayor
Date
Attest
City Clerk
Date
Approved as to Form
City Attorney
VISTA Agreement2011 4 ExHibit A
RES.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4722
Date:
June 27, 2011
Department:
Finance
Attachments:
Resolution No. 4722
Budget Impact:
$395,800
Administrative Recommendation:
City Council adopt Resolution No. 4722.
Background Summary:
The City's Airport is in need of several capital improvements. These include apron
rehabilitation, a mid-term update to the 2000-2020 master plan, and drainage/erosion
control improvements to address standing water issues. The total cost of these
improvements is estimated to total $395,800.
The City has submitted an application for Airport Aid funding from the Washington State
Department of Transportation. Funding for these improvements will be as follows:
Funding Source Amount Percentage
Local Funds (Airport Fund #435): $ 9,895.00 2.5
State Airport Aid Fund 9,895.00 2.5
Federal Funds (FAA) 376,010.00 95.0
Total $395,800.00 100.0%
Before the State is able to award these funds, a resolution must be approved by the City
including a specific statement of support.
City Council approval of proposed Resolution No. 4722 is requested to comply with the
State of Washington guidelines prior to approval of the grant funds.
F5.2.15, O4.4.9.3
AUBURN * MORE THAN YOU IMAGINEDRES.F
Reviewed by Council Committees:
Finance, Municipal Services, Council Operations Committee
Councilmember:Peloza Staff:Coleman
Meeting Date:July 5, 2011 Item Number:RES.F
AUBURN * MORE THAN YOU IMAGINEDRES.F
RESOLUTION NO 4 7 2 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE CITY TO APPLY
FOR STATE GRANT FUNDS IN THE AMOUNT OF 9895 FROM
THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION TO REHABILITATE THE AIRPORT APRON
UPDATE THE AIRPORT MASTER PLAN AND TO IMPROVE
AIRPORT DRAINAGE AND EROSION CONTROL AND
AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT
THEREFOR
WHEREAS theAuburn Municipal Airport is in need of apron
rehabilitation and
WHEREAS the Aubum Municipal Airport is in need of a midterm update
to its current master plan which covers the period 2000 through 2020 and
WHEREAS the Auburn Municipal Airport is in need of drainage and
erosion control improvements to address flooding and standing water issues
and
WHEREAS the City of Auburn has submitted to the Washington State
Department of Transportation Aviation Division a request for state grant funds in
the amount of Nine Thousand Eight Hundred and Ninety Five Dollars 9895
from fhe Washington State Department of Transportation Aviation Division
representing funds to be used fowards the apron rehabilitation master plan
update and drainagerosion control as specfied above and
WHEREAS by virtue of this Resolution the City Council has expressed
its statement of support of this project and
Resolution No 4722
June 27 2011
Page 1 of 3
RES.F
WHEREAS the City of Auburn is willing to provide its 2 of the funds
needed for these airport projects in the amount of Nine Thousand Eight
Hundred and Ninety Five Dollars 9895 subject to funding approval from the
Federal Aviation Administration in the amount of Three Hundred and Seventy
Six Thousand and Ten Dollars 376010 and the State of Washington in the
amount of Nine Thousand Eight Hundred and Ninety Five Dollars 9895 and
WHEREAS the Aubum Municipal Airport has available for these projects
funds sufficient to provide this 2 h match to the States amount and
WHEREAS the Washington State Department of Transportation
requires a resolutionfrom the City of Auburn expressing support of this project
priorto award of state grant funding
NOW THEREFORE THECITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES AS FOLLOWS
Section 1 Purpose The Auburn City Council does hereby express its
statement of support for the following projects apron rehabilitation midterm
update of the Auburn Municipal Airport master plan and improve
drainageerosion control The Aubum City Council does hereby authorizethe
Citys expenditure of Nine Thousand Eight Hundred and Ninety Five Dollars
9895 as its 2z match of the funds needed to complete these projects
The Mayor of the City of Aubum is hereby authorized to accept the Washington
State Department of Transportation Aviafion Division grant should it be
awarded to the City of Aubum
Resolutibn No 4722
June 27 2011
Page 2 of 3
RES.F
Section 2 Implementation The Mayor of the City of Aubum is
hereby authorized to implement such administrative procedures as may be
necessary to carry out the directives of this resolution
Section 3 Effective Date This Resolution shall fake effect and be in
full force upon passage and signatures hereon
DATED and SIGNED THIS DAY OF 2011
CITY OF AUBURN
PETER B LEWIS MAYOR
ATTEST
Danielle E Daskam City Clerk
APPROVED AS TO FORM
Daniel B Heid City Attorney
Resolution No 4722
June27 2011
Page3 of 3
RES.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4723
Date:
June 28, 2011
Department:
Public Works
Attachments:
Resolution No. 4723
Budget Status Sheet
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4723.
Background Summary:
The 2011 Local Street Pavement Preservation Project - Phase 1 will rehabilitate deficient
pavement on 6.8 miles of local streets throughout the City. This rehabilitation will be
accomplished by patching 1.1 miles of streets, overlaying 2.6 miles of streets, and chip
sealing 3.0 miles of streets as shown on the attached maps.
The bid opening was held on June 30th, which did not allow enough time for staff to compile
the bid tabulation prior to the Public Works Committee and City Council packet development.
Resolution 4723 would grant the Mayor the authority to award and execute the construction
contract to the lowest responsible bidder and avoid delaying the construction start date by 2
weeks.
The total estimated cost for this project is $1,783,603. Based on this estimate staff is
anticipating a project budget contingency of 16,397 will remain in the 103 (Local Street
Preservation) fund.
O4.9.1 CP1101
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:RES.G
AUBURN * MORE THAN YOU IMAGINEDRES.G
RESOLUTION NO 4723
A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF AUBURN
WASHINGTON AUTHORIZING THE MAYOR TO AWARD AND
EXEGUTE AN AGREEMENT WITH THE LOWEST RESPONSIBLE
BIDDER FOR CONSTRUCTION OF PUBLIC WORKS CONTRACT
NUMBER 1109 FOR PROJECT CP1101 2011 LOCAL STREET
PAVEMENT PRESERVATION PROJECT PHASE 1
WHEREAS the City Council of the City of Aubum has approved a project to
design and construct pavement rehabilitation on existing local streets consisting of 11
miles of asphalt pavement patching 26 miles of asphalt overlaying and 30 miles of
chip sealing and
WHEREAS a project Bid Opening for the construction of the roadway took
place on June 30 2011 which did not allow enough time for staff to complete bid
verification prior to the City Council meeting and
WHEREAS waiting to award the construction contract until the next regularly
scheduled meeting would result in a finro week delay of the construction start date and
WHEREAS the City of Aubum Public Works Department will assess the bids
received and identify the Lowest Responsible Bidder and
WHEREAS ifi is in the public interest to award and execute public works
construction conract 1109 with all expediency to take advantage of the remaining
construction season
NOW THEREFORE THE CITY COUNCIL OF THECITY OF AUBURN KING
COUNTY WASHINGTON HEREBY RESOLVES as follows
Resolution No 4723
June 23 2011
Page 1 of 2
RES.G
Section 1 The Mayor of the City of Auburn is hereby authorized to review
bids award and execute an Agreement between the City of Aubum and the Lowest
Responsible Bidder for Project Nurriber CP1101 Public Works ContractNumber 11
09 2011 Local Street PaVement Preservation Project Phase 1 which agreement
shall conform with the Bid Documents provided that the bid amount does not exceed
the project budget
Section 2 The Mayor is hereby authorized to implement such
administrafive pcocedures as may be necessary to carry out the directives of this
legislation
Section 3 This resolution shall be in full force and effect upon passage and
signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APP ED S TO FORW
D n H ttom
Resolution Na 4723
June 23 2011
Page 2 of 2
RES.G
Project No: CP1101 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 6th, 2010___ Permission to Advertise
Advertisement Date: _June 16th, 2011_ Contract Award
Award Date: _____________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
103 Fund - Local Street Preservation* 1,800,0001,800,000
Total 001,800,00001,800,000
* The 103 Fund noted are a portion of the 2011 Budget allocated to this project only.
Activity Prior Years 20102011 Future Years Total
Design Engineer - City Costs**1,000 1,000
Construction Estimate 1,688,193 1,688,193
Authorized Contingency (5%)84,410 84,410
Construction Engineering - City Costs**10,000 10,000
Total 001,783,60301,783,603
** City staff costs are charged against the Engineering Budget and '2011 SOS Administration Budget' and not the Project Budget, and are not shown here.
BUDGET STATUS SHEET
2011 Local Street Pavement Preservation - Phase 1
Date: June 24, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
** City staff costs are charged against the Engineering Budget and '2011 SOS Administration Budget' and not the Project Budget, and are not shown here.
Prior Years 20102011 Future Years Total
***103 Funds Budgeted ( )00(1,800,000)0(1,800,000)
103 Funds Needed 001,783,60301,783,603
***103 Fund Project Contingency ( )00(16,397)0(16,397)
103 Funds Required 00000
*** ( # ) in the Budget Status Sections indicates Money the City has available.
103 Local Street Preservation Budget Status
1 of 1
RES.G
RES.G
RES.G
RES.G
RES.G
RES.G
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4724
Date:
June 28, 2011
Department:
Police
Attachments:
Resolution No. 4724
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4724.
Background Summary:
The Police Department has a vehicle that has been forfeited to the City pursuant to drug
forfeiture statutes and which the Department retained for official use as authorized by
drug forfeiture statutes. The Police Department no longer needs this vehicle and
therefore recommends the City surplus the property and dispose of it by auction or other
sale mechanism as deemed most expedient.
F4.6.1
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:July 5, 2011 Item Number:RES.H
AUBURN * MORE THAN YOU IMAGINEDRES.H
RESOLUTION NO 4 7 24
A RESOLUTION OF THE CITYCOUNCIL OF THE
CITY OF AUBURN WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS the police department is in possession of a vehicle that has been
forfeited to the City pursuant to the drug orFeiture statutes and
WHEREAS following forFeiture the Aubum Police Department retainedthe
yehicle for official use as authorized by drug forfeifure statutes and
WHEREAS the Aubum Police Department no longer needs the vehicle for
official use and
WHEREAS staff recommends that the City surplus the property and dispose of if
by auction or other sale mechanism as deemed most expedient by the Mayor
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 That the propertyidentfied below is declared to be surplus and the
Mayor is authorized to dispose of and convey such property through appropriate sale
2003 Chevy Express Box Van Washington License Number
42592D VIN 1 GBJG31 U631137286
Section 2 That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3 That this Resolution shall take effect andbe in full force upon
passage and signatures hereon
Resolution No 4724
June 23 2011
Page 1 of 2
RES.H
Dated and Signed this day of 2011
iCITY OF AUBURN
PETER B LEWIS MAYOR
ATTEST
Danielle E Daskam City Clerk
APPROVED AS TO FORM
Daniel B Heid City Attomey
Resolution No 4724
June 23 2011
Page 2 of 2
RES.H
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4725
Date:
June 28, 2011
Department:
Public Works
Attachments:
Resolution No. 4725
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Resolution No. 4725.
Background Summary:
Resolution No. 4725 authorizes the Mayor to negotiate and execute a Purchase
Agreement between the City of Auburn and Covington Water District and King County
Water District #111 (Districts).
The City of Auburn is constructing a connection to the Tacoma Public Utilities (TPU) 60-
inch Pipeline 5 at the existing turnout to the City's water system on 132nd Ave SE
(CP1103, 132nd Ave SE Tacoma Pipeline 5 Intertie Project). Connection to the City
system requires construction of approximately 1230 lineal feet of water main along
132nd Ave SE from the PRV station to the City's existing system. The Districts have an
existing water main on 132nd Ave SE that is surplus to their needs and that they are
willing to sell to the City. Purchasing the main meets the City's project needs and
provides significant benefit to the City by eliminating the need to design and build the
water main. Staff anticipates the purchase cost at approximately $350.00 per lineal foot
plus tax for a total of approximately $472,000.
This project is a portion of the larger Intertie Infrastructure Project, which included
construction of the Tacoma Pipeline 5 B St NW Intertie Project in 2010. A project budget
contingency of $193,000 remains in the 430 Water fund for 2011 for the project. A
budget adjustment may be required in 2012 to fund construction of the project.
A3.13.4, O4.11
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 5, 2011 Item Number:RES.I
AUBURN * MORE THAN YOU IMAGINEDRES.I
AUBURN * MORE THAN YOU IMAGINEDRES.I
RESOLUTION NO 4 7 2 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR AND CJTY CLERK TO NEGOTIATE AND
EXECUTE A PURCHASE AGREEMENT WITH
COVINGTON WATER DISTRICT AND KING COUNTY
WATER DISTRICT 111
WHEREAS the Covington Water District and King County Water District
111 the Districts have surplus infrastructure in fhe form of a water main on
132d Ave Southeast and
WHEREAS the City has a need for an additional water main on 132d Ave
SE as part of a programmed capital project and
WHEREAS the Districts are willing to sell the water main to the City and
WHEREAS purchase of the water main will avoid various environmental
and traffic impacts and the risk associated with construction ofa new main and
WHEREAS purchase of the water main will eliminate theadditional
burden on finite staff resourcesto design and construct a new water main
i
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is authorized to negotiate an Agreement with
Covington Water District and King County Water District 111 and the Mayor
and the City Clerk are authorized to execute such agreement as negotiated
within budgetary and scoping parameters
Section 2 That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Resolution No 4725
June 24 2011
Page 1 of 2
RES.I
Secfion 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APPED ASTO FORM
Danie B Heid City Attorney
Resolution No 4725
June 24 2011
Page 2 of 2
RES.I