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HomeMy WebLinkAboutITEM III-AMUNICIPAL SERVICES COMMITTEE AGENDA July 11, 2011 1. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET, CONFERENCE ROOM NO. 3, 2ND FLOOR Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Member John Partridge. Members absent: (excused): Vice Chair Sue Singer. Councilmember Wagner attended for Vice Chair Singer. Staff present: Mayor Pete Lewis, Police Chief Bob Lee, Finance Director Shelley Coleman, City Attorney Dan Heid, Solid Waste & Recycling Coordinator Joan Nelson, Utilities/Accounting Services Manager Mark Gregg, Director of HR and Risk Management Brenda Heineman, Facilities Manager Lisa Torres, Traffic Engineer Pablo Para, Contract Resource Conservation Manager Deke Jones, Project/Construction Manager Steve Burke, Financial Planning Manager Martin Chaw, Police Commander Dave Colglazier, Assistant Public Works Director Dennis Selle, Police Secretary/Scribe Kathy Emmert. Others present: Council Member Virginia Haugen, citizens Wayne Osborne, Lyle McMullen and Gene McMullen, and Auburn Reporter representative Robert Whale. II. AGENDA MODIFICATIONS III. CONSENT ITEMS A. Approval of Minutes of the June 27, 2011 Municipal Services Committee Meeting Member Partridge moved to accept the Minutes as presented. Councilmember Wagner seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 IV. ORDINANCES AND RESOLUTIONS (Action Items) V. INFORMATION / DISCUSSION ITEMS A. Animal Control & Rescue (Heineman) Director Heineman presented a handout outlining the estimated refund to be expected from King County related to Animal Services expenses. There are some figures in contention at the present time and as more accurate information becomes available it will be presented. CITY OF WASHINGTON Page 1 Municipal Services Minutes July 11, 2011 Director Heineman also updated the progress with the Auburn Humane Society Task Force. There are several items to be resolved and a future meeting is planned. The City needs to understand what animal services the Auburn Humane Society will provide versus what is currently under contract with King County Animal Control. B. Shared Resource Conservation Program* (Heineman) Director Heineman introduced Mr. Deke Jones who is the Shared Resource Conservation Manager for the cities of Auburn and Federal Way (20/20 hours per week). Mr. Jones is grant-funded by a three (3) year WA State Department of Commerce Program and administered through the WA State University Extension Energy Program. Mr Jones is tasked to accomplish four (4) major functions to achieve measurable energy savings for the shared cities: Implement Energy Savings, Utilize City database for facilities and infrastructure, Develop educational energey awareness and Administer grants, rebates and reports with partner agencies such as, Puget Sound Energy. Thus far in the program, the first year has yielded a measureanble energy result of 3% and year 2 and 3 are projected to be a 5% energy savings. C. Ordinance No. 6362 * (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351 and Ordinance No. 6352 authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" The Committee was briefed on Ordinance No. 6362 and the 2011-2012 Budget Amendment #3. In particular, staff recommended transferring $400,000.00 from the Cumulative Reserve Fund to the Golf Course Fund for operating and Restaurant debt purposes. The past 2 year unseasonable wet weather and economic conditions have significantly reduced Golf Course related revenues. D. Ordinance No. 6367* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.08 of the Auburn City Code relating to solid waste The Committee supports Ordinance No. 6367 adjusting the City Code to correlate to the new Waste Management Contract effective October 1, 2011. The new contract provides changes to the garbage container sizes, recycling, yard wase (compostables) services. E. Parking Space Identification-Demarcation (Held) Attorney Heid provided background related to Ordinance No. 6364 and revised City Code for street parking. A discussion centered around a Page 2 Municipal Services Minutes July 11, 2011 street parking problem in NE Auburn adjacent to the airport. There have been business complaints in the area regarding unsightly vehicle parking conditions on both sides of the street. This problem is being reviewed by the City to determine if city codes are being violated and what, if any, revisions need to be made to City Codes. This issue will be reviewed again at the July 25, 2011 Municipal Services Committee meeting. F. Speed Limits - Alleyways (Held) Concern has been expressed regarding the speed which vehicles can legally progress through an alley. Currently, it is 25 miles per hour unless otherwise posted. It was requested that consideration be given to a 10 miles per hour limit for alleyways unless otherwise posted. This topic will be rescheduled for the July 25, 2011 meeting. G. Redlight Photo Signage (Lee) This topic pulled from agenda and moved to the July 25, 2011 meeting with Director Dowdy responsible for topic. H. Police Department K9 Unit (Lee) Commander Colglazier whose duties include being the K9 Commander for the Police Department discussed the 3 dogs currently owned by the department (2 generalists and 1 narcotic dog). Among the comments he addressed basic costs associated with the dogs (initial purchase price, equipment, food and vet expenses). Member Partridge questioned the use of a veterinary hospital outside of Auburn. It was explained that the expertise of the staff, references from K9 units in other departments and the level of care available 24/7/365 were the primary considerations. When continuation of the services provided by Sumner Veterinary Services is reviewed, the services of local veterinarians will be compared to obtain the best quality of care for the specific and specialized needs of the Police Department. 1. Matrix* The Matrix has been amended to reflect all dates for quarterly reports as October 24, 2011. (Items7P, 10P, 27P, 29P, 21) VI. ADJOURN The meeting adjourned at 5:08 p.m. Signed this day of July, 2011 Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 3